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Home My WebLink AboutPickleweed Advisory Committee 2022-06-01 Agenda PacketPICKLEWEED ADVISORY COMMITTEE AGENDA Wednesday, June 1, 2022 7:00 P.M. Via Zoom Watch Online (Public) Zoom Link: https://tinyurl.com/PWAC-6-1-2022 Telephone: (669)900-9128 Meeting ID: 852 1560 3702 CALL TO ORDER •Roll Call AGENDA AMENDMENTS MINUTES 1.Review and approve regular meeting minutes of April 13, 2022 MEETING OPEN TO THE PUBLIC 2.Public Comment from the audience regarding items not listed on the agenda. Speakers are encouraged to limit comments to 3 minutes. MATTERS BEFORE THE COMMITTEE If necessary to assure completion of the following items, the Chairperson may establish time limits for the presentations by individual speakers. 3.Schoolyear Co-Sponsorship Application Committee Recommendations A.DrawBridge Weekly Expressive Art Groups B.Tamalpais Adult School – English As A Second Language Classes C.Troop 2000 Scouts BSA D.Marin YMCA: YMCA 2022-2023 Afterschool Program E.Parent Services Project: Aprendiendo Juntos COMMITTEE REPORTS AND COMMENTS 4.Other brief reports on any meetings or community events attended by the Committee members. A.Parks & Recreation Master Plan Steering Committee Update – Sprague & Veramay B.Other Reports STAFF COMMENTS 5.Updates and Events of Interest NEXT REGULAR MEETING: August 3, 2022 ADJOURNMENT Notice Any records relating to an agenda item, received by a majority or more of the Council less than 72 hours before the meeting, shall be available for inspection online. Sign Language interpreters may be requested by calling (415) 485-3066 (voice), emailing Lindsay.lara@cityofsanrafael.org or using the California Telecommunications Relay Service by dialing “711”, at least 72 hours in advance of the meeting. Copies of documents are available in accessible formats upon request.. Public transportation is available through Marin Transit. Paratransit is available by calling Marin Access Paratransit at (415) 454-0964. To allow individuals with environmental illness or multiple chemical sensitivity to attend the meeting/hearing, individuals are requested to refrain from wearing scented products. PICKLEWEED ADVISORY COMMITTEE AGENDA Miércoles, 1er de Junio del 2022 7:00pm Via Zoom Ver en Linea (Publico): https://tinyurl.com/PWAC-6-1-2022 Teléfono: (669)900-9128 ID de reunión: 852 1560 3702 Llamar a Orden •Llamada de rol ENMIENDAS DE AGENDA MINUTOS 1.Revisar y aprobar los minutos de la reunión ordinaria de Abril 13, 2022 REUNIÓN ABIERTA AL PÚBLICO 2.Comentarios públicos de la audiencia sobre los temas que no están incluidos en la agenda. Se anima a los oradores a limitar los comentarios a 3 minutos. ASUNTOS ANTE EL COMITÉ Si es necesario para asegurar que se completen los siguientes puntos, el encargado puede establecer límites de tiempo para las presentaciones de cada comentarista individual. 3. Recomendaciones del Comité de Solicitud de Copatrocinio del Año Escolar A.Grupos semanales de arte expresivo de DrawBridge B.Tamalpais Adult School – Clases de inglés como segundo idioma C.Troop 2000 Scouts BSA D.Marin YMCA -YMCA 2022-2023 programa escolar después de escuela E.Parent Services Project -Aprendiendo Juntos REPORTES Y COMENTARIOS DEL COMITÉ 3.Otros informes breves sobre las reuniones o eventos comunitarios a los que haiga asistido los miembros del Comité. A.Actualización del Comité Directivo del Plan Maestro de Parques y Recreación – Sprague y Veramay B.Otros reportes COMENTARIOS DEL PERSONAL 4.Actualizaciones y Eventos de interés PRÓXIMA REUNIÓN: Agosto 3, del 2022 APLAZAMIENTO Aviso Cualquier registro relacionado con un tema de la agenda, recibido por una mayoría o más del Consejo menos de 72 horas antes de la reunión, estará disponible para su inspección en línea. Se pueden solicitar intérpretes de lenguaje de señas llamando al (415) 485-3066 (voz), enviando un correo electrónico a Lindsay.lara@cityofsanrafael.org o utilizando el Servicio de retransmisión de telecomunicaciones de California marcando “711”, al menos 72 horas antes de la reunión. Las copias de los documentos están disponibles en formatos accesibles a pedido. El transporte público está disponible a través de Marin Transit. Paratransit está disponible llamando a Marin Access Paratransit al (415) 454-0964. Para permitir que las personas con enfermedades ambientales o sensibilidad química múltiple asistan a la reunión / audiencia, se solicita a las personas que se abstengan de usar productos con aroma. Page 1 of 5 PICKLEWEED ADVISORY COMMITTEE April 13, 2022 – 7:00 p.m. DRAFT MINUTES __________________________________________________________________ Watch on Zoom: https://tinyurl.com/PWAC-4-13-2022 Telephone: (669) 900-9128 Meeting ID: 852 1560 3702 CALL TO ORDER Chair Mason called the meeting to order at 7:02 p.m. ROLL CALL Present: Chair Mason Member Sprague Member Vasquez Member Yost Alternate Member Ceballos Park & Recreation Commission Representative Gutierrez (arrived at 7:45) p.m) Absent: Member Avalos Member Hau-Gutierrez Member Palacios Member Tanchez Also Present: Becky Ordin, Senior Administrative Assistant Marissa Williams, Marin YMCA Ryan Robinett, Marin FC Omar Carrera, Canal Alliance Tracy Bays-Boothe, DrawBridge Jaemi Naish, Tam Adult School Cindy Winship, Tam Adult School Delia Lucio, Troop 2000 Balandra Fregoso, Parent Services Project AGENDA AMENDMENTS None 2 MINUTES 1. Approve regular meeting minutes of February 2, 2022 Member Sprague moved and Member Yost seconded, to approve the meetings minutes of April 13, 2021. AYES: Members: Sprague, Vasquez, Yost, Ceballos NOES: Members: None ABSENT: Members: Avalos, Hau-Gutierrez, Palacios, Tanchez ABSTAINED: Members: None Minutes approved as submitted. MEETING OPEN TO THE PUBLIC 2. Public Comment from the audience regarding items not listed on the agenda None. MATTERS BEFORE THE COMMITTEE If necessary, to assure completion of the following items, the Chairperson may establish time limits for the presentations by individual speakers. 3. Summer Co-Sponsorship Application Committee Recommendations A. Marin YMCA: YMCA Summer Camp @ Al Boro Community Center Chair Mason presented the YMCA Summer Camp @ Al Boro Community Center Co- Sponsorship Recommendation. Staff and applicant responded to questions from Members. Public Comment: None Member Yost moved and Member Sprague seconded, to approve the YMCA Summer Camp Co-Sponsorship Recommendation AYES: Members: Sprague, Vasquez, Yost, Ceballos NOES: Members: None ABSENT: Members: Avalos, Hau-Gutierrez, Palacios, Tanchez ABSTAINED: Members: None Motion Passed. B. Canal Alliance/Marin Football Club: Canal FC at Marin FC Chair Mason presented the Canal Alliance/Marin Football Club: Canal FC at Marin FC 3 Recommendation. Staff and applicant responded to questions from Members. Public Comment: None Member Yost moved and Member Vasquez seconded, to approve the Canal FC at Marin FC Co-Sponsorship. AYES: Members: Sprague, Vasquez, Yost, Ceballos NOES: Members: None ABSENT: Members: Avalos, Hau-Gutierrez, Palacios, Tanchez ABSTAINED: Members: None Motion Passed. 4. School year Co-Sponsorship Application and Final Report Presentations A. Drawbridge Weekly Expressive Art Groups Chair Mason introduced the Drawbridge art program and introduced Tracy Bays-Booth who provided a program overview and gave support for their application to the Committee. Staff and applicant responded to questions from Members. Public Comment: None B. Tamalpais Adult School – English As A Second Language Classes Chair Mason introduced the Tamalpais Adult School program and introduced Cindy Winship, and Jaemi Naish who provided a program overview and gave support for their application to the Committee. Staff and applicant responded to questions from Members. Public Comment: Samuel also from Tamalpais Adult School C. Troop 2000 Scouts BSA Chair Mason introduced the Troop 2000 program and introduced Delia Lucio who provided a program overview and gave support for their application to the Committee. Staff and applicant responded to questions from Members. Public Comment: None D. Marin YMCA: YMCA 2022 4 Chair Mason introduced the Marin YMCA afterschool program and introduced Marissa Williams who provided a program overview and gave support for their application to the Committee. Staff and applicant responded to questions from Members. Public Comment: None E. Parent Services Project: Aprendiendo Juntos Chair Mason introduced the Parent Services Project program and introduced Balandra Fregoso who provided a program overview and gave support for their application to the Committee. Staff and applicant responded to questions from Members. Public Comment: None COMMITTEE REPORTS AND COMMENTS 5. Other brief reports on any meetings, conferences, and/or seminars attended by the Commission members. A. Parks & Recreation Master Plan Steering Committee Update Member Sprague shared that the Parks & Recreation Master Plan Steering Committee is a very large group with members from many different committees related to parks and recreation and libraries and that umbrella in San Rafael. They heard from the consultant and the first step will be to evaluate the facilities and parks. There is a questionnaire that has been sent out to get the community’s input in that process as well. B. Other Reports Member Vasquez had a member of the community ask her about the parking at the Community Center. She didn’t know how to reply, and Chair Mason explained the challenging situation. Member Yost encouraged everyone to stop by the Canal Community Garden. STAFF COMMENTS 6. Events of Interest Chair Mason shared the Canal Youth and Family Council has started the Canal Arts program on Saturdays. This group also does an annual easter egg hunt. This year it will take place April 16th and it will be COVID friendly. 5 Staff shares with the Police Dept any issues going on in the parking lot. One of the big issues are broken bottles in the area near the preschool. Parents and the preschool program wrote a letter to the City. There will be meeting on Monday, April 25th with the Police and Public Works staff. There is a new dance program starting April 22 for youth 8-10 and a dance camp in summer. We are partnering with Vivalon to do more senior programs at the Community Center. Program Coordinator Stephen Rogers is working on staff and volunteer led Jr. Giants and a new basketball clinic for this summer. They are continuing to host food distribution and vaccination clinics at the community Center. Mayor Kate has asked Steve to be on the East San Rafael parking task force. They meet next Tuesday to identify creative solutions to help with the parking issues. There will be a Parks & Recreation Master Plan Community meeting next Thursday, May 11th from 6-8pm and the meeting will be in Spanish. Due to the Brown Act we can’t have quorum at the meeting. There are questionnaires in the lobby in English, Spanish and Vietnamese available for the community to fill out. At the April Park & Recreation Commission meeting, Chair Mason will be providing an overview of what the Pickleweed Advisory Committee has done over 2021 as well as what the Community Center has done. Pickleweed Advisory Committee members are encouraged to join the meeting. ADJOURNMENT Chair Mason adjourned the meeting at 8:45 p.m. ___________________________________________ BECKY ORDIN, Senior Administrative Assistant APPROVED THIS_____DAY OF___________, 2021 ___________________________________________ Catherine Quffa, Library & Recreation Director PICKLEWEED ADVISORY COMMITTEE AGENDA REPORT June 1, 2022 Item # 3.A. TITLE: DrawBridge 2022/2023 Co-Sponsorship Recommendation RECOMMENDATION Staff recommends that the Pickleweed Advisory Committee consider granting DrawBridge a fee reduction or waiver for use of the Albert J. Boro Community Center’s Art Room on Monday afternoons from September 12, 2022 through August 28, 2023, excluding holidays and closures. BACKGROUND At their April 13, 2022 regular meeting, the Pickleweed Advisory Committee received an application and presentation from DrawBridge requesting full co-sponsorship of rental fees for their 2022/2023 Weekly Expressive Art Groups. DrawBridge has been offering their Weekly Expressive Art Groups at the Albert J. Boro Community Center since 2013. The City, through the Pickleweed Advisory Committee, has been fully co-sponsoring the rental of the room for the program since 2017. The activity fits well in the Center, especially in the Art Room, and appears to have a core following of children that truly look forward to the program. DrawBridge offers their Weekly Expressive Art Groups program for homeless, low income and underserved children at the Albert J. Boro Community Center. The program provides children a safe, fun, supportive environment where youth ages five to 18 can use art to “build community, process stress, and explore difficult emotions through creative expression.” DISCUSSION As the Pickleweed Advisory Committee has had time to review the co-sponsorship application, a recommendation is needed to grant a fee reduction (25%, 50%, 75%, or other), grant a full fee-waiver, reject the application and ask applicant to resubmit with Page 2 of 2 additional information, or reject the co-sponsorship application all together. Members must also consider the Committee’s annual total allocation of $140,000 in fees that can be waived. FISCAL IMPACT The non-profit value of a full co-sponsorship totals $1,410.00. A fee reduction or waiver would potentially result in lost revenue to the City should a paying program be interested renting the facility at that time. ALTERNATIVE ACTION Any other action as determined by the Comm ittee. Submitted by: Steve Mason Senior Recreation Supervisor Attachments: 1. DrawBridge 2022-2023 Co-Sponsorship Application Packet 10/29/2021 Page 9 of 16 ALBERT J. BORO COMMUNITY CENTER CO-SPONSORSHIP APPLICATION Section I-About the Applicant Agency Date Submitted: ________________ Revision Dates (if applicable) ___________________________ Title of Program: _____________________________________________________________________ Co-sponsoring agency or individual: _____________________________________________________ Address: Telephone:_______ Ext. _______________ Email: ____________________________________ Website: ________________________________________________________ Non-Profit 501c3 Number: ____ Principal contacts: Name: _________________________ Phone: __ Email: _ Is this a first time program at Pickleweed? Yes No If no, start date of original program: __________________ Location: ________________________ Most recently approved final report must be attached. Section II-About the Program General Statement about the Program. Provide a background statement or statement of the problem that describes the challenges, behaviors or issues you hope to resolve or improve DrawBridge is a San Francisco Bay Area nonprofit that provides weekly expressive arts programs for children who are underserved, low-income, or experiencing homelessness. Providing nurturing art experiences and quality art supplies, DrawBridge’s programs are always free to the families we serve. DrawBridge’s trained facilitators provide children and youth ages 5 to 18 the safe space to build community, process stress, and explore difficult emotions through creative expression. DrawBridge’s programs offer children a fun, supportive environment to work at their own pace and explore playful creativity that is so important to healthy development and emotional well-being. 3.11.22 DrawBridge Weekly Expressive Art Groups Tracy Bays-Boothe Art Room 2013 10/29/2021 Page 11 of 16 Section III Outcomes and Measurements List your expected outcome(s) for this program, and how you will measure your progress/success in meeting each outcome. Refer to the applicant guidelines for samples of outcome and measurement statements. Each outcome statement and measurement should be individually numbered. Outcome Statement Measurement for Outcome Measurements: How do you plan to track attendance? Attach a copy of your form. 1. To provide a weekly art group that helps children develop a sense of group cohesiveness, compassion, creativity, and self-worth. 2. To provide an outlet for the creative emotional expression for children which may not be regularly available in other settings. 3. To serve 50 or more unduplicated young people from a variety of backgrounds, who will attend the group 450 times or more per calendar year. 1. Children will be offered encouragement, non-judgmental respect, and compassion each time they attend a group. Creative exploration will be fostered as well as their enjoyment of the process, promoting feelings of self-worth. Collaborative learning and encouragement of others will be modeled by facilitators and encouraged with the group. Qualitative feedback will be gathered from children, facilitators, volunteers, and site staff around these outcomes. 2. Short and long-term qualitative measurements of wellbeing will be gathered including anecdotal feedback, observations, and opportunities for self-reporting. DrawBridge will solicit evaluations and document feedback from children and their caregivers. 3. Success will also be measured by the number of individual children served as well as the number of child visits to DrawBridge groups at each site. Participants sign in as they arrive, and facilitators check lists during each group. Attendance information is submitted monthly to DrawBridge through an online attendance portal in which facilitators upload information on each group. A screen shot of DrawBridge’s attendance form and online facilitator portal is attached. 10/29/2021 Page 12 of 16 Client Satisfaction: What evaluation or survey forms will you use for client satisfaction? Attach copy. What other forms or measurement tools will you use? Attach copy. Section IV Faculty/Leaders Names, titles and contact information for key faculty/leaders other than listed in Section I Section V Partners and Support List partners and any cash or in-kind support for this project (Refer to the attached guidelines regarding potential payment of user fees to the Albert J. Boro Community Center.) Partners Dollar Amount Detail In-Kind Children are asked about their experience and feelings about DrawBridge programs. Caregivers are asked what they notice about their children after participating in DrawBridge programs. Samples from the most recent caregiver and participant surveys are included as an attachment. Observations, program feedback, and testimonials are also gathered from volunteers and facilitators. In addition, facilitators and partner site coordinators will be invited to participate in qualitative post-program evaluations to identify successes, opportunities for improvement, and provide testimonials. These surveys are in production and will be launched later in the year after on-site programs have resumed. Kathleen Keating, Art Group Facilitator, We do not receive direct funds for this group. 10/29/2021 Page 13 of 16 Attach a program budget. Section VI Attachments List all attachments submitted with this application - Application Form - Program Budget - Outcome Statement Form (included in application) - Community Outreach Plan (included in application) - Attendance Reporting Requirements - Program Evaluation Form - Final (or Interim) Report (Renewals Only – included in this application) 10/29/2021 Page 14 of 16 ALBERT J. BORO COMMUNITY CENTER FINAL PROGRAM REPORT FOR CO-SPONSORED PROGRAMS (Use as many pages as necessary to address the required elements. Please number each one.) Program Name: Report prepared by: Name _____________________________ Title ___________________________________________ Date submitted: __________________________________ Date program completed: __________________________ How many total people were served? _________________ A. Outcomes: List each numbered outcome from your application and describe your success in meeting each outcome. DrawBridge Weekly Expressive Art Groups Tracy Bays-Boothe Executive Director 3.11.22 Ongoing 205 1. To provide a weekly art group that helps children develop a sense of group cohesiveness, compassion, self-discipline, and self-worth. 2. To provide an outlet for emotional expression which may not be available to them in any other environment. 3. To serve 50 or more unduplicated young people from a variety of backgrounds, will attend the group 450 times or more. DrawBridge in-person programs at the Albert J. Boro Community Center resumed in September of 2021 and served 34 unduplicated children in a period of six months, with a total program attendance of 205 from September 2021 to February 2022 (programs were paused in January due to the Omicron surge). During this time, DrawBridge piloted a new visiting artist program to connect children with area artists including local Marin artist Isidoro-Feldelfo Angeles who led DrawBridge art group participants in the creation of traditional shadow boxes in celebration of Dia de los Muertos. In addition, as part of DrawBridge's holiday campaign, DrawBridge youth artists received donations of backpacks filled with art supplies provided by the sport action brand Vans and Flax Art and Design to wish program participants a creative new year. Despite the ongoing challenges of the pandemic, the average attendance for DrawBridge programs at the Albert J. Boro Community Center has been consistently strong and we anticipate meeting our annual attendance goals for the program by the end of August as stated in our previous application. 10/29/2021 Page 15 of 16 B. Measurements: Describe the measurements and evaluation strategies you used for each outcome, and provide a summary or actual data analysis. Attach relevant documents for each outcome and measurement strategy. C. Success: If you did not succeed in meeting your objectives, tell us why you think that happened, and what strategies you employed to change the situation, or are planning to change in the future. D. Summary: Briefly describe your overall satisfaction with your program and your reasoning, what highlights you would like to bring to the Board’s attention, and any general comments about your program. As DrawBridge resumes in-person programs at the Albert J. Boro Community Center and across the community, DrawBridge staff will conduct surveys and a full evaluation of experiences with participants and parents in Spring of 2022 to better inform ongoing program offerings in the future. Results of these findings will be shared with key stakeholders. Samples of past evaluations are included with this document to demonstrate impact of this program. DrawBridge’s trained facilitators provide children and youth the safe space to build community and explore creative expression. As Bay Area communities begin to reopen, DrawBridge programs are in demand more than ever. We are delighted to have almost hit our annual attendance goals in just four months since resuming in-person programs at the Boro Center and anticipate these numbers to grow in the coming year. DrawBridge has offered expressive arts programs to the Canal community for over 25 years. Working in collaboration with site directors and long-time artist and facilitator Kathleen Keating, a San Rafael native, DrawBridge is looking forward to once again offering free expressive on-site arts programs to children at the Albert J. Boro Community Center. PROGRAM BUDGET, 2022 One site, based on 45 sessions per year Facilitator Stipend $2250 Art Supplies and Materials $1450 Program Manager $1500 Executive Director $2000 Accounting $900 Insurance $175 Facilitator/Staff training $200 Storage space $75 Volunteer recruitment $100 Misc. $200 TOTAL $8,850 1 DrawBridge Online Attendance Forms (completed weekly by Facilitators and DrawBridge Staff) DrawBridge Program Evaluation Forms and Sample Responses 2020 Albert J. Boro Community Center PICKLEWEED ADVISORY COMMITTEE AGENDA REPORT June 1, 2022 Item # 3.B. TITLE: Tamalpais Adult School/Bahia Vista Elementary School: English As A Second Language Class 2022/2023 Co-Sponsorship Recommendation RECOMMENDATION Staff recommends that the Pickleweed Advisory Committee consider granting Tamalpais Adult School and Bahia Vista Elementary School a fee reduction or waiver for use of an Albert J. Boro Community Center Meeting Room on Monday and Wednesday mornings from September 6, 2022 through May 18, 2023, excluding holidays and closures. BACKGROUND The Pickleweed Advisory Committee received an application and presentation from Tamalpais Adult School and Bahia Vista Elementary School at their April 13, 2022 regular meeting, requesting full co-sponsorship of rental fees for their 2022/2023 English As A Second Language program. Together, Tamalpais Adult School and Bahia Vista Elementary School provide a free English As A Second Language course at the Albert J. Boro Community Center to “support adult learners, many of whom have been under served in education, to thrive in their community, learn English.” The program targets local parents, especially those whose children attend nearby Bahia Vista Elementary School. DISCUSSION As the Pickleweed Advisory Committee has had time to review the co-sponsorship application, a recommendation is needed to grant a fee reduction (25%, 50%, 75%, or other), grant a full fee-waiver, reject the application and ask applicant to resubmit with additional information, or reject the co-sponsorship application all together. Members must also consider the Committee’s annual total allocation of $140,000 in fees that can be waived. Page 2 of 2 FISCAL IMPACT The non-profit value of a full co-sponsorship totals $2,057.00. A fee reduction or waiver would potentially result in lost revenue to the City should a paying program be interested in renting the Meeting Room at that time. ALTERNATIVE ACTION Any other action as determined by the Comm ittee. Submitted by: Steve Mason Senior Recreation Supervisor Attachments: 1. Tamalpais Adult School, English As A Second Language 2022-2023 Co- Sponsorship Application Packet 10/29/2021 Page 9 of 16 ALBERT J. BORO COMMUNITY CENTER CO-SPONSORSHIP APPLICATION Section I-About the Applicant Agency Date Submitted: 2/15/22 Revision Dates (if applicable) Title of Program: Tamalpais Adult School, English As A Second Language Classes Co-sponsoring agency or individual: Address: Telephone Ext. Email: Website: Non-Profit 501c3 Number: Principal contacts: Name: Jaemi Naish Phone: Email: Is this a first time program at Pickleweed? Yes No If no, start date of original program: 2018-2019 Location: Albert J. Boro Community Center Most recently approved final report must be attached. Section II-About the Program General Statement about the Program. Provide a background statement or statement of the problem that describes the challenges, behaviors or issues you hope to resolve or improve Tamalpais Adult School provides free ESL, GED, High School Diploma and Home Care Aide classes to adults in Marin County. TAS partners with school districts, College of Marin, Marin Adult Education Consortium and non-profit organizations to support adult learners, many of whom have been under served in education, to thrive in their community, learn English, attain high school equivalency, attend college and earn a family-sustainable wage. Tam Adult School is a WASC accredited school and is celebrating its 9oth year of service to adult learners in Marin County. 10/29/2021 Page 12 of 16 Client Satisfaction: What evaluation or survey forms will you use for client satisfaction? Attach copy. What other forms or measurement tools will you use? Attach copy. Section IV Faculty/Leaders Names, titles and contact information for key faculty/leaders other than listed in Section I Section V Partners and Support List partners and any cash or in-kind support for this project (Refer to the attached guidelines regarding potential payment of user fees to the Albert J. Boro Community Center.) Partners Dollar Amount Detail In-Kind Sarah Galdano, Family Literacy Director @ Bahia Vista Elementary School Support marketing, enrollment, parent communication Students are provided a google survey 1 time per year to assess their satisfaction with the program, provide a confidential voice for program improvement and to solicit feedback. It is a very useful and valuable tool for program improvement. Cindy Winship, ESL Teacher Isabel Farga, Secretary @ Tam Adult School Samuel Chavez, ParaEducator @ Tam Adult School NA 10/29/2021 Page 13 of 16 Attach a program budget. Section VI Attachments List all attachments submitted with this application End of year report, Attendance sample of the month of February, 2022, technology survey and remote learning survey. 10/29/2021 Page 14 of 16 ALBERT J. BORO COMMUNITY CENTER FINAL PROGRAM REPORT FOR CO-SPONSORED PROGRAMS (Use as many pages as necessary to address the required elements. Please number each one.) Program Name: Report prepared by: Name Yasmine Peters-Knight Title Alternative School Secretary Date submitted: 2/15/2022 Date program completed: May 19, 2022 How many total people were served? 21 A. Outcomes: List each numbered outcome from your application and describe your success in meeting each outcome. Tamalpais Adult School, English As A Second Language Class Pandemic protocol did not allow for in-person morning class during the 2020-2021 school year. Total served September 27, 2021 to February 15, 2022: 21 Students The Spring semester ends on may 19, 2022 Level: Multilevel ESL of Basic and Level 1 Total attendance hours: 75.35 EL Civics Unit: Internet Safety 47.2: 8 students CASAS level gain: 8 students Pre-Post test: 10 Students EL Civics Unit: Technology for communications 48.0 planned for March 2022 10/29/2021 Page 15 of 16 B.Measurements: Describe the measurements and evaluation strategies you used for each outcome, and provide a summary or actual data analysis. Attach relevant documents for each outcome and measurement strategy. C.Success: If you did not succeed in meeting your objectives, tell us why you think that happened, and what strategies you employed to change the situation, or are planning to change in the future. D.Summary: Briefly describe your overall satisfaction with your program and your reasoning, what highlights you would like to bring to the Board’s attention, and any general comments about your program. We continue to compare student data in TAS ESL program by giving them surveys to complete while they are attending and after the class ends. We use our CASAS pre-post reports, monthly attendance reports, and student survey data and feedback to measure data. Attached is our technology survey, remote learning surveys. COVID19 pandemic parameters have made in-person classes complicated at times where surges and community spread is high. There has been a steady stream of adult learners in the morning ESL class at Albert J. Boro Community Center. This is a success! Tam Adult School is thankful for the opportunity to partner with San Rafael City’s, Albert J. Boro Community Center by providing adult learners access to free English classes. Providing a location to access free education classes is vital in the Canal area. Tam Adult School welcomes all students and provides equal access to a continuum of educational services to support academic, career and personal goals. W e look forward to continuing a partnership with Albert J. Boro Community Center to serve adult learners who lives primarily in the surrounding neighborhood. Tamalpais Adult School ESL Budget Provided by Tamalpais Adult School: · ESL instructor: $13,000 · ESL curriculum, textbook, eLearning student/staff accounts: $2,000 · Administrative Services: Supervision of instructor and program, data entry, program evaluation report, fiscal oversight, program coordination, reports, marketing · Direct Services: Instruction to students, registration, CASAS assessment of students, daily attendance, distance learning homework, paraeducator support 2/14/2022 Student Technology Intake Survey - California Adult Education Program https://caladulted.org/StudentTechnologyIntakeSurvey?agencyId=401 1/5 (/) Student Technology Intake Survey If you have filled out this survey already, you do not have to fill it out again. A printable PDF version of this survey is available for download here: Student Technology Intake Survey (/Content/Documents/StudentTechIntakeSurvey-r1-a11y.pdf)  To see this form in your language use the "Select Language" button in the top-right of the page and make your choice. 1. What school are you going to: * Tamalpais Adult School Monthly Attendance Report by Section For All Students by Date Range TimePeriod: Full Year 2021-2022 From: 2/1/2022 To: 2/28/2022 Class Name: ESL Bahia Vista Multilevel . Class Code: 30002. Instructor: Winship, Cindy Last Name First Name Customer ID 02/01 02/02 02/03 02/04 02/05 02/06 02/07 02/08 02/09 02/10 02/11 02/12 02/13 02/14 02/15 02/16 02/17 02/18 02/19 02/20 02/21 02/22 02/23 02/24 02/25 02/26 02/27 02/28 Total Hours Sonia 9851503 02:00 02:00 Rosa 10241556 02:00 02:00 Sofia 9643512 02:00 02:00 04:00 Edwin 10241498 02:00 02:00 02:00 06:00 Dolores 9775224 02:00 02:00 02:00 06:00 Isabel 9382363 02:00 02:00 Irma 7273456 02:00 02:00 02:00 06:00 Erika 9865801 02:00 02:00 04:00 Maria 9854089 02:00 02:00 02:00 02:00 08:00 Karla 9849966 02:00 02:00 Guillermina 10241568 02:00 02:00 Total Students: 11 I affirm that attendance hours are accurate ______________________________________________ _____________________ Winship, Cindy Teacher Signature Date PICKLEWEED ADVISORY COMMITTEE AGENDA REPORT June 1, 2022 Item # 3.C. TITLE: Scouts BSA: Troop 2000 2022/2023 Co-Sponsorship Recommendation RECOMMENDATION Staff recommends that the Pickleweed Advisory Committee consider granting the Scouts BSA a fee reduction or waiver for use of the Albert J. Boro Community Center’s Multipurpose Room on Monday evenings from September 12, 2022 through August 28, 2023, excluding holidays and closures. BACKGROUND At their April 13, 2022 regular meeting, the Pickleweed Advisory Committee received an application and presentation from Scouts BSA requesting full co-sponsorship of rental fees for their 2022/2023 Troop 2000 meetings. Troop 2000 has proudly called the Albert J. Boro Community Center and Pickleweed Park home since forming in 2000. The City, through the Pickleweed Advisory Committee, has been fully co-sponsoring the rental of the room for the program since the troop’s formation. The activity fits in the Center’s schedule and the Scouts are always agreeable to change rooms or move outside if there is a pressing need to use the Multipurpose Room for a special meeting or event. Troop 2000 regularly gives back to the Center and the Canal community by volunteering and performing special projects in support of an individual member’s Eagle Scout Project. In past years the Scouts have repaired the Centers’ back deck, made improvements and repairs to Pickleweed Playground, repaired park signboards, and performed projects in the Canal Community Garden. Staff also calls on Troop 2000 to support the City with community events, such as assisting with the Día de los Muertos procession by guiding participants safely in their lane. Page 2 of 2 DISCUSSION As the Pickleweed Advisory Committee has had time to review the co-sponsorship application, a recommendation is needed to grant a fee reduction (25%, 50%, 75%, or other), grant a full fee-waiver, reject the application, and ask applicant to resubmit with additional information, or reject the co-sponsorship application all together. Members must also consider the Committee’s annual total allocation of $140,000 in fees that can be waived. FISCAL IMPACT The non-profit value of a full co-sponsorship totals $4,140.00. A fee reduction or waiver would potentially result in lost revenue to the City should a paying program be interested renting the facility at that time. ALTERNATIVE ACTION Any other action as determined by the Comm ittee. Submitted by: Steve Mason Senior Recreation Supervisor Attachments: 1. Scouts BSA 2022 Co-Sponsorship Application Packet 10/29/2021 Page 11 of 16 Section III Outcomes and Measurements List your expected outcome(s) for this program, and how you will measure your progress/success in meeting each outcome. Refer to the applicant guidelines for samples of outcome and measurement statements. Each outcome statement and measurement should be individually numbered. Outcome Statement Measurement for Outcome Measurements: How do you plan to track attendance? Attach a copy of your form. The program offers to expose the participant to three aims: one is growth in moral strength and character, second is participating in citizenship and the third aim is development in the physical, mental and emotional fitness The fundamental goals of the scouts BSA are Adventure, learning, challenges, responsibility, developing self-potential, relating to others, developing values and contributing to family and society. All these goals are related to the advancement program that the scout needs to achieve his goals. The measurement would be the earned badges all oriented towards the maximum goal of achieving the highest rank: Eagle Award. (see attached) see attached sample attendance form 10/29/2021 Page 13 of 16 Attach a program budget. Section VI Attachments List all attachments submitted with this application 1. copy of attendance spread sheet 2. copy of evaluation plan 3. copy of measurement tools for rank advancement and list of activities and service project done 10/29/2021 Page 14 of 16 ALBERT J. BORO COMMUNITY CENTER FINAL PROGRAM REPORT FOR CO-SPONSORED PROGRAMS (Use as many pages as necessary to address the required elements. Please number each one.) Program Name: Report prepared by: Name _____________________________ Title ___________________________________________ Date submitted: __________________________________ Date program completed: __________________________ How many total people were served? _________________ A. Outcomes: List each numbered outcome from your application and describe your success in meeting each outcome. Troop 2000 scouts BSA Oscar Guardado Assistant Scout Master 3/9/2022 ongoing 13 We have provided and continue to provide services to boys in Marin County that want to joint scouting. The Scouts BSA is an international organization with a program based in the Scouting Promise and Law, sharing the common goals of adventure, learning personal challenges and responsibility. The program is carried out with adult volunteer leadership and provides a wide range of activities including: planning outings and activities, making new friends from different economic and social backgrounds, prepare the youth with active involvement with community and the nation. 10/29/2021 Page 15 of 16 B. Measurements: Describe the measurements and evaluation strategies you used for each outcome, and provide a summary or actual data analysis. Attach relevant documents for each outcome and measurement strategy. C. Success: If you did not succeed in meeting your objectives, tell us why you think that happened, and what strategies you employed to change the situation, or are planning to change in the future. D. Summary: Briefly describe your overall satisfaction with your program and your reasoning, what highlights you would like to bring to the Board’s attention, and any general comments about your program. Rank advancement as outlined in the attachments: Tenderfoot, Second Class, and First Class ranks are oriented toward learning and practicing skills that will help the Scout develop confidence and fitness, challenge his thought processes, introduce him to his responsibilities as a citizen, and prepare him for an exciting and successful Scouting experience. Requirements for Tenderfoot, Second Class, and First Class may be passed at any time after the Scout badge has been earned The troop has successfully graduated more than 15 eagle scouts since established in Canal. Currently we are working with the next generation of eagle scouts and recruiting more new members to the troop. We will continue to request support from organizations that value that Scouting brings to our youth. The Troop has a legacy of community projects and service to the community including the Albert Boro Community Center and beyond, whether collecting food for the community, cleaning the streets or repairing and maintaining the parks, Troop 2000 has helped in many ways. Despite challenges in transportation the troop has been active and participated in scouting for food, our annually drive to help stock the food bank in November, celebrated our annual Thanksgiving dinner, in December we did our Christmas gathering. In January, the troop had done a camping. In February the troop participated in the annual first aid and emergency and preparedness exercise and contest “Red Code”obtaining first place and finally, did a service project cleaning a local garden in Canal. We have plans to participate in Winter camp and do two additional service project painting playgrounds in pre schoos (April and May). Evaluation 2022 Outcome Statement The program offers to expose the participant to three aims: one is growth in moral strength and character, second is participating in citizenship and the third aim is development in the physical, mental and emotional fitness. Measurement of outcome We believe we have made a lot of progress in the community with our troop. The fundamental goals of the Boys Scouts are Adventure, learning, challenges, responsibility, developing self-potential, relating to others, developing values and contributing to family and society. The Troop serves boys from 11 to 18 years old in the primarily Hispanic Canal neighborhood of San Rafael. We provide leadership, values, outdoor activities, training, and opportunities otherwise unavailable to our boys. We are making a difference in the community to provide service projects in different areas of Marin. We have made extra efforts to keep the troop united and thru the COVID 19 emergency contacting members to check how they are doing. Recruiting parent leaders has been a challenge for some years, more outreach is needed in this area. TROOP 2000 Scouts BSA ATTENDANCE SHEET ***Please return to Willy Coronado/Oscar Guardado Thank you*** Date: Activity: SCOUT NAME PARENT PICKLEWEED ADVISORY COMMITTEE AGENDA REPORT June 1, 2022 Item # 3.D. TITLE: YMCA – Al Boro Afterschool Program Co-Sponsorship Recommendation RECOMMENDATION Staff recommends that the Pickleweed Advisory Committee consider granting the YMCA a fee reduction or waiver for use of the rooms necessary to conduct an afterschool program for Canal children at the Albert J. Boro Community Center and Pickleweed Park, Monday through Friday, August 15, 2022 through June 9, 2023, with permission for staff to grant additional space on a day-to-day basis, depending on availability. BACKGROUND At their April 13, 2022 regular meeting, the Pickleweed Advisory Committee received an application and presentation from the YMCA requesting full co-sponsorship of rental fees for their proposed school-year 2022/2023 YMCA – Al Boro Afterschool Program. The YMCA program, which is supported by San Rafael City Schools, plans to serve approximately 75 school identified students with a safe program that will provide academic, social, and emotional development, all free of charge to the participants. The application requests use of many of the Center’s rooms and amenities. As was done in the past with both the Catholic Charities Kids Club program and previous YMCA programs, in order to accommodate other programming in the facility, staff recommends granting the YMCA enough rooms for them to successfully base daily activities. Should the Committee agree, additional rooms could then be granted on a daily, space available basis. Generally, the activity fits well in the Center’s schedule and is very much needed in the community. Page 2 of 2 DISCUSSION As the Pickleweed Advisory Committee has had time to review the co -sponsorship application, a recommendation is needed to grant a fee reduction (25%, 50%, 75%, or other), grant a full fee-waiver, reject the application and ask applicant to resubmit with additional information, or reject the co-sponsorship application all together. Members must also consider the Committee’s annual total allocation of $140,000 in fees that can be waived. Should the Advisory Committee approve co-sponsorship, their recommendation should consider supporting staff’s recommendation of granting the rooms necessary to conduct a summer camp with permission for staff to provide additional space on a day-to-day basis, depending on availability. FISCAL IMPACT The non-profit value of a full co-sponsorship totals $61,020.00 while still retaining space for other programs. A fee reduction or waiver would potentially result in lost revenue to the City should a paying program be interested renting the facility at that time. ALTERNATIVE ACTION Any other action as determined by the Comm ittee. Submitted by: Steve Mason Senior Recreation Supervisor Attachments: 1. YMCA 2022/2023 Afterschool Program Co-Sponsorship Application Packet 10/29/2021 Page 9 of 16 ALBERT J. BORO COMMUNITY CENTER CO-SPONSORSHIP APPLICATION Section I-About the Applicant Agency Date Submitted: ________________ Revision Dates (if applicable) ___________________________ Title of Program: _____________________________________________________________________ Co-sponsoring agency or individual: _____________________________________________________ Address:________________________________ Telephone: ________ Ext. _______________ Email: __________________________________________________________ Website: ___________________________________________________________________________ Non-Profit 501c3 Number: ____ Principal contacts: Name: _________________________ Phone: ___ Email: __ Is this a first time program at Pickleweed? Yes No If no, start date of original program: __________________ Location: ________________________ Most recently approved final report must be attached. Section II-About the Program General Statement about the Program. Provide a background statement or statement of the problem that describes the challenges, behaviors or issues you hope to resolve or improve 3/28/2022 (Received 3/31 -Updated 4/1) YMCA - Al Boro Afterschool Program YMCA of San Fransisco, Marin Branch Marissa Williams Albert J. Boro Community Center1/4/2022 In partnership with the SRCS we will provide a safe and enriching environment for the students. We provide academic support, enrichment activities and social-emotional support to the students. 10/29/2021 Page 11 of 16 Section III Outcomes and Measurements List your expected outcome(s) for this program, and how you will measure your progress/success in meeting each outcome. Refer to the applicant guidelines for samples of outcome and measurement statements. Each outcome statement and measurement should be individually numbered. Outcome Statement Measurement for Outcome Measurements: How do you plan to track attendance? Attach a copy of your form. 1. Children will have a safe space - emotionally and physically 2. Children will have a supportive environment where they can explore, learn and grow 3. Children will interact positively with the staff and each other 4. Children will engage in with new ideas and experiences Program Quality Assessment (PQA) - measures the overall quality of the program through Safe Environment, Supportive Environment, Interaction and Engagement Program Measurement Quality Index (PMQI) - is a survey completed by participants and their families for direct feedback on their program experience Aries - School Software system See attached YMCA sign in/out Template 10/29/2021 Page 12 of 16 Client Satisfaction: What evaluation or survey forms will you use for client satisfaction? Attach copy. What other forms or measurement tools will you use? Attach copy. Section IV Faculty/Leaders Names, titles and contact information for key faculty/leaders other than listed in Section I Section V Partners and Support List partners and any cash or in-kind support for this project (Refer to the attached guidelines regarding potential payment of user fees to the Albert J. Boro Community Center.) Partners Dollar Amount Detail In-Kind See attached: 2020-11-20-School-Age-PQA-Fillable-Version Core+HHcombo_3-5_PAPER_Eng YMCA of San Fransisco Youth Core Survey none - all attached Torrey Kelly - Associate Executive Director; Jordan James - Senior Director of Youth Development; Kelsey Roderer - Senior Director of Camp Programs; Marissa Williams - Community Programs Director; Anahi Sanchez - Al Boro Site Coordinator; San Rafael City Schools $262,768.50 see attached 22-23 al boro rough budget 10/29/2021 Page 13 of 16 Attach a program budget. Section VI Attachments List all attachments submitted with this application Sign In-Out Template 2020-11-20-School-Age-PQA-Fillable-Version Core+HHcombo_3-5_PAPER_Eng YMCA of San Fransisco Youth Core Survey 22-23 Al Boro rough budget 10/29/2021 Page 14 of 16 ALBERT J. BORO COMMUNITY CENTER FINAL PROGRAM REPORT FOR CO-SPONSORED PROGRAMS (Use as many pages as necessary to address the required elements. Please number each one.) Program Name: Report prepared by: Name _____________________________ Title ___________________________________________ Date submitted: __________________________________ Date program completed: __________________________ How many total people were served? _________________ A. Outcomes: List each numbered outcome from your application and describe your success in meeting each outcome. 10/29/2021 Page 15 of 16 B. Measurements: Describe the measurements and evaluation strategies you used for each outcome, and provide a summary or actual data analysis. Attach relevant documents for each outcome and measurement strategy. C. Success: If you did not succeed in meeting your objectives, tell us why you think that happened, and what strategies you employed to change the situation, or are planning to change in the future. D. Summary: Briefly describe your overall satisfaction with your program and your reasoning, what highlights you would like to bring to the Board’s attention, and any general comments about your program. Program Sign-In/Out Printed on 4/1/2022 Location: &=Master.TREX1__COURSE_OPTION_TREX1__LOCATION_NAME Course Option: &=Master.TREX1__COURSE_OPTION_NAME Start Date: End Date: &=Master.TREX1__COURSE_OPTION_END_DATE Start Time: End T me: &=Master.TREX1__COURSE_OPTION_END_TIME #Time Time Signature Time Signature Time Signature Time Signature IN OUT IN OUT IN OUT IN OUT IN OUT IN OUT IN OUT IN OUT IN OUT IN OUT IN &=Master.TREX1__COU OPT ON START DATE &=Master.TREX1__COU OP ON START TIME 1 2 Signature 5 11 9 10 7 8 6 3 4 Thursday Friday &=ProgramEnro llmentExp.TREX &=ProgramEnro llmentExp TREX Participant Name Monday Tuesday Wednesday PAPER ENGLISH - YSF Youth Core & HH Survey Grades 3-5 Adapted for In-Person Programs Are you...? Afr can Amer can/B ack A askan Nat ve As an/Pac f c Is ander Caucas an/Wh te H span c Nat ve Amer can Other Unspec f ed Are you...? Ma e Transgender I prefer to dent fy n a d fferent way Fema e Non-b nary I prefer not to state Month Date Year Your birthday... Thank you!! Al Boro ASP 2022/2023 10 MONTH Budget based on serving 75 School year program Per 4 week session, assuming ASP hours 2-6pm School year program Payrate Hours Subtotal FICA WC UE Benefits Total Session Staff #1 20.00$ 20 400.00$ 30.60$ 9.00$ 8.00$ 447.60$ Staff #2 20.00$ 20 400.00$ 30.60$ 9.00$ 8.00$ 447.60$ Staff #3 20.00$ 20 400.00$ 30.60$ 9.00$ 8.00$ 447.60$ Staff #4 20.00$ 20 400.00$ 30.60$ 9.00$ 8.00$ 447.60$ Staff #5 20.00$ 20 400.00$ 30.60$ 9.00$ 8.00$ 447.60$ Site Director 35.00$ 40 1 400.00$ 107.10$ 31.50$ 28.00$ 350.00$ 1 566.60$ oversight of all SRCS school year and summer camp programs $68 000 plus benefits -$ -$ -$ -$ -$ school year and summer camp in ratio staff Executive Supervision/Support 555.00$ 350.00$ 4 359.60$ 4 17 788.40$ per 4 weeks for school year January- June Expense per month #Per Youth Al Boro ASP 2022/2023 10 MONTH Staffing 17 788.40$ 75 237.18$ $177 884 Supplies 3 750.00$ 75 50.00$ $37 500 Admin 4 738.45$ 75 63.18$ $47 385 TOTAL 26,276.85$ 350.36$ $262,768.50 Summer program Per 6 week session, assuming camp 9 hour/day operation Summer program Payrate Hours Subtotal FICA WC UE Benefits Total weeks Session Staff #1 20.00$ 40 800.00$ 61.20$ 18.00$ 16.00$ 895.20$ Staff #2 20.00$ 40 800.00$ 61.20$ 18.00$ 16.00$ 895.20$ Staff #3 20.00$ 40 800.00$ 61.20$ 18.00$ 16.00$ 895.20$ Staff #4 20.00$ 40 800.00$ 61.20$ 18.00$ 16.00$ 895.20$ Staff #5 20.00$ 40 800.00$ 61.20$ 18.00$ 16.00$ 895.20$ Staff #6 20.00$ 40 800.00$ 61.20$ 18.00$ 16.00$ 895.20$ Site Director 35.00$ 40 1 400.00$ 107.10$ 31.50$ 28.00$ 700.00$ 1 566.60$ oversight of all SRCS school year and summer camp programs $68 000 plus benefits Site Coordinator 26.00$ 40 1 040.00$ 79.56$ 23.40$ 20.80$ 700.00$ 1 163.76$ school year and summer camp in ratio staff Executive Supervision/Support 555.00$ 1 400.00$ 8 656.56$ 6 53 339.36$ per 6 weeks of camp Expense 6 week summer session #Per Youth Staffing 53 339.36$ 75 711.19$ Supplies 15 000.00$ 75 200.00$ Admin 15 034.66$ 75 200.46$ TOTAL 83,374.02$ 1,111.65$ Total for Jan-June and summer 2022 Total for ASP(Jan-June) = $157,661.09 Total for Summer 6 weeks= 83,374.02$ Grand total for Jan-June and Summer 2 241,035.11$ Questions about costs associated with these/ who pays? Not currently included in budget PPE & Janitorial? Facility City of SR cost (Staff open/close) Facility Rental PICKLEWEED ADVISORY COMMITTEE AGENDA REPORT June 1, 2022 Item # 3.E. TITLE: Parent Services Project – Aprendiendo Juntos 2022/2023 Co- Sponsorship Recommendation RECOMMENDATION Staff recommends that the Pickleweed Advisory Committee consider granting the Parent Services Project a fee reduction or waiver for use of the Albert J. Boro Community Center on Wednesdays and Thursdays from September 8, 2022 through June 2, 2023, excluding holidays and closures. BACKGROUND At their April 13, 2022 regular meeting, the Pickleweed Advisory Committee received an application and presentation from Parent Services Project requesting full co- sponsorship of rental fees for their 2022/2023 Aprendiendo Juntos program. Parent Services Project has utilized the Albert J. Boro Community Center for their Aprendiendo Juntos (Learning Together) program since 2007. The program has been co-sponsored by the Pickleweed Advisory Committee and has been popular in attendance over the years, thus reflecting community interest and need. The developmental playgroup for children 0-5 years old and their parents, teaches parenting skills and helps parents strengthen their relationship with their child. In addition to encouraging the healthy development of infants and young children , the program helps build a support network in the community and provides connections to community resources, organizations and programs. DISCUSSION As the Pickleweed Advisory Committee has had time to review the co-sponsorship application, a recommendation is needed to grant a fee reduction (25%, 50%, 75%, or other), grant a full fee-waiver, reject the application and ask applicant to resubmit with Page 2 of 2 additional information, or reject the co-sponsorship application all together. Members must also consider the Committee’s annual total allocation of $140,000 in fees that can be waived. FISCAL IMPACT The non-profit value of a full co-sponsorship totals $10,260.00 ($1,350.00 for Meeting Room 3 on Wednesdays and $8,910.00 for the Multipurpose Room on Thursdays). A fee reduction or waiver would potentially result in lost revenue to the City should a paying program be interested in using either the Meeting Room and the Multipurpose Room at that time. However, being that Parent Services Project conducts the program three days a week at the Albert J. Boro Community Center, the City realizes an estimated $8,662.50 in revenue for the paid rental of the Multipurpose Room to the Parent Services Project on Fridays. ALTERNATIVE ACTION Any other action as determined by the Committee. Submitted by: Steve Mason Senior Recreation Supervisor Attachments: 1.Aprendiendo Juntos 2022-2023 Co-Sponsorship Application Packet 10/29/2021 Page 9 of 16 ALBERT J. BORO COMMUNITY CENTER CO-SPONSORSHIP APPLICATION Section I-About the Applicant Agency Date Submitted: ________________ Revision Dates (if applicable) ___________________________ Title of Program: _____________________________________________________________________ Co-sponsoring agency or individual: _____________________________________________________ Address: _____________________________ Telephone: ________ Ext. _______________ Email: __________________________________________________ Website: ___________________________________________________________________________ Non-Profit 501c3 Number: ____ Principal contacts: Name: _________________________ Phone: _ Email: _ Is this a first time program at Pickleweed? Yes No If no, start date of original program: __________________ Location: ________________________ Most recently approved final report must be attached. Section II-About the Program General Statement about the Program. Provide a background statement or statement of the problem that describes the challenges, behaviors or issues you hope to resolve or improve 3-29-22 Aprendiendo Juntos Parent Services Proejct Balandra Fregoso Pickleweed2012 Aprendiendo Juntos (Learning Together) is a developmental playgroup for children ages 0-5 years old and their parents. The playgroup teaches parenting skills and helps parents strengthen their relationship with their child (ren). Aprendiendo Juntos (AJ) helps parents, family members and caregivers by providing high quality early experiences for children that are crucial for their development. The playgroup includes developmentally rich play activities, parent support and education that encourages the healthy development of infants and young children. We help isolated families to build a support network in the community and we connect them with community resources, organizations and programs according to their needs and interests 10,260.00 10/29/2021 Page 11 of 16 Section III Outcomes and Measurements List your expected outcome(s) for this program, and how you will measure your progress/success in meeting each outcome. Refer to the applicant guidelines for samples of outcome and measurement statements. Each outcome statement and measurement should be individually numbered. Outcome Statement Measurement for Outcome Measurements: How do you plan to track attendance? Attach a copy of your form. 1. Coordinate 5 interactive developmental playgroups for children ages 0-5 and their caregivers, five times per week, 1.5 hours per group. 2. The interactive playgroup will provide school readiness activities that are developmentally appropriate to the children's ages and will provide caregivers with information and resources to support raising children. 3. Families must live in San Rafael and have limited to no access to preschool. 1. 60 families per year are engaged in weekly developmentally appropriate playgroups including bilingual socialization and learning opportunities for children and families. 2. 100% of children identified without insurance will be connected to resources to become insured by year end. 3. 75% of parents will report new knowledge gained about community resources. 4. 75% of parents will indicate that they have seen improvement in their children's readiness for school. 5. 75% of parents will report that they have built knowledge and skills related to parenting and their children's development. 6. 75% of parents will report increased connection with their child(ren). 7. 75% of parents will report increased connection with other parents. 8. 100% of parent participants mental health will be assessed on an ongoing basis. 9. Quality, bi-lingual and culturally competent mental health services will be available for all playgroup families who seek support The attendance will be tracked by a weekly sign in sheet per playgroup. 10/29/2021 Page 13 of 16 Attach a program budget. Section VI Attachments List all attachments submitted with this application Intake Form Pre and Post Survey 10/29/2021 Page 14 of 16 ALBERT J. BORO COMMUNITY CENTER FINAL PROGRAM REPORT FOR CO-SPONSORED PROGRAMS (Use as many pages as necessary to address the required elements. Please number each one.) Program Name: Report prepared by: Name _____________________________ Title ___________________________________________ Date submitted: __________________________________ Date program completed: __________________________ How many total people were served? _________________ A. Outcomes: List each numbered outcome from your application and describe your success in meeting each outcome. Aprendiendo Juntos, Parent Services Project Balandra Fregoso Executive Director 3-29-22 June 3, 2022 65 families The results of our goals and outcomes will not be determined until June/July once the program has been completed for the year. We will distribut the post surveys mid to late May, 2022. As of this point in time, we believe that 100% of our outcomes will have been met by June 2022. 65 families are participating regularly in Aprendiendo Juntos this year. We will have held over 100 developmental playgroup sessions Sept 2021-June 2022. Playgroup includes developmentally rich play activities, parent support and education that encourages the healthy development of infants and young children. Aprendiendo Juntos has a positive reputation in the Canal and families know and trust Parent Services Project. We meet parents where they are at and challenge them to learn new ways of engaging with the community and with their families. They are deeply committed to giving their children a better life. We hire culturally competent staff that have a history of working with families and a passion for social justice. The staff/client connection is a critical component of our success. 10/29/2021 Page 15 of 16 B. Measurements: Describe the measurements and evaluation strategies you used for each outcome, and provide a summary or actual data analysis. Attach relevant documents for each outcome and measurement strategy. C. Success: If you did not succeed in meeting your objectives, tell us why you think that happened, and what strategies you employed to change the situation, or are planning to change in the future. D. Summary: Briefly describe your overall satisfaction with your program and your reasoning, what highlights you would like to bring to the Board’s attention, and any general comments about your program. PSP conducts pre and post surveys in order to evaluate Aprendiendo Juntos. There are informal parent-coordinator meetings as well as parent-child activities, presentations, workshops and referrals throughout the year to help and support families. We firmly bellieve that we will reach all of our performance measures this year. We are thrilled to be able to offer safe in-person programming, even through Omicron, and we continue to go above and beyond to support our playgroup families and deepen our work despite the challenges of the pandemic. In June/July 2022 we will offer a four week in person summer program for families with children entering TK and kindergarten in August. We will continue to offer behavioral health support and early childhood mental health consultation through the partnership with JFCS and well as individual brief case management for all playgroup families in need. We are excited to share that Parent Services Project is coordinating a Playgroup Collaborative so that we can improve our efforts county wide and align where appropriate. PSP is also part of the Canal Community Response efforts and through support from Canal Alliance, we have distributed over 200 at home test kits to Aprendiendo Junto families. Aprendiendo Juntos/ Learning Together Parent Services Project 2021-2022 Budget Revenues Bella Vista Foundation 50,000 50,000 Marin First 5 (Secured) 102,733 102,733 TOTAL INCOME 50,000 102,733 152,733 Expenses Project Personnel Program Director/ Direct Supervision 10,500 3,058 13,558 Family Engagement Specialist 9,000 54,000 63,000 Assistant Coordinator 3,800 3,800 7,600 Subtotal personnel 23,300 60,858 84,158 Fringe/benefits x24% 5,592 14,606 20,198 Total Personnel Costs 28,892 75,464 104,356 Project Operating Expenses Rent/Utilities/Janitorial: total program staff/ total agency staff X total agency overhead 7,120 9,043 16,163 Playgroup associated cost to include space rental childcare and props and video equipment for virtual play groups per week 3,673 3,673 Supplies/ Playgroup activities, art supplies, games & materials and refreshments at $50 per weekly meeting 3,873 3,873 Mental Health Care / intern fee and support 7,200 7,200 Promotores Stipends 1,500 360 1,860 Travel- (Project Personnel) 288 320 608 Subtotal Operating Expenses 16,108 17,269 33,377 Total Personnel & Operating Expenses 45,000 92,733 137,733 Indirect, not to exceed 10% of budget 5,000 10,000 15,000 TOTAL EXPENSES 50,000 102,733 152,733 First 5 MarinBella Vista Foundation Total Budget Initials: _______________ Date: ________________ Age: __________ Staff Initials : _____________________ Intake Form Thank you for answering the questions below. Your honest answers are important to us and will be kept confidential. Type of service/program requested: _______________________________________________ 1.What is your race or ethnicity? _____________________________________________ 2.What language is spoken most often in your home? _____________________________ 3.How many people live in your house? ________ Adults _____Children Age of child: School: Age of child: School: Age of child: School: Age of child: School: 4.Do your children have medical insurance? Yes or No 5.Are you able to access reliable internet at home? Yes or No 6.Do you have access to a computer device or tablet at home? (not including a phone or a school issued device) Yes or No 7.Are you interested in introductory-level technology support or technology workshops? Yes or No 8.Staff Notes: Initials: _______________ Date: ________________ Age: __________ Staff Initials : _____________________ Forma de Registro Gracias por responder a las siguientes preguntas. Sus respuestas son importantes para nosotros y serán confidenciales. Tipo de Servicio/Programa Requerido: ______________________________________________________ 1. ¿Cuál es su Raza/origen étnico?: ___________________________________________ 2. ¿Qué idioma se hable más a menudo en su casa?________________________________ 3. Número de personas que viven en su hogar: ______ Adultos _______ Niños Edad del niño/a Escuela Edad del niño/a Escuela Edad del niño/a Escuela Edad del niño/a Escuela 4. ¿Tu hijo/hija tiene seguro médico? Si o No 5. ¿Tiene servicio internet confiable en la casa? Si o No 6. ¿Aparte del aparato que ha prestado la escuela, mi hijo/a tenemos una computadora o tableta en casa? Si o No 7. ¿Está interesado en el apoyo tecnológico o en los talleres de tecnología? Si o No 8. Cometarios del Personal: ¡GRACIAS! Thank you for participating in AJ and Baby Gym this year. Please help us improve our program by filling out this short survey Gracias por participar en AJ y Baby Gym este año. Ayúdenos a mejorar nuestro programa por completando esta breve encuesta. Playgroup Pre-Survey August/September 2021 1. In general, do you feel like you know what your child should be doing and saying at his or her age? De forma general sientes que sabes lo que tu hijo debería hacer y decir a su edad? Yes/Si No 2. Are you interested in resources to help you feel better, happier or less stressed? Esta interesada en recursos que te ayudo a sentirme mejor, feliz o menos estresado? Yes/Si No 3. Does your child have health insurance? Tu hijo/hija tiene seguro medico? Yes/Si No 4. Are you able to access reliable internet at home? ¿Tiene servicio internet confiable en la casa? Yes/ Si No 5. Do you have access to a computer device or tablet at home? (not including a phone or a school issued device) ¿Aparte del aparato que ha prestado la escuela, mi hijo/a tenemos una computadora o tableta en casa? Yes/Si No 6. Are you interested in introductory-level technology support or technology workshops? ¿Está interesado en el apoyo tecnológico o en los talleres de tecnología? Yes/Si No 7. What is your race or ethnicity? ¿Cuál es su Raza/origen étnico?: ______________________________________________________________________________ 8. What language is spoken most often in your home? ¿Qué idioma se hable más a menudo en su casa? _________________________________________________________________________ Thank you for participating in AJ and Baby Gym this year. Please help us improve our program by filling out this short survey Gracias por participar en AJ y Baby Gym este año. Ayúdenos a mejorar nuestro programa por completando esta breve encuesta. 9.How many people live in your house? ________ Adults _____Children Age of child: School: Age of child: School: Age of child: School: Age of child: School: Número de personas que viven en su hogar: ______ Adultos _______ Niños Edad del niño/a Escuela Edad del niño/a Escuela Edad del niño/a Escuela Edad del niño/a Escuela 10.Is there anything else you would like to share with us? Hay algo que te gustaria compartir con nosotros? THANK YOU GRACIAS