HomeMy WebLinkAboutPW NTPP Northgate Gap Closure; NOC Recordedlie V.
CITY OF
n. 1�
Agenda Item No: 13
Meeting Date: August 2, 2010
SAN RAFAEL CITY COUNCIL AGENDA REPORT
Department: Publ' o
Prepared by. City Manager Approval:
cto ublic Works (LB)
File, Nn_ 1601 _741 _03
SUBJECT: ACCEPT COMPLETION OF THE NON -MOTORIZED TRANSPORTATION PILOT
PROGRAM (NTPP) NORTHGATE GAP CLOSURE BIKEWAY IMPROVEMENTS, PROJECT
#11117, AND AUTHORIZE THE CITY CLERK TO FILE THE NOTICE OF COMPLETION.
RECOMMENDATION:
Staff recommends that the City Council accept completion of the project and authorize the City Clerk to
file the Notice of Completion.
BACKGROUND:
On March 3, 2008 the City Council adopted Resolution number 12438, and authorized the Director of
Public Works to enter into an agreement with Kimley-Horn & Associates, Inc. to design the Northgate
Gap Closure Bikeway Improvements. On February 17, 2009 the City Council adopted Resolution
number 12658 approving the preferred design alternative and directing staff to proceed with preparation
of the design plans and specifications. On September 25, 2009, Caltrans approved and issued the required
documents allowing the City to proceed with bidding and construction of the project.
On January 19, 2010 the City Council adopted the project plans and specifications which were advertised
in accordance with San Rafael's Municipal code and policies on January 22, 2010. Bids were opened on
February 22, 2010 at 2:30 PM. The City Council adopted Resolution number 12923 authorizing the
Public Works Director to enter into an agreement with Ghilotti Construction Company, Inc. (the low
bidder) to construct the project. Construction commenced on April 1st, 2010.
PROJECT UPDATE:
The project construction was fully completed (including all punch list items) on July 22"d, 2010 and the
new facilities and improvements were opened to the public. The engineer recommends acceptance of the
project and recordation of a Notice of Completion.
PROJECT SUMMARY:
The following summarizes the project costs:
FOR CITY CLERK ONLY
File No.: L.1-13 — 1-a0 � P-1— ('I$
Council Meeting: �� 2-ha0 r o
Disposition: C hAec9ux c� S�7FF �Qccort,tWf0cict ��.
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SAN RAFAEL CITY COUNCIL AGENDA REPORT / Page: 2
Category
Amount
Construction
March 1, 2010
Contract Amount based on Estimated Quantities
$185,238.12
Actual Contract Amount based on Measured Quantities*
$184,473.36
Change Orders*
$0.00
Extra Work*
$500.00
Total*
$184,973.36
Advertisement Costs
$1,911.86
Total Construction Cost
$186,885.22
* includes the 10% retention to be paid 35 days after Notice of Completion is filed.
On July 6, 2009 the City Council adopted the 2009/2010 Capital Improvement Program
allocating $362,000 for the NTPP Northgate Gap Closure Bikeway Improvements Project. The
total construction cost of the project fell below the allocated project amount. All of the costs
listed above, plus staff time for construction engineering, will be reimbursed from the federal
NTPP grant.
The following summarizes the project milestones and working days:
Item Date Workig Days
Date of Contract
March 1, 2010
-
Date of Notice to Proceed
March 29, 2010
-
Construction Work Commencement
Aril 1, 2010
-
All Work Complete(including Punch List Items
July 22, 2010
79
Working Days allowed by contract
40
Working Days allowed by change order
0
Non -Working Days due to weather
23
Working Days No Work Done on Controlling Operation
1
17
Actual Working Days Allowed
1
80
All work was completed within the amount of working days specified.
ANALYSIS:
Pursuant to Civil Code Section 3093 the City, owner of the improvements, is required to record a
Notice of Completion upon acceptance of the improvements by the City. This acceptance
initiates a time period during which project sub contractors may file Stop Notices seeking
payment from the City out of the funds owed to the Contractor for the project work.
ACTION REQUIRED:
Accept completion of the NTPP Northgate Gap Closure Bikeway Improvements Project (Project
#11117) and authorize the City Clerk to file a Notice of Completion.
When recorded mail to:
City of San Rafael
Esther C. Beirne, City Clerk
1400 Fifth Avenue
P. O. Box 151560
San Rafael, CA 94915-1560
201 O—0037383
Recorded
Official Records
County of
Narin
JOAN C. THAYER
Assessor -Recorder
12:00PN 04 -Aug -2010
REC FEE 0.00
a
Page 1 of 1
SPACE ABOVE THIS LINE FOR RECORDER'S USE
CITY OF SAN RAFAEL
NOTICE OF COMPLETION OF IMPROVEMENT
TO ALL PERSONS WHOM IT MAY CONCERN:
NOTICE IS HEREBY GIVEN for and on behalf of the City of San Rafael, County of Marin, State of
California, that there has been a cessation of labor upon the work or improvement and that said work
or improvement was completed upon the 22nd day of July, 2010 and accepted by the City Council the
2nd day of August, 2010; that the name, address and nature of the title of the party giving this notice is
as follows: The City of San Rafael, a municipal corporation, in the County of Marin, State of California,
within the boundaries of which said work or improvement was made upon land owned by said City
and/or over which said City has an easement; that said work or improvement is described as follows:
NON -MOTORIZED TRANSPORTATION PILOT PROGRAM (NTPP)
NORTHGATE GAP CLOSURE BIKEWAY IMPROVEMENTS
CITY PROJECT #11117
FEDERAL AID PROJECT NO. NMTPL-5043(025)
and reference is hereby made for a further description thereof to the plans and specifications approved
for said work or improvements now on file in the office of the City Clerk of said City, and said plans
and specifications are hereby incorporated herein by reference thereto; and that the name of the
Contractor who contracted to perform said work and make such improvement is
Ghilotti Construction Company, Inc.
246 Ghilotti Avenue
Santa Rosa, CA 95407
I declare under penalty of perjury that the foregoing is true and correct.
Executed at San Rafael, California, on Av e vs7 y , 20 io
CITY OF SAN RAFAEL
A Municipal Corporation
y
M ARI, P.E.
P lic Works Director
STATE OF CALIFORNIA
COUNTY OF MARIN
On this W ifl day of 4a4-vS7 , 2010 , before me, ESTHER C. BEIRNE, City Clerk of the
City of San Rafael, County of Marin, State of California, residing therein, personally appeared PARVIZ
MOKHTARI, P.E., (or proved to me on the basis of satisfactory evidence) to be the person whose name
is subscribed to the within instrument and acknowledged to me that he executed the same in his
authorized capacity, and that by his signature on the instrument the person, or the entity upon behalf
of which the person acted, executed the instrument.
WITNESS my hand and official seal.
I certify under PENALTY OF PERJURY under the laws of the State of California that the foregoing
paragraph is true and correct.
Signatures e-- ' R-�-
ESTHER C. BEIRNE, City Clerk
File: 16.01.241.03
r�
INSTRUCTIONS:
FROM
DEPARTMENT
DATE
CITY OF SAN RAFAEL
ROUTING SLIP / APPROVAL FORM
USE THIS FORM WITH EACH SUBMITTAL OF A CONTRACT, AGREEMENT,
ORDINANCE OR RESOLUTION BEFORE APPROVAL BY COUNCIL / AGENCY.
PARVIZ MOKHTARI, P.E.
Public Works
07/27/2010
TITLE OF DOCUMENT:
SRRA / SRCC AGENDA ITEM NO. {'�>
DATE OF MEETING: 08/02/2010
q wA
. UI_ 2 k') 2010
i1 . IiJ,L
ACCEPT COMPLETION OF THE NON -MOTORIZED TRANSPORTATION PILOT PROGRAM (NTPP)
NORTHGATE GAP CLOSURE BIKEWAY IMPROVEMENTS, PROJECT #11117, AND AUTHORIZE THE
CITY CLERK TO FILE THE NOTICE OF COMPLETION.
D partm ead i a ure)
*ft *k* *** ***
(LOWER HALF OF FORM FOR APPROVALS ONLY)
APPROVED AS COUNCIL / AGENCY
A EN A ITEM:
City anager (signature
NOT APPROVED
REMARKS:
APPROVED AS TO FORM:
-7 �- r
City Attorney (signature)
File No.: 16.01.241.03