HomeMy WebLinkAboutPW City Hall HVAC; Plans and SpecsCITY OF
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Department:
Agenda Item No: 11
Meeting Date: August 2, 2010
SAN RAFAEL CITY COUNCIL AGENDA REPORT
Prepared 0y: �� ��%/�City Manager Approval:
blic Works
Fila Nn • 1 R fl1 191
SUBJECT: ADOPT PLANS AND SPECIFICATIONS FOR THE "CITY HALL HVAC
UPGRADE PROJECT" (#11154), AND AUTHORIZE THE CITY CLERK TO
CALL FOR BIDS.
RECOMMENDATION: Adopt Plans and Specifications.
BACKGROUND: On December 9, 2009, the City of San Rafael secured a $575,400 federal
Department of Energy Energy Efficiency and Conservation Block Grant (EE&CBG) to upgrade
the 44 -year old City Hall heating, ventilation and air conditioning system. The grant source is
the American Recovery and Reinvestment Act (ARRA), so-called stimulus funds.
On March 15, 2010, Council accepted a proposal from Lefler Engineering to develop plans,
specifications and construction documents for the upgrade of the City Hall HVAC system, in an
amount not to exceed $55,000, and authorized the Director of Public works to execute a
professional services agreement with Lefler Engineering, Inc. Principal Mike Lefler has
developed the referenced plans.
ANALYSIS: Adoption of project plans and specifications is necessary for the plans to go out to
bid and the construction of the project to begin. We anticipate that construction will start in
October 2010 and finish in December 2010.
FISCAL IMPACT: The total project budget is $630,400:
$575,400 for construction; source -federal stimulus funds; includes $75,000 (15%
contingency)
$ 55,000 for design; source -General Fund
FOR CITY CLERK ONLY
File No.: 4,1-62-2—
Council
,1-62-2—
Council Meeting: g[ a4Z.o t o
Disposition: CtPPeroy-x e.L SEztFF P¢Cc0cua"e.4d cc. &t9
CITY OF SAN RAFAEL
ROUTING SLIP / APPROVAL FORM
INSTRUCTIONS: USE THIS FORM WITH EACH SUBMITTAL OF A CONTRACT, AGREEMENT,
ORDINANCE OR RESOLUTION BEFORE APPROVAL BY COUNCIL / AGENCY.
SRCC AGENDA ITEM NO.
DATE OF MEETING: August 2,2010
v
FROM: Parviz Mokhtari, P.E.
DEPARTMENT: Public Works
DATE: July 14, 2010
TITLE OF DOCUMENT: ADOPT PLANS AND SPECIFICATIONS FOR THE "CITY HALL HVAC
UPGRADE PROJECT" (#11154), AND AUTHORIZE THE CITY CLERK TO CALL FOR BIDS.
I
d (si
(LOWER HALF OF FORM FOR APPROVALS ONLY)
APPROVED AS COUNCIL / AGENCY
AGIEPNDQ ITEM: A Ar --i,
CitKManager (signature)
NOT APPROVED
REMARKS:
APPROVED AS TO FORM:
12,
City Attorney (signature)
File No.: 06.01.191