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Home My WebLink AboutPickleweed Advisory Committee 2023-06-28 Agenda PacketPICKLEWEED ADVISORY COMMITTEE AGENDA Wednesday, June 28, 2023 7:00 P.M. Hybrid Meeting: Attend in Person at Albert J. Boro Community Center, Meeting Room 3 50 Canal Street -OR – Watch on Zoom:https://tinyurl.com/PWAC-6-28-2023 Telephone: (669)900-9128 Meeting ID: 933 3089 543 1 CALL TO ORDER MINUTES 1.Approve regular meeting minutes of April 5, 2023 MEETING OPEN TO THE PUBLIC The public is welcome to address the Committee at this time on matters not on the agenda that are within its jurisdiction. Comments may be no longer than three minutes and should be respectful to the community. MATTERS BEFORE THE COMMITTEE If necessary to assure completion of the following items, the Chairperson may establish time limits for the presentations by individual speakers. 2.School-Year Co-Sponsorship Application Committee Recommendations A.DrawBridge Weekly Expressive Art Groups B.Tamalpais Adult School – English As A Second Language Classes C.Canal Alliance/Marin Football Club: Canal FC at Marin FC D.Parent Services Project: Aprendiendo Juntos E.Troop 2000 Scouts BSA F.Marin YMCA: YMCA 2023-2024 Afterschool Program G.Vivalon: Zumba by Vivalon COMMITTEE REPORTS AND COMMENTS 3.Other brief reports on any meetings or community events attended by the Committee members. STAFF COMMENTS 4.Updates and Events of Interest NEXT REGULAR MEETING: August 2, 2023 (In Person- Albert J. Boro Community Center) ADJOURNMENT Notice Any records relating to an agenda item, received by a majority or more of the Committee less than 72 hours before the meeting, shall be available for inspection online and in the Albert J. Boro Community Center placed with other agenda- related materials on the table in front of the [location prior to the meeting. Sign Language interpreters may be requested by calling (415) 485-3066 (voice), emailing city.clerk@cityofsanrafael.org or using the California Telecommunications Relay Service by dialing “711”, at least 72 hours in advance of the meeting. Copies of documents are available in accessible formats upon request. To request Spanish language interpretation, please submit an online form at https://www.cityofsanrafael.org/request-for-interpretation/. To allow individuals with environmental illness or multiple chemical sensitivity to attend the meeting/hearing, individuals are requested to refrain from wearing scented products. PICKLEWEED ADVISORY COMMITTEE AGENDA Miercoles, Junio 28, 2023 7:00 P.M. Reunion Hibrida: Asista en persona en el Centro Comunitario Albert J. Boro, Salón de reunión 3 50 Canal Street -OR – Vea en Zoom:https://tinyurl.com/PWAC-6-28-2023 Telefono: (669)900-9128 ID de reunion: 933 3089 5431 Llamar a Orden MINUTOS 1.Aprobar los minutos de la reunión ordinara de 5 de Abril 2023. REUNIÓN ABIERTA AL PÚBLICO El público es bienvenido a dirigirse al Comité en este momento sobre asuntos que no están en la agenda y que están dentro de su jurisdicción. Los comentarios no pueden durar más de tres minutos y deben ser respetuosos con la comunidad. ASUNTOS ANTE EL COMITÉ Si es necesario para asegurar la finalización de los siguientes puntos, el presidente puede establecer límites de tiempo para las presentaciones de los oradores individuales. 2.Recomendaciones del Comité de Solicitud de Copatrocinio del año escolar. A.DrawBridge Grupos semanales de arte expresivo B.Tamalpais Adult School – Clases de Ingles como segundo idioma C.Canal Alliance/Marin Football Club: Canal FC at Marin FC D.Parent Services Project: Aprendiendo Juntos E.Troop 2000 Scouts BSA F.Marin YMCA: YMCA 2023-2024 Programa después de escuela G.Vivalon: Zumba by Vivalon INFORMES Y COMENTARIOS DEL COMITÉ 3.Otros informes breves sobre las reuniones o eventos comunitarios a los que asistan los miembros del Comité. COMENTARIOS DEL PERSONAL 4.Actualizaciones y eventos de interés PRÓXIMA REUNIÓN ORDINARIA: Augusto 2, 2023 (En Persona- Centro Comunitario Albert J Boro) APLAZAMIENTO Noticia Cualquier registro relacionado con un tema de la agenda, recibido por una mayoría o más del Comité menos de 72 horas antes de la reunión, estará disponible para su inspección en línea y en el Centro Comunitario Albert J. Boro colocado con otros materiales relacionados con la agenda sobre la mesa. frente al [lugar antes de la reunión. Se pueden solicitar intérpretes de lenguaje de señas llamando al (415) 485-3066 (voz), enviando un correo electrónico a city.clerk@cityofsanrafael.org o utilizando el Servicio de retra nsmisión de telecomunicaciones de California marcando "711", al menos 72 horas antes de la reunión. Las copias de los documentos están disponible s en formatos accesibles a pedido. Para solicitar interpretación en español, envíe un formulario en línea en https://www.cityofsanrafael.org/request- for-interpretation/. Para permitir que las personas con enfermedades ambientales o sensibilidad química múl tiple asistan a la reunión/audiencia, se solicita a las personas que se abstengan de usar productos perfumados. Page 1 of 6 PICKLEWEED ADVISORY COMMITTEE April 5, 2023 – 7:00 p.m. DRAFT MINUTES __________________________________________________________________ Watch on Zoom:https://tinyurl.com/PWAC-4-5-2023 Telephone: (669) 900-9128 Meeting ID: 852 1560 3702 CALL TO ORDER Chair Mason called the meeting to order at 7:02 p.m. ROLL CALL Present: Chair Mason Member Hau-Guiterrez Member Palacios Member Sprague Member Tanchez Park & Recreation Commission Representative Emerson Absent: Member Ceballos Member Vasquez Member Yost Also Present: Catherine Quffa, Library & Recreation Director Craig Veramay, Assistant Library & Recreation Director Becky Ordin, Senior Administrative Assistant Melonie Reynolds, Gates and Associates Marissa Williams, Marin YMCA Tracy Bays-Boothe, DrawBridge Jaemi Naish, Tam Adult School Evan Cross, Canal FC at Marin FC Cecilia Hudson, Parent Services Project William Coronado, BSA Troop 2000 Stephanie McNally, Vivalon Rich Storek, Canal Arts Oscar Morales, Artist Vladimir Cuevas, Artist AGENDA AMENDMENTS 2 Item 5 has been moved up after the Pickleweed Park Update presentation. MINUTES 1. Approve regular meeting minutes of February 1, 2023 Member Tanchez moved and Member Palacios seconded, to approve the meetings minutes of February 1, 2023. AYES: Members: Hau-Guiterrez, Palacios, Sprague, Tanchez NOES: Members: None ABSENT: Members: Ceballos, Vasquez, Yost ABSTAINED: Members: None Minutes approved as submitted. MEETING OPEN TO THE PUBLIC 2. Public Comment from the audience regarding items not listed on the agenda None. MATTERS BEFORE THE COMMITTEE If necessary, to assure completion of the following items, the Chairperson may establish time limits for the presentations by individual speakers. 3. Presentation: Pickleweed Park Enhancement Project Update Chair Mason introduced Craig Veramay who provided some background information of the project. Mr. Veramay introduced Melonie Reynolds with Gates and Associates who presented the Pickleweed Park Enhancement Project update. Staff responded to questions from Members. Public Comment: None 6. Canal Arts Albert J. Boro Community Center Mural Proposal Mr. Veramay gave a brief overview of the Public Art Review board, guidelines and the process of proposing public art to the City. Mr. Veramay introduced Rich Storek and Meg Riley with The Canal Arts who gave an overview of their proposal to place a mural on the front of the Albert J. Boro Community Center. Artists Oscar Morales and Vladimir Cuevas gave an overview of the mural design. Staff responded to questions from Members. Public Comment: Many members of the public addressed the board. 3 Staff responded to public comment. Member Palacios moved and Member Tanchez seconded, conditional approval of the Canal Arts public proposal to paint a mural on the exterior of the Albert J. Boro Community Center. AYES: Members: Hau-Guiterrez, Palacios, Sprague, Tanchez NOES: Members: None ABSENT: Members: Ceballos, Vasquez, Yost ABSTAINED: Members: None Motion Passed. Mr. Veramay shared the next steps of the mural process. 4. Summer Co-Sponsorship Application and Final Report Presentations A. Marin YMCA: YMCA Summer Camp at Al Boro Community Center Chair Mason presented a background of the YMCA summer camp program and recommended that the Committee consider co-sponsoring all or part of the program. Chair Mason introduced Marissa Williams with the Marin YMCA who presented the Co- Sponsorship application for the YMCA Summer Camp program. Staff and applicant responded to questions from Members. Public Comment: None Member Sprague moved and Member Palacios seconded, to approve a full fee waiver for the YMCA Summer Camp at the Al Boro Community Center. AYES: Members: Hau-Guiterrez, Palacios, Sprague, Tanchez NOES: Members: None ABSENT: Members: Ceballos, Vasquez, Yost ABSTAINED: Members: None Motion Passed. 5. School Year Co-Sponsorship Application and Final Report Presentations A. Drawbridge Weekly Expressive Art Groups Chair Mason presented a background of the Drawbridge Weekly Expressive Art Groups and recommended that the Committee consider co-sponsoring all or part of the program. 4 Chair Mason introduced Tracy Bays-Boothe with DrawBridge who gave the presentation. Staff and applicant responded to questions from Members. Public Comment: None B. Tamalpais Adult School – English As A Second Language Classes Chair Mason presented a background of the English As A Second Language Classes and recommended that the Committee consider co-sponsoring all or part of the program. Chair Mason introduced Jaemi Naish with Tam Adult School who gave the presentation. Staff and applicant responded to questions from Members. Public Comment: None C. Canal Alliance/Marin Football Club: Canal FC at Marin FC Chair Mason presented a background of the Canal FC at Marin FC program and recommended that the Committee consider co-sponsoring all or part of the program. Chair Mason introduced Evan Cross with Canal FC at Marin FC who gave the presentation. Staff and applicant responded to questions from Members. Public Comment: None D. Parent Services Project: Aprendiendo Juntos Chair Mason presented a background of the Parent Services Project: Aprendiendo Juntos program and recommended that the Committee consider co-sponsoring all or part of the activity. Chair Mason introduced Cecilia Hudson with Parent Services Project who gave the presentation. Staff and applicant responded to questions from Members. Public Comment: None E. Troop 2000 Scouts BSA Chair Mason presented a background of the Troop 2000 Scouts BSA program and recommended that the Committee consider co-sponsoring all or part of the program. 5 Chair Mason introduced Scout Master William Coronado from Troop 2000 who gave the presentation. Staff and applicant responded to questions from Members. Public Comment: None F. Marin YMCA: YMCA 2023-2024 Afterschool Program Chair Mason presented a background of the YMCA 2023-2024 Afterschool program and recommended that the Committee consider co-sponsoring all or part of the program. Chair Mason introduced Marissa Williams with the Marin YMCA who gave the presentation. Staff and applicant responded to questions from Members. Public Comment: None G. Vivalon: Zumba by Vivalon Chair Mason presented a background of Zumba by Vivalon and recommended that the Committee consider co-sponsoring all or part of the program. Chair Mason introduced Stephanie McNally from Vivalon who gave the presentation. Staff and applicant responded to questions from Members. Public Comment: None COMMITTEE REPORTS AND COMMENTS 7. Other brief reports on any meetings, conferences, and/or seminars attended by the Commission members. None. STAFF COMMENTS 8. Updates and Events of Interest Chair Mason shared that the past Saturday City and Gates and Associates staff performed outreach for the Pickleweed Park project at the egg hunt, and will do more this Saturday, April 8th. Staff was hoping that Pickleweed field would open early, but Public Works has not been able to perform repairs due to the weather and having to prioritize other projects. 6 Additional street parking is now open on Canal Street, and will hopefully will help alleviate parking at the Community Center. Summer activities brochure will be mailed to San Rafael residents on May 3rd with many camps and classes available. Movies in the Park at Pickleweed will be on Friday, September 22nd. ADJOURNMENT Chair Mason adjourned the meeting at 9:45 p.m. ___________________________________________ BECKY ORDIN, Senior Administrative Assistant APPROVED THIS_____DAY OF___________, 2023 ___________________________________________ Catherine Quffa, Library & Recreation Director PICKLEWEED ADVISORY COMMITTEE AGENDA REPORT June 28, 2023 Item #2.A. TITLE: DrawBridge 2023/2024 Co-Sponsorship Recommendation RECOMMENDATION Staff recommends that the Pickleweed Advisory Committee consider granting DrawBridge a fee reduction or waiver for use of the Albert J. Boro Community Center Art Room on Monday afternoons from September 11, 2023 through August 26, 2024, excluding holidays and closures. BACKGROUND At the April 5, 2023 regular meeting, the Pickleweed Advisory Committee re ceived an application and presentation from DrawBridge requesting full co-sponsorship of rental fees for their 2023/2024 Weekly Expressive Art Groups. DrawBridge has been offering their Weekly Expressive Art Groups at the Albert J. Boro Community Center since 2013. The City, through the Pickleweed Advisory Committee, has been fully co-sponsoring the rental of the room for the program since 2017. The activity fits well in the Center, especially in the Art Room, and appears to have a core following of children that truly look forward to the program. DrawBridge offers their Weekly Expressive Art Groups program for children in shelters and affordable housing facilities at the Albert J. Boro Community Center and across the Bay Area. The program provides children a safe, fun, supportive environment where youth ages five to 18 can use art to “build community, process stress, and explore difficult emotions through creative expression.” The term of the proposed art program is from September 11, 2023 through August 26, 2024. The applicant is requesting a full fee-waiver, valued at $1,320.00 for use of the Art Room on Mondays from 3:30 pm to 5:30 pm, excluding holidays. Page 2 of 2 DISCUSSION As the Pickleweed Advisory Committee has had time to review the co-sponsorship application, a recommendation is needed to grant a fee reduction (25%, 50%, 75%, or other), grant a full fee-waiver, reject the application and ask applicant to resubmit with additional information, or reject the co-sponsorship application all together. Members must also consider the Committee’s annual total allocation of $140,000 in fees that can be waived. FISCAL IMPACT The resident/non-profit value of the rental totals $1,320.00. A fee reduction or waiver would potentially result in lost revenue to the City should a paying program be interested in using the Art Room at that time. ALTERNATIVE ACTION Any other action as determined by the Committee. Submitted by: Steve Mason Senior Recreation Supervisor Attachments: 1.DrawBridge 2023/2024 Use Agreement Application Packet 1,320.00 /2/202Page 11 of 16 Section III Outcomes and Measurements List your expected outcome(s) for this program, and how you will measure your progress/success in meeting each outcome. Refer to the applicant guidelines for samples of outcome and measurement statements. Each outcome statement and measurement should be individually numbered. Outcome Statement Measurement for Outcome Measurements: How do you plan to track attendance? Attach a copy of your form. 1. To provide a weekly art group that helps children develop a sense of group cohesiveness, compassion, creativity, and self-worth. 2. To provide an outlet for the creative emotional expression for children which may not be regularly available in other settings. 3. To serve 50 or more unduplicated young people from a variety of backgrounds, who will attend the group 450 times or more per calendar year. 1. Children will be offered encouragement, non-judgmental respect, and compassion each time they attend a group. Creative exploration will be fostered as well as their enjoyment of the process, promoting feelings of self-worth. Collaborative learning and encouragement of others will be modeled by facilitators and encouraged with the group. Qualitative feedback will be gathered from children, facilitators, volunteers, and site staff around these outcomes. 2. Short and long-term qualitative measurements of wellbeing will be gathered including anecdotal feedback, observations, and opportunities for self-reporting. DrawBridge will solicit evaluations and document feedback from children and their caregivers. 3. Success will also be measured by the number of individual children served as well as the number of child visits to DrawBridge groups at each site. Participants sign in as they arrive, and facilitators check lists during each group. Attendance information is submitted monthly to DrawBridge through an online attendance portal in which facilitators upload information on each group. A screen shot of DrawBridge’s attendance form and online facilitator portal is attached. /2/202Page 12 of 16 Client Satisfaction: What evaluation or survey forms will you use for client satisfaction? Attach copy. What other forms or measurement tools will you use? Attach copy. Section IV Faculty/Leaders Names, titles and contact information for key faculty/leaders other than listed in Section I Section V Partners and Support List partners and any cash or in-kind support for this project (Refer to the attached guidelines regarding potential payment of user fees to the Albert J. Boro Community Center.) Partners Dollar Amount Detail In-Kind Children are asked about their experience and feelings about DrawBridge programs. Caregivers are asked what they notice about their children after participating in DrawBridge programs. Samples from the most recent caregiver and participant surveys are included as an attachment. Observations, program feedback, and testimonials are also gathered from volunteers and facilitators. In addition, facilitators and partner site coordinators will be invited to participate in qualitative post-program evaluations to identify successes, opportunities for improvement, and provide testimonials. These surveys are in production and will be launched later in the year after on-site programs have resumed. Kathleen Keating, Art Group Facilitator kkeating@drawbridge.org, We do not receive direct funds for this group. /2/202Page 13 of 16 Attach a program budget. Section VI Attachments List all attachments submitted with this application - Application Form - Program Budget - Outcome Statement Form (included in application) - Community Outreach Plan (included in application) - Attendance Reporting Requirements - Program Evaluation Form - Final (or Interim) Report (Renewals Only – included in this application) /2/202Page 14 of 16 ALBERT J. BORO COMMUNITY CENTER FINAL PROGRAM REPORT FOR CO-SPONSORED PROGRAMS (Use as many pages as necessary to address the required elements. Please number each one.) Program Name: Report prepared by: Name _____________________________ Title ___________________________________________ Date submitted: __________________________________ Date program completed: __________________________ How many total people were served? _________________ A. Outcomes: List each numbered outcome from your application and describe your success in meeting each outcome. DrawBridge Weekly Expressive Art Groups Tracy Bays-Boothe Executive Director 3.13.23 Ongoing 228 1. To provide a weekly art group that helps children develop a sense of group cohesiveness, compassion, self-discipline, and self-worth. 2. To provide an outlet for emotional expression which may not be available to them in any other environment. 3. To serve 50 or more unduplicated young people from a variety of backgrounds, will attend the group 450 times or more. DrawBridge programs at the Albert J. Boro Community Center during the grant period have served 38 unduplicated children in a period of six months, with a total program attendance of 228 from September 2022 to February 2023, an increase of 11% to date. In addition to weekly ongoing art groups, DrawBridge offered our new Summer Art Adventures program exploring themes of art, nature, and community. In addition, as part of DrawBridge's holiday campaign, DrawBridge youth artists received donations of backpacks filled with art supplies provided by the sport action brand Vans and Blick Art Materials to wish program participants a creative new year. The average attendance for DrawBridge programs at the Albert J. Boro Community Center has been consistently strong and we anticipate meeting our annual attendance goals for the program by the end of August as stated in our application. /2/202Page 15 of 16 B. Measurements: Describe the measurements and evaluation strategies you used for each outcome, and provide a summary or actual data analysis. Attach relevant documents for each outcome and measurement strategy. C. Success: If you did not succeed in meeting your objectives, tell us why you think that happened, and what strategies you employed to change the situation, or are planning to change in the future. D. Summary: Briefly describe your overall satisfaction with your program and your reasoning, what highlights you would like to bring to the Board’s attention, and any general comments about your program. As DrawBridge resumes in-person programs at the Albert J. Boro Community Center and across the community, DrawBridge staff will conduct surveys and a full evaluation of experiences with participants and parents in Fall of 2023 to better inform ongoing program offerings in the future. Results of these findings will be shared with key stakeholders. Samples of past evaluations are included with this document to demonstrate impact of this program. DrawBridge’s trained facilitators provide children and youth the safe space to build community and explore creative expression. As Bay Area communities continue to reopen in the wake of the pandemic, DrawBridge programs are in needed more than ever. We are delighted to be on track to meet our annual attendance goals at the Boro Center and anticipate these numbers to grow in the coming year. DrawBridge has offered expressive arts programs to the Canal community for over 25 years. Working in collaboration with site directors and long-time artist and facilitator Kathleen Keating, a San Rafael native, DrawBridge is looking forward to once again offering free expressive on-site arts programs to children at the Albert J. Boro Community Center. PROGRAM BUDGET, 2022 One site, based on 45 sessions per year Facilitators $3600 Community Artists $1000 Program Manager $3500 Payroll Taxes $1000 Art Materials and Supplies $1500 Training and Recruitment $1500 Marketing and Advertising $100 Printing $100 Insurance $200 Supplies Storage $200 TOTAL $12,700 PICKLEWEED ADVISORY COMMITTEE AGENDA REPORT June 28, 2023 Item #2.B. TITLE: Tamalpais Adult School/Bahia Vista Elementary School: English As A Second Language Class 2023/2024 Co-Sponsorship Recommendation RECOMMENDATION Staff recommends that the Pickleweed Advisory Committee consider granting Tamalpais Adult School and Bahia Vista Elementary School a fee reduction or waiver for use of an Albert J. Boro Community Center meeting room on Monday and Wednesday mornings from September 11, 2023 through May 29, 2024, excluding holidays and closures. BACKGROUND At the April 5, 2023 regular meeting, the Pickleweed Advisory Committee re ceived an application and presentation from Tamalpais Adult School/Bahia Vista Elementary School requesting full co-sponsorship of rental fees for their 2023/2024 adult ESL classes. Tamalpais Adult School and Bahia Vista Elementary School provide free English As A Second Language class at the Albert J. Boro Community Center to “support adult learners, many of whom have been under served in education, to thrive in their community, learn English.” The program targets local parents, especially those whose children attend nearby Bahia Vista Elementary School. The term of the proposed adult program is from September 11, 2023 through May 29, 2024, with breaks during school holidays. Tamalpais Adult School and Bahia Vista Elementary School are requesting a full fee-waiver valued at $2,835.00 for use of a meeting room on Mondays and Wednesdays from 8:45 am to 10:45 am. Page 2 of 2 DISCUSSION As the Pickleweed Advisory Committee has had time to review the co-sponsorship application, a recommendation is needed to grant a fee reduction (25%, 50%, 75%, or other), grant a full fee-waiver, reject the application and ask applicant to resubmit with additional information, or reject the co-sponsorship application all together. Members must also consider the Committee’s annual total allocation of $140,000 in fees that can be waived. FISCAL IMPACT The resident/non-profit value of the co-sponsorship totals $2,835.00. A fee reduction or waiver would potentially result in lost revenue to the City should a paying program be interested in using the Meeting Room at that time. ALTERNATIVE ACTION Any other action as determined by the Comm ittee. Submitted by: Steve Mason Senior Recreation Supervisor Attachments: 1.ESL 2023/2024 Use Agreement Application Packet Page 9 of 16 ALBERT J. BORO COMMUNITY CENTER CO-SPONSORSHIP APPLICATION Section I-About the Applicant Agency Date Submitted: ________________ Revision Dates (if applicable) ___________________________ Title of Program: _____________________________________________________________________ Co-sponsoring agency or individual: _____________________________________________________ Address: ___________________________________________________________________________ Telephone: ___________ Ext. _______________ Email: _____________________________________________________________________________ Website: ___________________________________________________________________________ Non-Profit 501c3 Number: ___________ Principal contacts: Name: _________________________ Phone: _______________ Email: ______________________ Is this a first time program at Pickleweed? Yes No If no, start date of original program: __________________ Location: ________________________ Most recently approved final report must be attached. Section II-About the Program General Statement about the Program. Provide a background statement or statement of the problem that describes the challenges, behaviors or issues you hope to resolve or improve 3/7/2023 Tamalpais Adult School, English as a Second Language Classes 375 Doherty Drive, Larkspur, CA 94939 rnowlen@tamdistrict.org www.tamadulted.org Jaemi Naish jnaish@tamdistrict.org Albert J. Boro Community Center2018-2019 Tamalpais Adult School provides free ESL, GED, High School Diploma and Home Care Aid classes to adults in Marin County. TAS partners with school districts, College of Marin, Marin Adult Education Consortium, and non-profit organizations to support adult learners, many of whom have been under served in education, to thrive in their community, learn English, attain high school equivalency, attend college, and earn a family-sustainable wage. Tam Adult School is a WASC accredited school and is celebrating over 90 years of service to adult learners in Marin County. Page 11 of 16 Section III Outcomes and Measurements List your expected outcome(s) for this program, and how you will measure your progress/success in meeting each outcome. Refer to the applicant guidelines for samples of outcome and measurement statements. Each outcome statement and measurement should be individually numbered. Outcome Statement Measurement for Outcome Measurements: How do you plan to track attendance? Attach a copy of your form. Tam Adult School has enjoyed a partnership with Albert J. Boro and Bahia Vista Elementary School for 6+ years and has successfully provided ESL classes to BV parents who assess at the lowest level of English language proficiency. CASAS reading assessments are conducted for each enrolled student prior to classes beginning and once again after 50+ hours of instruction. Regular attendance is required and student persistence is reported quarterly. Regular daily attendance is expected of students and most students will record a minimum of 60 direct instructional hours throughout Fall and Spring semesters. 1. Apply language, critical thinking and transferable skills to real-world contexts Measurement: EL Civics written and oral assessments after 30 hours of instruction, units introduced such as Qualities of An Effective Employee, Community Resources, Visiting A Medical Professional. 2. Use school and community resources to enhance learning and for transition opportunities Measurement: Introduction to community resources in Marin County, transitional counselor appointments and guest presentations, partner presentations on employment support services, CAL WORKS, COVID19-related supports available, bilingual support services, presentations planned. 3. Acquire digital literacy skills to access, analyze and communicate information Attendance is taken at each session using the ASAP student information system. Attendance is reported weekly and reviewed monthly and quarterly. Calls are made to students who are no longer attending or who have missed 3+ class sessions. CASAS pre and post assessments are compared for each student to determine learning gains achieved, civics assessments passed and total attendance hours achieved. Page 12 of 16 Client Satisfaction: What evaluation or survey forms will you use for client satisfaction? Attach copy. What other forms or measurement tools will you use? Attach copy. Section IV Faculty/Leaders Names, titles and contact information for key faculty/leaders other than listed in Section I Section V Partners and Support List partners and any cash or in-kind support for this project (Refer to the attached guidelines regarding potential payment of user fees to the Albert J. Boro Community Center.) Partners Dollar Amount Detail In-Kind Students are provided with a Google survey one time per year to assess their satisfaction with the program, provide a confidential voice for program improvement, and to solicit feedback. It is a very useful and valuable tool for program improvement. Survey is provided in English and Spanish. Google translate allows for translation of survey in many additional languages. N/A Cindy Winship, ESL Teacher Isabel Farga, Secretary at Tam Adult School Monica McMillan, Secretary at Tam Adult School Samuel Chavez, Paraeducator at Tam Adult School Rebecca Nowlen, Marin Adult Education Outreach Coordinator Emilia El Ammari, Principal at Bahia Vista Elementary School Marin Adult Education Consortium Partners including College of Marin, the Marin County Office of Education, San Rafael City Schools, Novato Adult School, Shoreline Unified School District, and Canal Alliance Support in marketing, enrollment, parent communication, and outreach Page 13 of 16 Attach a program budget. Section VI Attachments List all attachments submitted with this application 2021-22 TAS End of Rear Report ESL morning attendance sample report (February 2023) ESL morning learning gains, total hours of attendance, pre-post tests by student EL Civics Schedule (2022-23) Page 14 of 16 ALBERT J. BORO COMMUNITY CENTER FINAL PROGRAM REPORT FOR CO-SPONSORED PROGRAMS (Use as many pages as necessary to address the required elements. Please number each one.) Program Name: Report prepared by: Name _____________________________ Title ___________________________________________ Date submitted: __________________________________ Date program completed: __________________________ How many total people were served? _________________ A. Outcomes: List each numbered outcome from your application and describe your success in meeting each outcome. Tamalpais Adult School, English As A Second Language Class Rebecca Nowlen MAEP Outreach Coordinator 3/7/2023 May 24 2023 (planned) 12 (at time of application) Strong Learning Gains, Student Persistence, and Community in the Albert J. Boro Morning ESL Class is evident! As seen on the sample report: 12 students are attending the morning ESL class regularly, total attendance hours is 623 for the class, average attendance for the year (at time of this writing) is 52 hours over the course of the year per student. This indicates student persistence is strong. Of the 12 students enrolled, 100% have shown learning increases on the CASAS pre-post tests, indicated learning gains are steady and continue to increase. Finally, each of the students have participated and passed between 1-3 EL Civics units which is an additional measurement of learning gains. ESL teacher Cindy Winship is a dedicated, experienced instructor who has created a strong community classroom experience for her students at Albert J. Boro Community Center. Page 15 of 16 B. Measurements: Describe the measurements and evaluation strategies you used for each outcome, and provide a summary or actual data analysis. Attach relevant documents for each outcome and measurement strategy. C. Success: If you did not succeed in meeting your objectives, tell us why you think that happened, and what strategies you employed to change the situation, or are planning to change in the future. D. Summary: Briefly describe your overall satisfaction with your program and your reasoning, what highlights you would like to bring to the Board’s attention, and any general comments about your program. Attached documents show student persistence and total hours of attendance, at the time of writing this application. ASAP Attendance: average attendance hours per student enrolled in the AM class is 52 direct instructional hours (and growing) CASAS pre-post test assessments by class: 100% of students made learning gains EL Civics assessments: 100% of the class has passed at least 1 civics assessments at the time of this writing, expectation is that most students in class will pass 2-3 civics assessments by the end of the year. Student satisfaction survey: results will be available in mid-May 2023 22-23 End of Year Report: available in September 2023 N/A Tam Adult School is thankful for the opportunity to partner with San Rafael City’s Albert J. Boro Community Center by providing adult learners access to free English classes. Providing a central location to access free education classes is vital in the Canal area. The morning ESL class has been very successful, attendance is strong as are learning gains. Experienced, dedicated teacher (Cindy Winship) is passionate about teaching English to adults and it shows! We look forward to continuing a partnership with Albert J. Boro Community Center to serve adult learners who live primarily in the surrounding neighborhood. PICKLEWEED ADVISORY COMMITTEE AGENDA REPORT June 28, 2023 Item # 2.C. TITLE: Canal FC at Marin FC 2022/2023 Co-Sponsorship Recommendation RECOMMENDATION Staff recommends that the Pickleweed Advisory Committee consider granting Canal FC at Marin FC a fee reduction or waiver for use of both Pickleweed Park Soccer Fields on Tuesdays, Thursdays and Saturdays from August 1, 2023 to November 30, 2023. BACKGROUND At the April 5, 2023 regular meeting, the Pickleweed Advisory Committee re ceived an application and presentation from Canal FC at Marin FC requesting full co-sponsorship of rental fees for their 2023 soccer season. In what will be their second season, the program is to provide instruction and competitive team play to underserved youth in the Canal/East San Rafael communities. The program will also offer life structure and positive socialization which is critical for youth in their early teens. The term of the proposed soccer program on both of the two Pickleweed Park Soccer Fields is Tuesdays 4 pm – 7 pm, Thursdays 4 pm – 7 pm, and Saturdays 8 am – 1 pm from August 1, 2023 to November 30, 2023. The applicant is requesting a full fee- waiver, valued at $9,500.00 for use of both fields. DISCUSSION As the Pickleweed Advisory Committee has had time to review the co-sponsorship application, a recommendation is needed to grant a fee reduction (25%, 50%, 75%, or other), grant a full fee-waiver, reject the application and ask applicant to resubmit with Page 2 of 2 additional information, or reject the co-sponsorship application all together. Members must also consider the Committee’s annual total allocation of $140,000 in fees that can be waived. FISCAL IMPACT The resident/non-profit value of a full co-sponsorship for both soccer fields totals $9,500. A fee reduction or waiver will result in lost revenue to the City, from a paying program interested renting the fields at that time. ALTERNATIVE ACTION Any other action as determined by the Comm ittee. Submitted by: Steve Mason Senior Recreation Supervisor Attachments: 1.Canal FC 2023 Use Agreement Packet 10/29/2021 Page 9 of 16 Section I-About the Applicant Agency Date Submitted: ________________ Revision Dates (if applicable) ___________________________ Title of Program: _____________________________________________________________________ Co-sponsoring agency or individual: _____________________________________________________ Address: ___________________________________________________________________________ Telephone: _________ Ext. _______________ Email: _____________________________________________________________________________ Website: ___________________________________________________________________________ Non-Profit 501c3 Number: ___ ____ Principal contacts: Name: _________________________ Phone: __ Email: ______________________ Is this a first time program at Pickleweed? Yes No If no, start date of original program: __________________ Location: ________________________ Most recently approved final report must be attached. Section II-About the Program General Statement about the Program. Provide a background statement or statement of the problem that describes the challenges, behaviors or issues you hope to resolve or improve 3/6/23 n/a Canal FC at Marin FC The Canal Alliance / The Marin Football Club 336 Bon Air Center, Greenbrae, CA 94904 n/a president@marinfc.com www.marinfc.com Evan Cross president@marinfc.com Marin FC and The Canal Alliance are collaborating to extend soccer training, teams and competitive play to underserved youth in the Canal / East San Rafael communities. Speciﬁcally there are numerous young players who are new to the area and need both life structure activities and comfortable socialization opportunities. Soccer provides both and the combination of the Canal Alliance and Marin FC create outreach and a launching pad for youth through soccer. 8/1/22 Pickleweed Park 10/29/2021 Page 11 of 16 Section III Outcomes and Measurements List your expected outcome(s) for this program, and how you will measure your progress/success in meeting each outcome. Refer to the applicant guidelines for samples of outcome and measurement statements. Each outcome statement and measurement should be individually numbered. Outcome Statement Measurement for Outcome Measurements: How do you plan to track attendance? Attach a copy of your form. The organizers hope to effect the following outcomes: 1. Enrollment 2. Retention 3. Satisfaction 4. Advancement 1. Enrollment - The ﬁrst measure of success is actually engaging those youth who might enjoy and beneﬁt from the program. 2. Retention - Secondly, keeping the youth playing regularly represents a measurement of affecting the stability of the lives of the youth. 3. Satisfaction - Like all Marin FC programs, feedback on satisfaction by the participants will be tracked. 4.Advancement - Lastly, as Marin FC offers a tall ladder of possible levels of training, play and competition, advancing youth from the initial program to these other levels will demonstrate program success. All teams maintain rosters in both Marin FC systems and league registration systems. Coaches track attendance against these rosters for both trainings and games. 10/29/2021 Page 12 of 16 Client Satisfaction: What evaluation or survey forms will you use for client satisfaction? Attach copy. What other forms or measurement tools will you use? Attach copy. Section IV Faculty/Leaders Names, titles and contact information for key faculty/leaders other than listed in Section I Section V Partners and Support List partners and any cash or in-kind support for this project (Refer to the attached guidelines regarding potential payment of user fees to the Albert J. Boro Community Center.) Partners Dollar Amount Detail In-Kind Marin FC uses online survey forms to both determine program success (and areas of needed improvement) and personnel performance. Marin FC hosts a senior technical staff of age/gender leaders. Performance reviews are generated twice annually using program observation and feedback from staff and participants. Marin FC has approximately 40 professional coaches and 5 administrative staff members. Admin staff will be involved constantly for equipment, scheduling and support needs. Coaching slate will be determined at a date nearer the program start. Beyond the slated coaches, others from our staff will be relied upon for assistance and cover duties. All staff at Marin FC are background checked, concussion education veriﬁed and SafeSport certiﬁed. ACCESS U Foundation and others to be determined Marin FC enjoys ongoing support from Fairview Capital, CapelliSport, Gatorade, and Bank of Marin. 10/29/2021 Page 13 of 16 Attach a program budget. Section VI Attachments List all attachments submitted with this application Attached is Marin FC’s current insurance ﬁling with the City of San Rafael. PICKLEWEED ADVISORY COMMITTEE AGENDA REPORT June 28, 2023 Item #2.D. TITLE: Parent Services Project: Aprendiendo Juntos 2022/2023 Co- Sponsorship Recommendation RECOMMENDATION Staff recommends that the Pickleweed Advisory Committee consider granting Parent Services Project a fee reduction or waiver for use of the Albert J. Boro Community Center on Wednesdays and Thursdays from September 7, 2023 through June 7, 2024, excluding holidays and closures. BACKGROUND At the April 5, 2023 regular meeting, the Pickleweed Advisory Committee received an application and presentation from Parent Services Project requesting full co- sponsorship of rental fees for their 2023/2024 Aprendiendo Juntos (Learning Together) program. Parent Services Project has utilized the Albert J. Boro Community Center for their Aprendiendo Juntos program since 2007. The program has been co-sponsored by the Pickleweed Advisory Committee and has been popular in attendance over the years, thus reflecting community interest and need. The developmental playgroup for children 0-5 years old and their parents/caregivers, teaches parenting skills and helps parents strengthen their relationship with their child. In addition to encouraging the healthy development of infants and young children, the program helps build a support network in the community and provides connections to community resources, organizations and programs. The term of the proposed pre-school age program is from September 7, 2023 through June 7, 2024. Although listed on the co-sponsorship application, the applicant is aware that the Multipurpose Room is not available for co-sponsorship on Fridays and is prepared to pay for the room on that day through the City’s traditional rental application Page 2 of 2 process. Parent Services Project is therefore requesting a full fee-waiver, valued at $10,260.00 for use of Meeting Room 3 on Wednesdays from 9:30 am to 12:00 pm and the Multipurpose Room on Thursdays from 9:00 am to 2:30 pm, excluding holidays and closures. DISCUSSION As the Pickleweed Advisory Committee has had time to review the co-sponsorship application, a recommendation is needed to grant a fee reduction (25%, 50%, 75%, or other), grant a full fee-waiver, reject the application and ask applicant to resubmit with additional information, or reject the co-sponsorship application all together. Members must also consider the Committee’s annual total allocation of $140,000 in fees that can be waived. FISCAL IMPACT The resident/non-profit value of the co-sponsorship totals $10,260.00 ($1,350.00 for Meeting Room 3 and $8,910.00 for the Multipurpose Room). A fee reduction or waiver would potentially result in lost revenue to the City should a paying program be interested in using either the Meeting Room and the Multipurpose Room at that time. However, being that Parent Services Project conducts the program all three days at the Albert J. Boro Community Center, the City realizes an estimated $8,910.00 in revenue for the rental of the Multipurpose Room to the program on Fridays. ALTERNATIVE ACTION Any other action as determined by the Comm ittee. Submitted by: Steve Mason Senior Recreation Supervisor Attachments: 1.Parent Services Project 2023/2024 Use Agreement Application Packet Page 11 of 16 Section III Outcomes and Measurements List your expected outcome(s) for this program, and how you will measure your progress/success in meeting each outcome. Refer to the applicant guidelines for samples of outcome and measurement statements. Each outcome statement and measurement should be individually numbered. Outcome Statement Measurement for Outcome Measurements: How do you plan to track attendance? Attach a copy of your form. 1. Coordinate 5 interactive developmental playgroups for children ages birth-5 and their caregivers, four times per week, 1.5 hours per group. 2. The interactive playgroup will provide school readiness activities that are developmentally appropriate to the children's ages and will provide caregivers with information and resources to support raising children. 3. Families must live in San Rafael and have limited to no access to preschool. 1. 60 families per year are engaged in weekly developmentally appropriate playgroups including bilingual socialization and learning opportunities for children and families. 2. 100% of children identified without insurance will be connected to resources to become insured by year end. 3. 75% of parents will report new knowledge gained about community resources. 4. 75% of parents will indicate that they have seen improvement in their children's readiness for school. 5. 75% of parents will report that they have built knowledge and skills related to parenting and their children's development. 6. 75% of parents will report increased connection with their child(ren). 7. 75% of parents will report increased connection with other parents. 8. 100% of parent participants mental health will be assessed on an ongoing basis. 9. Quality, bi-lingual and culturally competent mental health services will be available for all playgroup families who seek support The attendance will be tracked by a weekly sign in sheet per playgroup. Page 13 of 16 Attach a program budget. Section VI Attachments List all attachments submitted with this application Intake Form Pre and Post Survey Program Budget Page 14 of 16 ALBERT J. BORO COMMUNITY CENTER FINAL PROGRAM REPORT FOR CO-SPONSORED PROGRAMS (Use as many pages as necessary to address the required elements. Please number each one.) Program Name: Report prepared by: Name _____________________________ Title ___________________________________________ Date submitted: __________________________________ Date program completed: __________________________ How many total people were served? _________________ A. Outcomes: List each numbered outcome from your application and describe your success in meeting each outcome. Aprendiendo Juntos, Parent Services Project Balandra Fregoso Executive Director 3-13-23 6-30-23 130 The results of our goals and outcomes will not be determined until June/July once the program has been completed for the year. We will distribute the post surveys mid to late May, 2023. As of this point in time, we believe that 100% of our outcomes will have been met by June 2023. 65 families are participating regularly in Aprendiendo Juntos this year. We will have held over 100 developmental playgroup sessions Sept 2022-June 2023. Playgroup includes developmentally rich play activities, parent support and education that encourages the healthy development of infants and young children. Aprendiendo Juntos has a positive reputation in the Canal and families know and trust Parent Services Project. We meet parents where they are at and challenge them to learn new ways of engaging with the community and with their families. They are deeply committed to giving their children a better life. We hire culturally competent staff that have a history of working with families and a passion for social justice. The staff/client connection is a critical component of our success. In fiscal year 21-22 Aprendiendo Juntos reached the following performance measures: - 62 AJ families are engaged in weekly developmentally appropriate playgroups including bilingual socialization and learning opportunities for children and families. - 100% of children identified without insurance will be connected to resources to become insured by year end. - 98% of parents reported new knowledge gained about community resources. - 100% of parents indicated that they have seen improvement in their children's readiness for school. - 100% of parents reported that they have built knowledge and skills related to parenting and their children's development. - 100% of parents reported an increased connection with their child(ren). - 100% of parents reported an increased connection with other parents. - 100% of parent participants mental health was assessed on an ongoing basis. - Quality, bi-lingual and culturally competent mental health services were available for all playgroup families who sought support. Page 15 of 16 B. Measurements: Describe the measurements and evaluation strategies you used for each outcome, and provide a summary or actual data analysis. Attach relevant documents for each outcome and measurement strategy. C. Success: If you did not succeed in meeting your objectives, tell us why you think that happened, and what strategies you employed to change the situation, or are planning to change in the future. D. Summary: Briefly describe your overall satisfaction with your program and your reasoning, what highlights you would like to bring to the Board’s attention, and any general comments about your program. PSP conducts pre and post surveys in order to evaluate Aprendiendo Juntos. There are informal parent-coordinator meetings as well as parent-child activities, presentations, workshops and referrals throughout the year to help and support families. We firmly bellieve that we will reach all of our performance measures this year. In June/July 2023 we will offer a four week in person summer program for families with children entering TK and kindergarten in August. We will continue to offer behavioral health support and early childhood mental health consultation through the partnership with JFCS and well as individual brief case management for all playgroup families in need. Parent Services Project is coordinating a Playgroup Collaborative so that we can improve our efforts county wide and align where appropriate. PSP is also part of the Canal Community Response efforts and through support from Canal Alliance, we continue to distribute home test kits to Aprendiendo Junto families. Additionally, we support families with young children who live in the Canal through our early literacy program, Raising A Reader as well as our tech-equity program, Impact Technology. PSP is represented on a variety of advisory boards including, the Child Abuse Prevention Council, the Perinatal Service Network, the Marin Home Visiting Collaborative, The Help Me Grow Leadership Team, the Immigrants Rights & Justice Coalition, The Koshland Amplifying Community Leadership Initiative and more. Parent Services Project AJ Program Budget Current Fiscal Year 1 Personnel Cost 3 Program Related Staff 4 5000 Executive Director 9,000.00$ 7 5140 Family Literacy Specialist/ Hudson 63,000.00$ 14 Subtotal Staff 72,000.00$ 15 Taxes & Health Benefits 15,434.00$ 17 Consultants 18 Training and TA 6,598.00$ 23 Total Personnel 94,032.00$ 24 Shared Costs 25 Overhead 15,166.00$ 40 Program Operations 52 Training Related Costs 53 Facility 7,500.00$ 55 Childcare 360.00$ 57 Supplies 2,000.00$ 67 Travel 69 Air and ground travel 120.00$ 70 Total Program Operations 9,980.00$ 78 Total Expenses 119,178.00$ PICKLEWEED ADVISORY COMMITTEE AGENDA REPORT June 28, 2023 Item #2.E. TITLE: Scouts BSA: Troop 2000 2022/2023 Co-Sponsorship Recommendation RECOMMENDATION Staff recommends that the Pickleweed Advisory Committee consider granting Troop 2000 a fee reduction or waiver for use of the Albert J. Boro Community Center’s Multipurpose Room on Monday evenings from September 11, 2023 through August 26, 2024, excluding holidays and closures. BACKGROUND At the April 5, 2023 regular meeting, the Pickleweed Advisory Committee received an application and presentation from BSA: Troop 2000 requesting full co-sponsorship of rental fees for their 2023/2024 facility use. Troop 2000 has proudly called the Albert J. Boro Community Center and Pickleweed Park home since forming in 2000. The City, through the Pickleweed Advisory Committee, has been fully co-sponsoring the rental of the room for the program since the troop’s formation. The activity fits in the Center’s schedule and the Scouts are always agreeable to change rooms or move outside if there is a pressing need to use the Multipurpose Room for a special meeting or event. Troop 2000 regularly gives back to the Center and the Canal community by volunteering and performing special projects in support of an individual member’s Eagle Scout Project. Troop 2000 is also called on to support the Center with community events, such as assisting with the Día de los Muertos procession by guiding participants safely through the streets of the Canal neighborhood. The term of the proposed Scout program co-sponsorship is from September 11, 2023 through August 26, 2024. The applicant is requesting a full fee-waiver, valued at Page 2 of 2 $3,960.00 for use of the Multipurpose Room on Mondays from 7:00 pm to 9:00 pm, excluding holidays. DISCUSSION As the Pickleweed Advisory Committee has had time to review the co-sponsorship application, a recommendation is needed to grant a fee reduction (25%, 50%, 75%, or other), grant a full fee-waiver, reject the application and ask applicant to resubmit with additional information, or reject the co-sponsorship application all together. Members must also consider the Committee’s annual total allocation of $140,000 in fees that can be waived. FISCAL IMPACT The resident/non-profit value of the rental totals $3,960.00. A fee reduction or waiver would potentially result in lost revenue to the City should a paying program be interested in using the Multipurpose Room at that time. ALTERNATIVE ACTION Any other action as determined by the Committee. Submitted by: Steve Mason Senior Recreation Supervisor Attachments: 1.BSA: Troop 2000 2023/2024 Use Agreement Application Packet Page 9 of 16 ALBERT J. BORO COMMUNITY CENTER CO-SPONSORSHIP APPLICATION Section I-About the Applicant Agency Date Submitted: ________________ Revision Dates (if applicable) ___________________________ Title of Program: _____________________________________________________________________ Co-sponsoring agency or individual: _____________________________________________________ Address: ___________________________________________________________________________ Telephone: ________ Ext. _______________ Email: _______________________________________________________ Website: ___________________________________________________________________________ Non-Profit 501c3 Number: ______ Principal contacts: Name: _________________________ Phone:__ Email: _ Is this a first time program at Pickleweed? Yes No If no, start date of original program: __________________ Location: ________________________ Most recently approved final report must be attached. Section II-About the Program General Statement about the Program. Provide a background statement or statement of the problem that describes the challenges, behaviors or issues you hope to resolve or improve 3/22/23 Troop 2000 scouts BSA San Rafael Police Association PO BOX 151557 San Rafael CA 94915-1557 William Coronado w 9/1/2000 In the year 2000, the san Rafael Police Association recognized the need for outreach to the families of San Rafael whose first language is not English and whose resources are limited mostly because being first generation of immigrant parents. The Boy Scouts of America (now Scouts BSA) is a part of an international organization with a program based in the Scouting Promise and Law, sharing the common goals of adventure, learning personal challenges and responsibility. The program is carried out with adult volunteer leadership and provides a wide range of activities including planning outings and activities, making new friends from different economic and social backgrounds, prepare the youth with active involvement with community and the nation. The Boy Scouts program became Scouts BSA in February 2019 to reflect the decision to include young girls. So far Troop 2000 has not yet included girls, but we are preparing to do accommodations and trying to do outreach. We have had issues during the past four years with our storage unit outside not solved yet. Currently we are still renting a private storage where we keep our supplies. Page 11 of 16 Section III Outcomes and Measurements List your expected outcome(s) for this program, and how you will measure your progress/success in meeting each outcome. Refer to the applicant guidelines for samples of outcome and measurement statements. Each outcome statement and measurement should be individually numbered. Outcome Statement Measurement for Outcome Measurements: How do you plan to track attendance? Attach a copy of your form. The program offers to expose the participant to three aims: one is growth in moral strength and character, second is participating in citizenship and the third aim is development in the physical, mental and emotional fitness The fundamental goals of the scouts BSA are Adventure, learning, challenges, responsibility, developing self-potential, relating to others, developing values and contributing to family and society. All these goals are related to the advancement program that the scout needs to achieve his goals. The measurement would be the earned badges all oriented towards the maximum goal of achieving the highest rank: Eagle Award. (see attached) see attached sample attendance form Page 13 of 16 Attach a program budget. Section VI Attachments List all attachments submitted with this application 1. copy of attendance spread sheet 2. copy of evaluation plan 3. copy of measurement tools for rank advancement and list of activities and service project done Page 14 of 16 ALBERT J. BORO COMMUNITY CENTER FINAL PROGRAM REPORT FOR CO-SPONSORED PROGRAMS (Use as many pages as necessary to address the required elements. Please number each one.) Program Name: Report prepared by: Name _____________________________ Title ___________________________________________ Date submitted: __________________________________ Date program completed: __________________________ How many total people were served? _________________ A. Outcomes: List each numbered outcome from your application and describe your success in meeting each outcome. Troop 2000 scouts BSA Oscar Guardado Scout Master Assistant 3/22/23 10 We have provided and continue to provide services to boys in Marin County that want to joint scouting. The Scouts BSA is an international organization with a program based in the Scouting Promise and Law, sharing the common goals of adventure, learning personal challenges and responsibility. The program is carried out with adult volunteer leadership and provides a wide range of activities including: planning outings and activities, making new friends from different economic and social backgrounds, prepare the youth with active involvement with community and the nation. Page 15 of 16 B. Measurements: Describe the measurements and evaluation strategies you used for each outcome, and provide a summary or actual data analysis. Attach relevant documents for each outcome and measurement strategy. C. Success: If you did not succeed in meeting your objectives, tell us why you think that happened, and what strategies you employed to change the situation, or are planning to change in the future. D. Summary: Briefly describe your overall satisfaction with your program and your reasoning, what highlights you would like to bring to the Board’s attention, and any general comments about your program. Rank advancement as outlined in the attachments: Tenderfoot, Second Class, and First Class ranks are oriented toward learning and practicing skills that will help the Scout develop confidence and fitness, challenge his thought processes, introduce him to his responsibilities as a citizen, and prepare him for an exciting and successful Scouting experience. Requirements for Tenderfoot, Second Class, and First Class may be passed at any time after the Scout badge has been earned The troop has successfully graduated more than 15 eagle scouts since established in Canal. Currently we are working with the next generation of eagle scouts and recruiting more new members to the troop. We will continue to request support from organizations that value that Scouting brings to our youth. resumed activities from Pandemic and participated in community activities in Canal and surronding areas. Evaluation 2023 Outcome Statement The program offers to expose the participant to three aims: one is growth in moral strength and character, second is participating in citizenship and the third aim is development in the physical, mental and emotional fitness. Measurement of outcome We believe we have made a lot of progress in the community with our troop. The fundamental goals of the Boys Scouts are Adventure, learning, challenges, responsibility, developing self-potential, relating to others, developing values and contributing to family and society. The Troop serves boys from 11 to 18 years old in the primarily Hispanic Canal neighborhood of San Rafael. We provide leadership, values, outdoor activities, training, and opportunities otherwise unavailable to our boys. We are making a difference in the community to provide service projects in different areas of Marin. We have made extra efforts to keep the troop united and thru the COVID 19 emergency contacting members to check how they are doing. Recruiting parent leaders has been a challenge for some years, more outreach is needed in this area. This year 2023 we have successfully done more activities in person as we emerge from the COVID pandemic. PICKLEWEED ADVISORY COMMITTEE AGENDA REPORT June 28, 2023 Item # 2.F. TITLE: Marin YMCA 2023/2024 Afterschool Program Co-Sponsorship Recommendation RECOMMENDATION Staff recommends that the Pickleweed Advisory Committee consider granting the YMCA a fee reduction or waiver for use of the rooms necessary to conduct a 2023/2024 afterschool program for Canal children at the Albert J. Boro Community Center and Pickleweed Park Monday through Friday, August 16, 2023 through June 7, 2024, excluding holidays and closures, with permission for City staff to grant additional space on a day-to-day basis, depending on availability. BACKGROUND At the April 5, 2023 regular meeting, the Pickleweed Advisory Committee received an application and presentation from the YMCA requesting full co-sponsorship of rental fees for their 2023/2024 Afterschool Program. The Albert J. Boro Community Center & Pickleweed Park has hosted YMCA learning hubs, summer camps and afterschool programs, supported by the San Rafael City School District, since the pandemic to support Canal youth, and their families. The program is free to all participants who are identified and referred to the YMCA by the student’s school. The application requested use of many of the Center’s rooms and amenities. As was done in the past with both the Kids Club program and YMCA progr ams, in order to accommodate other offerings in the facility, the City co-sponsored and provided the YMCA with three meeting rooms and the picnic area daily. Additional rooms are granted on a daily, space available, basis. The listed fiscal impact of the program, therefore, reflects the base fees and not the extras that will be added during the period of use. Page 2 of 2 DISCUSSION As the Pickleweed Advisory Committee has had time to review the co-sponsorship application, a recommendation is needed to grant a fee reduction (25%, 50%, 75%, or other), grant a full fee-waiver, reject the application and ask applicant to resubmit with additional information, or reject the co-sponsorship application all together. Members must also consider the Committee’s annual total allocation of $140,000 in fees that can be waived. FISCAL IMPACT The non-profit value of the granted full co-sponsorship for the meeting rooms and picnic area total $55,095, while still retaining space for other programs. The fee waiver potentially results in lost revenue to the City should a paying program be interested renting the facilities at that time. ALTERNATIVE ACTION Any other action as determined by the Committee. Submitted by: Steve Mason Senior Recreation Supervisor Attachments: 1.YMCA Use Agreement Application Packet 2023/2024 SAN RAFAEL LIBRARY AND RECREATION ALBERT J. BORO COMMUNITY CENTER CO-SPONSORSHIP APPLICATION Section I-About the Applicant Agency Date Submitted: ______ _ Revision Dates (if applicable)_3_1 _14_1_2_0_2 _3 ______ _ Title of Program: YMCA @ Al Boro Co-sponsoring agency or individual: YMCA of San Francisco; Marin Branch Address: 1500 Los Gamos Dr. San Rafael, Ca 94903 Telephone: � Ext. _____ _ Email: mwilliams@ymcasf.org Website: ymcasf.org/marin Non-Profit 501c3 Number: Principal contacts: Name: Marissa Williams Phone: �-Email: mwilliams@ymcasf.org Is this a first time program at Pickleweed? Yes If no, start date of original program: 114 4 12023 Most recently approved final report must be attached. Section II-About the Program 0 Albert J. Soro Community Center Location: _________ _ General Statement about the Program. Provide a background statement or statement of the problem that describes the challenqes, behaviors or issues vou hope to resolve or improve In partnership with the San Rafael City Schools we will provide a safe and enriching environment for the students at Bahia Vista and San Pedro. We provide academic support, enrichment activities and social-emotional support for the youth. 9/21/2023 Page 9 of 16 6/22/2023 by Staff 8/16/2023 6/7/2024 Proposed Start Date: __________ Proposed End Date: _________ _ Number participants estimated: _7_o ___ Maximum number estimated: _9_o __ _ Target age group: _T_K_-_5 _th ______ _ Requested Rooms: ■Classroom # ■Community Room□Teen Activity Room □ Computer Lab I!! Gymnasium I!! Playing Field # Days and Times Requested: □Art Room ■Kitchen I!! Picnic Area Day: Monday Time: 2-5pm Tuesday 2-6pm Wednesday 1-6pm Thursday 2-6pm Friday Saturday Sunday 2-6pm Fee Reduction Request □25%□50%□75%I!! 100% OFFICE USE ONLY: Monetary value of fee waiver request: $ Will there be a charge to participants? Yes __ No� If so, what will the fee be? How will the proceeds be used? Describe your community outreach plan and how you will advertise: Students are identified through the San Rafael City Schools District to provide care for youth living in the canal community. no advertising will be done for this program. In what languages will your marketing materials be distributed? ■English ■Spanish □Vietnamese □Other 9/21/2023 Page 10 of 16 $55,095.00 + Page 11 of 16 Section III Outcomes and Measurements List your expected outcome(s) for this program, and how you will measure your progress/success in meeting each outcome. Refer to the applicant guidelines for samples of outcome and measurement statements. Each outcome statement and measurement should be individually numbered. Outcome Statement Measurement for Outcome Measurements: How do you plan to track attendance? Attach a copy of your form. Children will have a safe space - emotionally and physically Children will have a supportive environment where they can explore, learn and grow Children will interact positively with the staff and each other Children will engage with new ideas and expreiences Program Measurement Quality Index (PQMI) - survey for participants 3rd-5th grade and families for direct feedback on their program experience Aeries & Alaris (online systems) Page 13 of 16 Attach a program budget. Section VI Attachments List all attachments submitted with this application Core+HHcombo_3-5_PAPER_Eng YMCA of San Fransisco Youth Core Survey 23-24 Al Boro rough budget 9/21/2023 Page 14 of 16 ALBERT J. BORO COMMUNITY CENTER FINAL PROGRAM REPORT FOR CO-SPONSORED PROGRAMS (Use as many pages as necessary to address the required elements. Please number each one.) Program Name: Report prepared by: Name _____________________________ Title ___________________________________________ Date submitted: __________________________________ Date program completed: __________________________ How many total people were served? _________________ A. Outcomes: List each numbered outcome from your application and describe your success in meeting each outcome. YMCA @ Al Boro Marissa Williams Community Programs Director 3/28/2023 6/9/2023 70 Children will have a safe space - emotionally and physically Children will have a supportive environment where they can explore, learn and grow Children will interact positively with the staff and each other Children will engage with new ideas and expreiences Children received 8 Swim Lessons at the Marin YMCA Children completed a 6-week Tennis Enrichment in Partnership with Serving Up Hope 9/21/2023 Page 15 of 16 B. Measurements: Describe the measurements and evaluation strategies you used for each outcome, and provide a summary or actual data analysis. Attach relevant documents for each outcome and measurement strategy. C. Success: If you did not succeed in meeting your objectives, tell us why you think that happened, and what strategies you employed to change the situation, or are planning to change in the future. D. Summary: Briefly describe your overall satisfaction with your program and your reasoning, what highlights you would like to bring to the Board’s attention, and any general comments about your program. Surveys are administedered at the end of the year. The program is still in session. Children continue to receive academic, emotional and tangible support from the Al Boro YMCA staff. Children in the program engage with new ideas and develop their social emotional skills by working with their peers. In partnership with the Marin YMCA's Aquatics department, children in the program received eight Swim Lessons at no cost to the families. In Partnership with Serving Up Hope, children in the program completed a 6-week Tennis basics Enrichment. Through the Tennis program children learned team-work, problem solving, strategy, and good sportsmanship. Through swim lessons children developed their endurance, strength and coordination. Swim lessons prepare individuals of all ages to be strong and confident swimmers. The YMCA swim instructors use a skill based curriculum in a safe environment, so students learn to stay safe and have fun while in the water. Al Boro ASP(August-June), Summer 2023, and 6 days intercession budget Budget based on serving 70 youth School year program Per 4 week session, assuming ASP hours 2-6pm School year program Payrate Hours Subtotal FICA WC UE Benefits Staff #1 $22.00 22 $484.00 $37.03 $10.89 $9.68 Staff #2 $22.00 22 $484.00 $37.03 $10.89 $9.68 Staff #3 $22.00 22 $484.00 $37.03 $10.89 $9.68 Staff #4 $22.00 22 $484.00 $37.03 $9.00 $9.68 Staff #5 $22.00 22 $484.00 $37.03 $11.00 $9.68 Mental Health Support Staff$42.00 10 $420.00 $32.13 $12.00 $8.40 $350.00 Site Coordinator $28.00 40 $1,120.00 $85.68 $25.20 $22.40 $700.00 SRCS programs Site Director $35.00 20 $700.00 $53.55 $15.75 $14.00 $350.00 $- $- $- $- Executive Supervision/Support $1,400.00 Expense Total per month# of YouthPer Youth per month22-23 SY Total Staffing $24,861.24 75 $331.48 $248,612 Supplies $3,750.00 75 $50.00 $37,500 Admin $6,294.47 75 $83.93 $62,945 Start up supplies $0 TOTAL $34,905.71 $465.41 $349,057.13 Total Session $541.60 $541.60 $541.60 $539.71 $541.71 $472.53 $1,253.28 $783.30 $- $650.00 $5,865.31 4 $24,861.24 PICKLEWEED ADVISORY COMMITTEE AGENDA REPORT June 28, 2023 Item #2.G. TITLE: Vivalon: Zumba by Vivalon RECOMMENDATION Staff recommends that the Pickleweed Advisory Committee consider granting Vivalon a fee reduction or waiver for use of the Albert J. Boro Community Center’s Gymnasium or Multipurpose Room on Thursday mornings for Zumba classes for older adults from September 7, 2023 through August 29, 2024, excluding holidays and closures. BACKGROUND At the April 5, 2023 regular meeting, the Pickleweed Advisory Committee re ceived an application and presentation from Vivalon requesting full co-sponsorship of rental fees for their 2023/2024 Zumba class for older adults. Vivalon, formerly Whistlestop, is interested in continuing to provide an experienced instructor to offer a free weekly Zumba class to older adults at the Albert J. Boro Community Center. Additionally, there continues to be a strong interest in older adult programming in the Canal community. The term of the proposed Zumba program is from September 7, 2023 through August 29, 2024. The applicant is requesting a full fee-waiver, valued at $2,010.00 for use of the Gymnasium on Thursdays during the school year from 10:00 am to 11:00 am and the Multipurpose Room during the summer, excluding holidays. DISCUSSION As the Pickleweed Advisory Committee has had time to review the co-sponsorship application, a recommendation is needed to grant a fee reduction (25%, 50%, 75%, or other), grant a full fee-waiver, reject the application and ask applicant to resubmit with additional information, or reject the co-sponsorship application all together. Members Page 2 of 2 must also consider the Committee’s annual total allocation of $140,000 in fees that can be waived. FISCAL IMPACT The resident/non-profit value of the rental totals $2,010.00. A fee reduction or waiver would potentially result in lost revenue to the City should a paying program be interested in using the Gymnasium or Multipurpose Room at that time. ALTERNATIVE ACTION Any other action as determined by the Committee. Submitted by: Steve Mason Senior Recreation Supervisor Attachments: 1.Zumba by Vivalon 2023/2024 Co-Sponsorship Application Packet 2,010.00 Page 11 of 16 Section III Outcomes and Measurements List your expected outcome(s) for this program, and how you will measure your progress/success in meeting each outcome. Refer to the applicant guidelines for samples of outcome and measurement statements. Each outcome statement and measurement should be individually numbered. Outcome Statement Measurement for Outcome Measurements: How do you plan to track attendance? Attach a copy of your form. 1) Provide movement opportunity with lower intensity workout focusing on balance, range of motion, and coordination. The class includes all elements of fitness such as cardiovascular, muscular conditioning, flexibility, and balance. 1) Survey participants using our standard program survey (see attached) to report on quality of instruction and overall satisfaction with the class. See how participants self report on how they are feeling by engaging in movement. 2) Track attendance as a percentage of capacity. We will provide our instructor with a sign-in sheet for the class that both Vivalon and the center can use to track attendance (see attached for a copy). Page 12 of 16 Client Satisfaction: What evaluation or survey forms will you use for client satisfaction? Attach copy. What other forms or measurement tools will you use? Attach copy. Section IV Faculty/Leaders Names, titles and contact information for key faculty/leaders other than listed in Section I Section V Partners and Support List partners and any cash or in-kind support for this project (Refer to the attached guidelines regarding potential payment of user fees to the Albert J. Boro Community Center.) Partners Dollar Amount Detail In-Kind See our program survey attached. Feedback from the instructor. Jimna Calmell, Zumba Instructor, Page 13 of 16 Attach a program budget. Section VI Attachments List all attachments submitted with this application Sample Attendance Sheet Sample Survey Program Budget Page 14 of 16 ALBERT J. BORO COMMUNITY CENTER FINAL PROGRAM REPORT FOR CO-SPONSORED PROGRAMS (Use as many pages as necessary to address the required elements. Please number each one.) Program Name: Report prepared by: Name _____________________________ Title ___________________________________________ Date submitted: __________________________________ Date program completed: __________________________ How many total people were served? _________________ A. Outcomes: List each numbered outcome from your application and describe your success in meeting each outcome. Zumba by Vivalon Rebekah Wilson Programs Supervisor 3/14/2023 8/31/2023 30 as of March 2023 1) Survey participants on their general health as part of client satisfaction process. See how they self report how they are feeling by engaging in movement. Potentially provide assessments on elements of fitness. 2) Survey participants on the quality of instruction, fun, and overall satisfaction with class. 3) Attendance as a percentage of capacity. We want the class filled to capacity! As of March 14, 2022: 1) We were not yet able to survey participants on their general health, but some participants shared comments related to their health in our standard survey, see below: - "I have diabetes and it has helped me control my diabetes. I feel healthier taking Zumba." - "I am pre-diabetic and since I started taking Zumba, my numbers went down." - "It got me over the hump of being able to move my body around." 2) Of the 7 people surveyed, all of them said that they were very satisfied with the instructor. Some specific comments about the instructor include: - "Teacher is very professional and punctual." - "Her nonverbal communication is amazing." - "She is so upbeat and positive." Additionally, of the 7 people surveyed, 3 said they were satisfied with the class overall and 4 said they were very satisfied with the class overall; 2 people said they were satisfied with the "enjoyment" aspect of the class and 5 people said they were very satisfied with this aspect. Additional comments include: - "It is a wonderful program." - "This class has improved my well-being and self confidence very much." 3) The class attendance has ranged from 3 to 11, with the average being 6 participants per class. Page 15 of 16 B. Measurements: Describe the measurements and evaluation strategies you used for each outcome, and provide a summary or actual data analysis. Attach relevant documents for each outcome and measurement strategy. C. Success: If you did not succeed in meeting your objectives, tell us why you think that happened, and what strategies you employed to change the situation, or are planning to change in the future. D. Summary: Briefly describe your overall satisfaction with your program and your reasoning, what highlights you would like to bring to the Board’s attention, and any general comments about your program. We collected attendance each week and input it into our database to track unique individuals and overall attendance. Thus far we have served 30 unique individuals and have provided 24 Zumba classes. 12 people have taken Zumba 5 or more times and of those 12 we were able to survey 7 of them using our standard program survey. We would like to improve the attendance vs. capacity percentage. We plan to update the flyer and work with staff at Albert J. Boro to ensure that the class is being promoted successfully. Developing and implementing a survey took longer than we initially planned, so we were not able to survey until March. Looking ahead, we would survey participants sooner and more frequently. We also would have participants fill out our client application form so we have reliable contact information for them, making it easier to reach them. Additionally, we will have Jimna take hard copy surveys in multiple languages to the center to make the survey process more accessible. Overall, based on the data we were able to collect, the Zumba program seems to be making a positive impact on people's lives. Everyone that we surveyed had only positive things to say about the class and noted improvements to their emotional, social, and physical well-being as a result of engaging in the class. Additionally, the instructor shared positive feedback and that she loved teaching the class. We would very much appreciate the opportunity to be able to improve upon the program by continuing to offer this class free of charge at the Albert J. Boro Community Center. Budget for Zumba by Vivalon at Albert J. Boro Instructor Fees (per class)$35.00 Number of Classes 50 Total Cost (per year)$1,750.00 Staff time to coordinate not included