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Home My WebLink AboutLR Citywide Parks and Recreation Master Plan PPTLandscape Architecture & Planning City of San Rafael CITYWIDE PARKS AND RECREATION MASTER PLAN City Council Meeting #2 April 17th, 2023 SAN RAFAEL PARKS AND RECREATION MASTER PLAN/ SAN RAFAEL PARKS AND RECREATION MASTER PLAN/ AGENDA I. Master Plan II. Recreation and Operation Recommendations III. Financial Assessment and Planning IV. Next Steps SAN RAFAEL PARKS AND RECREATION MASTER PLAN/ SAN RAFAEL PARKS AND RECREATION MASTER PLAN/ I Master Plan SAN RAFAEL PARKS AND RECREATION MASTER PLAN/ 1. EXECUTIVE SUMMARY • Purpose of the Master Plan • Scope* I *Discussed at 2/21/23 Council Meeting SAN RAFAEL PARKS AND RECREATION MASTER PLAN/ 2. INTRODUCTION • Introduction • Planning Process • Review of Relevant Planning Efforts I SAN RAFAEL PARKS AND RECREATION MASTER PLAN/ 3. EXISTING FRAMEWORK • Park System Overview* • Recreation Facilities Overview* • Recreation Department and Programs • Demographic Profile I*Discussed at 2/21/23 Council Meeting SAN RAFAEL PARKS AND RECREATION MASTER PLAN/ 4. NEEDS ASSESSMENT • Supply* • Demand* • Gap Identification* I *Discussed at 2/21/23 Council Meeting SAN RAFAEL PARKS AND RECREATION MASTER PLAN/ 5. PLAN • Goals, Policies, and Actions* • Recommendations* • Costs for Planning Purposes I *Discussed at 2/21/23 Council Meeting SAN RAFAEL PARKS AND RECREATION MASTER PLAN/ 6. IMPLEMENTATION • Prioritization of Recommendations* • Action Plan* • Funding Plan I *Discussed at 2/21/23 Council Meeting SAN RAFAEL PARKS AND RECREATION MASTER PLAN/ II Recreation and Operation Recommendations Canal Community Garden SAN RAFAEL PARKS AND RECREATION MASTER PLAN/II ID Recreation and Childcare Division Programming Type 33.1 Establish a formal programming philosophy to guide future program delivery Policy 33.2 Develop a programing plan that builds on the philosophy and identifies program priorities for the future Policy 33.3 Pursue additional contracts with other providers for program areas that are not currently adequately available Policy 33.4 For program areas where there are not contracts, utilize other providers on a referral and clearinghouse basis Policy 33.5 Develop a city staffing plan and operating budget that will support the program plan Policy 33.6 Establish basic performance measures to track recreation programming effectiveness Policy 33.7 Develop a comprehensive fee policy Policy 33.8 Recreation programs, services and facilities need to be supported by established marketing efforts Policy ProgrammingRecreation Operation Recommendations SAN RAFAEL PARKS AND RECREATION MASTER PLAN/II ID Recreation Facility Operation Type 34.1 Utilize the Facility Deficiencies Report to establish a detailed deferred maintenance list for all city owned facilities Policy 34.2 Complete an athletic field capacity analysis to determine the accepted level of use for existing fields Policy Facility OperationRecreation Operation Recommendations ID Operations and Maintenance Type 35.1 Consider additional staffing and/or resources to support any increase in maintenance and operations service levels Policy 35.2 Develop an asset inventory and management plan Policy 35.3 Develop a succession plan for key staff Policy Operations and MaintenanceRecreation Operation Recommendations SAN RAFAEL PARKS AND RECREATION MASTER PLAN/ III Financial Assessment and Planning Freitas Park SAN RAFAEL PARKS AND RECREATION MASTER PLAN/III Recommendation Type Park Recommendations Total Near-Term Medium-Term Long-Term As Resources Allow Deficiency Improvements $1,316,651 $1,310,100 $938,200 $2,330,000 $5,894,951 Expansion $7,490,677 $0 $703,000 $0 $8,193,677 Total $8,807,328 $1,310,100 $1,641,200 $2,330,000 $14,088,628 Total with 30% Contingency $11,449,526 $1,703,130 $2,133,560 $3,029,000 $18,315,216 Costs for Planning Purposes • About 79% of the near-term costs (about $9 million for Pickleweed Park improvements) is hoped to be covered by the current Land and Water Conservation grant application and the City’s matching General Fund set-aside, leaving a funding need of about $2.5 million • Costs will exceed the shown estimate - implementation will depend on funding availability with escalation expected; some proposed projects will require additional funding and/or staffing for operations and maintenance; many recommendations are not costed due to undefinable scope SAN RAFAEL PARKS AND RECREATION MASTER PLAN/III Current Funding Sources • The General Fund is the primary source of funding to support parks and building maintenance costs. • The voter-approved Countywide Measure A sales and use tax (which was re-approved in 2022 for an additional 9 years) provides a flexible source of parks and recreation funding for the City, which can be used for capital projects as well as maintenance costs. • Fees and other charges to new residential and commercial development provide modest new revenues to the City each year for park capital improvements. • The City actively pursues available grants, including regional, state, and federal grants. SAN RAFAEL PARKS AND RECREATION MASTER PLAN/III Funding Scenarios • Scenario 1: No Measure A Funding required for Operations and Maintenance The full $565,000 annually would be available for investments in capital improvements (new park expansion and existing deficiencies) summing to about $2.8 million over the next five years. • Scenario 2: $275,000 Annually in Measure A Funding required for Operations and Maintenance Half of the Measure A funding is used to support additional operations and maintenance costs associated with existing and expanded parks as well as to support individual park master planning efforts. In this scenario, $290,000 of the additional annual funding would be available for investments in capital improvements (new park expansion and existing deficiencies) summing to about $1.45 million over the next five years. SAN RAFAEL PARKS AND RECREATION MASTER PLAN/IV Funding Gap • Funding gap of $2.5M for costed near-term improvements would be fully covered in Scenario 1, or about $200,000 annually (over a 5-year period) in Scenario 2. • Given that current funding sources and potential grant funding could cover a substantial portion of the recommended improvements, the City could rely on these funding sources, pursue additional grants where available, and incrementally make improvements as funding accrues over time. • If desired, the City could also pursue voter-approved funding options to cover park capital improvement investments and/or operations and maintenance costs (outlined in the CPRMP). SAN RAFAEL PARKS AND RECREATION MASTER PLAN/ IV Next Steps Boyd Memorial Park SAN RAFAEL PARKS AND RECREATION MASTER PLAN/IV Recommendation 1. Adopt resolution adopting the Citywide Parks and Recreation Master Plan.