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HomeMy WebLinkAboutBoard of Library Trustees 2023-06-13 Minutes1 BOARD OF LIBRARY TRUSTEES MINUTES ________________________________________________________ City Hall Large Conference Room, Third Floor 1400 5th Ave, San Rafael, CA June 13, 2023 – 6:00 P.M. Virtual Meeting Recording Link: https://www.youtube.com/watch?v=0AOK60C6tww CALL TO ORDER Chair Vahdat called the meeting to order at 6:02 P.M. Roll Call Present: Trustee Andow Trustee Cortes Trustee Lee Chair Vahdat Absent: Trustee Kyle Also Present: Jinder Banwait, Administrative Analyst Daniel Cottrell, Supervising Librarian Jill Tokutomi, Assistant Library & Recreation Director/City Librarian MINUTES 1. Approve Regular Meeting Minutes of April 11, 2023 Trustees provided comments. The minutes of April 11, 2023 were approved as submitted. Trustee Andow moved, and Trustee Cortes seconded to approve the minutes of the April 11, 2023 meeting. Ayes: Trustees: Andow, Cortes, Lee, and Vahdat Noes: Trustees: None Absent: Trustees: Kyle 2 Abstain: Trustees: None Minutes approved as submitted. Chair Vahdat invited public comment; however, there was none. OPEN TIME FOR PUBLIC EXPRESSION Public Comment from the audience regarding items not listed on the agenda. None SPEICAL PRESENTATIONS 2. Introductions/Awards/Recognitions/Presentations Special Presentation by Daniel Cottrell, Supervising Librarian – Automated Materials Handling Staff responded to questions from the Trustees. Trustees provided comments. Chair Vahdat invited public comment; however, there was none. OTHER AGENDA ITEMS 3. Welcome New Board Members Introduction by Jill Tokutomi, Assistant Library & Recreation Director/City Librarian Staff responded to questions from the Trustees. Trustees provided comments. Chair Vahdat invited public comment; however, there was none. 4. Selection of Chair and Vice Chair Presentation by Jill Tokutomi, Assistant Library & Recreation Director/City Librarian Staff responded to questions from the Trustees. Trustees provided comments. Trustee Vahdat was selected as the Chair and Trustee Andow was selected as the Vice Chair. Trustee Cortes moved, and Trustee Lee seconded to select Trustee Vahdat as the Chair and Trustee Andow as the Vice Chair. Ayes: Trustees: Andow, Cortes, Lee, and Vahdat Noes: Trustees: None Absent: Trustees: Kyle Abstain: Trustees: None Trustee Vahdat was selected as the Chair and Trustee Andow as the Vice Chair. 3 Chair Vahdat invited public comment; however, there was none. 5. Summer Reading Plans 2023 Presentation by Jill Tokutomi, Assistant Library & Recreation Director/City Librarian Staff responded to questions from the Trustees. Trustees provided comments. Chair Vahdat invited public comment; however, there was none. STAFF LIAISON REPORT 6. Other brief program updates or reports on any meetings, conferences, and/or seminars attended by staff. Presentation by Jill Tokutomi, Assistant Library & Recreation Director/City Librarian Staff responded to questions from the Trustees. Trustees provided comments. Chair Vahdat invited public comment; however, there was none. COMMISSIONER REPORTS 7. Other brief reports on any meetings, conferences, and/or seminars attended by the Board members. Trustee Andow asked if the Board of Library Trustees prepared an annual report for City Council. Jill Tokutomi to follow up with the City Clerk. NEXT MEETING: July 11, 2023 ADJOURNMENT The meeting was adjourned at 7:10 P.M.