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Home My WebLink AboutPickleweed Advisory Committee 2023-10-04 Agenda Packet PICKLEWEED ADVISORY COMMITTEE AGENDA Wednesday, October 4, 2023 7:00 P.M. Hybrid Meeting: Attend in Person at Albert J. Boro Community Center, Meeting Room 3 50 Canal Street -OR – Watch on Zoom:https://tinyurl.com/PWAC-10-4-2023 Telephone: (669)900-9128 Meeting ID: 933 3089 543 1 CALL TO ORDER MINUTES 1. Approve regular cancelled meeting minutes of June 7, 2023 2. Approve special rescheduled meeting minutes of June 28, 2023 MEETING OPEN TO THE PUBLIC The public is welcome to address the Committee at this time on matters not on the agenda that are within its jurisdiction. Comments may be no longer than three minutes and should be respectful to the community. MATTERS BEFORE THE COMMITTEE If necessary to assure completion of the following items, the Chairperson may establish time limits for the presentations by individual speakers. 3. Special Presentations A. Summer and Fall Program Overview – Stephen Rogers, Recreation Program Coordinator COMMITTEE REPORTS AND COMMENTS 4. Other brief reports on any meetings or community events attended by the Committee members. STAFF COMMENTS 5. Updates and Events of Interest NEXT REGULAR MEETING: February 7, 2024 (In Person- Albert J. Boro Community Center) ADJOURNMENT Notice Any records relating to an agenda item, received by a majority or more of the Committee less than 72 hours before the meeting, shall be available for inspection online and in the Albert J. Boro Community Center placed with other agenda- related materials on the table in front of the [location prior to the meeting. Sign Language interpre ters may be requested by calling (415) 485-3066 (voice), emailing city.clerk@cityofsanrafael.org or using the California Telecommunications Relay Service by dialing “711”, at least 72 hours in advance of the meeting. Copies of documents are available in accessible formats upon request. To request Spanish language interpretation, please submit an online form at https://www.cityofsanrafael.org/request-for-interpretation/. To allow individuals with environmental illness or multiple chemical sensitivity to attend the meeting/hearing, individuals are requested to refrain from wearing scented products. PICKLEWEED ADVISORY COMMITTEE AGENDA Miercoles, Octubre 4,2023 7:00 P.M. Reunion Hibrida: Asista en persona en el Centro Comunitario Albert J. Boro, Salón de reunión 3 50 Canal Street -OR – Vea en Zoom:https://tinyurl.com/PWAC-6-28-2023 Telefono: (669)900-9128 ID de reunion: 933 3089 5431 Llamar a Orden MINUTOS 1. Aprobar los minutos de la reunión cancelada ordinara del 7 de Junio, 2023 2. Aprobar los minutos de reunión especial reprogramada del 28 de Junio, 2023 REUNIÓN ABIERTA AL PÚBLICO El público es bienvenido a dirigirse al Comité en este momento sobre asuntos que no están en la agenda y que están dentro de su jurisdicción. Los comentarios no pueden durar más de tres minutos y deben ser respetuosos con la comunidad. ASUNTOS ANTE EL COMITÉ Si es necesario para asegurar la finalización de los siguientes puntos, el presidente puede establecer límites de tiempo para las presentaciones de los oradores individuales. 3. Presentaciones Speciales. A. Programas del Verano y otoño descripción general – Stephen Rogers, Coordinador de Programas INFORMES Y COMENTARIOS DEL COMITÉ 4. Otros informes breves sobre las reuniones o eventos comunitarios a los que asistan los miembros del Comité. COMENTARIOS DEL PERSONAL 5. Actualizaciones y eventos de interés PRÓXIMA REUNIÓN ORDINARIA: Febrero 7, 2024 (En Persona- Centro Comunitario Albert J Boro) APLAZAMIENTO Noticia Cualquier registro relacionado con un tema de la agenda, recibido por una mayoría o más del Comité menos de 72 horas antes de la reunión, estará disponible para su inspección en línea y en el Centro Comunitario Albert J. Boro colocado con otros materiales relacionados con la agenda sobre la mesa. frente al [lugar antes de la reunión. Se pueden solicitar intérpretes de lenguaje de señas llamando al (415) 485-3066 (voz), enviando un correo electrónico a city.clerk@cityofsanrafael.org o utilizando el Servicio de retra nsmisión de telecomunicaciones de California marcando "711", al menos 72 horas antes de la reunión. Las copias de los documentos están disponible s en formatos accesibles a pedido. Para solicitar interpretación en español, envíe un formulario en línea en https://www.cityofsanrafael.org/request- for-interpretation/. Para permitir que las personas con enfermedades ambientales o sensibilidad química múl tiple asistan a la reunión/audiencia, se solicita a las personas que se abstengan de usar productos perfumados. Page 1 of 1 PICKLEWEED ADVISORY COMMITTEE MINUTES __________________________________________________________________ Albert J. Boro Community Center 50 Canal St, San Rafael, CA 94901 June 7, 2023 – 7:00 P.M. Virtual Meeting Recording Link: N/A CALL TO ORDER Meeting cancelled due to lack of quorum. ROLL CALL Present: Chair Mason Member Tanchez Member Vasquez Member Yost Park & Recreation Commission Representative Machado Absent: Member Ceballos Member Hau-Guiterrez Member Palacios Member Sprague Member Also Present: Becky Ordin, Senior Administrative Assistant Marissa Williams, Marin YMCA Tracy Bays-Boothe, DrawBridge Omar Carrera, Canal Alliance William Coronado, BSA Troop 2000 Stephanie McNally, Vivalon Balandra Fregoso, Parent Services Project Monica McMillan, Tamalpais Adult School Page 1 of 6 PICKLEWEED ADVISORY COMMITTEE June 28, 2023 – 7:00 p.m. DRAFT MINUTES __________________________________________________________________ Watch on Zoom:https://tinyurl.com/PWAC-6-28-2023 Telephone: (669) 900-9128 Meeting ID: 933 3089 5431 CALL TO ORDER Chair Mason called the meeting to order at 7:02 p.m. ROLL CALL Present: Chair Mason Member Hau-Guiterrez Member Palacios Member Sprague Member Tanchez Member Vasquez Member Yost Park & Recreation Commission Representative Emerson Absent: Member Ceballos Also Present: Becky Ordin, Senior Administrative Assistant Tracy Bays-Boothe, DrawBridge Michele Levine, Vivalon AGENDA AMENDMENTS None. MINUTES 1. Approve regular meeting minutes of April 5, 2023 Member Sprague moved and Member Tanchez seconded, to approve the meetings minutes of April 5, 2023. AYES: Members: Hau-Guiterrez, Palacios, Sprague, Tanchez, Vasquez, Yost NOES: Members: None ABSENT: Members: Ceballos ABSTAINED: Members: None 2 Minutes approved as submitted. MEETING OPEN TO THE PUBLIC Public Comment from the audience regarding items not listed on the agenda None. MATTERS BEFORE THE COMMITTEE If necessary, to assure completion of the following items, the Chairperson may establish time limits for the presentations by individual speakers. 2. School-Year Co-Sponsorship Application Committee Recommendations A. DrawBridge Weekly Expressive Art Groups Chair Mason shared a brief overview of the School Year Co-Sponsorship application for the DrawBridge Weekly Expressive Art Groups. Member Yost moved and Member Palacios seconded, to approve full co- sponsorship of the DrawBridge Weekly Expressive Art Groups Co-Sponsorship Application. AYES: Members: Hau-Guiterrez, Palacios, Sprague, Tanchez, Vasquez, Yost NOES: Members: None ABSENT: Members: Ceballos ABSTAINED: Members: None Motion Approved B. Tamalpais Adult School – English As A Second Language Classes Chair Mason shared a brief overview of the School Year Co-Sponsorship application for Tamalpais Adult School. Member Tanchez moved and Member Sprague seconded, to approve full co- sponsorship of the Tamalpais Adult School English as a second language Co- Sponsorship Application. AYES: Members: Hau-Guiterrez, Palacios, Sprague, Tanchez, Vasquez, Yost NOES: Members: None ABSENT: Members: Ceballos ABSTAINED: Members: None Motion Approved 3 C. Canal Alliance/Marin Football Club: Canal FC at Marin FC Chair Mason shared a brief overview of the School Year Co-Sponsorship for the Canal Alliance/Marin Football Club: Canal FC at Marin FC application. Members discussed granting a partial sponsorship of 75%. Would like next time to see a comparison between first and second year budgets. Concerns of only advancing four out of 78 participants and no girls. Member Tanchez moved and Member Vasquez seconded, to approve the Canal FC at Marin FC Co-Sponsorship Application for the full requested amount. AYES: Members: Hau-Guiterrez, Palacios, Sprague, Tanchez, Vasquez, Yost NOES: Members: None ABSENT: Members: Ceballos ABSTAINED: Members: None Motion Approved D. Parent Services Project: Aprendiendo Juntos Chair Mason shared a brief overview of the School Year Co-Sponsorship application for the Parent Services Project: Aprendiendo Juntos. Member Sprague moved and Member Palacios seconded, to approve full co- sponsorship of the Parent Services Project: Aprendiendo Juntos Co- Sponsorship Application. AYES: Members: Hau-Guiterrez, Palacios, Sprague, Tanchez, Vasquez, Yost NOES: Members: None ABSENT: Members: Ceballos ABSTAINED: Members: None Motion Approved E. Troop 2000 Scouts BSA Chair Mason shared a brief overview of the School Year Co-Sponsorship application for Troop 2000 Scouts BSA. Member Yost moved and Member Vasquez seconded, to full co-sponsorship of approve the Troop 2000 Scouts BSA Co-Sponsorship Application. AYES: Members: Hau-Guiterrez, Palacios, Sprague, Tanchez, Vasquez, Yost NOES: Members: None ABSENT: Members: Ceballos 4 ABSTAINED: Members: None Motion Approved F. Marin YMCA: YMCA 2023-2024 Afterschool Program Chair Mason shared a brief overview of the School Year Co-Sponsorship application for the Marin YMCA 2023-2024 After School Program. Member Palacios moved and Member Tanchez seconded, to full co-sponsorship of approve the Marin YMCA 2023-2024 Afterschool Program Co-Sponsorship Application. AYES: Members: Hau-Guiterrez, Palacios, Sprague, Tanchez, Vasquez, Yost NOES: Members: None ABSENT: Members: Ceballos ABSTAINED: Members: None Motion Approved G. Vivalon: Zumba by Vivalon Chair Mason shared a brief overview of the School Year Co-Sponsorship application for Zumba by Vivalon. Member Sprague moved and Member Vasquez seconded, to approve full co- sponsorship of the Zumba by Vivalon Co-Sponsorship Application. AYES: Members: Palacios, Sprague, Tanchez, Vasquez, Yost NOES: Members: None ABSENT: Members: Ceballos, Hau-Guiterrez ABSTAINED: Members: None Motion Approved COMMITTEE REPORTS AND COMMENTS 3. Other brief reports on any meetings, conferences, and/or seminars attended by the Commission members. Nancy Palacios announced that the Farmer’s Market was starting up again. There is food, music and fun. Rosa Vasquez shared that Dining under the lights happening as well. Kate Sprague was glad to see the parking was opening up, and also, they reserved a couple of new street parking spots for public shore parking. She was curious to see how they are going to preserve the spots. 5 Louise Yost let the members know that the Canal Community Garden had a cherry picking event and potluck for the kids. Ms. Palacios also shared that the Sun Valley Park is now open. The dedication is Wednesday, July 12th. STAFF COMMENTS 4. Updates and Events of Interest Chair Mason provided the following updates: Canal Art Mural Proposal. Public Art Review Board also provide conditional approval of the project. Wall damage from window leaks may lead to a delay in the mural installation, still waiting for some design alterations and approvals before eventually going to the City Council for final project approval. Four of our Canal Karate participants won first, second or third place awards at the Ozawa Cup International Karate Tournament in Las Vegas April 6-8. Additionally, 30 students advanced belt levels at the Canal Karate Belt Ceremony 5/31. Vice Mayor Llorens Gulati assisted with the presentation. Community Center staff have partnered with Vivalon in offering a new program for older adults in the Canal community. “Bingocize” is a fall prevention course in a game-style format, combining Bingo with exercise for one’s body, mind and spirit. The free class is offered in both Spanish and Vietnamese on Tuesdays on its own and on Wednesdays in partnership with our Multicultural Older Adult Program. Program Coordinator Cristina Farhang was the special guest on Cuerpo Corazón Comunidad, a Spanish-language interview program broadcast on the radio and streamed on YouTube and Facebook Live. Cristina informed listeners of all the recreational opportunities, from preschool to adults, that are available this summer though the Recreation Division. The community was treated to a free Marin Theatre Company performance of “WHERE DID WE SIT ON THE BUS?” on Friday, May 19th. The energetic, musical, theatrical experience examined what it means to be Latiné in America and was attended by youth and adults. Summer Programs o Canal Mini Soccer League- $15 each thanks to a grant from the County o Dance, Music, Theater Arts & Fitness Summer Camp (2 sessions) o Junior Giants 121 currently enrolled and growing. 10 volunteer coaches o Multicultural Older Adult Program 6 o National Academy of Sports Camps (All Sports and Basketball) o Salsa, Merengue & Bachata Level 1 for adults is full o San Rafael Basketball Academy two session full with 40 participants each o Online Voice Over Class o Open Gym Sports In addition to the new parking spaces on Canal/Spinnaker Point Drive, the City is trying a pilot program of providing Overnight Parking at Bahia Vista School June 15 – August 15, 5 pm to 6 am. June 15-30 $20, July 1-31 $40, and August 1-15 $20. Additionally, parking time limits in the commercial section of the Canal have been expanded during the weekends. Pickleweed Park Enhancement Project looks like playground enhancements may begin this fall with field renovations beginning in 2024 ADJOURNMENT Chair Mason adjourned the meeting at 7:48 p.m. ___________________________________________ BECKY ORDIN, Senior Administrative Assistant APPROVED THIS_____DAY OF___________, 2023 ___________________________________________ Catherine Quffa, Library & Recreation Director PICKLEWEED ADVISORY COMMITTEE AGENDA REPORT October 4, 2023 Item #3.A. TITLE: Summer and Fall 2023 Program Overview RECOMMENDATION That the Pickleweed Advisory Committee receive the Summer and Fall 2023 Program Overview and provide comments. BACKGROUND Programs offered to the community at the Albert J. Boro Community Center are done so through facility rentals, co-sponsorships, partnerships, and directly through the Recreation Division with either staff led activities or with contract instructors. It has long been the philosophy of the Center that the best way to capture the needs of the co mmunity is through a web of program providers that can best ebb and flow with trends to meet community needs. In order to best do this, the San Rafael City Council directed that non-profit and private residential rental rates be set at half the rental rates of the other San Rafael community centers so that agencies serving the Canal community, and the community itself, could better afford to utilize the Community Center. The City Council also created the Pickleweed Advisory Committee and empowered them to recommend rental fee reductions or waivers for organizations wanting to serve the Canal neighborhood and keep their programs affordable. Like traditional recreation centers, City staff at the Albert J. Boro Community Center also develop programs to serve the community by contracting with specialized instructors, utilizing part-time employees and volunteers, or leading activities directly. DISCUSSION During the period of June 1, 2023 t hrough August 31, 2023, the following activities regularly took place at the Albert J. Boro Community Center: Program Rentals* ABC Playgroup Bay Area Disc Association Weekly Field Rental Canal Alliance Soccer Practice Coming Home Dance Group Iglesia Presbesteriana Prayer Groups and Services Page 2 of 3 Liga Latina de Futbol Del Norte Adult Soccer League Marin Commission on Aging Meetings Marin FC Youth Soccer Marin Stars Adult Soccer League Narcotics Anonymous Meeting San Rafael Youth Soccer SideBySide- You Thrive Summer Literacy Program Weekly Trips for Kids Bicycle Program Vivalon- Bingocize Vivalon- Talking Tech Basics in Spanish Voces del Canal Policing Meetings WildCare- WildLife Day Camp *List does not include special community meetings and family event rentals. Co-Sponsored Programs Canal FC Drawbridge PSP- Aprendiendo Juntos Troop 2000 Scouts YMCA Afterschool Program YMCA Summer Camp 1 Six Week Session 65 Participants Zumba by Vivalon Partnered Programs SF-Marin Weekly Food Bank Distribution Pickleweed Library- Various Programs and Storytimes San Rafael Police Department- Touch A Truck Event Department Led Programs Canal Karate 2 Six Week Sessions 100 Total Participants Gross Revenue $7,374 Canal Mini Soccer League 1 Nine Week Session 117 Participants Gross Revenue $1,665 Champions Soccer Camp 1 One Week Session 9 Participants Gross Revenue $0 Dance, Music, Theater, Arts & Fitness Summer Camp 2 One Week Sessions 39 Total Participants Gross Revenue $4,979 Junior Giants 1 Eight Week Session 144 Participants Gross Revenue $0 Multicultural Older Adult Program Weekly Drop-in 299 Total Participants Donations $91 National Academy of Athletics Full Day Basketball Camp 1 One Week Session 8 Participants Gross Revenue $2,082 National Academy of Athletics Half Day Basketball Camp 1 One Week Session 1 Participant Gross Revenue $205 Page 3 of 3 Open Gym Sports Ongoing Drop-in 1,117 Participants Gross Revenue $4,468 San Rafael Basketball Academy 2 Six & Four Week Sessions 81 Participants Gross Revenue $1,423 Voice Overs… Now Is Your Time 1 Class 3 Participants Gross Revenue $93 Total Department Led Participants: 1,918 Total Class Revenue: $22,380 The Albert J. Boro Community Center’s Program Coordinator, Stephen Rogers, will provide a PowerPoint presentation highlighting the Department led activities from this past summer and programs planned for this fall. FISCAL IMPACT Receipt of this report has no fiscal impact. ALTERNATIVE ACTION None Submitted by: Steve Mason Senior Recreation Supervisor