HomeMy WebLinkAboutCM Accepting Grant Funds to Support Sea Level Rise Planning __________________________________________________________________________________
FOR CITY CLERK ONLY
Council Meeting: July 17, 2023
Disposition: Resolution 15239
SAN RAFAEL CITY COUNCIL AGENDA REPORT
Department: City Manager, Sustainability Division
Prepared by: Kate Hagemann Climate Adaptation and Resilience Planner
City Manager Approval: ___
TOPIC: ACCEPTING GRANT FUNDS TO SUPPORT SEA LEVEL RISE PLANNING
SUBJECT: RESOLUTION ACCEPTING GRANT FUNDS FROM THE GOVERNOR’S
OFFICE OF PLANNING AND RESEARCH FOR THE SAN RAFAEL CLIMATE
ADAPTATION PLANNING COLLABORATIVE, APPROPRIATING FUNDS IN
THE AMOUNT OF $644,201 FOR THE PROJECT, AND AUTHORIZING THE
CITY MANAGER TO NEGOTIATE AND ENTER INTO PROFESSIONAL
SERVICE AGREEMENTS FOR THE PROJECT
RECOMMENDATION:
Adopt a resolution:
1.Accepting the award of grant funding from the Governor’s Office of Planning and Research.
2.Appropriating funds in the amount of $644,201 for the project to the Grants Fund.
3.Authorizing the City Manager to negotiate and enter into Professional Service Agreements
with the following entities: i) Canal Alliance in the amount of $94,000; ii) Multicultural Center
of Marin in the amount of $57,000; and iii) the University of California, Berkeley in the amount
of $193,000.
BACKGROUND:
Over the past several years, the City, community organizations, and other agencies have been
working to understand the implications of the flooding risks that are being amplified by ongoing sea
level rise. Earlier this year, the City and project partners were awarded grant funding from the
California State Coastal Conservancy and the Marin Community Foundation to support adaptation
planning to prepare for sea level rise. At the November 21, 2022, meeting, the City Council voted to
accept the award of grant funding from the Conservancy and Marin Community Foundation for this
project. At the December 7, 2022, meeting, the City Council voted to approve the professional
services agreements with Canal Alliance and the Multicultural Center of Marin to complete their
portion of the grant scope of work. The work funded by the State Coastal Conservancy and the Marin
Community Foundation is now underway and is expected to be completed by March 2025.
Recognizing that the existing grant funding was insufficient to address the broader issue of sea level
rise adaptation, the project partners continued to seek additional grant funding. This past March, the
Agenda Item No: 4.f
Meeting Date: July 17, 2023
project team applied to the state’s Adaptation Planning Grant Program. The grant application was
developed collaboratively by staff from the City’s Sustainability Division, the County’s Department of
Public Works, the Multicultural Center of Marin, Canal Alliance, and researchers at the University of
California Berkeley.
ANALYSIS:
On June 8, 2023, the Governor’s Office of Planning and Research informed the City of San Rafael
that it had been selected as a Round 1 Grantee for the Adaptation Planning Grant Program and
$644,200.95 had been awarded for the San Rafael Climate Adaptation Planning Collaborative (“the
project”) (Attachment 2). This grant funding will allow the project partners to work with community
members who are disproportionately vulnerable to sea level rise to co-create solutions to make San
Rafael more resilient.
The City of San Rafael will be part of a larger, collaborative project team that includes Canal Alliance,
the Multicultural Center of Marin, the County of Marin, and researchers at the University of California,
Berkeley. The project team will meet regularly to coordinate. The City will administer the grant and
communicate with the Governor’s Office of Planning and Research to keep them informed about the
project status. The City will manage the budget, schedule, requests for disbursement, and other
project management activities.
This new grant funding will expand the scope of the sea level rise planning efforts and improve the
understanding of climate hazards and build climate capacity within our community. Specifically, these
new funds will support the following additional work:
1. Improving the understanding of climate hazards by gathering fundamental physical data on
surface and groundwater levels, salinity, hydrologic connectivity, and other factors.
2. Completing a more detailed vulnerability assessment focused on short-term life-safety risks
and cascading impacts from infrastructure failures.
3. Creating a collaborative community-science effort with student participants.
4. Leading participatory asset mapping by community members; and
5. Prioritizing adaptation actions.
This work is anticipated to be completed by April 2025. A full description of the proposed grant workplan
can be seen in Attachment 3.
The project budget is apportioned between the project partners to accomplish these tasks. The City
will receive and administer the grant and will be directly responsible for approximately $300,000 to hire
technical consultants to better characterize climate hazards, improve physical science data, complete
a vulnerability assessment of critical community facilities, evaluate and prioritize adaptation actions
and develop final recommendations. Additionally, the City will manage some of the project budget
related to covering some equipment, community meeting, translation, and printing costs, and to recover
additional indirect administrative costs. The remaining grant budget is intended to be passed through
to the project partners, including approximately $94,000 to the Canal Alliance, $57,000 to the
Multicultural Center of Marin, and approximately $193,000 to the University of California, Berkeley. The
graphic in Attachment 4 illustrates the roles and responsibilities of the project partners. This project
also benefits from the technical assistance and staff support from the County of Marin’s Department of
Public Works, though the County is not receiving grant funding. The City is grateful for their continued
support and technical expertise on this issue, which has been invaluable over the past several years.
If accepted, this grant funding will directly support the implementation of several existing City priorities.
A few examples of these policies are highlighted below.
Climate Change Action Plan 2030:
• “Work with local, County, state, regional, and federal agencies with Bay and shoreline
oversight and with owners of critical infrastructure and facilities in the preparation of a plan
for responding to rising sea levels. Make sure all local stakeholders are kept informed of such
planning efforts.” (SA-C4c: Sea Level Rise)
• “Ensure fair and robust inclusion of lower-income households and our diverse communities
in the planning and response to climate change impacts, including sea level rise, wildlife,
public health, and emergency preparedness.” (SA-C5: Climate Change Adaptation)
General Plan 2040:
• Critical Facilities in Vulnerable Areas: Prepare a Public Vulnerability Assessment to identify
City buildings and other infrastructure that are susceptible to environmental hazards.
Measures should be taken to avoid extraordinary maintenance and operating expenses
associated with hazardous conditions and minimize damage potential and interruption of
service following a disaster. (Program S-1.3A)
• Coordination with Utilities and Services. Coordinate with the utilities and services that have
infrastructure and facilities in vulnerable areas (for example: wastewater treatment plants) to
ensure that sea level rise information and goals are consistent with the City’s goals, and that
infrastructure/utilities projects address and plan for increased flooding and sea level rise.
(Program S-3.4C)
• Partnerships. Foster, facilitate, and coordinate partnerships with the County of Marin, other
effected agencies and utilities, property owners, and neighborhood groups/organizations on
planning for and implementing adaptation projects. (Program S-3.6B)
If accepted, staff will work to amend the current professional services agreements with Canal Alliance
and the Multicultural Center of Marin to reflect this additional scope of work and budget and develop
a new professional services agreement with researchers at the University of California Berkeley.
This grant does not require a direct match from the City. However, staff time and community facilities
such as the Albert Boro Community Center will be used for this project to facilitate the successful
completion of this project.
Without action, sea level rise is expected to negatively impact communities, housing, businesses, and
major infrastructure in the next several decades. Accepting this grant could help the City avert these
negative consequences by proactively identifying adaption measures that will help protect the
community in the coming years.
FISCAL IMPACT: If the grant is accepted, funds would be appropriated for Project #31104 in Fund
283 (Grants Fund) in the amount of $644,201 from the Governor’s Office of Policy and Research. In-
kind staff time will be absorbed by the Sustainability Division’s budget in the General Fund.
OPTIONS:
The City Council has the following options to consider relating to this item:
1. Adopt the resolution as presented.
2. Adopt the resolution as amended.
3. Direct staff to return with additional information.
RECOMMENDED ACTION:
Adopt a resolution:
1. Accepting the award of grant funding from the Governor’s Office of Planning and Research.
2. Appropriating funds in the amount of $644,201 to Fund 283 (Grants Fund) for Project #31104.
3. Authorizing the City Manager to negotiate and enter into Professional Service Agreements
with the following entities: i) Canal Alliance in the amount of $94,000; ii) Multicultural Center
of Marin in the amount of $57,000; and iii) the University of California, Berkeley in the amount
of $193,000.
ATTACHMENTS:
1. Resolution
2. Award letter from the Office of Policy and Research
3. Grant workplan submitted to the Office of Policy and Research
4. Roles and Responsibilities outlined in the grant application to the Office of Policy & Research’s
Adaptation Planning Grant Program
5. Grant budget submitted to the Office of Policy and Research
RESOLUTION NO. 15239
RESOLUTION ACCEPTING GRANT FUNDS FROM THE GOVERNOR’S OFFICE OF PLANNING
AND RESEARCH FOR THE SAN RAFAEL CLIMATE ADAPTATION PLANNING
COLLABORATIVE, APPROPRIATING FUNDS IN THE AMOUNT OF $644,201 FOR THE
PROJECT, AND AUTHORIZING THE CITY MANAGER TO NEGOTIATE AND ENTER INTO
PROFESSIONAL SERVICE AGREEMENTS FOR THE PROJECT
WHEREAS, the Governor’s Office of Planning and Research administers the Adaptation
Planning Grant Program, which provides funding to help fill local, regional, and tribal planning needs,
provides communities the resources to identify climate resilience priorities, and supports the
development of a pipeline of climate resilient infrastructure projects across the state.
WHEREAS, on June 8, 2023, the Governor’s Office of Planning and Research informed the City
of San Rafael that it had been selected as a Round 1 Grantee for the Adaptation Planning Grant
Program and $644,200.95 had been awarded for the San Rafael Climate Adaptation Planning
Collaborative (“the project”) (Attachment 4).
WHEREAS, the San Rafael Climate Adaptation Planning Collaborative is a collaborative effort
between the Canal Alliance, the Multicultural Center of Marin, the County of Marin, the City of San
Rafael, and researchers at the University of California, Berkeley.
WHEREAS, this grant funding will allow the City and project partners to accomplish the proposed
grant work plan (Attachment 2). Including allowing the project team to work with community members
who are disproportionately vulnerable to the impacts of climate change, including sea level rise to co-
create solutions to make San Rafael safer and more resilient. This project will work to improve
understanding of climate hazards, prioritize adaptation measures, and build climate capacity within
community-based organizations while providing STEM educational opportunities for students from the
Canal neighborhood.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of San Rafael
hereby:
1. Accepts the award of grant funding from the Governor’s Office of Planning and Research for
the project.
2. Agrees to be bound by all terms and conditions of the grant agreement and any other
agreement or instrument as may be required by the Governor’s Office of Planning and
Research and as may be necessary to fulfill the terms of the grant agreement and to
complete the project.
3. Authorizes the City Manager or their designee to act as a representative of the City, to
negotiate and execute on behalf of the City all agreements and instruments necessary to
complete the project and to comply with the Governor’s Office of Policy and Research grant
requirements, including, without limitation, the grant agreement.
4. Appropriates funds in the amount of $644,200.95 for Project #31104 for the project.
5. Authorizes the City Manager to negotiate and enter into Professional Service Agreements
with the following entities: i) Canal Alliance in the amount of $94,000; ii) Multicultural
Center of Marin in the amount of $57,000; and iii) the University of California, Berkeley in
the amount of $193,000.
I, LINDSAY LARA, Clerk of the City of San Rafael, do hereby certify that the foregoing
resolution was duly and regularly introduced and adopted at a regular meeting of the Council of said
City on the 17th day of July 2023, by the following vote, to wit:
AYES: COUNCILMEMBERS: Bushey, Hill, Kertz & Mayor Kate
NOES: COUNCILMEMBERS: None
ABSENT: COUNCILMEMBERS: Llorens Gulati
LINDSAY LARA, City Clerk
State of California
Governor’s Office of Planning and Research
1400 10th Street. Sacramento, California, 95814
info@opr.ca.gov | opr.ca.gov
Governor Gavin Newsom
Director Sam Assefa
June 8, 2023
Kate Hagemann
Kate.Hagemann@cityofsanrafael.org
RE: Award Notification – Adaptation Planning Grant Program, Round 1, Planning Grant
Award, City of San Rafael , San Rafael Climate Adaptation Planning Collaborative
Dear Kate and partners,
The Governor’s Office of Planning and Research is pleased to inform you that City of San
Rafael has been selected as a Round 1 Grantee for the Adaptation Planning Grant
Program award of $644,200.95 for the San Rafael Climate Adaptation Planning
Collaborative. Round 1 of APGP is funded by a FY 2021-2022 budget appropriation from the
General Fund. This program provides funding to help fill local, regional, and tribal planning
needs, provides communities the resources to identify climate resilience priorities, and
supports the development of a pipeline of climate resilient infrastructure projects across the
state. Congratulations on your successful application.
`
APGP staff will schedule a kickoff meeting to discuss next steps, to address any outstanding
issues or questions identified by staff and the interagency review panel, as well as finalize
the partnership and grant agreement. Grantees and Partners will need to work closely and
collaboratively with staff to address all issues and finalize the partnership agreement prior to
grant execution.
Following execution of the grant agreement, grant funds will be disbursed on a quarterly
basis for eligible direct and indirect costs unless otherwise specified. All reimbursed costs
must meet the requirements for reimbursable tasks outlined in the grant agreement. Please
note that no funds will be reimbursed for costs and expenses incurred prior to grant
agreement execution.
We look forward to our partnership in the coming years. If you have any questions, please
contact Abby Edwards, APGP Program Manager, at abby.edwards@opr.ca.gov.
Sincerely,
Sam Assefa
Director
Governor’s Office of Planning and Research
Sam Assefa
General Narrative Questions
Applicant Information
Proposed Project Name:San Rafael ClimateAdaptation Planning Collaborative
Lead Applicant:Cityof San Rafael, California
Instructions
•Word counts are listed for each question. Adhering to word counts is strongly
recommended, but not required.
• Maps, figures, and pictures may also be included as part of the responses.
• Formatting such as bullet points (●,○, Ø), lettering (a, b, c), or underline may be used to
organize responses. Avoid excessive formatting to ensure readability.
• Namingconventions for the workbookand application narrative should mirror the following
format [Lead Applicant Name –Project Name- Name of Document] for example [City of
Albuquerque –Climate Adaptation Plan - Narrative].
Checklist
Use the checklist below to ensure all materials have been submitted as part of the Application.
☐General Narrative Questions (this Word document)
☐Workbook (Includes Applicant Summary, Work Plan and Budget) (Excel)
☐Letters of Support (PDF)
Adaptation Planning Grant Program Round 1 ApplicationNarrative January 6, 2023
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Page 2Integrated Climate Adaptation and
Resiliency Program
Project Vision & Priorities
TheCanalis a vibrantcommunityofmorethan12,000 residentsfromall overthe world;however, itis oneof the
mostvulnerableto climatechangein theentirestate. TheCanalis builtupon subsiding reclaimed land that is
already lowerthan today’s high tides. Theshoreline is a discontinuous network of publicand private assets,
whichtheArmyCorpsnotedwasinadequateforfloodprotection. As sea levels rise, itis becoming moreexposed
and was identified as themostvulnerable zonein theBay area to short-term sea levelrise(SLR).
According to FEMA, itis morevulnerablethan 99% of census tracts in thenation. Itis also themostsegregated
LatinoneighborhoodintheBayarea,andresidents in onetract aremorehousing burdened than in 99% of other
tracts in California.
This projectwillwork with disproportionately vulnerableresidents to co-createsolutions to build a safer, more
resilient community.Thisprojectproposestobuildonan excitingpartnershipbetweentheCity of San Rafael, the
County, theCanalAlliance, theMulticulturalCenterof Marin, and UC Berkeley. Thepartners would work
collaboratively and with community members to improvetheunderstanding of climatehazards using themost
current scienceand prioritizeadaptation measures that willaddress thecommunity’s short-term needs and
minimizerisks to housing and safety. This effort would lay a strong foundation for long-term resilienceby
building climatecapacity atcommunity-based organizations and directly connecting Canalstudents with STEM
educationalopportunities.
Adaptation Planning Grant Program Round 1 ApplicationNarrative January 6, 2023
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Page 3Integrated Climate Adaptation and
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Community Need & Adaptive Capacity
TheCanalneighborhoodinSanRafaelis a frontlinecommunity facing disproportionateimpacts of flooding due
to climatechange. TheCanalis themostdensely populated area in theCounty, and morethan two-thirds of all
occupied housing units meettheCensus definition of “overcrowded.”Theneighborhood is hometo morethan
12,000 people,whoarepredominantlycost-burdenedrenters. Within onecensus tract, 91% of housing units are
renter-occupied.
Despiterelatively highemploymentrates, nearly one-third of Canalresidents livebelow thefederalpoverty line.
Morethan half of residents over25do nothavea high schooldiploma. Median percapita incomeis aboutone-
quarterthecitywideaverage and is a designated low-incomecommunity according to theCalifornia Climate
InvestmentsPriorityPopulations2022CES 4.0. TheCanalis themostsegregated Latino neighborhood in theBay
Area and segregation has worsened overthepast decade.In theCanal, morethan 90% of residents are of
Hispanic/Latino origin and areunderrepresented in localand regionalgovernment.
This proposalwas developed in partnership with two community-based organizations, CanalAllianceand the
MulticulturalCenterof Marin. They willcontinueto guidetheadaptation planning to ensureitis serving
community priorities.
VULNERABILITY STATISTICS
Statistics for the Canal District census tracts. Data is presented for tract 6041 112202 and 6041112201 respectively
I u More housing burdened t han 93 &
99%
ol ulhv r ~..,,....,~ CJ lfCl~ ·11 Ckllilu•oia 111
Ill The pe rcent of adults without a high school education is higher than in 86
99%
o1uu~,,,.,.,..,n .,..cl~·,,c.i;1u ·"r"111
do The percent of linguistically isolated householders is higher than in 90 and
99%
olother censustracts !nCallfornla [1]
• The percent without tree canopy is 89 % and
99.5%
The Cou nty average is 65 .2% 121
The risk Index rating is •very hig h" when compared to the rest of the U.S.
FEMA 99.5and99%
I of U.S. Census tracts have a lower Risk Index [3)
Sources:
[1] CalEnvironScreen 4.0, [2] Cl imate Change & Health Vulnerability lndictors for Ca lifornia, [3] FEM A's National Risk Index
Adaptation Planning Grant Program Round 1 ApplicationNarrative January 6, 2023
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Page 4Integrated Climate Adaptation and
Resiliency Program
Much of San Rafaelis already below today’s high tides.As a result, theentireCanalarea would bebelow sea
levels anticipatedby just2040. Withoutaction, one-third of thecity’s population and two -thirds of its economic
basewould bepermanently inundated by theend of thecentury.
TheCanalis builtuponpartially reclaimedland, which is subsiding. Whilemuch of theland is lowerthan theBay
it is currently insulated from regulartidalflooding dueto a discontinuous system of uncertified levees, pump
stations, privatelawns, driveways, and seawalls. However, this infrastructurewillnotprovidemeaningful
protection in thefaceof a storm nor climatechange. A reportfrom theArmy Corps in 1990concluded that,
“existing flood controlfacilities wereconstructed in a piecemealmannerovera period of decades…the
overallsystemprovidesonlyalow level ofprotectionwhich is inadequatefora densely urbanized area.”
This samereportidentified the risk of possible leveefailuredueto overtopping. Today, waterlevels arehigher,
and failurecould have potentially catastrophicimpacts dueto thehigh population density, thenumberof
ground-levelapartments, and limited evacuation routes. Theserisks arecompounded by high groundwater,
rainfallintensification, and risks of tsunamis and seismicimpacts dueto theconstruction on filland presenceof
soft-story structures.
Land is lower than the Bay
in unknown condition
•••
Adaptation Planning Grant Program Round 1 ApplicationNarrative January 6, 2023
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Page 5Integrated Climate Adaptation and
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While theclimate impactsareextensive,residentsfaceevenmoreurgentissues dueto escalating housing costs,
overcrowding, and therealthreatof displacementfrom oneof theonly affordableareas in theregion. Climate
changeis significantlyincreasingtherisk ofdisplacementwithinthis generation.Manyresidents would nothave
theresources to recoveraftera disaster.
INQUILINOS RECIBEN ULTIMATUM PARA DESALOJAR
[Renters receive ultimatum to vacate]
Adaptation Planning Grant Program Round 1 ApplicationNarrative January 6, 2023
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Page 6Integrated Climate Adaptation and
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While previous studies identified thevulnerability, differentinformation is needed to bridgethegap between
knowledgeof therisks and making tangibleinvestments to protecthousing and infrastructure. Forexample,
studies haveidentified risks to thelevees, firestations, and healthcarefacilities, but moredetailis needed to
understand whatthecriticalelevations and exposed components areforthosefacilities. This project would
completea more detailedvulnerabilityassessmentfocusedonshort-termlife-safetyrisks and cascading impacts
frominfrastructurefailures.Thiswill includegatheringfundamentalphysicaldata on surfaceand ground water
levels, salinity, hydrologicconnectivity, leveeconditions, and geophysicalconditions to bettercharacterize
climatehazards, timing, and impacts. This willincludea detailed assessmentof theexposure, sensitivity, and
potentialimpactof flooding on criticalinfrastructurein theexposed area. This analysis would utilizethemost
currentguidanceonSLRthatincorporatesthebest-availablesciencefrom theIPCC’s 6th assessment.This phase
will engage theagencies responsibleforcriticalinfrastructure, including below-ground assets. A portion of this
data gathering willbedonethrough a collaborative community scienceeffort to build capacity and connect
Canalstudents with educationalopportunities in STEM fields. CanalAlliancewillfacilitateparticipation from
studentsintheir UniversityPrep(UP!)program.Thiswill createanopportunityforyoungerstudentstoworkwith
Berkeley students and faculty. Therewillbean opportunity foroneCanalstudentto havea year-long paid
fellowship. In parallel, theMulticulturalCenterof Marin would lead community engagementand participatory
assetmapping, which willbeincorporated into the vulnerability assessment. Adaptation actions would then be
prioritized based on thoseresults and community input. This effort would also advanceadaptation policies
recently integrated into theCity’s GeneralPlan.
Adaptation Planning Grant Program Round 1 ApplicationNarrative January 6, 2023
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Page 7Integrated Climate Adaptation and
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Co-Benefits
This collaborative team is focused on advancing socialequity and resilience in a community at high risk of
displacement dueto short-term housing insecurity and climatechange. This project would build civic
engagement to transform thelocaldecision-making dynamicby educating, empowering, and activating
residents to driveplacemaking and planning projects thatbuild climateresilience. To fosterlong-term
community resiliencethis projectis also centered on youth engagement.TheCanalAlliance’s University Prep
(UP!)programsupportsLatinostudentsfromimmigrantfamilies toprepareforand completecollegeand obtain
career-pathemploymentthatpayslivableandequitablewages.Thisprojectwill createeducationalopportunities
forfirst-generationstudentsandacceleratethesuccess of immigrants. This projectwillplanttheseeds forlong-
term community resilienceby connecting thesestudents and a year-long fellow with UC Berkeley students and
faculty as wellas with localgovernment officials.
Therearealso significantenvironmental co-benefits forthis project. Withoutaction many criticalfacilities,
including wastewater pump stations, areatrisk of damageorfailure undercurrentconditions. As precipitation
events intensify and sea levels risetherisk of failureof thesefacilities is increasing. Infrastructurefailurecould
lead to publichealth andwaterqualityimpacts.This projectseeksto proactivelyidentifythoserisks. Additionally,
thecity has committed in its GeneralPlan 2040 to “prioritizenaturaland green infrastructuresolutions”as part
of its adaptation planning.
Adaptation Planning Grant Program Round 1 ApplicationNarrative January 6, 2023
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Page 8Integrated Climate Adaptation and
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Community Partnership
This projectproposestomodela deeply collaborative, community-led climateadaptation planning process that
inverts traditionalplanning processes and centers thecommunity in decision-making. If funded, this project
would becompleted by a cooperative projectteam with thefollowing partners. The Cityof San Rafael will
overseethegrantadministration and is responsibleforimplementation. The Canal Alliance works with low-
incomeLatino residentsand community activists on politicalissues and non-politicalactions thataddress public
concerns,improvedemocracy,andpromotequalityoflifein theCanalneighborhood. TheCanalAlliancecreates
civic spaces and leadership developmentopportunities to ensurethatlow-incomeresidents havea voicein
decisions thataffectthem and theopportunity to fully participatein democracy atalllevels. TheCanalAlliance
would facilitatestudentparticipation in theproject, supervisea year-long studentfellowship, and integrate
community inputinto projectpolicy recommendations. The Multicultural Centerof Marin provides culturally
appropriateresources and opportunities in a safeenvironmentto empowerand inspirediversecommunities to
build aninclusiveandequitablecountytheywantto livein. HeretheMulticulturalCenterwould lead community
engagementandparticipatoryassetmapping, which willbeincorporated into the vulnerability assessment. The
Universityof California Berkeley, including ProfessorDr. Mark Stacey, theCiviland Environmental Engineering
DepartmentChair, and Dr. Kristina Hill, theProgram Directorof theInstituteforUrban and Regional
Developmentand AssociateProfessorof LandscapeArchitecture&EnvironmentalPlanning and Urban Design,
areexperts in SLRadaptation and willadviseon thetechnicalanalysis and community scienceefforts and
supervisestudents. Professors Hilland Stacey havebeen working foryears attheforefrontof coastalclimate
adaptation research. The Marin CountyDepartmentof PublicWorks leads theBayWAVEprogram, which
coordinates allbaysidecities and towns to help communities understand and prepareforsea levelrise. The
County’s multi-jurisdictionalcoordination is critical, as sea levelrisecrosses politicalboundaries and impacts
shared resources, utilities, and infrastructure.
SAN RAFAEL CLIMATE ADAPTATION PLANNING COLLABORATIVE
roles and responsibilities
CANAL
ALLIANCE
Integrating
community input into
pol icies & project
recommendations
Facilitating Canal
youth engagement
into community
science efforts
through University
Prep (UP!) prog ram
Fostering civic
engagement to
expand democracy
New partnership
development
UC BERKELEY
Supporting the
analysis of
vulnerabilities &
exposures
Supporting STEM
education through
community science
activities
Analyses by Berkeley
researchers will be
available for the City's
adaptation efforts
MULTICULTURAL
CENTER OF
MARIN
Canal community
engagement
Participatory
community asset
mapping workshops
Reviewi ng materia ls
to ensure they are
culturally-relevant
and accessible
CITY OF SAN
RAFAEL
MARIN COUNTY
DPW
Supporting
vulnerability mapping
& analysis
Reviewing project
methodologies &
res ults
Adaptation Planning Grant Program Round 1 ApplicationNarrative January 6, 2023
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Page 9Integrated Climate Adaptation and
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This partnership is wellpositioned as the City, County, CanalAlliance, and MulticulturalCenter, arecurrently
collaboratingona climateproject.Thesepartners already haveboth formaland informalworking relationships
in placethatwould allow this projectto hittheground running. Thepartners havecollaborated on severalpast
projects, and staff bring years of professionalexperienceon theseissues to bear. Anotherstrength of this
collaboration is thediversity of knowledgethateach partnerbrings to thetable, including expertisein physical
sciences, policy,housing,equitableandculturallyrelevantcommunity engagement, community resiliency, data,
and mapping. Mostimportantly, thecommunity-based organizations, theCanalAllianceand theMulticultural
Centerof Marin,bringdecadesofexperienceandrelationshipswiththis frontlinecommunity.Thisfundingwould
help build professionalclimateadaptation capacity atthesetwo organizations. Building this capacity willhelp
traditionally under-resourced communities shapeadaptation decisions and investments.
Adaptation Planning Grant Program Round 1 ApplicationNarrative January 6, 2023
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Page 10Integrated Climate Adaptation and
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Workplan and Budget
Theproposed budgetis focused on four primary capacity-building strategies. Theseconcurrently deepen
understanding of physical and community infrastructureto identify opportunities to strengthen community
resilience. Thebudgetis directed toward (1) improving thefundamentalscience thatis thebasis of adaptation
decision-making, (2) analyzing thevulnerability of criticalinfrastructureand community assets in partnership
with residents, (3) evaluating and prioritizing adaptation actions to bolsterpublichealth and safety, and (4)
developing an actionable implementation plan.
To supportthis, a technical subcontractor willbeused throughout, butprimarily fortasks 1, 2, and 3to gather
betterinformation on surfacewater, groundwater, geotechnicaldata, criticalelevations and thresholds for
infrastructure, and to analyzevulnerabilities and protectivemeasures. This cost includes consultantstaff,
monitoring equipment, and coordination with partners.
Across allactivities, funding is explicitly structured to build long-term community capacity in theCanalatthe
professionallevel, among students, and residents. Alltechnicalanalysis is paired with community participation.
Resourcesareallocatedto peer-to-peerlearning,engagement,languageaccess ,partnership development, and
facilitating participation in meetings and decision-making processes. To maximizecommunity benefit, the
requested funds would bedirected toward partnerstaff time. Costestimates forstaff timearebased on actual
salaries orcurrently negotiated rates and includebenefits and a COLadjustment. To facilitatelearning and
capacity building, a travel budget is included to facilitate threeCanal students’attendance atonerelevant
convening, such as theNationalAdaptation Forum orequivalent.
Project Plan
ACTMTY
Task la (charachterize climate hazards )
Task lb (community science)
Task 3a (community engagement to
prioritize actions)
Task 4a (prioritize adaptation actions)
Ta s k 4b (fina l community e ngagem ent)
Task 4c (final adaptation strategy)
STAKTING
MOHTH
u 13
24-sep
14 15
24-0ct 24---NoY 24-0ec
17
25-Jan
18 19 20
25-Feb 25-Mar 25-Apr
Attachment 4: Roles and Responsibilities outlined in the grant application to the Office of Policy & Research’s Adaptation Planning Grant Program
Proposal Name:San Rafael Climate Adaptation Planning Collaborative
Lead Applicant:City of San Rafael
Cap/Threshold Summary Table Direct Costs Indirect Costs
Cap/Threshold 80-100%0-20%
Calculated 84.4%18.5%
Total $ 543,731.00 $ 100,469.95
Cost Description Cost Type Cost per unit (Examples:
Hourly rates, fees, etc.)
Number of Units
(Example: Hours
worked, fee cost, etc.)
Total APGP
Funds [Task 1][Task 2][Task 3][Task 4][Task 5][Task [X]]Total APGP Funds
[Cross Check]
Canal Alliance - Policy Manager
Engagement, Outreach,
Education, and Training $ 48.00 840 $ 40,320.00 $ 30,240.00 $ 2,016.00 $ 2,016.00 $ 2,016.00 $ 4,032.00 40,320.00$
Canal Alliance - Director of Policy and Civic
Engagement
Co-Applicant / Partner Staff
Costs $ 63.00 150 $ 9,450.00 $ 7,087.50 $ 472.50 $ 472.50 $ 945.00 $ 472.50 9,450.00$
Canal Alliance - University Prep (UP!) student
fellow
Engagement, Outreach,
Education, and Training $ 25.00 750 $ 18,750.00 $ 15,000.00 $ 937.50 $ 937.50 $ 937.50 $ 937.50 18,750.00$
UC Berkeley - Researcher
Co-Applicant / Partner Staff
Costs $ 45.00 2,075 $ 93,375.00 $ 37,350.00 $ 28,012.50 $ 4,668.75 $ 14,006.25 $ 9,337.50 93,375.00$
UC Berkeley - Faculty
Co-Applicant / Partner Staff
Costs $ 80.00 500 $ 40,000.00 $ 16,000.00 $ 12,000.00 $ 2,000.00 $ 6,000.00 $ 4,000.00 40,000.00$
UC Berkeley - Faculty
Co-Applicant / Partner Staff
Costs $ 80.00 250 $ 20,000.00 $ 8,000.00 $ 6,000.00 $ 1,000.00 $ 3,000.00 $ 2,000.00 $ - 20,000.00$
UC Berkeley - Undergraduate student assistant
Engagement, Outreach,
Education, and Training $ 5,000.00 3 $ 15,000.00 $ 15,000.00 $ - $ - $ - $ - $ - 15,000.00$
MCM - Community Resilience Manager
Engagement, Outreach,
Education, and Training $ 65.00 500 $ 32,500.00 $ - $ 9,750.00 $ 9,750.00 $ 9,750.00 $ 3,250.00 32,500.00$
MCM - Executive Director
Engagement, Outreach,
Education, and Training $ 84.00 58 $ 4,872.00 $ - $ 1,461.60 $ 1,461.60 $ 1,705.20 $ 243.60 4,872.00$
Equipment costs
Engagement, Outreach,
Education, and Training $ 1,500.00 5 $ 7,500.00 $ 7,500.00 $ - $ - $ - $ - $ - 7,500.00$
San Rafael subcontractors Subcontractor Staff Costs $ 220,000.00 1 $ 220,000.00 $ 70,400.00 $ 83,600.00 $ 44,000.00 $ 22,000.00 $ - $ - 220,000.00$
New partnership development
Engagement, Outreach,
Education, and Training $ 6,000.00 1 $ 6,000.00 $ 4,200.00 $ 600.00 $ 600.00 $ 600.00 $ - $ - 6,000.00$
Community Meeting Costs (workshop materials,
stippends, childcare)
Program Meeting/Workshop
Attendance $ 1,500.00 6 $ 9,000.00 $ - $ 2,970.00 $ 2,970.00 $ 3,060.00 $ - $ - 9,000.00$
Translation and printing costs
Language and Information
Access $ 500.00 18 $ 9,000.00 $ 900.00 $ 2,700.00 $ 2,700.00 $ 2,700.00 $ - $ - 9,000.00$
Peer-to-peer learning supporting Canal Alliance
student participants Travel Costs $ 2,500.00 3 $ 7,500.00 $ 7,500.00 $ - $ - $ - $ - $ - 7,500.00$
Final and interim reporting and evaluation
(including project case study) Evaluation Activities (see Task 5) 1 $ - $ - $ - $ - $ - $ -
Note: The evaluation activities will be completed by project partners. The total
for task 5 ($24,273) represents 4% of the project budget. It is presented as a
task to avoid double counting.
Canal Alliance - indirect costs (15%) Indirect Administrative Costs $ 12,303.00 1 $ 12,303.00 $ - $ - $ - $ 12,303.00 $ - $ - 12,303.00$
Note: indirect rates would be charged incrementally as the project tasks are
completed. Here indirect costs are shown in the final task for simplicity.
UC Berkeley - indirect costs (15%) Indirect Administrative Costs $ 25,256.25 1 $ 25,256.25 $ - $ - $ - $ 25,256.25 $ - $ - 25,256.25$
Note: indirect rates would be charged incrementally as the project tasks are
completed. Here indirect costs are shown in the final task for simplicity.
MCM - indirect costs (20%) Indirect Administrative Costs $ 9,584.00 1 $ 9,584.00 $ - $ - $ - $ 9,584.00 $ - $ - 9,584.00$
Note: indirect rates would be charged incrementally as the project tasks are
completed. Here indirect costs are shown in the final task for simplicity.
MCM - staff costs (tax and benefits at 28%)
Co-Applicant / Partner Staff
Costs $ 10,464.00 1 $ 10,464.00 $ - $ - $ - $ 10,464.00 $ - $ - 10,464.00$
City of San Rafael Indirect costs (10%) Indirect Administrative Costs $ 53,326.70 1 $ 53,326.70 $ - $ - $ - $ 53,326.70 $ - $ - 53,326.70$
Note: indirect rates would be charged incrementally as the project tasks are
completed. Here indirect costs are shown in the final task for simplicity.
Totals $ 644,200.95 $ 219,177.50 $ 150,520.10 $ 72,576.35 $ 177,653.90 $ 24,273.10 $ - $ 644,200.95
34%23%11%28%4%0%
CA 82,020.00$ direct project total 533,267.00$
.12,303.00$ indirect indirect 100,469.95$ 0.155960574
CA total 94,323.00$
MCM 37,372.00$ direct
5,605.80$ indirect
MCM total 46,956.00$
Berkeley direct 168,375.00$
25,256.25$ indirect
298,826.70$
city indirect 579,780.86$
64,420.09$
Budget
1. Applicants should fill in the cells labeled "N/A" only. Do not edit any shaded cells, headers, or cells with formulas included, specifically the entire Indirect Cap Check, "Total APGP Grant Funds", and "Check" columns.
2. Populate each Task from the workplan into the "Task" columns
3. Total APGP Grant Funds will calculate based on the "Cost per Unit" and "Number of Units". Use the "Task" columns to allocate each budget line item. The sum of the Task columns should equal the "Total APGP Grant Funds".
4. To add a Task Column, right click on "Task[X], and "Insert Table Columns to the Left." This will ensure that the formulas properly extend across all tasks.
5. Cost per Unit and Number of Units may correspond to supplies, staff hours and rates, or estimated subcontracts (where the “unit” may equal “1”)
6. The cells in column L will highlight red if the sum of the Tasks is different than the "Cost per Unit" x "Number of Units"
7. Cost Descriptions for personnel should clearly identify organizations and positions. For example: “City of [Example] – Outreach Specialist”
8. To view an example go to tab #6 "Example - Budget". For an explanation of "Cost Type" go to tab #7 "Reference".