HomeMy WebLinkAboutPickleweed Advisory Committee 2024-04-03 Agenda Packet
PICKLEWEED ADVISORY COMMITTEE
AGENDA
Wednesday, April 3, 2024
7:00 P.M.
Attend and Participate in Person at Albert J. Boro Community Center, Meeting Room 3
50 Canal Street, San Rafael, CA 94901
-OR –
Watch on Zoom Webinar: https://tinyurl.com/PWAC-4-3-2024
Telephone: (669)900-9128
Meeting ID: 933 3089 5431
CALL TO ORDER
MINUTES
1. Approve regular meeting minutes of February 7, 2024
MEETING OPEN TO THE PUBLIC
2. Public Comment from the in-person audience regarding items not listed on the agenda.
Speakers are encouraged to limit comments to 2 minutes.
MATTERS BEFORE THE COMMITTEE
If necessary to assure completion of the following items, the Chairperson may establish time limits
for the presentations by individual speakers.
3. Presentations:
A. Sea Level Rise – Kate Hagemann, City of San Rafael Climate Adaptation and Resilience
Planner & Cory Bytof, City of San Rafael Sustainability Program Manager
B. Canal Garbage Q & A – Cory Bytof, City of San Rafael Sustainability Program Manager
4. Summer Co-Sponsorship Application Committee Recommendations
A. Marin YMCA: YMCA Summer Camp @ Al Boro Community Center
5. Schoolyear Co-Sponsorship Application and Final Report Presentations:
A. Marin YMCA: YMCA 2024-2025 Afterschool Program
B. Tamalpais Adult School: English as a Second Language Classes
C. DrawBridge: Weekly Expressive Art Groups
D. Parent Services Project: Aprendiendo Juntos
E. Vivalon: Zumba by Vivalon
F. The Canal Alliance/ACCESS U Foundation: Canal FC
G. Troop 2000: Scouts BSA
H. The Canal Arts: Canal Family Arts
COMMITTEE REPORTS AND COMMENTS
6. Other brief reports on any meetings or community events attended by the Committee
members.
STAFF COMMENTS
7. Updates and Events of Interest
NEXT REGULAR MEETING: June 5, 2024 (In Person- Albert J. Boro Community Center)
ADJOURNMENT
Notice
Any records relating to an agenda item, received by a majority or more of the Committee less than 72 hours before the
meeting, shall be available for inspection online and in the Albert J. Boro Community Center placed with other agenda -
related materials on the table in front of the [location prior to the meeting. Sign Language interpreters may be requested
by calling (415) 485-3066 (voice), emailing city.clerk@cityofsanrafael.org or using the California Telecommunications
Relay Service by dialing “711”, at least 72 hours in advance of the meeting. Copies of documents are available in
accessible formats upon request. To request Spanish language interpretation, please submit an online form at
https://www.cityofsanrafael.org/request-for-interpretation/. To allow individuals with environmental illness or multiple
chemical sensitivity to attend the meeting/hearing, individuals are requested to refrain from wearing scented products.
PICKLEWEED ADVISORY COMMITTEE
AGENDA
Miercoles, Abril 3,2024
7:00 P.M.
Reunion Hibrida:
Asista en persona en el Centro Comunitario Albert J. Boro, Salón de reunión 3
50 Canal Street
-OR –
Vea en Zoom: https://tinyurl.com/PWAC-4-3-2024
Telefono: (669)900-9128
ID de reunion: 933 3089 5431
Llamar a Orden
MINUTOS
1. Aprobar los minutos de la reunión ordinara del 7 De Febrero,2024
REUNIÓN ABIERTA AL PÚBLICO
2. Comentarios públicos de la audiencia en persona sobre temas que no figuran en la agenda..
Los comentarios no pueden durar más de 2 minutos
ASUNTOS ANTE EL COMITÉ
Si es necesario para asegurar la finalización de los siguientes puntos, el presidente puede establecer
límites de tiempo para las presentaciones de los oradores individuales.
3. Presentaciones
A. Aumento del nivel del mar: Kate Hagermann Planificadora de adaptación y resiliencia
climática de la Ciudad de San Rafael & Cory Bytof, Gerente de Programa de
Sostenibilidad de la Ciudad De San Rafael
B. Basura de Canal –Preguntas y Respuestas- Cory Bytof, Gerente de Programa de
Sostenibilidad de la Ciudad De San Rafael
4. Recomendaciones del Comité de Solicitud de Copatrocinio de Verano
A. Marin YMCA: Campamento de Verano YMCA en Centro Comunitario Al Boro
5. Solicitud de copatrocinio del año escolar y presentaciones del informe final:
A. Marin YMCA – YMCA 2024-2025 Programa después de escuela
B. Tamalpais Adult School: Ingles como segundo lenguaje
C. Drawbridge: Grupos Semanales de Arte Expresivo
D. Parent Services Project: Aprendiendo Juntos
E. Vivalon: Zumba by Vivalon
F. Canal Alliance/ ACCESS U Foundation: Canal FC
G. Troop 2000: Scouts BSA
H. The Canal Arts – Artes para familias del Canal
INFORMES Y COMENTARIOS DEL COMITÉ
6.Otros informes breves sobre las reuniones o eventos comunitarios a los que asistan los
miembros del Comité.
COMENTARIOS DEL PERSONAL
7.Actualizaciones y eventos de interés
PRÓXIMA REUNIÓN ORDINARIA: Junio 5, 2024 (En Persona- Centro Comunitario Albert J
Boro)
APLAZAMIENTO
Noticia
Cualquier registro relacionado con un tema de la agenda, recibido por una mayoría o más del Comité menos de 72 horas
antes de la reunión, estará disponible para su inspección en línea y en el Centro Comunitario Albert J. Boro colocado con
otros materiales relacionados con la agenda sobre la mesa. frente al [lugar antes de la reunión. Se pueden solicitar
intérpretes de lenguaje de señas llamando al (415) 485-3066 (voz), enviando un correo electrónico a
city.clerk@cityofsanrafael.org o utilizando el Servicio de retransmisión de telecomunicaciones de California marcando
"711", al menos 72 horas antes de la reunión. Las copias de los documentos están disponibles en formatos accesibles a
pedido. Para solicitar interpretación en español, envíe un formulario en línea en https://www.cityofsanrafael.org/request -
for-interpretation/. Para permitir que las personas con enfermedades ambientales o sensibilidad química múltiple asistan
a la reunión/audiencia, se solicita a las personas que se abstengan de usar productos perfumados.
Page 1 of 4
PICKLEWEED ADVISORY COMMITTEE
February 7, 2024 – 7:00 p.m.
DRAFT MINUTES
__________________________________________________________________
Watch on Zoom:https://tinyurl.com/PWAC-2-7-2023
Telephone: (669) 900-9128
Meeting ID: 933 3089 5431
CALL TO ORDER
Chair Mason called the meeting to order at 7:06 p.m.
ROLL CALL
Present: Chair Mason
Member Hau-Guiterrez
Member Nguyen
Member Ruiz
Member Sprague
Member Vasquez
Member Yost
Park & Recreation Commissioner Pasternak
Absent: Member Ceballos, Member Palacios, Member Tanchez
Also Present: Stephen Rogers, Program Coordinator
Becky Ordin, Senior Administrative Assistant
Anahi Sanchez, Marin YMCA
AGENDA AMENDMENTS
Chair Mason made a date correction on Item 4 which should read, 2024 Meeting Schedule.
MINUTES
1. Approve regular meeting minutes of October 4, 2023
Member Hau-Gutierrez moved and Member Sprague seconded, to approve the
meetings minutes of October 4, 2023.
AYES: Members: Hau-Guiterrez, Nguyen, Ruiz, Sprague, Vasquez, Yost
NOES: Members: None
ABSENT: Members: Ceballos, Palacios, Tanchez
ABSTAINED: Members: None
2
Minutes approved as submitted.
MEETING OPEN TO THE PUBLIC
2. Public Comment from the audience regarding items not listed on the agenda
None.
MATTERS BEFORE THE COMMITTEE
If necessary, to assure completion of the following items, the Chairperson may establish time
limits for the presentations by individual speakers.
3. Co-Sponsorship Applications and Final Reports
A. Marin YMCA: YMCA Summer Camp @ Al Boro Community Center
Chair Mason gave a brief overview of the Marin YMCA Summer Camp Co -
Sponsorship application, and introduced Anahi Sanchez who presented the
YMCA Summer Camp Co-Sponsorship application.
Staff and Ms. Sanchez responded to questions from the Members.
Public Comment: None
4. Review Proposed 2024 Pickleweed Advisory Committee Meeting Schedule
Chair Mason presented the 2024 Pickleweed Advisory Committee Meeting
Schedule. Member Sprague noted that she would be unable to attend the June
meeting.
Member Sprague moved and Member Vasquez seconded, to approve the 2024
Pickleweed Advisory Committee Meeting Schedule as proposed.
AYES: Members: Hau-Guiterrez, Nguyen, Ruiz, Sprague, Vasquez, Yost
NOES: Members: None
ABSENT: Members: Ceballos, Palacios, Tanchez
COMMITTEE REPORTS AND COMMENTS
5. Other brief reports on any meetings, conferences, and/or seminars attended by
the Commission members.
Member Yost inquired about the Canal Community Garden. Mr. Mason responded
letting her know there is a new program coordinator overseeing the gardens and more
information will be announced soon.
Member Ruiz attended the Police Advisory Committee.
3
Member Sprague has been excited to have the CYO basketball teams using the gym at
the facility and people coming to the Albert Boro Community Center who have not been
there before. She also mentioned the amount of litter around the trails and wetlands.
She shared that she has proposed a clean up team for the Canal area like the
Downtown Streets Team to Mayor Kate.
STAFF COMMENTS
6. Updates and Events of Interest
Chair Mason provided the following updates:
Mason reminded the Committee that in October he mentioned the City had received
final approval for the Land and Water Conservation Fund grant for the Pickleweed Park
Enhancement Project. The City, unfortunately, did not receive the Clean CA grant but is
actively trying to identify additional funding. Mason provided additional Pickleweed
Enhancement Project updates.
This year’s Movie Night in Pickleweed Park will be August 23rd. Staff hopes to continue
with the City’s community outreach prior to the movie that evening as it has been very
successful. This year staff will possibly add a Karate demonstration, as it may possibly
relate to the movie.
2023 Dia de los Muertos, which occurred since the last meeting.
o Received rave reviews with many saying it was the best yet.
o The event consisted of family art workshops, facepainting for youth, 25 altars,
musical entertainment from Pan Rafael, Tres de Guanajuato, ELM, a DJ, and
dancing with local band Area Agresiva. There was also a professional storyteller,
and cultural performances from Danza Azteca Mixcoatl and Ballet Folklorico
Netzahualcoyotl. San Rafael Police Department and San Rafael Fire
Department assisted in leading the walking procession through the Canal
neighborhood, including over the then recently paved Larkspur Street, thank you
DPW.
o Special thanks to Member Yost for her steel pan performance.
A new commercial Reach In Refrigerator with Side-by-Side Swing Doors and
Hydrocarbon Refrigerant was purchased thanks to the Nutrition Infrastructure Grant
from the Aging and Adult Services division of the County of Marin’s Department of
Health and Human Services. The more energy efficient, $5,833.95 unit, keeps truer
temperature and will be utilized by the Recreation Division’s weekly congregate meal
program for older adults as well as our many rentals.
William Coronado left Troop 2000 Scouts.
4
Albert J. Boro Community Center programs are doing well with dance classes for youth
taking off. Unfortunately, the Center will be losing the adult dance class due to parking
issues in the evening. This has been a longstanding problem at the Center and many
classes and rentals have been lost because there is no parking.
Pickleball is being held in the Gym Tuesdays and Fridays through March 1 from 10 am
to 1 pm.
Substantial leaks in Teen Room and Art Room. Rain capturing devices in both. Gym
has leaks as well. Windows in the Art and Teen Room should be getting closer to being
replaced.
In October our longtime custodian Juan Carlos left the City. The City has not been able
to recruit a replacement and staff have been trying to piece it together with part-time
facility attendants and performing custodial tasks themselves.
Mason will be attending the annual California Park and Recreation Society Conference
at the end of the month and expects to learn some programming trends as well as
administrative items pertaining to the field.
Mason will present the Pickleweed Advisory Committee’s Annual Report to the Park and
Recreation Commission on Thursday, March 21 at 6 pm in the San Rafael Community
Center on B Street. Unlike past year’s where the report also includes general
community center and park operations for the year, this year the report will only include
an update on the Committee’s actions in 2023. Advisory Committee members were
strongly encouraged to attend as the meeting provides a great opportunity for both the
Commission and this Committee to meet together.
Staff responded to questions from the members.
ADJOURNMENT
Chair Mason adjourned the meeting at 8:04 p.m.
___________________________________________
BECKY ORDIN, Senior Administrative Assistant
APPROVED THIS_____DAY OF___________, 2024
___________________________________________
Catherine Quffa, Library & Recreation Director
PICKLEWEED ADVISORY COMMITTEE
AGENDA REPORT
April 3, 2024
Item # 4.A.
TITLE: YMCA Summer Camp @ Al Boro Community Center Co-Sponsorship
Recommendation
RECOMMENDATION
Staff recommends that the Pickleweed Advisory Committee consider granting the
YMCA a fee reduction or waiver for use of the rooms necessary to conduct a summer
camp program for Canal children at the Albert J. Boro Community Center and
Pickleweed Park, Monday through Friday, June 17 to July 26, 2024 (closed for holidays
June 19 and July 4), with permission for staff to grant additional space on a day-to-day
basis, depending on availability.
BACKGROUND
At the February 7, 2024 regular meeting, the Pickleweed Advisory Committee received
an application and presentation from the YMCA requesting full co -sponsorship of rental
fees for their proposed YMCA Summer Camp @ Al Boro Community Center program.
The YMCA program, which is supported by San Rafael City Schools, plans to serve 70
school identified students with a safe program that will provide academic, social and
emotional development, all free of charge to the participants.
The application requests use of many of the Center’s rooms and amenities. As was
done in the past, in order to accommodate other programming in the facility, staff
recommends granting the YMCA enough rooms for them to successfully base daily
activities. Should the committee agree, additional rooms, primarily the gymnasium,
could then be granted on a daily, space available basis. Generally, the activity fits well
in the Center’s schedule and is very much needed in the community.
Page 2 of 2
DISCUSSION
As the Pickleweed Advisory Committee has had time to review the co -sponsorship
application, a recommendation is needed to grant a fee reduction (25%, 50%, 75%, or
other), grant a full fee-waiver, reject the application and ask applicant to resubmit with
additional information, or reject the co-sponsorship application all together. Members
must also consider the Committee’s annual total allocation of $144,200 in fees that can
be waived. Should the Advisory Committee approve co-sponsorship, their
recommendation should consider supporting staff’s recommendation of granting the
rooms necessary to conduct a summer camp with permission for staff to provide
additional space on a day-to-day basis, depending on availability.
FISCAL IMPACT
The non-profit value of a full co-sponsorship totals $21,630.00 while still retaining space
for other programs. A fee reduction or waiver would potentially result in lost revenue to
the City should a paying program be interested renting the facility at that time. The
YMCA has agreed to reimburse the City the Facility Attendant Fee of $25/hour for
opening the Center an hour early in the morning, totaling $700.00 for the summer.
ALTERNATIVE ACTION
Any other action as determined by the Comm ittee.
Submitted by:
Steve Mason
Senior Recreation Supervisor
Attachments:
1. YMCA Summer 2023 Co-Sponsorship Application Packet, Final Report, and
Program Budget
11/15/2023 Page 9 of 16
ALBERT J. BORO COMMUNITY CENTER
CO-SPONSORSHIP APPLICATION
Section I-About the Applicant Agency
Date Submitted: ________________ Revision Dates (if applicable) ___________________________
Title of Program: _____________________________________________________________________
Co-sponsoring agency or individual: _____________________________________________________
Address: ___________________________________________________________________________
Telephone: _____________________ Ext. _______________
Email: _____________________________________________________________________________
Website: ___________________________________________________________________________
Non-Profit 501c3 Number: ________________
Principal contacts:
Name: _________________________ Phone: _______________ Email: ______________________
Is this a first time program at Pickleweed? Yes No
If no, start date of original program: __________________ Location: ________________________
Most recently approved final report must be attached.
Section II-About the Program
General Statement about the Program. Provide a background statement or statement of the problem that
describes the challenges, behaviors or issues you hope to resolve or improve
11/27/2023
YMCA @ Al Boro
YMCA of San Francisco; Marin Branch
1500 Los Gamos Drive
415-492-9622
mwilliams@ymcasf.org
ymcasf.org/marin
94-0997140
Marissa Williams 415-446-2140 mwilliams@ymcasf.org
1/4/2023 Albert J. Boro Community Center
In partnership with the San Rafael City Schools we will provide a safe and enriching environment for the students at Bahia Vista and San Pedro. We provide academic support, enrichment activities and social-emotional support for the youth.
11/15/2023 Page 10 of 16
Proposed Start Date: ______________________ Proposed End Date: ________________________
Number participants estimated: __________ Maximum number estimated: __________
Target age group: _____________________
Requested Rooms:
□Classroom #□Community Room □Art Room
□Teen Activity Room □ Computer Lab □Kitchen
□Gymnasium □Playing Field #□Picnic Area
Days and Times Requested:
Day: Monday Tuesday Wednesday Thursday Friday Saturday Sunday
Time: _____________________________________________________________________________
Fee Reduction Request
□25%□50%□75%□100%
OFFICE USE ONLY: Monetary value of fee waiver request: $_21,630.00_________
Will there be a charge to participants? Yes_____ No_____
If so, what will the fee be?___________________________ How will the proceeds be used?
Describe your community outreach plan and how you will advertise:
In what languages will your marketing materials be distributed?
□English □Spanish □Vietnamese □Other
7/26/20246/17/2024
70 70
K-5th
7:30am-5:15pm
X
N/A
There will be no advertising, students need to be invited by their school principals. We use fliers to communicate any additional programs we offer to current participants.
11/15/2023 Page 11 of 16
Section III Outcomes and Measurements
List your expected outcome(s) for this program, and how you will measure your progress/success in meeting
each outcome. Refer to the applicant guidelines for samples of outcome and measurement statements.
Each outcome statement and measurement should be individually numbered.
Outcome Statement
Measurement for Outcome
Measurements:
How do you plan to track attendance? Attach a copy of your form.
Campers will engage with new ideas, materials and experiences. Children in our program will feel a sense of belonging and ownership in our program. Campers will be provided with an enriching, safe and fun camp environment where they can grow emotionally and physically.
Program Quality Assessment and Parent surveys
San Rafael City Schools: Aeries Attendance (Online)YMCA: Sign in and out Sheets
11/15/2023 Page 12 of 16
Client Satisfaction:
What evaluation or survey forms will you use for client satisfaction? Attach copy.
What other forms or measurement tools will you use? Attach copy.
Section IV Faculty/Leaders
Names, titles and contact information for key faculty/leaders other than listed in Section I
Section V Partners and Support
List partners and any cash or in-kind support for this project (Refer to the attached guidelines regarding
potential payment of user fees to the Albert J. Boro Community Center.)
Partners Dollar Amount Detail In-Kind
Parent Surveys from the school district and the YMCA.
PQMI: Parent & Children Surveys
Marissa Williams: Community Prorams Director; mwilliams@ymcasf.orgMike Taylor: Expanded Learning Opportunities Coordinator; mtaylor@srcs.orgBethel Gebreyesus: Camp Director; bgebreyesus@ymcasf.org
San Rafael City Schools: Stephanie Kloos; Mike Taylor $106,000
11/15/2023 Page 13 of 16
Attach a program budget.
Section VI Attachments
List all attachments submitted with this application
PQMI (parent & child surveys), Parent enrichment survey, Sign in/out sheets, Program Budget
11/15/2023 Page 14 of 16
ALBERT J. BORO COMMUNITY CENTER
FINAL PROGRAM REPORT
FOR CO-SPONSORED PROGRAMS
(Use as many pages as necessary to address the required elements. Please number each one.)
Program Name:
Report prepared by:
Name _____________________________ Title ___________________________________________
Date submitted: __________________________________
Date program completed: __________________________
How many total people were served? _________________
A. Outcomes: List each numbered outcome from your application and describe your success in meeting
each outcome.
Marissa Williams
YMCA @ Al Boro
Community Programs Director
1/11/2024
58
7/28/2023
1.In partnership with SRCS we provided the youth in the community a safe and enriching environment. 2. The After school enrichments provided were art, STEAM, swim lessons, tennis lessons and had different independent contractors come and present to them. 3.Children had a safe space - emotionally and physically. 4. Children had a supportive environment where they can explore, learn and grow. 5. Children interact positively with the staff and each other. 6. Children engaged with new ideas and experiences. 7. Over the summer the children went on different field trips, swam every week and the older children went on additional Friday field trips at different Marin County Parks.
11/15/2023 Page 15 of 16
B. Measurements: Describe the measurements and evaluation strategies you used for each outcome, and
provide a summary or actual data analysis. Attach relevant documents for each outcome and measurement
strategy.
C. Success: If you did not succeed in meeting your objectives, tell us why you think that happened, and
what strategies you employed to change the situation, or are planning to change in the future.
D. Summary: Briefly describe your overall satisfaction with your program and your reasoning, what
highlights you would like to bring to the Board’s attention, and any general comments about your program.
Surveys were conducted through the association, but no parents from the program responded to the survey. Next year we will have them printed and an event, so the parents can fill it out at pickup and with assitance. I do not have access to the surveys conducted by San Rafael City Schools. We've maintained our partnership with SRCS to operate programs at the Al Boro Community Center.
I think that parents did not fill out the survey because they were only offered online. Next year we will have the surveys printed as well and have an event where parents can come fill it out at pick up, during the last week of camp.
Al Boro YMCA provides a safe, nurturing, and enriching experience. At the Al Boro YMCA children from two different schools come together and become apart of the YMCA. We offer a rotation of different arts & crafts and games when the kids are on site.
Over the summer, through swimming and field trips children are given the unique opportunity to learn, grow and explore places that may be new and unfamiliar to them. Many of the youth are still learning howto swim. For many of the youth this past summer they went out into nature throughout Marin County.The progression and growth as they familiarize themselves with the swimming pool each week is truly heartwarming. Each week when we go on different field trips the children face consistently light upwith excitment. It's so rewarding to see the children interact in new environments, with new people and continue to build community with each other.
Expense 6 week summer session #Per Youth
Staffing $56,154.58 70 $802.21
Transportation $10,800.00 70 $154.29
Supplies $15,000.00 70 $214.29
Program entrance fees $10,000.00 70 $142.86
Admin $14,554.01 70 $207.91
TOTAL $106,508.59 $1,419.78
PICKLEWEED ADVISORY COMMITTEE
AGENDA REPORT
April 3, 2024
Item # 5.A.
TITLE: Marin YMCA 2024/2025 Afterschool Program
RECOMMENDATION
It is recommended that the Pickleweed Advisory Committee grant the YMCA a fee
reduction or waiver for use of the rooms necessary to conduct a 2024/2025 afterschool
program for Canal children at the Albert J. Boro Community Center and Pickleweed Park
Monday through Friday, August 12, 2024 through June 13, 2025, excluding holidays and
closures, with permission for City staff to grant additional space on a day-to-day basis,
depending on availability.
BACKGROUND
The Albert J. Boro Community Center & Pickleweed Park has hosted YMCA learning
hubs, summer camps and afterschool programs, supported by the San Rafael City School
District, since the pandemic to support Canal youth, and their families.
The program is free to all participants who are identified and referred to the YMCA by the
student’s school.
The application requests use of many of the Center’s rooms and amenities. As was
done in the past with both the Kids Club program and YMCA programs, in order to
accommodate other offerings in the facility, the City co-sponsored and provided the
YMCA with three meeting rooms and the picnic area daily. Additional rooms are granted
on a daily, space available, basis. The listed fiscal impact of the program, therefore,
reflects the base fees and not the extras that will be added during the period of use.
DISCUSSION
While the Pickleweed Advisory Committee reviews the Co-sponsorship Application and
Final Report, YMCA staff will be present to provide a program overview and support their
Page 2 of 2
application which is before the Committee. Committee members will then have
opportunity to ask questions of YMCA staff.
The Pickleweed Advisory Committee has the authority to grant a fee reduction (25%,
50%, 75%, or other), grant a full fee -waiver, reject the application and ask applicant to
resubmit with additional information, or reject the co-sponsorship application all together.
The Committee will make their recommendation at their June 5, 2024 regular meeting.
FISCAL IMPACT
The non-profit value of the granted full co-sponsorship for the meeting rooms and picnic
area total $46,638.00, while still retaining space for other programs. The fee waiver
potentially results in lost revenue to the City should a paying program be interested renting
the facilities at that time. The co-sponsorship amount will also be charged against the
$144,200 available annually for co-sponsorship.
ALTERNATIVE ACTION
No action is required by the Committee.
Submitted by:
Steve Mason
Senior Recreation Supervisor
Attachments:
1.Co-Sponsorship Application, Final Report and Supporting Documents
11/15/2023 Page 9 of 16
ALBERT J. BORO COMMUNITY CENTER
CO-SPONSORSHIP APPLICATION
Section I-About the Applicant Agency
Date Submitted: ________________ Revision Dates (if applicable) ___________________________
Title of Program: _____________________________________________________________________
Co-sponsoring agency or individual: _____________________________________________________
Address: ___________________________________________________________________________
Telephone: _____________________ Ext. _______________
Email: _____________________________________________________________________________
Website: ___________________________________________________________________________
Non-Profit 501c3 Number: __
Principal contacts:
Name: _________________________ Phone: Email: ______________________
Is this a first time program at Pickleweed? Yes
If no, start date of original program: __________________ Location: ________________________
Most recently approved final report must be attached.
Section II-About the Program
General Statement about the Program. Provide a background statement or statement of the problem that
describes the challenges, behaviors or issues you hope to resolve or improve
?NNo
02/26/2024
YMCA @ Al Boro
YMCA of San Francisco; Marin Branch
1500 Los Gamos Dr. San Rafael, Ca 94903
415-492-9622
Bgebreyesus@ymcasf.org
ymcasf.org/marin
Bethel Gebreyesus
Bgebreyesus@ymcasf.org
Albert J. Boro Community Center8/12/2024
In partnership with the San Rafael City Schools we will provide a safe and enriching
environment for the students at Bahia Vista and San Pedro. We provide academic support,
enrichment activities and social-emotional support for the youth.
11/15/2023 Page 11 of 16
Section III Outcomes and Measurements
List your expected outcome(s) for this program, and how you will measure your progress/success in meeting
each outcome. Refer to the applicant guidelines for samples of outcome and measurement statements.
Each outcome statement and measurement should be individually numbered.
Outcome Statement
Measurement for Outcome
Measurements:
How do you plan to track attendance? Attach a copy of your form.
Children will have a safe space - emotionally and physically
Children will have a supportive environment where they can explore, learn and grow
Children will interact positively with the staff and each other
Children will engage with new ideas and experiences
Program Measurement Quality Index (PQMI) - survey for participants 3rd-5th grade and
families for direct feedback on their program experience
Aeries & Paper Sign in & Out sheets.
11/15/2023 Page 13 of 16
Attach a program budget.
Section VI Attachments
List all attachments submitted with this application
Core+HHcombo_3-5_PAPER_Eng
YMCA of San Fransisco Youth Core Survey
24-25 Al Boro rough budget
11/15/2023 Page 14 of 16
ALBERT J. BORO COMMUNITY CENTER
FINAL PROGRAM REPORT
FOR CO-SPONSORED PROGRAMS
(Use as many pages as necessary to address the required elements. Please number each one.)
Program Name:
Report prepared by:
Name _____________________________ Title ___________________________________________
Date submitted: __________________________________
Date program completed: __________________________
How many total people were served? _________________
A. Outcomes: List each numbered outcome from your application and describe your success in meeting
each outcome.
YMCA @ Al Boro
Bethel Gebreyesus Director of Youth Development
02/26/2024
6/13/2024
70
1.Children will have a safe space - emotionally and physically
2.Children will have a supportive environment where they can explore, learn and grow
3.Children will interact positively with the staff and each other
4.Children will engage with new ideas and experiences
5.Children completed a 6-week Tennis Enrichment in Partnership with Serving Up Hope
11/15/2023 Page 15 of 16
B. Measurements: Describe the measurements and evaluation strategies you used for each outcome, and
provide a summary or actual data analysis. Attach relevant documents for each outcome and measurement
strategy.
C. Success: If you did not succeed in meeting your objectives, tell us why you think that happened, and
what strategies you employed to change the situation, or are planning to change in the future.
D. Summary: Briefly describe your overall satisfaction with your program and your reasoning, what
highlights you would like to bring to the Boards attention, and any general comments about your program.
Surveys are administered at the end of the year. The program is still in session.
Children continue to receive academic, emotional and tangible support from the Al Boro YMCA
staff. Children in the program engage with new ideas and develop their social emotional skills by
working with their peers. In partnership with Serving Up Hope, children in the program
completed a 6-week Tennis basics Enrichment. Through the Tennis program children learned
team-work, problem solving, strategy, and good sportsmanship.
Al Boro ASP(August-June)
Budget based on serving 75 youth
School year program Per 4 week session, assuming ASP hours 2-6pm
School year program Payrate Hours Subtotal FICA WC UE Benefits Total Session
Staff #1 $22.00 22 $484.00 $37.03 $10.89 $9.68 $541.60
Staff #2 $22.00 22 $484.00 $37.03 $10.89 $9.68 $541.60
Staff #3 $22.00 22 $484.00 $37.03 $10.89 $9.68 $541.60
Staff #4 $22.00 22 $484.00 $37.03 $9.00 $9.68 $539.71
Staff #5 $22.00 22 $484.00 $37.03 $11.00 $9.68 $541.71
Mental Health Support Staff $42.00 10 $420.00 $32.13 $12.00 $8.40 $350.00 $472.53
Site Coordinator $28.00 40 $1,120.00 $85.68 $25.20 $22.40 $700.00 $1,253.28
SRCS programs Site Director $35.00 20 $700.00 $53.55 $15.75 $14.00 $350.00 $783.30
$- $- $- $- $-
Executive Supervision/Support $650.00
$1,400.00 $5,865.31 4 $24,861.24
Expense Total per month # of Youth Per Youth per month 24-25 SY Total
Staffing $24,861.24 75 $331.48 $248,612
Supplies $3,750.00 75 $50.00 $37,500
Admin $6,294.47 75 $83.93 $62,945
Start up supplies $0
TOTAL $34,905.71 $465.41 $349,057.13
PICKLEWEED ADVISORY COMMITTEE
AGENDA REPORT
April 3, 2024
Item #5.B.
TITLE: Tamalpais Adult School: English as a Second Language Class
RECOMMENDATION
It is recommended that the Pickleweed Advisory Committee grant a fee reduction or
waiver for the use an Albert J. Boro Community Center Meeting Room on Monday and
Wednesday mornings to Tamalpais Adult School.
BACKGROUND
Tamalpais Adult School provides free English as a Second Language class at the Albert
J. Boro Community Center to “support adult learners, many of whom have been under
served in education, to thrive in their community, learn English .” The program targets
local parents, especially those whose children attend nearby Bahia Vista Elementary
School.
The term of the proposed adult program is from September 9, 2024 through May 28,
2025, with breaks during school holidays. Tamalpais Adult School is requesting a full
fee-waiver valued at $3,240.00 for use of a Meeting Room on Mondays and
Wednesdays from 8:30 am to 11:00 am.
Per the Co-Sponsorship guidelines for renewal applications, a Final Report of the
program’s previous co-sponsored use is included with the application for the Pickleweed
Advisory Committee’s review.
The activity fits well in the Center’s schedule and purpose and is well received by the
community participants.
DISCUSSION
While the Pickleweed Advisory Committee reviews the Co-sponsorship Application and
Final Report, Tamalpais Adult School staff will be present to provide a program
Page 2 of 2
overview and support their application which is before the Committee. Committee
members will then have an opportunity to ask questions of Tamalpais Adult School staff.
The Pickleweed Advisory Committee has the authority to grant a fee reduction (25%,
50%, 75%, or other), grant a full fee-waiver, reject the application and ask applicant to
resubmit with additional information, or reject the co -sponsorship application all
together.
The Committee will make their recommendation at their June 5, 2024 regular meeting.
FISCAL IMPACT
The resident/non-profit value of the co-sponsorship totals $3,240.00. A fee reduction or
waiver would potentially result in lost revenue to the City should a paying program be
interested in using the Meeting Room at that time.
ALTERNATIVE ACTION
Any other action as determined by the Comm ittee.
Submitted by:
Steve Mason
Senior Recreation Supervisor
Attachments:
1. Use Agreement Application, Final Program Report and Supporting Information
11/15/2023 Page 9 of 16
ALBERT J. BORO COMMUNITY CENTER
CO-SPONSORSHIP APPLICATION
Section I-About the Applicant Agency
Date Submitted: ________________ Revision Dates (if applicable) ___________________________
Title of Program: _____________________________________________________________________
Co-sponsoring agency or individual: _____________________________________________________
Address: ___________________________________________________________________________
Telephone: _____________________ Ext. _______________
Email: _____________________________________________________________________________
Website: ___________________________________________________________________________
Non-Profit 501c3 Number: ________________
Principal contacts:
Name: _________________________ Phone: _______________ Email: ______________________
Is this a first time program at Pickleweed? Yes No
If no, start date of original program: __________________ Location: ________________________
Most recently approved final report must be attached.
Section II-About the Program
General Statement about the Program. Provide a background statement or statement of the problem that
describes the challenges, behaviors or issues you hope to resolve or improve
March 6, 2024
Tamalpais Adult School, English as a Second Language Classes
375 Doherty Drive, Larkspur, CA 94939
(415) 945 3780
JNaish@tamdistrict.org
www.tamadulted.org
LEA
Sue Hall
415. 945 1057 Shall@tamdistrict.org
Albert J. Boro Community Center2018-19
Tamalpais Adult School provides free ESL, GED, High School Diploma and Home Care Aid
classes to adults in Marin County. TAS partners with school districts, College of Marin, Marin
Adult Education Consortium, and non-profit organizations to support adult learners, many of
whom have been under-served in education, to thrive in their community, learn English, attain
high school equivalency, attend college, and earn a family-sustainable wage. Tam Adult
School is a WASC accredited school and is celebrating over 90 years of service to adult
learners in Marin County.
11/15/2023 Page 11 of 16
Section III Outcomes and Measurements
List your expected outcome(s) for this program, and how you will measure your progress/success in meeting
each outcome. Refer to the applicant guidelines for samples of outcome and measurement statements.
Each outcome statement and measurement should be individually numbered.
Outcome Statement
Measurement for Outcome
Measurements:
How do you plan to track attendance? Attach a copy of your form.
Tam Adult School has enjoyed a partnership with Albert J. Boro and Bahia Vista Elementary
School for 7+ years and has successfully provided ESL classes to San Rafael parents who
assess at the lowest level of English language proficiency.
CASAS reading assessments are conducted for each enrolled student prior to classes
beginning and once again after 50+ hours of instruction. El Civics assessments are conducted
five times per school year to measure student learning in areas such as community resources,
employment skills, and utilizing technology.
Regular attendance is required and student persistence is reported quarterly. Regular
semi-weekly attendance is expected of students and most students will record a minimum of 60
direct instructional hours throughout the fall and spring semesters.
1. Apply language, critical thinking and transferable skills to real-world contexts
Measurement: EL Civics written and oral assessments after 30 hours of instruction (El Civics Units include Qualities of An Effective Employee,
Community Resources, and Utilizing Technology to Communicate), and CASAS scores for all students measuring growth with pre and post
assessments after 50 hours of instruction per student. CASAS individual score reports are available and will be used to differentiate curriculum.
2. Use our College of Marin and Marin County partnerships to increase learning and use of community resources and transition opportunities
Measurement: Introduction to community resources in Marin County, transition planning appointments with COM counselor, college guest
presentations, partner presentations on employment support services, CAL WORKS, bilingual support services, health presentations (Narcan, etc.),
El Civics assessments including "Community Resources", and student surveys.
3. Increase access to technology and develop digital literacy skills to access, analyze and communicate information
Measurement: El Civics assessments including "Utilizing Technology to Communicate" Unit Test, teacher assessments of computer skills such as
using the Internet, emailing, applying for employment and courses/education, and instructional tools such as Zoom and Google Suite tools. A Tech 4
Life component is taught each semester. Chromebooks are loaned to students as needed and the instructor uses iPhone accessible programs. TAS
utilizes student surveys and TopsPro data reporting tools regularly. Student data is shared with TAS teachers for curriculum and program
improvement. All data is reported to TAS director quarterly.
Attendance is taken at each class session using the ASAP student information system.
Attendance is reported weekly and reviewed monthly and quarterly. Calls/texts/emails are made
to students who are absent and staff follow up with students who are no longer attending or who
have missed 3+ class sessions.
CASAS pre- and post- assessments are compared for each student to determine learning gains
achieved, El Civics assessments passed, and total attendance hours achieved.
11/15/2023 Page 12 of 16
Client Satisfaction:
What evaluation or survey forms will you use for client satisfaction? Attach copy.
What other forms or measurement tools will you use? Attach copy.
Section IV Faculty/Leaders
Names, titles and contact information for key faculty/leaders other than listed in Section I
Section V Partners and Support
List partners and any cash or in-kind support for this project (Refer to the attached guidelines regarding
potential payment of user fees to the Albert J. Boro Community Center.)
Partners Dollar Amount Detail In-Kind
Students are provided with a Google survey (updated annually with whole staff input) at least
one time per year to assess their satisfaction with the program, provide a confidential voice for
program improvement, and to solicit feedback. It is a very useful and valuable tool for program
improvement. The student survey is provided in English and Spanish. Google translate allows
for translation of the survey in many additional languages.
N/A
Cindy Winship, ESL Teacher - cwinship@tamdistrict.org
Isabel Farga, Secretary at Tam Adult School - Ifarga@tamdistrict.org
Monica McMillan, Secretary at Tam Adult School - mmcmillan@tamdistrict.org
Luiza Bertozo, Paraeducator at Tam Adult School - lbertozo@tamdistrict.org
Rebecca Nowlen, Marin Adult Education Outreach Coordinator - rnowlen@tamdistrict.org
Mari Kernan, Principal at Bahia Vista School Support in marketing, enroll
11/15/2023 Page 13 of 16
Attach a program budget. 6HH (QG 2I <HDU 5HSRUW
Section VI Attachments
List all attachments submitted with this application
ESL morning attendance sample report - ASAP (January 2024)
ESL morning learning gains, total hours of attendance, pre-post tests by student
EL Civics Schedule and Topics covered (2023-2024)
El Civics assessments and student scores
2022-23 TAS End of Year Report (23-24 Report available after September 2024)
2022-23 End of Year Student Survey (23-24 Survey available after May 2024)
11/15/2023 Page 14 of 16
ALBERT J. BORO COMMUNITY CENTER
FINAL PROGRAM REPORT
FOR CO-SPONSORED PROGRAMS
(Use as many pages as necessary to address the required elements. Please number each one.)
Program Name:
Report prepared by:
Name _____________________________ Title ___________________________________________
Date submitted: __________________________________
Date program completed: __________________________
How many total people were served? _________________
A. Outcomes: List each numbered outcome from your application and describe your success in meeting
each outcome.
Tamalpais Adult School, English As A Second Language Class
Sue Hall Assistant Director
March 6 2024
May 2024
11
Apply language and critical thinking to real-world contexts; Use school and community resources to enhance
learning; Acquire digital literacy skills to access information
Attendance: As seen on the attached report, 11 students are attending the morning ESL class regularly, total
attendance hours is 516 for the class, average attendance for the year (at time of this writing) is 43 hours over
the course of the year per student. This indicates student attendance is strong. Please see attached
attendance report.
All students (10 plus hours) have participated and passed between 2-3 EL Civics units which is a
measurement of learning gains. All students now use their personal loaner Chromebooks to access their
emails, instruction and assignments, and online learning tools and websites. Students use their Chromebooks
to take El Civics assessments and use the devices at home to complete additional practice assignments. The
CASAS tests have been administered and will be given again in May to assess student growth. See attached
learning gains report.
ESL teacher Cindy Winship continues to remain dedicated to the program and provide students with a strong
community classroom experience at Albert J. Boro Community Center.
11/15/2023 Page 15 of 16
B. Measurements: Describe the measurements and evaluation strategies you used for each outcome, and
provide a summary or actual data analysis. Attach relevant documents for each outcome and measurement
strategy.
C. Success: If you did not succeed in meeting your objectives, tell us why you think that happened, and
what strategies you employed to change the situation, or are planning to change in the future.
D. Summary: Briefly describe your overall satisfaction with your program and your reasoning, what
highlights you would like to bring to the Board’s attention, and any general comments about your program.
Attached documents show student hours of attendance and student learning for this 2023-2024
school year to date.
ASAP Attendance: average attendance hours per student enrolled in the AM class is 43 direct
instructional hours (and growing).
EL Civics assessments: Over 100% of the class has passed at least 2 EL Civics assessments
at the time of this writing, expectation is that most students in class will pass the 3-4 EL Civics
assessments by the end of the year.
CASAS assessments will be given in May and we expect to see learning gains after 60 hours of
instruction.
2023-24 Student Satisfaction Survey: results will be available in mid-May 2024
2023-24 End of Year Report: available in September 2024
We met our objectives but hope to see additional learning gains with students after increasing
their access to technology. For example, all students now have Chromebooks on loan to help
support learning and skills practice at home.
Tam Adult School is thankful for the opportunity to partner with the city of San Rafael's Albert J.
Boro Community Center by providing adult learners access to free English classes. Providing a
central location to access free education classes is vital in the Canal area of San Rafael.
The morning ESL class has been very successful, attendance is strong as are learning gains.
This time is an alternative to many students who cannot attend evening classes. Cindy Winship
is an experienced, dedicated teacher who has enjoyed working at AJB for years. We look
forward to continuing a partnership with Albert J. Boro Community Center to serve adult
learners who live primarily in the surrounding neighborhood.
2023-2024 EL Civics Schedule
EL Civics - CASAS Website
In Case of an Emergency 16.5
Community Resources 13.6
Employment Resources 33.7
QualiƟes of an EffecƟve Employee 37.3
Using Technology to Communicate 48.1
Redwood HS ESL Bahia Vista ESL
September - Introduce Civics # 1
In Case of an Emergency 16.5
TAS Website In Case of an Emergency
Handling a Medical Emergency - ELII
Medical Emergency Dialogs - ELII
ELII Calling 911
Sept - Introduce Civics # 1
In Case of an Emergency 16.5
TAS Website In Case of an Emergency
Handling a Medical Emergency - ELI
Medical Emergency Dialogs - ELII
ELII Calling 911
November 2nd - 9th Assess Civics #1 November 2nd - 9th Assess Civics #1
November - Introduce Civics #2
Community Resources 13.6
TAS Website Community Resources
ELII Canceling an Appointment
December 11th-15th Assess Civics #2
November - Introduce Civics #2
Community Resources 13.6
TAS Website Community Resources
ELII Cancelling an Appointment
December 11th-15th Assess Civics #2
January - Introduce Civics #3
Employment 33.7
Stand Out Unit 7
ELII Job Ads, Real World Reading
ELII Interviewing for a Job
January- Introduce Civics #3
Employment 33.7
Stand Out Unit 7
ELII Job Ads, Real World Reading
ELII Interviewing for a Job
February 12th-16th Assess Civics #3 February 12th-16th Assess Civics #3
February 26th - Introduce Civics #4
QualiƟes of an EffecƟve Employee
ELII Work Schedules
TAS Website QualiƟes of an EffecƟve
Employee
Stand Out Unit 7
February 26th- Introduce Civics #4
QualiƟes of an EffecƟve Employee 37.3
ELII Work Schedules
TAS Website QualiƟes of an EffecƟve
Employee
Stand Out Unit 7
April 1st - 5th Assess Civics #4 April 1st - 5th Assess Civics #4
April 15th- Introduce Civics #5 UƟlizing
Technology to Communicate
TAS Website UƟlizing Technology to
Communicate
Stand Out Unit 7 Lesson 5
ELII Using the Internet
April 15th Introduce Civics #5 UƟlizing
Technology to Communicate
TAS Website UƟlizing Technology to
Communicate
Stand Out Unit 7 Lesson 5
ELII Using the Internet
May 13th - 16th Assess Civics #5 May 13th - 16th Assess Civics #5
PICKLEWEED ADVISORY COMMITTEE
AGENDA REPORT
April 3, 2024
Item #5.C.
TITLE: DrawBridge- Weekly Expressive Art Groups
RECOMMENDATION
It is recommended that the Pickleweed Advisory Committee grant a fee reduction or
waiver for use of the Albert J. Boro Community Center Art Room on Monday afternoons
from September 9, 2024 through August 25, 2025, excluding holidays and closures.
BACKGROUND
DrawBridge has been offering their Weekly Expressive Art Groups at the Albert J. Boro
Community Center since 2013. The City, through the Pickleweed Advisory Committee,
has been fully co-sponsoring the rental of the room for the program since 2017. The
activity fits well in the Center, especially in the Art Room, and appears to have a core
following of children that truly look forward to the program.
DrawBridge offers their Weekly Expressive Art Groups program for children in shelters
and affordable housing facilities at the Albert J. Boro Community Center and across the
Bay Area. The program provides children a safe, fun, supportive environment where
youth ages five to 18 can use art to “build community, process stress, and explore
difficult emotions through creative expression.”
The term of the proposed art program is from September 9, 2024 through August 25,
2025. The applicant is requesting a full fee-waiver, valued at $1,408.00 for use of the
Art Room on Mondays from 3:30 pm to 5:30 pm, excluding holidays.
Per the Co-Sponsorship guidelines for renewal applications, a Final Report of the
program’s previous co-sponsored use is included with the application for the Pickleweed
Advisory Committee’s review.
Page 2 of 2
DISCUSSION
While the Pickleweed Advisory Committee reviews the Co-sponsorship Application and
Final Report, DrawBridge staff will be present to provide a program overview and
support their application which is before the Committee. Committee members will then
have opportunity to ask questions of DrawBridge staff.
The Pickleweed Advisory Committee has the authority to grant a fee reduction (25%,
50%, 75%, or other), grant a full fee-waiver, reject the application and ask applicant to
resubmit with additional information, or reject the co -sponsorship application all
together.
The Committee will make their recommendation at their June 5, 2024 regular meeting.
FISCAL IMPACT
The resident/non-profit value of the rental totals $1,408.00. A fee reduction or waiver
would potentially result in lost revenue to the City should a paying program be
interested in using the Art Room at that time.
ALTERNATIVE ACTION
Any other action as determined by the Comm ittee.
Submitted by:
Steve Mason
Senior Recreation Supervisor
Attachments:
1. Use Agreement Application, Final Report and Supporting Information
11/15/2023 Page 9 of 16
ALBERT J. BORO COMMUNITY CENTER
CO-SPONSORSHIP APPLICATION
Section I-About the Applicant Agency
Date Submitted: ________________ Revision Dates (if applicable) ___________________________
Title of Program: _____________________________________________________________________
Co-sponsoring agency or individual: _____________________________________________________
Address: ___________________________________________________________________________
Telephone: _____________________ Ext. _______________
Email: _____________________________________________________________________________
Website: ___________________________________________________________________________
Non-Profit 501c3 Number: __
Principal contacts:
Name: _________________________ Phone: Email:
Is this a first time program at Pickleweed? Yes No
If no, start date of original program: __________________ Location: ________________________
Most recently approved final report must be attached.
Section II-About the Program
General Statement about the Program. Provide a background statement or statement of the problem that
describes the challenges, behaviors or issues you hope to resolve or improve
3.12.24
DrawBridge Weekly Expressive Art Groups
PO Box 2698 San Rafael CA 94912
415.444.0930
tracy@drawbridge.org
www.drawbridge.org
Tracy Bays-Boothe
Art Room 2013
For over 35 years, DrawBridge has provided free expressive arts programs for children in
shelters, affordable housing facilities, and community centers across the Bay Area. Always
free, DrawBridge programs are offered where children live, removing barriers of access for
the families we serve. DrawBridge's trained facilitators and volunteers provide children a fun,
supportive environment to explore playful creativity that is critical to healthy development and
emotional well-being.
11/15/2023 Page 11 of 16
Section III Outcomes and Measurements
List your expected outcome(s) for this program, and how you will measure your progress/success in meeting
each outcome. Refer to the applicant guidelines for samples of outcome and measurement statements.
Each outcome statement and measurement should be individually numbered.
Outcome Statement
Measurement for Outcome
Measurements:
How do you plan to track attendance? Attach a copy of your form.
1. To provide a weekly art group that helps children develop a sense of group cohesiveness,
compassion, creativity, and self-confidence.
2. To provide an outlet for the creative emotional expression for children which may not be
regularly available in other settings.
3. To serve 50 or more unduplicated young people from a variety of backgrounds, who will
attend the group 450 times or more per calendar year.
1. Children will be offered encouragement, non-judgmental respect, and compassion each time
they attend a group. Creative exploration will be fostered as well as their enjoyment of the
process, promoting feelings of self-worth. Collaborative learning and encouragement of others
will be modeled by facilitators and encouraged with the group. Qualitative feedback will be
gathered from children, facilitators, volunteers, and site staff around these outcomes.
2. Short and long-term qualitative measurements of wellbeing will be gathered including
anecdotal feedback, observations, and opportunities for self-reporting. DrawBridge will solicit
evaluations and document feedback from children and their caregivers.
3. Success will also be measured by the number of individual children served as well as the
number of child visits to DrawBridge groups at each site.
Participants sign in as they arrive, and facilitators track attendance at each group. Attendance
information is submitted monthly to DrawBridge through an online attendance portal in which
facilitators upload information on each group. A screen shot of DrawBridge’s attendance form
and online facilitator portal is attached.
11/15/2023 Page 12 of 16
Client Satisfaction:
What evaluation or survey forms will you use for client satisfaction? Attach copy.
What other forms or measurement tools will you use? Attach copy.
Section IV Faculty/Leaders
Names, titles and contact information for key faculty/leaders other than listed in Section I
Section V Partners and Support
List partners and any cash or in-kind support for this project (Refer to the attached guidelines regarding
potential payment of user fees to the Albert J. Boro Community Center.)
Partners Dollar Amount Detail In-Kind
Children are asked about their experience and feelings about DrawBridge programs.
Caregivers are asked what they notice about their children after participating in DrawBridge
programs. Samples from the most recent caregiver and participant surveys are included as an
attachment. Observations, program feedback, and testimonials are also gathered from
volunteers and facilitators.
In addition to current evaluation strategies, DrawBridge will embark on a comprehensive
program evaluation in 2024. Children, families, facilitators, volunteers, and partner site
coordinators will be invited to participate in qualitative post-program evaluations to measure
impact and identify successes and opportunities for program improvement.
Kathleen Keating, Art Group Facilitator
Sarah Yazdani, Program Manager
We do not receive direct funds for this group.
11/15/2023 Page 13 of 16
Attach a program budget.
Section VI Attachments
List all attachments submitted with this application
- Application Form
- Program Budget
- Outcome Statement Form (included in application)
- Community Outreach Plan (included in application)
- Attendance Reporting Requirements
- Program Evaluation Form
- Final (or Interim) Report (Renewals Only included in this application
11/15/2023 Page 14 of 16
ALBERT J. BORO COMMUNITY CENTER
FINAL PROGRAM REPORT
FOR CO-SPONSORED PROGRAMS
(Use as many pages as necessary to address the required elements. Please number each one.)
Program Name:
Report prepared by:
Name _____________________________ Title ___________________________________________
Date submitted: __________________________________
Date program completed: __________________________
How many total people were served? _________________
A. Outcomes: List each numbered outcome from your application and describe your success in meeting
each outcome.
DrawBridge Weekly Expressive Art Groups
Tracy Bays-Boothe Executive Director
3.12.24
Ongoing
334 (to date)
1. To provide a weekly art group that helps children develop a sense of group cohesiveness, compassion,
self-discipline, and self-worth.
2. To provide an outlet for emotional expression which may not be available to them in any other
environment.
3. To serve 50 or more unduplicated young people from a variety of backgrounds, will attend the group 450
times or more.
To date, DrawBridge programs at the Albert J. Boro Community Center have served an estimated 65
unduplicated children with a total program attendance of 334 children since the beginning of the grant period.
This year, as part of DrawBridge's free weekly expressive arts groups, participants at the Boro Center have
enjoyed holiday distributions of art supplies and Creativity Kits from our partners at Blick Art Materials,
opportunities to participate in San Rafael's Day of the Dead events, and expanded program opportunities
including DrawBridge's Summer Art Adventures program and new annual children's exhibition "Drawn
Together: Celebrating DrawBridge Youth Artists." The average attendance for DrawBridge programs at the
Albert J. Boro Community Center has been consistently strong and we anticipate meeting our annual
attendance goals of 450 children served by the end of August as stated in our application.
11/15/2023 Page 15 of 16
B. Measurements: Describe the measurements and evaluation strategies you used for each outcome, and
provide a summary or actual data analysis. Attach relevant documents for each outcome and measurement
strategy.
C. Success: If you did not succeed in meeting your objectives, tell us why you think that happened, and
what strategies you employed to change the situation, or are planning to change in the future.
D. Summary: Briefly describe your overall satisfaction with your program and your reasoning, what
highlights you would like to bring to the Board’s attention, and any general comments about your program.
1. Children will be offered encouragement, non-judgmental respect, and compassion each time
they attend a group. Creative exploration will be fostered as well as their enjoyment of the
process, promoting feelings of self-worth. Collaborative learning and encouragement of others
will be modeled by facilitators and encouraged with the group. Qualitative feedback will be
gathered from children, facilitators, volunteers, and site staff around these outcomes.
2. Short and long-term qualitative measurements of wellbeing will be gathered including
anecdotal feedback, observations, and opportunities for self-reporting. DrawBridge will solicit
evaluations and document feedback from children and their caregivers.
3. Success will also be measured by the number of individual children served as well as the
number of child visits to DrawBridge groups at each site.
We anticipate meeting our objectives this year and expanding evaluation offerings in 2024 to
measure program impact not only at the Boro Center but across the community at large to
better serve the families and children who participate in our programs.
DrawBridge has offered expressive arts programs to the Canal community for over 25 years.
This past year, the number of children served by DrawBridge increased by 250%, reaching
more than 5,000 families. Working in collaboration with site directors and long-time artist and
facilitator Kathleen Keating, a San Rafael native, DrawBridge is looking forward to once again
offering free expressive on-site arts programs to children at the Albert J. Boro Community
Center.
PROGRAM BUDGET, FYE 24
One site, based on 45 sessions per year
Facilitators $3600
Community Artists $1000
Program Manager $3500
Payroll Taxes $1000
Art Materials and Supplies $1500
Training and Recruitment $1500
Marketing and Advertising $100
Printing $100
Insurance $200
Supplies Storage $200
TOTAL $12,700
PICKLEWEED ADVISORY COMMITTEE
AGENDA REPORT
April 3, 2024
Item #5.D.
TITLE: Parent Services Project: Aprendiendo Juntos
RECOMMENDATION
It is recommended that the Pickleweed Advisory Committee grant a fee reduction or
waiver for use of the Albert J. Boro Community Center’s Multipurpose Room on
Thursdays to Parent Services Project from September 5, 2024 through June 6, 2025,
excluding holidays and closures.
BACKGROUND
Parent Services Project has utilized the Albert J. Boro Community Center for their
Aprendiendo Juntos (Learning Together) program since 2007. The program has been
co-sponsored by the Pickleweed Advisory Committee and has been popular in
attendance over the years, thus reflecting community interest and need.
The developmental playgroup for children 0-5 years old and their parents/caregivers,
teaches parenting skills and helps parents strengthen their relationship with their child.
In addition to encouraging the healthy development of infants and young children, the
program helps build a support network in the community and provides connections to
community resources, organizations and programs.
The term of the proposed pre-school age program is from September 5, 2024 through
June 6, 2025. Although listed on the co-sponsorship application, the applicant is aware
that the Multipurpose Room is not available for co-sponsorship on Fridays and is
prepared to pay for the room on that day through the City’s traditional rental application
process. Parent Services Project is therefore requesting a full fee-waiver, valued at
$9,823.00 for use of the Multipurpose Room on Thursdays from 9:00 am to 2:30 pm,
excluding holidays and closures.
Per the Co-Sponsorship guidelines for renewal applications, a Final Report of the
program’s previous co-sponsored use is included with the application for the Pickleweed
Page 2 of 2
Advisory Committee’s review. The applicant noted that due to the application timeline,
specific 2023-2024 program data has not yet been compiled but they anticipate 100% of
their outcomes will be met.
DISCUSSION
While the Pickleweed Advisory Committee reviews the Co-sponsorship Application and
Final Report, Parent Services Project staff will be present to provide a program
overview and support their application which is before the Committee. Committee
members will then have opportunity to ask questions of Parent Services Project staff.
The Pickleweed Advisory Committee has the authority to grant a fee reduction (25%,
50%, 75%, or other), grant a full fee-waiver, reject the application and ask applicant to
resubmit with additional information, or reject the co-sponsorship application all
together.
The Committee will make their recommendation at their June 5, 2024 regular meeting.
FISCAL IMPACT
The resident/non-profit value of the co-sponsorship totals $9,823.00. A fee reduction or
waiver would potentially result in lost revenue to the City should a paying program be
interested in using the Multipurpose Room at that time. However, being that Parent
Services Project conducts the program two days at the Albert J. Boro Community
Center, the City realizes an estimated $9,823.00 in revenue for the rental of the
Multipurpose Room to Parent Services Project on Fridays.
ALTERNATIVE ACTION
Any other action as determined by the Committee.
Submitted by:
Steve Mason
Senior Recreation Supervisor
Attachments:
1. Use Agreement Application, Final Report and Supporting Information
11/15/2023 Page 11 of 16
Section III Outcomes and Measurements
List your expected outcome(s) for this program, and how you will measure your progress/success in meeting
each outcome. Refer to the applicant guidelines for samples of outcome and measurement statements.
Each outcome statement and measurement should be individually numbered.
Outcome Statement
Measurement for Outcome
Measurements:
How do you plan to track attendance? Attach a copy of your form.
1. Coordinate 4 interactive developmental playgroups for children ages birth-5 and their
caregivers, four times/two days per week, 1.5 hours per group.
2. The interactive playgroup will provide school readiness activities that are developmentally
appropriate to the children's ages and will provide caregivers with information and resources to
support raising children.
3. Families must live in San Rafael and have limited to no access to early care and education.
1. 100 families per year are engaged in weekly developmentally appropriate playgroups including bilingual
socialization and learning opportunities for children and families.
2. 100% of children identified without insurance will be connected to resources to become insured by year end.
3. 75% of parents will report new knowledge gained about community resources.
4. 75% of parents will indicate that they have seen improvement in their children's readiness for school.
5. 75% of parents will report that they have built knowledge and skills related to parenting and their children's
development.
6. 75% of parents will report increased connection with their child(ren).
7. 75% of parents will report increased connection with other parents.
8. Quality, bi-lingual and culturally competent mental health services will be available for all playgroup families who
seek support through a partnership with Jewish Family Children's Services
The attendance will be tracked by a weekly sign in sheet per playgroup.
11/15/2023 Page 13 of 16
Attach a program budget.
Section VI Attachments
List all attachments submitted with this application
sign in sheet
pre and post survey
projected budget
11/15/2023 Page 14 of 16
ALBERT J. BORO COMMUNITY CENTER
FINAL PROGRAM REPORT
FOR CO-SPONSORED PROGRAMS
(Use as many pages as necessary to address the required elements. Please number each one.)
Program Name:
Report prepared by:
Name _____________________________ Title ___________________________________________
Date submitted: __________________________________
Date program completed: __________________________
How many total people were served? _________________
A. Outcomes: List each numbered outcome from your application and describe your success in meeting
each outcome.
Aprendiendo Juntos
Balandra Fregoso Executive Director
3-18-24
6-7-24
116
The results of our goals and outcomes will not be determined until June/July once the program has been completed for the year. We will distribute
the post surveys mid to late May 2024.
As of this point in time, we believe that 100% of our outcomes will have been met by June 2024.
60 families are participating regularly in Aprendiendo Juntos this year. We will have held over 100 developmental playgroup sessions Sept
2023-June 2024. Playgroup includes developmentally rich play activities, parent support and education that encourages the healthy development
of infants and young children.
Aprendiendo Juntos has a positive reputation in the Canal and families know and trust Parent Services Project. We meet parents where they are
at and challenge them to learn new ways of engaging with the community and with their families. They are deeply committed to giving their
children a better life. Parent Leaders have been doing an amazing job hosting playgroups, growing their professional development skills and
creating a supportive learning environment for everyone.
In fiscal year 22-23 Aprendiendo Juntos reached the following performance measures:
- 65 families were engaged in weekly developmental playgroups this year including bilingual socialization and learning opportunities for children
and families.
- 100% of children identified without insurance were connected to resources to become insured by year end.
- 100% of parents reported new knowledge gained about community resources.
- 98% of parents indicated that they have seen improvement in their children's readiness for school.
- 98% of parents report that they have built knowledge and skills related to parenting and their children's development.
- 98% of parents report an increased connection with their child(ren).
- 100% of parents report an increased connection with other parents.
11/15/2023 Page 15 of 16
B. Measurements: Describe the measurements and evaluation strategies you used for each outcome, and
provide a summary or actual data analysis. Attach relevant documents for each outcome and measurement
strategy.
C. Success: If you did not succeed in meeting your objectives, tell us why you think that happened, and
what strategies you employed to change the situation, or are planning to change in the future.
D. Summary: Briefly describe your overall satisfaction with your program and your reasoning, what
highlights you would like to bring to the Board’s attention, and any general comments about your program.
PSP conducts pre and post surveys in order to evaluate Aprendiendo Juntos. There are
parent-child activities, presentations, workshops and referrals throughout the year to help and
support families. Jewish Family Children's Services offers Early Childhood Mental Health
Consultation as well.
A lot has changed for Aprendiendo Juntos since last year. We decided to embrace a new
model and train parent leaders to host the playgroups. This has been challenging for org staff
as supporting parent leaders requires additional effort. Fortunately, the playgroup hosts have a
lot of experience as parents and leaders in the community. We have embraced this model and
will be expanding it to our others playgroups in Marin.
We firmly bellieve that we will reach all of our performance measures this year. This summer we will be hosting an
ECE Adacemy for parent leaders/ECE Promotoras. We will continue to offer behavioral health support and early
childhood mental health consultation through the partnership with JFCS and well as individual brief case
management for all playgroup families in need. PSP staff are trained in Triple P (Positive Parenting Program) as
well as Parent Cafe's, both of which we hope to offer to playgroup families next year.
PSP supports families with young children who live in the Canal through our early literacy program, Raising A
Reader, as well as our tech-equity program, Impact Technology. PSP is represented on a variety of advisory
boards including, the Child Abuse Prevention Council, the Perinatal Service Network, the Marin Home Visiting
Collaborative, The Help Me Grow Leadership Team, the Immigrants Rights & Justice Coalition, The Marin Promise
Partnership Leadership Team and The Canal Community Response Team.
PICKLEWEED ADVISORY COMMITTEE
AGENDA REPORT
April 3, 2024
Item #5.E.
TITLE: Vivalon: Zumba by Vivalon
RECOMMENDATION
It is recommended that the Pickleweed Advisory Committee grant a fee reduction or
waiver for use of the Albert J. Boro Community Center’s Gymnasium or Multipurpose
Room on Thursday mornings for Zumba classes for older adults from September 1,
2024 through August 31, 2025, excluding holidays and closures.
BACKGROUND
Vivalon is interested in continuing to provide an experienced instructor to offer a free
weekly Zumba class to older adults at the Albert J. Boro Community Center.
Additionally, there continues to be a strong interest in older adult programming in the
Canal community.
The term of the proposed older adult program is from September 1, 2024 through
August 31, 2025. The applicant is requesting a full fee-waiver, valued at $2,063.00 for
use of the Gymnasium on Thursdays during the school year from 10:00 am to 11:00 am
and the Multipurpose Room during the summer, excluding holidays.
DISCUSSION
While the Pickleweed Advisory Committee reviews the Co-sponsorship Application and
Final Report, Vivalon staff will be present to provide a program overview and support
their application. Committee members will then have the opportunity to ask questions of
Vivalon staff.
The Pickleweed Advisory Committee has the authority to grant a fee reduction (25%,
50%, 75%, or other), grant a full fee-waiver, reject the application and ask applicant to
Page 2 of 2
resubmit with additional information, or reject the co -sponsorship application all
together.
The Committee will make their recommendation at their June 5, 2024 regular meeting.
FISCAL IMPACT
The resident/non-profit value of the rental totals $2,063.00. A fee reduction or waiver
would potentially result in lost revenue to the City should a paying program be
interested in using the Gymnasium or Multipurpose Room at that time.
ALTERNATIVE ACTION
Any other action as determined by the Comm ittee.
Submitted by:
Steve Mason
Senior Recreation Supervisor
Attachments:
1. Zumba by Vivalon Co-Sponsorship Application, Final Report and Supporting
Documents
11/15/2023 Page 11 of 16
Section III Outcomes and Measurements
List your expected outcome(s) for this program, and how you will measure your progress/success in meeting
each outcome. Refer to the applicant guidelines for samples of outcome and measurement statements.
Each outcome statement and measurement should be individually numbered.
Outcome Statement
Measurement for Outcome
Measurements:
How do you plan to track attendance? Attach a copy of your form.
1) Provide movement opportunity with lower intensity workout focusing on balance, range of
motion, and coordination. The class includes all elements of fitness such as cardiovascular,
muscular conditioning, flexibility, and balance.
1) Survey participants using our standard program survey (see attached) to report on quality of
instruction and overall satisfaction with the class. See how participants self-report on how they
are feeling by engaging in movement.
2) Track attendance as a percentage of capacity.
We will provide our instructor with a sign-in sheet for the class that both Vivalon and the center
can use to track attendance (see attached for a copy).
11/15/2023 Page 12 of 16
Client Satisfaction:
What evaluation or survey forms will you use for client satisfaction? Attach copy.
What other forms or measurement tools will you use? Attach copy.
Section IV Faculty/Leaders
Names, titles and contact information for key faculty/leaders other than listed in Section I
Section V Partners and Support
List partners and any cash or in-kind support for this project (Refer to the attached guidelines regarding
potential payment of user fees to the Albert J. Boro Community Center.)
Partners Dollar Amount Detail In-Kind
See our program survey attached.
Feedback from the instructor.
Jimna Calmell, Zumba Instructor,
11/15/2023 Page 13 of 16
Attach a program budget.
Section VI Attachments
List all attachments submitted with this application
Sample Attendance Sheet
Sample Survey
Program Budget
11/15/2023 Page 14 of 16
ALBERT J. BORO COMMUNITY CENTER
FINAL PROGRAM REPORT
FOR CO-SPONSORED PROGRAMS
(Use as many pages as necessary to address the required elements. Please number each one.)
Program Name:
Report prepared by:
Name _____________________________ Title ___________________________________________
Date submitted: __________________________________
Date program completed: __________________________
How many total people were served? _________________
A. Outcomes: List each numbered outcome from your application and describe your success in meeting
each outcome.
Zumba by Vivalon
Rebekah Wilson Programs Supervisor
3/12/2024
8/31/2024
34 as of 3/24
Stated Outcome:
1)Provide movement opportunity with lower intensity workout focusing on balance, range of
motion, and coordination. The class includes all elements of fitness such as cardiovascular,
muscular conditioning, flexibility, and balance.
Stated Measurements:
1) Survey participants using our standard program survey (see attached) to report on quality of
instruction and overall satisfaction with the class. See how participants self-report on how they
are feeling by engaging in movement.
2) Track attendance as a percentage of capacity.
Report on success of meeting outcome as of March 13, 2024:
1) We surveyed 6 participants, all of whom attend the class regularly. Of the 6 people surveyed,
all reported that they were "very satisfied" with the class and all said that they were "extremely
likely" to recommend the class to a friend or colleague. They also all reported as being "very
satisfied" with the instructor. Below are some specific comments that were written on the surveys:
- "This class helps me improve most every day. I feel good after I attend the Zumba class. I'm so
satisfied with Zumba class. Jimna is a very good instructor."
- "So grateful for this free class. We seniors needs to keep moving!"
"T i i l l i "
11/15/2023 Page 15 of 16
B. Measurements: Describe the measurements and evaluation strategies you used for each outcome, and
provide a summary or actual data analysis. Attach relevant documents for each outcome and measurement
strategy.
C. Success: If you did not succeed in meeting your objectives, tell us why you think that happened, and
what strategies you employed to change the situation, or are planning to change in the future.
D. Summary: Briefly describe your overall satisfaction with your program and your reasoning, what
highlights you would like to bring to the Board’s attention, and any general comments about your program.
Jimna collected attendance each week on our sign-in sheets (see attached for sample), and we
input it into our database to track unique individuals and overall attendance. Thus far we have
served 34 unique individuals and have provided 24 Zumba classes. 8 people have taken Zumba
6 or more times and 5 people have taken Zumba 14 or more times between 9/1/23 and 3/12/24.
We also had a program coordinator do a site visit to distribute our standard program survey (see
attached) and collect participant satisfaction data/ additional feedback. All participants noted
how much they appreciate the big, open, and air-conditioned space that allows them to move
around freely and safely.
Overall, based on the data and participant feedback, I believe that we have met our objective of
providing a "movement opportunity with lower intensity workout focusing on balance, range of
motion, and coordination".
One area that we would like to continue to improve in is increasing the class attendance, ideally
serving 10+ participants per class. We did update and distribute flyers promoting the class in
January and have noticed a few new participants since then. We will continue to circulate flyers
and promote the class on a regular basis.
We feel strongly that the Zumba program is making a positive impact on people's lives based on
what they shared in the program survey. Everyone that we surveyed shared only positive things
about the class and instructor. Additionally, the instructor continues to share how much she
loves teaching Zumba at the Albert J. Boro Community Center. We would very much appreciate
the opportunity to be able to continue offering this class free of charge to older adults in the
community at the Albert J. Boro Community Center.
Budget for Zumba by Vivalon at Albert J. Boro
Instructor Fees (per class)$45.00
Number of Classes 50
Total Cost (per year)$2,250.00
Staff time to coordinate not included
Sign-in Sheet
Class: _____________ Instructor: ____________
Date: _________ Time: ______
Please print your name as clearly as possible. Thank you!
First Name Last Name Notes
1.
2.
3.
4.
5.
6.
7.
8.
9.
10.
11.
12.
13
14.
15.
Zumba Survey
Please provide your feedback so we can understand any opportunities to improve.
Thank you!
1. First & Last Name (OPTIONAL):
2. Date:
VERY DISSATISFIED DISSATISFIED SATISFIED VERY SATISFIED
Content (what you
learned)
Effectiveness (how
well you learned it)
Enjoyment (how
much you enjoyed
the class/program)
Length (how long
the class/program
was)
Instructor (how well
the instructor(s)
performed)
Please share your comments:
3. How satisfied were you with the following aspects of the class/program?
VERY DISSATISFIED DISSATISFIED SATISFIED VERY SATISFIED
Please share your comments:
4. Overall how satisfied were you with the class/program?
YES NO
Helped you learn
new information or
skill
Helped you make
new friends?
Given you something
to look forward to?
Had a positive effect
on your life?
Made you feel less
lonely & isolated
from others?
Improved your
overall health?
Made you feel
happier in general?
Improved your
quality of life?
5. Participating in Zumba has:
Not at all likely Extremely likely
6. How likely is it that you would recommend Zumba to a friend or colleague?
0 1 2 3 4 5 6 7 8 9 10
7. Please explain why you gave that score and any other feedback to help us improve:
PICKLEWEED ADVISORY COMMITTEE
AGENDA REPORT
April 3, 2024
Item # 5.F.
TITLE: Canal FC
RECOMMENDATION
It is recommended that the Pickleweed Advisory Committee consider granting The Canal
Alliance/ACCESS U Foundation a fee reduction or waiver for use of one Pickleweed Park
Soccer Field on Mondays, Wednesdays, and Sundays, from June 17, 2024 to August 31,
2024, with use extended to November 15, 2024 should the Pickleweed Park
Enhancement Project be delayed.
BACKGROUND
The past two years, Canal Alliance and Marin FC partnered to offer the Canal FC program
to Canal youth. The original intent of the program was to capture older youth who had
aged or skilled out of our recreational Canal Mini Soccer League and provide them with
a competitive program to continue to develop and possibly play in high school or in
competitive clubs. Despite last year’s application stating the program’s age group was
12 – 16 years old, Canal FC served children 6 – 14 years old in 2023. Staff received
feedback from league organizers last November that the 2023 season “had only moderate
success”, with the primary problem being adequately staffing the program on an
administrative side. Ideally, the new partnership with ACCESS U Foundation will provide
the support needed. As the Committee is aware, there are other longtime youth soccer
programs that utilize the only City owned soccer fields and have had their usage reduced
the past two years to accommodate the Canal FC program , who’s target is specifically
Canal youth. This year, however, Canal FC is only requesting use of one soccer field,
thus allowing other programs to potentially utilize the second field.
Section V of the co-sponsorship applications lists potential partners but not the dollar or
in-kind amount. Canal FC organizers are currently pursuing multiple funding
opportunities. Canal Alliance is prepared to allocate staff time or financial resources to
support the success of the initiative.
Page 2 of 2
The applicant is aware that currently the Pickleweed Soccer Fields are scheduled to be
closed starting September 1, 2024, due to the Pickleweed Park Enhancement Project’s
conversion of the fields to all-weather turf. Canal FC is therefore requesting the option to
shift their use to June 17 – August 31, 2024, with the option to extend to November 15
should the field project be delayed.
The applicant is requesting a full fee-waiver, valued at $1,716.00 for use of one soccer
field on Mondays and Wednesdays from 4:00 pm to 5:30 pm, and Sundays from 9:00 am
to 12:00 pm, excluding holidays. The proposed activity helps to address the needs of
many families in the community.
DISCUSSION
While the Pickleweed Advisory Committee reviews the Co-sponsorship Application,
representatives organizing The Canal Alliance/ACCESS U Foundation will be present to
provide a program overview and support their application which is before the Committee.
Committee members will then have an opportunity to ask questions of the applicant.
The Pickleweed Advisory Committee has the authority to grant a fee reduction (25%,
50%, 75%, or other), grant a full fee-waiver, reject the application and ask applicant to
resubmit with additional information, or reject the co-sponsorship application all together.
FISCAL IMPACT
The non-profit value of a full co-sponsorship for one soccer field totals $1,716.00 for
June 17 through August 31, 2024. A fee reduction or waiver would potentially result
in lost revenue to the City, should a paying program be interested renting the fields at
that time.
ALTERNATIVE ACTION
Any other action as determined by the Committee.
Submitted by:
Steve Mason
Senior Recreation Supervisor
Attachments:
1.Canal FC Use Agreement Application 2024, Canal FC 2023 Program Summary
Report and Proposed 2024 Canal FC Program Budget
10/29/2021 Page 9 of 16
ALBERT J. BORO COMMUNITY CENTER
CO-SPONSORSHIP APPLICATION
Section I-About the Applicant Agency
Title of Program: _____________________________________________________________________
Co-sponsoring agency or individual: _____________________________________________________
Address: ___________________________________________________________________________
Telephone: _____________________ Ext. _______________
Email: _____________________________________________________________________________
Website: ___________________________________________________________________________
Non-Profit 501c3 Number: ________________
Principal contacts:
Name: _________________________ Phone: _______________ Email: ______________________
Is this a first time program at Pickleweed? Yes No
If no, start date of original program: __________________ Location: ________________________
Most recently approved final report must be attached.
Section II-About the Program
General Statement about the Program. Provide a background statement or statement of the problem that
describes the challenges, behaviors or issues you hope to resolve or improve
Brad@accessufoundation.org
81-1380491
3/13/24Date Submitted: ________________ Revision Dates (if applicable) ____________3/26/24________
Canal FC
The Canal Alliance / ACCESS U Foundation
PO Box 292, Kentfield CA 94914
415-305-5575 n/a
www.canalfc.com
Ceci DeLaMontanya 4156966462 cecidlm@gmail.com
ACCESS U Foundation and The Canal Alliance are collaborating to extend soccer training, teams
and competitive play to underserved youth in the Canal / East San Rafael communities with the
soccer program, Canal FC. Specifically there are numerous young players who are new to the area
and need both life structure activities and comfortable socialization opportunities. Soccer provides
both and the combination of the Canal Alliance and ACCESS U create outreach and a launching pad
for youth through soccer. For the last two years the league has operated as a program under Marin
FC. This year, with the help of the ACCESS U Foundation, Canal FC will be operating as an
independent soccer league under the direction of coach Edwin Tenorio.
8/1/22 Pickleweed Park
10/29/2021 Page 10 of 16
Proposed Start Date: ______________________ Proposed End Date: ________________________
Number participants estimated: __________ Maximum number estimated: __________
Target age group: _____________________
Requested Rooms:
ƑClassroom # Ƒ Community Room ƑArt Room
ƑTeen Activity Room ƑComputer Lab ƑKitchen
ƑGymnasium ƑPlaying Field # ƑPicnic Area
Days and Times Requested:
Day: Monday Tuesday Wednesday Thursday Friday Saturday Sunday
Time: _____________________________________________________________________________
Fee Reduction Request
Ƒ25% Ƒ50% Ƒ75% Ƒ100%
OFFICE USE ONLY: Monetary value of fee waiver request: $_1,716_______
Will there be a charge to participants? Yes_____ No_____
If so, what will the fee be?___________________________ How will the proceeds be used?
Describe your community outreach plan and how you will advertise:
In what languages will your marketing materials be distributed?
ƑEnglish ƑSpanish ƑVietnamese Ƒ Other
8/1/24 11/15/24
+/- 60 +/- 100
6-12
X
Practice will likely occur after school Mondays and Wednesdays with games Sundays
X
X
$125
There are various costs for the program, eg. professional coaching, uniforms, league fees,
tournament fees, insurance, medical items. The organizers propose to minimize fees through
cost savings, sponsorships and fundraising. The exact cost to participants is not fully known at
this time. We plan to have a scholarship program to help families who can’t afford the full amount.
Canal FC already has numerous players and families from the area in the club with whom we will
communicate this program. Additionally, the Canal Alliance, together with volunteers from Voces
del Canal, have specific outreach mechanisms specifically tailored to the youth to be served.
X X
Or: 6/17 - 8/31/24
Alternative
10/29/2021 Page 11 of 16
Section III Outcomes and Measurements
List your expected outcome(s) for this program, and how you will measure your progress/success in meeting
each outcome. Refer to the applicant guidelines for samples of outcome and measurement statements.
Each outcome statement and measurement should be individually numbered.
Outcome Statement
Measurement for Outcome
Measurements:
How do you plan to track attendance? Attach a copy of your form.
The organizers hope to effect the following outcomes:
1. Enrollment
2. Retention
3. Satisfaction
4. Advancement
1. Enrollment - The first measure of success is actually engaging those youth who might enjoy
and benefit from the program.
2. Retention - Secondly, keeping the youth playing regularly represents a measurement of
affecting the stability of the lives of the youth.
3. Satisfaction - Feedback on satisfaction by the participants will be tracked.
4. Advancement - Canal FC will still work closely with Marin FC to offer opportunities for
advancing youth from the initial program to these other levels will demonstrate program
success.
All teams will maintain a roster in the registration tracking system. Coaches track attendance
against these rosters for both trainings and games.
10/29/2021 Page 12 of 16
Client Satisfaction:
What evaluation or survey forms will you use for client satisfaction? Attach copy.
What other forms or measurement tools will you use? Attach copy.
Section IV Faculty/Leaders
Names, titles and contact information for key faculty/leaders other than listed in Section I
Section V Partners and Support
List partners and any cash or in-kind support for this project (Refer to the attached guidelines regarding
potential payment of user fees to the Albert J. Boro Community Center.)
Partners Dollar Amount Detail In-Kind
Canal FC uses in-person and online meetings conducted in Spanish to get direct feedback on
the success of the program.
No other forms of measurement at this time.
Coaching will be lead by Edwin Tenorio, a former Ecuadorean professional soccer player and
supported by professional coaches Martin Vasquez and Adilson Moura. Additional coaching
resources will be brought in depending on enrollment numbers.
ACCESS U Foundation and others to be
determined
Canal Alliance
Voces Del Canal
Individual Donors
10/29/2021 Page 13 of 16
Attach a program budget.
Section VI Attachments
List all attachments submitted with this application
Attached please find the following documents:
- Program budget
- 2023 overview
Please note: We understand that the fields may be closed for construction from Sep 1 - Jan 31.
We would love to have the option to either hold clinics or a shortened season from Jun-Aug or
postpone play to Feb-May.
Program Summary:Canal FC 2023
In its second year of operation,Canal FC at Marin FC continued to evolve to meet the needs and
preferences of players,families and the wider community.Most notably,the age range of players was
shifted down to 6 to 14.This impacted registration numbers slightly,but has provided a solid foundation of
younger players to build from.
1.Enrollment:The enrollment expectation was targeted to be between 50-100 players.Ultimately 57
total players participated in the 2023 season.There were 10 girls and 47 boys,ranging in age from 6 to
14 years.In total,the registration costs of $125 per player raised $5,625 ($1,500 in participation fees
were waived for financial aid).An additional $1,800 of private donations were received to cover the cost of
administrative support,as well as dozens of hours of volunteer time and in-kind donations.The per player
fee was slightly raised last year in order to fund a dedicated program coordinator –a key role for the
success of the program.
Coaches:Although not directly a metric of program traction,it is important to note that Canal FC was well
staffed to ensure quality coaching and care for the players.In addition to several volunteer parents,there
were professional,assistant and volunteer coaches supporting the general direction led by coach Edwin
Tenorio.
Accounting for weather interruptions,the program fielded approximately 78 hours of instruction.
2.Retention:True retention will be evidenced in the number of players re-enrolling for another season.
However,during the season,attendance remained consistently around the expected average for allowing
for general absences and schedule conflicts.
3.Satisfaction:Satisfaction is difficult to measure,however in a post program parent meeting it was
largely expressed that players and parents were satisfied and looked to see an expanded program in
years to come and perhaps an additional season to complement the traditional fall time period.The
community loves Soccer!
4.Advancement:Routes are available for players to be identified and onboarded onto other Marin FC
competitive training and programs.
With something of a track-record now and continued area awareness,Canal FC looks to expand its
enrollment in 2024.Notably for the upcoming season,Canal FC will now be operating as part of ACCESS
U Foundation –a non-profit dedicated to closing opportunity gaps among youth soccer.We are excited
about this new partnership and grateful for the immense support from Marin FC to get the program built
and off the ground.
Proposed 2024 Canal FC Program Budget
Item Persons Hours Cost Total Cost
Fields 0 102 TBD TBD
Coaching Administrator 1 TBD $1,000.00 $1,000.00
Administrative Manager 1 48 $50.00 $2,400.00
Coaching 4 102 $70.00 $7,420.00
Payroll Tax ---$557.00
Coaching Equipment 4 -$375.00 $1,500.00
Field Maintenance 2 24 $40.00 $1,920.00
Field Maintenance Supplies 8 -$75.00 $600.00
Referees 3 16 $80.00 $3,840.00
Website and Reg Services 0 -$250.00 $250.00
Insurance 0 -$1,000.00 $1,000.00
Uniforms 75 -$50.00 $3,750.00
Subtotal $24,237.00
PICKLEWEED ADVISORY COMMITTEE
AGENDA REPORT
April 3, 2024
Item #5.G.
TITLE: Scouts BSA: Troop 2000
RECOMMENDATION
It is recommended that the Pickleweed Advisory Committee grant a fee reduction or
waiver for use of the Albert J. Boro Community Center’s Multipurpose Room on Monday
evenings from September 9, 2024 through August 25, 2025, excluding holidays and
closures.
BACKGROUND
Troop 2000 has proudly called the Albert J. Boro Community Center and Pickleweed
Park home since forming in 2000. The City, through the Pickleweed Advisory
Committee, has been fully co-sponsoring the rental of the room for the program since
the troop’s formation. The activity fits in the Center’s schedule and the Scouts are
always agreeable to change rooms or move outside if there is a pressing need to use
the Multipurpose Room for a community meeting or event. Troop 2000 regularly gives
back to the Center and the Canal community by volunteering and performing special
projects in support of an individual member’s Eagle Scout Project . In past years the
Scouts have repaired the Centers’ back deck, made improvements and repairs to
Pickleweed Playground, repaired park signboards, and performed projects in the Canal
Community Garden. The Center also calls on Troop 2000 to support with community
events, such as assisting with the Día de los Muertos procession by guiding participants
safely through the streets of the Canal neighborhood.
Longtime founder and Scout Master William Coronado has recently retired from leading
the Troop, however, parents have taken over the leadership, with support from longtime
Troop 2000 Committee Chairman Oscar Guardado, so that the Troop continues to
serve Canal teens and youth.
The term of the proposed Scout program co-sponsorship is from September 9, 2024
through August 25, 2025. The applicant is requesting a full fee-waiver, valued at
$4,136.00 for use of the Multipurpose Room on Mondays from 7:00 pm to 9:00 pm,
excluding holidays and closures.
Page 2 of 2
Per the Co-Sponsorship guidelines for renewal applications, a Final Report of the
program’s previous co-sponsored use is included with the application for the Pickleweed
Advisory Committee’s review.
DISCUSSION
While the Pickleweed Advisory Committee reviews the Co-sponsorship Application and
Final Report, Troop 2000 leaders will be present to provide a program overview and
support their application which is before the Committee. Committee members will then
have opportunity to ask questions of Scouts BSA leaders.
The Pickleweed Advisory Committee has the authority to grant a fee reduction (25%,
50%, 75%, or other), grant a full fee-waiver, reject the application and ask applicant to
resubmit with additional information, or reject the co -sponsorship application all
together.
The Committee shall make their co-sponsorship recommendation at their June 5, 2024
regular meeting.
FISCAL IMPACT
The resident/non-profit value of the rental totals $4,136.00. A fee reduction or waiver
would potentially result in lost revenue to the City should a paying program be
interested in using the Multipurpose Room at that time.
ALTERNATIVE ACTION
Any other action as determined by the Comm ittee.
Submitted by:
Steve Mason
Senior Recreation Supervisor
Attachments:
1. 2024-2025 Use Agreement Application for Co-Sponsorship Programs, Evaluation
and Troop 2000 Scouts BSA Attendance Sheet
11/15/2023 Page 11 of 16
Section III Outcomes and Measurements
List your expected outcome(s) for this program, and how you will measure your progress/success in meeting
each outcome. Refer to the applicant guidelines for samples of outcome and measurement statements.
Each outcome statement and measurement should be individually numbered.
Outcome Statement
Measurement for Outcome
Measurements:
How do you plan to track attendance? Attach a copy of your form.
The program offers to expose the participant to three aims: one is growth in moral strength and
character, second is participating in citizenship and the third aim is development in the physical,
mental and emotional fitness
The fundamental goals of the scouts BSA are Adventure, learning, challenges, responsibility,
developing self-potential, relating to others, developing values and contributing to family and
society. All these goals are related to the advancement program that the scout needs to
achieve his goals. The measurement would be the earned badges all oriented towards the
maximum goal of achieving the highest rank: Eagle Award. (see attached)
see attached sample attendance form
11/15/2023 Page 12 of 16
Client Satisfaction:
What evaluation or survey forms will you use for client satisfaction? Attach copy.
What other forms or measurement tools will you use? Attach copy.
Section IV Faculty/Leaders
Names, titles and contact information for key faculty/leaders other than listed in Section I
Section V Partners and Support
List partners and any cash or in-kind support for this project (Refer to the attached guidelines regarding
potential payment of user fees to the Albert J. Boro Community Center.)
Partners Dollar Amount Detail In-Kind
Evaluations are done in monthly sit-down meetings between the Scoutmaster and the parents
of the scouts reviewing the advancement of the scout. (see attached forms)
In addition to the rank advancements, measurement can also be made of the amount of service
the Troop provides to the community (San Rafael) and specifically the Canal neighborhood.
Also, the amount of participation in Scouting activities is an indicator of success. (see attached
lists of service projects and activities)
Scoutmaster Delia Lucio
Committee Chairman Troop 2000 Oscar Guardado
Asst. Scout Master Ben Guardado
n/a
11/15/2023 Page 13 of 16
Attach a program budget.
Section VI Attachments
List all attachments submitted with this application
1. copy of attendance spread sheet
2. copy of evaluation plan
3. copy of measurement tools for rank advancement and list of activities and service project
done
11/15/2023 Page 14 of 16
ALBERT J. BORO COMMUNITY CENTER
FINAL PROGRAM REPORT
FOR CO-SPONSORED PROGRAMS
(Use as many pages as necessary to address the required elements. Please number each one.)
Program Name:
Report prepared by:
Name _____________________________ Title ___________________________________________
Date submitted: __________________________________
Date program completed: __________________________
How many total people were served? _________________
A. Outcomes: List each numbered outcome from your application and describe your success in meeting
each outcome.
Troop 2000 scouts BSA
Oscar Guardado Scout Master Assistant
3/25/2024
on going
6
We have provided and continue to provide services to boys in Marin County that want to joint
scouting.
The Scouts BSA is an international organization with a program based in the Scouting Promise
and Law, sharing the common goals of adventure, learning personal challenges and
responsibility. The program is carried out with adult volunteer leadership and provides a wide
range of activities including: planning outings and activities, making new friends from different
economic and social backgrounds, prepare the youth with active involvement with community
11/15/2023 Page 15 of 16
B. Measurements: Describe the measurements and evaluation strategies you used for each outcome, and
provide a summary or actual data analysis. Attach relevant documents for each outcome and measurement
strategy.
C. Success: If you did not succeed in meeting your objectives, tell us why you think that happened, and
what strategies you employed to change the situation, or are planning to change in the future.
D. Summary: Briefly describe your overall satisfaction with your program and your reasoning, what
highlights you would like to bring to the Board’s attention, and any general comments about your program.
Rank advancement as outlined in the attachments:
Tenderfoot, Second Class, and First Class ranks are oriented toward learning and practicing
skills that will help the Scout develop confidence and fitness, challenge his thought processes,
introduce him to his responsibilities as a citizen, and prepare him for an exciting and successful
Scouting experience. Requirements for Tenderfoot, Second Class, and First Class may be
passed at any time after the Scout badge has been earned
The troop has successfully graduated more than 15 eagle scouts since established in Canal.
Currently we are working with the next generation of eagle scouts and recruiting more new
members to the troop. We will continue to request support from organizations that value that
Scouting brings to our youth.
Troop 2000 continues to provide community service projects to different agencies in the Canal
and Marin County areas including Marin Conunty Health and Human Services.
Evaluation 2023/2024
Outcome Statement
The program offers to expose the participant to three aims: one is
growth in moral strength and character, second is participating in
citizenship and the third aim is development in the physical, mental and
emotional fitness.
Measurement of outcome
We believe we have made a lot of progress in the community with our
troop. The fundamental goals of the Boys Scouts are Adventure,
learning, challenges, responsibility, developing self-potential, relating
to others, developing values and contributing to family and society.
The Troop serves boys from 11 to 18 years old in the primarily Hispanic
Canal neighborhood of San Rafael. During 2023/2024 troop 2000 has
continued to operate despite many challenges (a drop in membership,
Scout Master retiring) the parents have taken the leadership and
under the guidance of new parents leaders we hope to recruit more
boys in the program. Currently our membership is 6 active boys.
Parents are taking courses and training to develop more ideas in order
to serve better the community.
TROOP 2000 Scouts BSA ATTENDANCE SHEET
***Please return to Willy Coronado/Oscar Guardado Thank you***
Date: Activity:
SCOUT NAME PARENT
PICKLEWEED ADVISORY COMMITTEE
AGENDA REPORT
April 3, 2024
Item #5.H.
TITLE: The Canal Arts- Canal Families Arts
RECOMMENDATION
It is recommended that the Pickleweed Advisory Committee grant a fee reduction or
waiver to The Canal Arts for use of the Albert J. Boro Community Center Art Room on
Saturday mornings from June 22, 2024 through May 24, 2025, excluding holidays and
closures.
BACKGROUND
Canal Family Arts started at the Albert J. Boro Community Center by Voces del Canal
and Canal Alliance in April of 2022 and has been actively supported by The Canal Arts,
the group who has proposed the mural on the front of the Albert J. Boro Commun ity
Center. Upon starting, the group respectfully offered their program on the fourth
Saturday of each month so as not to conflict with the long-running free family Canal Arts
program that the Canal Youth & Family Council conducts on the second Saturday of the
month, or the free youth art program offered by Drawbridge every Monday afternoon.
The Canal Arts has been renting the Art Room for their monthly activity at the
discounted nonprofit rate and is now requesting full co-sponsorship for the popular
program. The term of the proposed art program is from June 22, 2024 through May 24,
2025. The applicant is requesting a full fee-waiver, valued at $648.00 for use of the Art
Room on the fourth Saturday of each month, 9:00 am to 12:00 pm, excluding holidays
and closures.
DISCUSSION
While the Pickleweed Advisory Committee reviews the Co-sponsorship Application,
Canal Families Arts leaders will be present to provide a program overview and support
their application which is before the Committee. Committee members will then have the
opportunity to ask questions regarding the proposal.
Page 2 of 2
The Pickleweed Advisory Committee has the authority to grant a fee reduction (25%,
50%, 75%, or other), grant a full fee-waiver, reject the application and ask applicant to
resubmit with additional information, or reject the co -sponsorship application all
together.
The Committee will make their recommendation at their June 5, 2024 regular meeting.
FISCAL IMPACT
The non-resident/non-profit value of the rental totals $648.00. A fee reduction or waiver
would potentially result in lost revenue to the City should a paying program be
interested in using the Art Room at that time.
ALTERNATIVE ACTION
Any other action as determined by the Comm ittee.
Submitted by:
Steve Mason
Senior Recreation Supervisor
Attachments:
1. Use Agreement Application
11/15/2023 Page 9 of 16
ALBERT J. BORO COMMUNITY CENTER
CO-SPONSORSHIP APPLICATION
Section I-About the Applicant Agency
Date Submitted: ________________ Revision Dates (if applicable) ____March 26, 2024 ________
Title of Program: _____________________________________________________________________
Co-sponsoring agency or individual: _____________________________________________________
Address: _____________________
Telephone: ________ Ext. _______________
Email: _____________________________________________________________________________
Website: ___________________________________________________________________________
Non-Profit 501c3 Number: ________________
Principal contacts:
Name: _________________________ Phone: ___ Email: ______________________
Is this a first time program at Pickleweed? Yes No
If no, start date of original program: __________________ Location: ________________________
Most recently approved final report must be attached.
Section II-About the Program
General Statement about the Program. Provide a background statement or statement of the problem that
describes the challenges, behaviors or issues you hope to resolve or improve
March 25, 2024
Canal Families Arts
The Canal Arts
thecanalarts@gmail.com
thecanalarts.org
Fiscal sponsor
Rich Storek rich@thecanalarts.org
Albert J. Boro CenterSpring 2020
We co-manage monthly art sessions for Canal families with Voces del Canal, practicing art
basics, as part of our public art mural program, focused on the Canal And East San Rafael.
Selected attendees are able to participate in public art projects, for pay. The Canal Arts also
contributes art services during special events, such as the Annual Christmas Gift Fair at
Bahia Vista School, Movie Nights and the Easter Egg event at Pickleweed Park. Our mission
is creation of inspiring public art for all. We are planning a special monthly event teaching
mural arts to Canal residents interested in furthering their skills, and interested in participating
in mural production, to be held at Marin Society of Artists, our fiscal sponsor.
11/15/2023 Page 11 of 16
Section III Outcomes and Measurements
List your expected outcome(s) for this program, and how you will measure your progress/success in meeting
each outcome. Refer to the applicant guidelines for samples of outcome and measurement statements.
Each outcome statement and measurement should be individually numbered.
Outcome Statement
Measurement for Outcome
Measurements:
How do you plan to track attendance? Attach a copy of your form.
The expected outcome of our program is increased interest and understanding of the place of
art in our environmment, in our lives, and participation by Canal residents in public art projects.
We monitor attendance at our meetings, and encourage attendees to pursue their art apart
from our sessions.
We measure program outcome by the number of parents and kids who attend, and those who
attend regularly. We will initiate, Spring ’24, an evaluation by attendees, and discussion to
improve the program.
Attendance form to be completed by our April ’24 session, and will be submitted for review.
11/15/2023 Page 12 of 16
Client Satisfaction:
What evaluation or survey forms will you use for client satisfaction? Attach copy.
What other forms or measurement tools will you use? Attach copy.
Section IV Faculty/Leaders
Names, titles and contact information for key faculty/leaders other than listed in Section I
Section V Partners and Support
List partners and any cash or in-kind support for this project (Refer to the attached guidelines regarding
potential payment of user fees to the Albert J. Boro Community Center.)
Partners Dollar Amount Detail In-Kind
Attendee evaluation form to be completed by our April ’24 session, and will be also be
submitted for review.
We expect an increase in number of community volunteers this year which is a measure of the
effectiveness and appeal of the program.
Vladimir Cuevas, artist-teacher,
Claudia Muñoz, artist- teacher,
Storek Studio / Architecture
Canal Alliance
$1,500
$300
Liability Insurance, materials and donations for food
Translation services