HomeMy WebLinkAboutPickleweed Advisory Committee 2023-02-01 Agenda Packet
PICKLEWEED ADVISORY COMMITTEE
AGENDA
Wednesday, February 1, 2023
7:00 P.M.
Via Zoom
Watch Online (Public) Zoom Link:
https://tinyurl.com/PWAC-2-1-2023
Telephone: (669)900-9128
Meeting ID: 852 1560 3702
CALL TO ORDER
• Roll Call
AGENDA AMENDMENTS
MINUTES
1. Review and approve regular meeting minutes of August 3, 2022
MEETING OPEN TO THE PUBLIC
2. Public Comment from the audience regarding items not listed on the agenda. Speakers are
encouraged to limit comments to 3 minutes.
MATTERS BEFORE THE COMMITTEE
If necessary to assure completion of the following items, the Chairperson may establish time limits
for the presentations by individual speakers.
3. Co-Sponsorship Applications and Final Reports
A. Marin YMCA: YMCA Summer Camp @ Al Boro Community Center
4. Review Proposed 2023 Pickleweed Advisory Committee Meeting Schedule
COMMITTEE REPORTS AND COMMENTS
5. Other brief reports on any meetings or community events attended by the Committee
members.
STAFF COMMENTS
6. Updates and Events of Interest
NEXT REGULAR MEETING: April 5, 2023 (In Person- Albert J. Boro Community Center)
ADJOURNMENT
Notice
Any records relating to an agenda item, received by a majority or more of the Council less than 72 hours
before the meeting, shall be available for inspection online. Sign Language interp reters may be requested by
calling (415) 485-3066 (voice), emailing Lindsay.lara@cityofsanrafael.org or using the California
Telecommunications Relay Service by dialing “711”, at least 72 hours in adv ance of the meeting. Copies of
documents are available in accessible formats upon request.. Public transportation is available through Marin
Transit. Paratransit is available by calling Marin Access Paratransit at (415) 454-0964. To allow individuals
with environmental illness or multiple chemical sensitivity to attend the meeting/hearing, individuals are
requested to refrain from wearing scented products.
PICKLEWEED ADVISORY COMMITTEE
AGENDA
Miércoles, 1 de febrero del 2023
7:00pm
Via Zoom
Ver en Linea (Publico):
https://tinyurl.com/PWAC-2-1-2023
Teléfono: (669)900-9128
ID de reunión: 852 1560 3702
Llamar a Orden
• Llamada de rol
ENMIENDAS DE AGENDA
MINUTOS
1. Revisar y aprobar los minutos de la reunion ordinara del 3 de agosto del 2022
REUNIÓN ABIERTA AL PÚBLICO
2. Comentarios público de la audiencia sobre los temas que no estan incluidos en la agenda.
Se anima a los oradores a limitar los comentarios a 3 minutos.
ASUNTOS ANTE EL COMITÉ
Si es necesario para asegurar que se completen los siguientes puntos, el encargado puede
establecer límites de tiempo para las presentaciones de cada comentaristas individuales.
3. Solicitudes de copatrocinio y reportes finales.
A. YMCA de Marin: Campamento de Verano de YMCA @ Albert J Boro Centro
Comunitario
4. Revisar el calendario propuesto de reuniones del Comité Asesor de Pickleweed para 2023
REPORTES Y COMENTARIOS DEL COMITÉ
5. Otros informes breves sobre las reuniones o eventos comunitarios a los que haiga asistido los
miembros del Comité.
COMENTARIOS DEL PERSONAL
6. Actualizaciones y Eventos de interés
PRÓXIMA REUNIÓN: 5 de Abril, 2023 (en Persona – Centro Comunitario Albert J Boro)
Aviso
Cualquier registro relacionado con un tema de la agenda, recibido por una mayoría o más del Consejo
menos de 72 horas antes de la reunión, estará disponible para su inspección en línea. Se pueden solicitar
intérpretes de lenguaje de señas llamando al (415) 485-3066 (voz), enviando un correo electrónico a
Lindsay.lara@cityofsanrafael.org o utilizando el Servicio de retransmisión de telecomunicaciones de
California marcando “711”, al menos 72 horas antes de la reunión. Las copias de los documentos están
disponibles en formatos accesibles a pedido. El transporte público está disponible a través de Marin Transit.
Paratransit está disponible llamando a Marin Access Paratransit al (415) 454-0964. Para permitir que las
personas con enfermedades ambientales o sensibilidad química múltiple asistan a la reunión / audiencia, se
solicita a las personas que se abstengan de usar productos con aroma.
Page 1 of 6
PICKLEWEED ADVISORY COMMITTEE
August 3, 2022 – 7:00 p.m.
DRAFT MINUTES
__________________________________________________________________
Watch on Zoom:
https://tinyurl.com/PWAC-8-3-2022
Telephone: (669) 900-9128
Meeting ID: 852 1560 3702
CALL TO ORDER
Chair Mason called the meeting to order at 7:03 p.m.
ROLL CALL
Present: Chair Mason
Member Palacios
Member Sprague
Member Vasquez
Member Yost
Absent: Member Avalos
Member Hau-Guiterrez
Member Tanchez
Alternate Member Ceballos
Park & Recreation Commission Representative Gutierrez
Also Present: Craig Veramay, Assistant Library & Recreation Director
Becky Ordin, Senior Administrative Assistant
Rich Storek, The Canal Arts
Stephanie McNally, Vivalon
AGENDA AMENDMENTS
None
MINUTES
1. Approve regular meeting minutes of June 1, 2022
Member Palacios moved and Member Sprague seconded, to approve the meetings
minutes of June 1, 2022.
2
AYES: Members: Palacios, Sprague, Vasquez, Yost
NOES: Members: None
ABSENT: Members: Alvalos, Hau-Guiterrez Tanchez
ABSTAINED: Members: None
Minutes approved as submitted.
MEETING OPEN TO THE PUBLIC
2. Public Comment from the audience regarding items not listed on the agenda
None.
3. Presentations
Chair Mason introduced Craig Veramay, Assistant Library & Recreation Director, who
gave a presentation of the Public Art Review Board.
Staff responded to questions from Members.
Public Comment: Marina Palma
Chair Mason introduced Rich Storek with The Canal Arts who gave a presentation on
the Public Mural Presentation.
Chair Mason gave a little background to public art at the Albert J. Community Center
and Pickleweed Park.
Staff responded to questions from Members.
Public Comment: Aaron Burnette, Director of Policy and Engagement at Canal Alliance
Meg, Marin Society of Arts
Anabel, Voces del Canal
Aurelia Vargas
Marina Palma, Voces del Canal
Cristina Rosales
Irene
Cruz Vargas
Chris Parra
Marina Calderon
Isabel
Mr. Veramay clarified the process for the Public Mural presentation through the Public
Art Review Board.
3
MATTERS BEFORE THE COMMITTEE
If necessary, to assure completion of the following items, the Chairperson may establish time
limits for the presentations by individual speakers.
4. Co-Sponsorship Application Committee Recommendations
A. Vivalon: Zumba by Vivalon
Chair Mason presented a background on older adult programs and gave a brief detail of
the application request for Vivalon Zumba Co-Sponsorship Recommendation.
Chair Mason introduced Stephanie McNally with Vivalon who presented the Co-
Sponsorship application for the Zumba program.
Staff and applicant responded to questions from Members.
Public Comment: None
Member Sprague moved and Member Palacios seconded, to approve a full fee waiver
of the older adult Zumba by Vivalon program for the period of September 1, 2022 to
August 31, 2023.
AYES: Members: Palacios, Sprague, Vasquez, Yost
NOES: Members: None
ABSENT: Members: Alvalos, Hau-Guiterrez Tanchez
ABSTAINED: Members: None
Motion Passed.
COMMITTEE REPORTS AND COMMENTS
5. Other brief reports on any meetings, conferences, and/or seminars attended by
the Commission members.
A. Parks & Recreation Master Plan Steering Committee Update
Member Sprague did not have updates.
B. Other Reports
Member Palacios commented that the Steering Committee has been active and
recently met at the Sun Valley Park. She appreciates the committee getting
together and voicing their opinions.
Member Sprague commented that she was thrilled to see the awarding of the
grant to renovate the Pickleweed field and see the additional work planned to
build out the resources available at the Community Center and fields.
4
Member Yost wanted to make sure the Vietnamese community is involved in the
mural process.
STAFF COMMENTS
6. Events of Interest
Chair Mason gave an updated on the following programs:
The free, six-week summer camp the Center hosted, in a partnership with San Rafael City Schools and
the YMCA, concluded last Friday and accommodated 75 school identified Canal children to support
academic and social emotional development.
Program Coordinator, Stephen Rogers, started a new Saturday, San Rafael Basketball Academy this
summer for youth ages 5 and up. The program was a fun way for kids to be introduced to the world of
basketball with drills and games focused on building motor skills and teaching basic basketball
principles. The fee was $15 for the entire session. Additional sessions are being planned this fall.
The summer Junior Giants program at Pickleweed Park Athletic Field had over 90 participants. The
free program for youth of all skill levels ages 5-13 meets Saturdays and Tuesdays through August 6th
and led by Program Coordinator Stephen Rogers and a number of volunteers. Through each child’s
experience as part of a team, they will learn the “Four Bases of Character Development: Confidence,
Integrity, Leadership and Teamwork.” Additionally, the program has a focus on education, health, and
bullying prevention.
Open Gym Sports for adults restarted two weeks ago and is being held on Monday, Wednesday and
Friday evenings with drop-in basketball all three days and volleyball on Wednesdays.
The free monthly Canal Arts program, sponsored by the City and offered by the Canal Youth & Family
Council, continues to be offered from 10:30 am to 12:30 pm on the second Saturday of each month.
The program is supported by the San Francisco Foundation.
The weekly Monday afternoon art program Drawbridge, which this Committee co-sponsored, created a
beautiful work of art the children took several months to complete, resulting in a painting of “Mt.
Tamalpais from San Rafael with native plants and animals.” The artwork has been on display in the
hallway of the Center this summer and they have a second painting that will also be hung next week.
As the Committee is aware, the Center regularly displays local art created by programs that utilize the
facility, community partners, and of course the annual showing of the Día de los Muertos murals.
A new Ballroom, Latin & Fitness Mini Camp for youth was offered for youth. The instructor will teach
both youth and adult classes for us this fall at a discounted rate.
This summer the Center held two separate weeks of Volleystart Summer Camp in the gymnasium.
San Rafael City Schools rented two classrooms for two weeks in July for State Testing ELPAC
SF Marin Food Bank distributions continue Tuesday mornings in our parking lot.
5
The City continues to sponsor County of Marin Health and Human Services COVID vaccination clinics
at the Albert J. Boro Community Center. A clinic was offered from 3 pm to 7 pm yesterday and
additional dates this month include August 16th and 30th.
Paused during the pandemic, the Albert J. Boro Community Center’s Multicultural Older Adult Program
resumed on today. The program is being offered on Wednesdays from 10 am to Noon for socialization
and fun activities such as fitness, games, guest speakers, and arts & crafts. Run by Center staff,
program support is being provided by the San Rafael Library and later this year hot lunches will again
be offered through a partnership with the County of Marin.
Our annual Movie in the Park at Pickleweed will feature Encanto in Spanish and will be held on Friday,
September 23 on the soccer fields. There will be three other movies from August to October in other
San Rafael parks that everyone is invited to. The City is also coordinating a City information fair on the
fields at the same time to connect with the community on various City projects and functions.
The Día de los Muertos Planning Committee has been working on this year’s event since March. Altars
are being coordinated in downtown store windows beginning the middle of October. Car Procession
Through Downtown San Rafael on Saturday, October 22, 3pm. The event at Albert J. Boro Community
Center on Saturday, November 5, 2022, there will be altars, art workshops, live music and cultural
performances, traditional food, and a walking procession through the Canal Community.
The summer Canal Mini Soccer League has 156 children enrolled in the summer session of this
recreational program. Instruction is primarily in Spanish and meets Saturdays and Mondays through
August 13.
Special recognition needs to be given to Marina Palma who worked with the County to receive an
$8,000 grant this fall to directly support the Canal Mini Soccer program in lowering the $25 registration
fee and to purchase new league supplies.
The Albert J. Boro Community Center is offering a free Champions Soccer Camp for youth 7 – 12 years
of age this week, and is voluntarily led by a Branson student, and a Recreation Division’s swim
instructor/lifeguard, Rodrigo Diaz. Participants were able to hone their soccer skills while having fun.
The Pickleweed Park Enhancement Project was recently selected by California State Parks as one of
16 park projects that the State is recommending to the National Park Service for Land and Water
Conservation Fund grants. Mason acknowledged Director Quffa, Assistant Library and Recreation
Director Veramay, and Public Works staff for all their support on the grant and project.
ADJOURNMENT
Chair Mason adjourned the meeting at 8:23 p.m.
6
___________________________________________
BECKY ORDIN, Senior Administrative Assistant
APPROVED THIS_____DAY OF___________, 2023
___________________________________________
Catherine Quffa, Library & Recreation Director
PICKLEWEED ADVISORY COMMITTEE
AGENDA REPORT
February 1, 2023
Item # 3.A.
TITLE: YMCA Summer Camp @ Al Boro Community Center
RECOMMENDATION
It is recommended that the Pickleweed Advisory Committee grant the YMCA a fee
reduction or waiver for use of the rooms necessary to conduct a summer camp program
for Canal children at the Albert J. Boro Community Center and Pickleweed Park
Monday through Friday, June 20 to July 28, 2023 (closed July 4), with permission for
staff to grant additional space on a day-to-day basis, depending on availability.
BACKGROUND
For the past two summers, the Albert J. Boro Community Center & Pickleweed Park has
co-sponsored the San Rafael City Schools and YMCA partnership to offer a needed
summer program with a focus on recreation and socialization.
Both the YMCA and San Rafael City Schools hope to continue this partnership in
supporting Canal families with a summer program in 2023. Their proposal is to serve
70 school identified students with a safe program that will provide academic, social and
emotional development, all free of charge to the participants.
The application requests use of many of the Center’s rooms and amenities. As was
done in the past with both the previous Catholic Charities’ Kids Club program and
previous YMCA programs, in order to accommodate other programming in the facility,
staff recommends granting the YMCA enough rooms for them to successfully base daily
activities. Should the committee agree, additional rooms, primarily the gymnasium,
could then be granted on a daily, space available basis. Generally, the activity fits well
in the Center’s schedule and is very much needed in the community.
Page 2 of 2
DISCUSSION
While the Pickleweed Advisory Committee reviews the Co-sponsorship Application,
representatives from the YMCA will be present to provide a program overview and
support their application which is before the Committee. Committee members will then
have an opportunity to ask questions of the applicant.
The Pickleweed Advisory Committee has the authority to grant a fee reduction (25%,
50%, 75%, or other), grant a full fee-waiver, reject the application and ask applicant to
resubmit with additional information, or reject the co-sponsorship application all
together.
FISCAL IMPACT
The non-profit value of a full co-sponsorship totals $22,400.00 while still retaining space
for other programs. A fee reduction or waiver would potentially result in lost revenue to
the City should a paying program be interested renting the facility at that time. The
YMCA has agreed to reimburse the City the Facility Attendant Fee of $25/hour for
opening the Center an hour early in the morning.
ALTERNATIVE ACTION
Any other action as determined by the Comm ittee.
Submitted by:
Steve Mason
Senior Recreation Supervisor
Attachments:
YMCA Summer 2023 Application Packet and Final Report
9/21/2023 Page 13 of 16
Attach a program budget.
Section VI Attachments
List all attachments submitted with this application
PQA, PQMI (parent & child surveys), Sign in/out sheets, Program Budget
Expense 6 week summer session #Per Youth
Staffing $56,154.58 75 $748.73
Transportation $10,800.00 75 $144
Supplies $15,000.00 75 $200.00
Program entrance fees $10,000.00 75 $133
Admin $14,554.01 75 $194.05
TOTAL $106,508.59 $1,419.78
PAPER ENGLISH - YSF Youth Core & HH Survey Grades 3-5 Adapted for In-Person Programs
Are you...?
Afr can Amer can/B ack
A askan Nat ve
As an/Pac f c Is ander
Caucas an/Wh te
H span c
Nat ve Amer can
Other
Unspec f ed
Are you...?
Ma e
Transgender
I prefer to dent fy n a d fferent way
Fema e
Non-b nary
I prefer not to state
Month
Date
Year
Your birthday...
Thank you!!
PICKLEWEED ADVISORY COMMITTEE
AGENDA REPORT
February 1, 2023
Item #4
TITLE: REVIEW OF THE 2023 PICKLEWEED ADVISORY COMMITTEE
MEETING SCHEDULE
SUMMARY
Annually, the Pickleweed Advisory Committee shall review its annual meeting schedule
to consider canceling or re-scheduling meetings due to holidays or other conflicts.
RECOMMENDATION:
It is recommended that the Pickleweed Advisory Committee review its meeting schedule
for 2023 and revise as necessary.
BACKGROUND:
According to the Bylaws adopted by City Council, a minimum of five Pickleweed
Advisory Committee meetings shall be scheduled annually. Typically, the meetings will
be held on the first Wednesday of scheduled month, unless it conflicts with a holiday or
scheduled event in which case it may be scheduled for the second Wednesday of the
month at 7:00 p.m. Annually, the Pickleweed Advisory Committee will review its
meeting schedule to consider canceling or re-scheduling meetings due to holidays or
other conflicts. Meeting months have been selected to align with co-sponsorship
application review dates.
Pickleweed Advisory Committee 2023 Meeting Schedule
February 1, 2023
April 5, 2023
June 7, 2023
August 2, 2023
October 4, 2023
Page 2 of 2
FISCAL IMPACT:
None
ALTERNATIVE ACTION
Any other action as determined by the Committee.
Submitted by:
Steve Mason
Senior Recreation Supervisor
Attachments:
1. Pickleweed Advisory Committee 2023 Meeting Schedule
MEMORANDUM
Date: February 1, 2023
To: Pickleweed Advisory Committee
From: Steve Mason, Senior Recreation Supervisor
Subject: Schedule of 2023 Pickleweed Advisory Committee Meetings
Date Time Location
February 1, 2023 7:00 p.m. Virtual
April 5, 2023 7:00 p.m. Albert J. Boro Community Center- Meeting Room 3
June 7, 2023 7:00 p.m. Albert J. Boro Community Center- Meeting Room 3
August 2, 2023 7:00 p.m. Albert J. Boro Community Center- Meeting Room 3
October 4, 2023 7:00 p.m. Albert J. Boro Community Center- Meeting Room 3
December
TBA TBA Annual Boards and Commissions Reception
Falkirk Cultural Center?
• Meetings typically held on the first Wednesday of the month unless dates conflicts with a
holiday
• Meeting dates may be cancelled due to lack of quorum or agenda items
• Additional meetings may be scheduled due to pressing matters