HomeMy WebLinkAboutCC Design Review Board Interviews____________________________________________________________________________________
FOR CITY CLERK ONLY
Council Meeting: October 2, 2023
Disposition: Appointed Stewart Summers to fill one four-year term to the end of October 2027 on
the Design Review Board
Special Meeting
Agenda Item No: SM 1.a
Meeting Date: October 2, 2023
SAN RAFAEL CITY COUNCIL STAFF REPORT
Department: City Clerk
Prepared by: Lindsay Lara, City Clerk City Manager Approval: ___________
TOPIC: DESIGN REVIEW BOARD INTERVIEWS
SUBJECT: INTERVIEW APPLICANTS AND MAKE AN APPOINTMENT TO FILL
ONE FOUR-YEAR TERM TO THE END OF OCTOBER 2027 ON THE
DESIGN REVIEW BOARD DUE TO THE EXPIRATION OF TERM OF
STEWART SUMMERS
RECOMMENDATION:
Interview the following applicants and make an appointment to fill one four-year term to
the end of October 2027 on the Design Review Board due to the expiration of term of
Stewart Summers.
Name
Gerrod Herndon
Maureen de Nieva-Marsh
Stewart Summers
BACKGROUND:
The term of Stewart Summers is set to expire at the end of October 2023. The City Clerk’s
office recruited for applications and received four applications; however, one applicant
withdrew.
The Design Review Board (DRB) consists of design professionals appointed by the City
Council to provide advice on new development projects and most exterior changes to
existing buildings. Applications are evaluated based on our General Plan and Zoning
Ordinance design policies and criteria, with the goal of having new projects harmonize
with the natural environment and surrounding area.
The Board is advisory, with final permit decisions made by the Planning Division staff, the
Zoning Administrator, Planning Commission, or City Council, depending on the
complexity of the project. The scope of the DRB authority is to review and make
SAN RAFAEL CITY COUNCIL AGENDA REPORT / Page: 2
recommendations on design matters such as architecture, mass, bulk, site planning, site
improvements, color, materials, and landscaping. Meetings are held first & third Tuesday
at 7:00 p.m.
ANALYSIS:
The City Clerk’s office recruited for the Design Review Board vacancy and received four
(4) applications; however, one applicant withdrew from the process. Staff recommends
the City Council interview the three (3) eligible applicants and make an appointment to fill
the single term.
FISCAL IMPACT: There is no fiscal impact associated with this item.
COMMUNITY OUTREACH:
The call for applications for the Design Review Board was advertised through mass email
notification, the City website, social media platforms, Marin IJ, and physically posted at
City facilities.
ATTACHMENT:
1. Three (3) Applications
2.Bylaws
Boards and Commissions Application
1 / 5
Q1
Contact Information
First and Last Name Maureen de Nieva-Marsh
Address
Address 2
City/Town San Rafael
State/Province CA
ZIP/Postal Code 94901
Email Address
Phone Number
Q2
What district do you currently live in?
District 1/Southern
Q3
What Board would you like to apply to?
Bicycle and Pedestrian Advisory Committee,
Board of Library Trustees,
Design Review Board,
Fire Commission,
Marin County Hazardous & Solid Waste Management
JPA Local Task Force Advisory Member
,
Park and Recreation Commission,
Pickleweed Advisory Committee,
Planning Commission
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COMPLETE
Collector: Web Link 1 (Web Link)
Started: Friday, April 21, 2023 9:48:45 PM
Last Modified: Friday, April 21, 2023 11:02:59 PM
Time Spent: 01:14:13
IP Address: 23.125.135.150
Page 1
Page 3
Boards and Commissions Application
2 / 5
Q7
How long have you lived in San Rafael?
15
Q8
Business Information
Company N/A
Q9
How did you hear about this vacant position?
City Manager's Newsletter,
Friend,
Other (please specify):
My Councilmember Maika Llorens Gulati
Q10
Do you participate in any civic activities? If so, what are they?
In my voluntary capacity, I have initiated or supported programs, events, and/or fundraising efforts with the following community-based
organizations:
-YWCA Golden Gate Silicon Valley, Executive Committee, Board Member
-Bloom Marin, former Board Member (now a program of YWCA GGSV)
-Habitat for Humanity Greater San Francisco – Young Professionals (HYP)
-Rotary Club of San Rafael Evening, Charter Member, former President
-Agricultural Institute of Marin (AIM), Community Advisory Board Member
-Marin Women’s Commission (MWC), former Treasurer
-Marin Teen Girl Conference, event/project volunteer (a program of the MWC)
-Marin Women’s Political Action Committee (MWPAC), former Secretary
-Dominican University of California Alumni Board, former Secretary
-Marin Asian Public Local Employees (MAPLE), Co-President
-Asian American Alliance of Marin (AAAM), Board Member
-Marin County Young Democrats, former Secretary
-Marin Democratic Party, former Assembly District Delegate
-Women's Leadership and Philanthropy Circle, Dominican University of California
-Marin 9 to 25, Core Team Advisor
-St. Raphael Mission Church, Lector and Choir Member
Boards and Commissions Application
3 / 5
Q11
List any civic organizations of which you are a member:
In my voluntary capacity, I have initiated or supported programs, events, and/or fundraising efforts with the following community-based
organizations:
-YWCA Golden Gate Silicon Valley, Executive Committee, Board Member
-Bloom Marin, former Board Member (now a program of YWCA GGSV)
-Habitat for Humanity Greater San Francisco – Young Professionals (HYP)
-Rotary Club of San Rafael Evening, Charter Member, former President
-Agricultural Institute of Marin (AIM), Community Advisory Board Member
-Marin Women’s Commission (MWC), former Treasurer
-Marin Teen Girl Conference, event/project volunteer (a program of the MWC)
-Marin Women’s Political Action Committee (MWPAC), former Secretary
-Dominican University of California Alumni Board, former Secretary
-Marin Asian Public Local Employees (MAPLE), Co-President
-Asian American Alliance of Marin (AAAM), Board Member
-Marin County Young Democrats, former Secretary
-Marin Democratic Party, former Assembly District Delegate
-Women's Leadership and Philanthropy Circle, Dominican University of California
-Marin 9 to 25, Core Team Advisor
-St. Raphael Mission Church, Lector and Choir Member
Q12
Education:
MBA, 2019
BA, Political Science, 2007
Dominican University of California
Project Management Certificate
Sonoma State University; 2020
Boards and Commissions Application
4 / 5
Q13
Why are you interested in serving on a board or commission?
I have spent over 20 years of my career working with government agencies and nonprofits, mostly in Marin. In my personal drive to
serve my community and amplify its needs, I have had to navigate seas of conflicting emotions and interests. Despite all the noise we
can encounter in this world I’ve come to believe that one thing is true – that community moves at the speed of trust.
I believe that I personally resonate well with the City of San Rafael's ongoing mission and approach to social justice, inclusion, and
equity. I am interested in serving on a board or commission, because I aim to lead with empathy, communication, and perhaps most
importantly listening. On a personal level, I’ve experienced trauma and struggles that persist for many of the members of our
community – be it physical abuse, having been unhoused, and having been the beneficiary of a public benefit system. I am the proud
child of an immigrant family, whose parents attained their education and careers through non-traditional routes. For all the weaknesses
I may have felt at times in my life, those experiences have provided me a base to effectively advocate for and connect with persons
from a wide variety of walks of life.
If given the opportunity to serve on a San Rafael city board or commission, I would seek to bring my all – my experience, my
knowledge, my community relationships, my emotional intelligence, and my authentic passion. As a long-time San Rafael resident, I
firmly believe that community members deserve to be engaged in such a manner where individuals feel they are active participants,
and not simply on the sidelines, especially our unrepresented/underrepresented populations. By focusing on effectively sharing
information, resources, and ideas we can gather community input on the direction and priorities of our city and reinforce the ever-
present strength and resilience of the San Rafael community.
Q14
Describe possible areas in which you may have a conflict of interest with the City:
None.
Q15
Upload your resume.
mdenieva_resume%202023.04.21.pdf (163.2KB)
Q16
Ethnicity
Q17
To which gender do you most identify?
Page 4: Demographics
Boards and Commissions Application
5 / 5
Q18
How old are you?
Boards, Commissions & Committees Application
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Q1
Contact Information / Información del contacto
First and Last Name / Nombre y Apellido Summers
Address / Dirección
Address 2 / Dirección 2
City / Ciudad San Rafael
State / estado CA
ZIP/Postal Code / Código postal 94901
Email Address / Dirección de correo electrónico
Phone Number / Número de teléfono
Q2
What district do you currently live in?¿En qué distrito vive
actualmente?
District 2/Western / Distrito 2/Oeste
Q3
How long have you lived in San Rafael?
55 Years
Q4
Business Information
Company SKS Architects
Address 1852 4th Street
City/Town San Rafael
ZIP/Postal Code 94901
#1
COMPLETE
Collector: Web Link 1 (Web Link)
Started: Wednesday, August 23, 2023 11:14:33 PM
Last Modified: Wednesday, August 23, 2023 11:28:55 PM
Time Spent: 00:14:21
IP Address: 98.37.170.156
Page 1
Boards, Commissions & Committees Application
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Q5
How did you hear about this vacant position?
Other (please specify):
Current DRB Member
Q6
What Board would you like to apply to?¿A cuál te gustaría
aplicar?
Design Review Board
Q10
Do you participate in any civic activities? If so, what are they?
Design Review Board San Rafael
Q11
List any civic organizations of which you are a member:
Design Review Board San Rafael
Q12
Education:
BA Architecture UC Berkeley
Q13
Why are you interested in serving on a board or commission?
I have lived in San Rafael my entire life. I have served on the Design Review Board for almost two decades. It is my way to give
back to our community and offer my expertise as a design professional to help guide the future of our built environment to address the
growing and changing needs of our city in the best way possible.
Q14
Describe possible areas in which you may have a conflict of interest with the City:
None
Q15
Upload your resume.
Stewart%20Summers%20Resume.pdf (85.1KB)
Page 3
Boards, Commissions & Committees Application
3 / 3
Q24
Ethnicity / Raza/etnia:
Q25
To which gender do you most identify?¿Con qué género se
identifica más?
Q26
How old are you?¿Cuántos años tienes?
Page 5: Demographics / Datos demográficos
Design Review Board Bylaws
Page 1 of 2
DESIGN REVIEW BOARD BYLAWS
ARTICLE I. NAME AND PURPOSE
Section 1.1. Name. The name of this body shall be the City of San Rafael Design
Review Board, hereinafter referred to as the “Board.”
Section 1.2. Purpose. The Board shall serve as an advisory body to the city for the
purpose of reviewing and formulating recommendations on all major physical
improvements requiring environmental and design review permits, except that an
alternate streamlined review process may be allowed for certain eligible projects by
ordinance or resolution of the city council. The Board may also serve as an advisory body
on other design matters, including minor physical improvements or administrative design
permits, referred to the board by the community development director, planning
commission or city council. The Board shall provide professional design analysis,
evaluation and judgment as to the completeness, competence and appropriateness of
development proposals for the use and setting and to recommend approval, approval with
conditions, redesign or denial based on design standards adopted by the city council.
Section 1.3. Board Responsibility. The Board’s responsibilities shall be in accord with
these Bylaws, as amended from time-to-time by the City Council. The Board’s authority
is advisory only. The Board has no power to act on behalf of the City of San Rafael or
any other entity.
ARTICLE II. MEMBERSHIP
Section 2.1. Number of Members. The Board shall consist of a total of five (5) regular
members and may include one alternate member appointed by the city council. The
design review board members shall be qualified as follows:
1. At least two (2) members shall be licensed architects or licensed building
designers;
2. At least one member shall be a licensed landscape architect;
3. At least one of the five (5) members shall have background or experience in urban
design;
4. The alternate member may have qualifications in any of the above fields of
expertise; and
5. In addition to the five (5) council-appointed Board members and one alternate
member, one planning commissioner shall attend Board meetings. This liaison
planning commissioner shall be appointed by the commission chairperson. An
additional commissioner shall be appointed to serve as an "alternate liaison" in
case of absence. The planning commission liaison should be present at all design
review board meetings to offer advice and direction to the board on matters of
commission concern.
Alternate Member. The alternate member may temporarily fill a vacancy created when a
regular member: (1) leaves office prior to completion of the member's term; (2) cannot
Design Review Board Bylaws
Page 2 of 2
attend a meeting; or (3) cannot participate on a particular matter due to a conflict of
interest.
Section 2.2. Eligibility. Board members shall be residents of the city of San Rafael.
Section 2.3. Appointment of Board Members. Regular voting members and alternate
members shall be appointed by the City Council. Appointments shall be published on the
website for the City of San Rafael in accordance with Government Code Section 54973,
as amended from time to time.
The liaison Planning Commissioner shall be appointed by the Commission Chairperson.
An additional Commissioner shall be appointed to serve as an “alternate liaison” in case
of absence.
Section 2.4. Terms of Appointment. Each Board member shall serve a term of four
(4) years. An effort will be made to ensure that the terms are staggered, and not all of the
appointments expire in the same year.
Section 2.5. Term Limits. Members of the Board shall be limited to three (3) consecutive
four-year terms. Additional terms may be served if there is a break between terms.
Section 2.6. Absence and Removal. An unexcused absence from two (2) consecutive
Board meetings without notification to the Staff Liaison shall be considered a voluntary
resignation from the Board. Previously dismissed Board members may be eligible for
reappointment to the Board. The members of the Board shall be subject to removal by
the affirmative vote of three members of the city council.
Section 2.7. Compensation. Board members serve without compensation.
ARTICLE III. MEETINGS
Section 3.1. Time and date of Regular Meeting. Notification of meeting place, date,
and time shall be rendered to the public through posting on the City of San Rafael website.
Regularly scheduled Board meetings shall be the first and third Tuesday of each month,
but these dates may be impacted by holidays. A schedule shall be approved annually by
the Board. The Board shall meet once per month. The schedule for the upcoming year
will be set by December of the previous year.