HomeMy WebLinkAboutPW St. Resurfacing 2010-11; Plans and SpecsCTM oF� Agenda Item No: 14
Meeting Date: August 16, 2010
SAN RAFAEL CITY COUNCIL AGENDA REPORT
Department: Public W rks
Prepared by: City Manager Approval:'
„`, Director of Public Works (LB)
File No.: 16.06.74
SUBJECT: ADOPT PLANS AND SPECIFICATIONS FOR STREET RESURFACING 2010 AND
AUTHORIZE THE CITY CLERK TO CALL FOR BIDS.
RECOMMENDATION: Adopt Plans and Specifications.
BACKGROUND: The City's approved Five Year Capital Improvement Program provides $1,540,000
for Street Resurfacing for the current fiscal year.
Staff proposes to resurface local streets which have a pavement condition index (a numerical index
between 0 and 100 used to indicate the condition of a roadway) of 40 or lower. Other funding sources
place restrictions on the types of roadway segments which can be resurfaced. With the current funding
sources, there are no restrictions, and therefore staff proposes to use this money to resurface roadways
which may otherwise be ineligible for such improvements. Staff recommends to resurface the 39 local
streets listed and shown in Attachment A to this report. The number of streets paved is based on the
availability of funds.
Previous experience has shown that resurfacing local streets presents many advantages to the community,
residents and the City. Resurfacing of local streets significantly reduces maintenance costs, increases
property values and provides residents with a better look and feel of their community.
The design of the project was completed by City of San Rafael Department of Public Works engineering
staff and has been signed and approved by the Public Works Director. A copy is available at the City's
Clerk's office for review.
City staff is currently coordinating with utility companies regarding existing planned utility
improvements. If such projects are already scheduled, removal of additional roadway segments from this
year's resurfacing project may be required. If this is to occur, the roadway segments will be added to
future resurfacing projects.
ANALYSIS: Adoption of the project plans and specifications is necessary for the plans to go out to bid
and the construction of the project to begin. Construction is anticipated to start in September 2010 and
finish in October 2010.
FOR CITY CLERK ONLY
File No.: Lf—I ti
Council Meeting: S� I Ciro / a
Disposition: OffR Ued Sb'/FF �i�cuuie u �Ib�
SAN RAFAEL CITY CG,iNCIL AGENDA REPORT / Page: 2
FISCAL IMPACT: The estimated cost of this project is $1,620,000. Approximately $80,000 of this
cost is related to the adjustment of the two Sanitation District's facilities and the City will be reimbursed
by the district for this cost. This brings the total estimated cost to the City at $1,540,000. The available
funds from all sources is $925,000 and the remaining balance of $615,000 must be financed by a loan
from other City funds at this time and be paid back out of the City's share of measure A funds over the
next two or three years. This amount of loan from other funds is reflected in the Five Year Capital
Improvement Program adopted by the City Council. The exact amount of the loan necessary for
construction will be finalized following the bid opening.
Per the Americans with Disability Act, resurfacing of these 39 roadway segments requires the installation
of 41 curb ramps. The construction of the curb ramps has already gone out to bid and the money for their
construction has been allocated through FY 10/11 Proposition 42.
The existing bidding climate has provided reasonable prices for asphalt concrete. For this reason, staff
recommends that additional financing options be explored to complete the resurfacing at the low bid
prices as seen in recent projects.
OPTIONS: 1. Adopt the plans and specifications as presented for the project, authorize staff to
explore maximization of the number of streets paved based on the final funding
availability and authorize the City Clerk to call for bids; or
2. Reject the plans and specifications and direct staff to stop the work on the project.
ACTION REQUIRED: Adopt Plans and Specifications
ATTACHMENTS: Attachment A: 39 roadway segments
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CITY OF SAN RAFAEL
ROUTING SLIP / APPROVAL FORM
INSTRUCTIONS: USE THIS FORM WITH EACH SUBMITTAL OF A CONTRACT, AGREEMENT,
ORDINANCE OR RESOLUTION BEFORE APPROVAL BY COUNCIL / AGENCY. 1
SRRA / SRCC AGENDA ITEM NO. l
DATE OF MEETING: 8/16/10
DEPARTMENT
Nader Mansourian
Public Works
DATE: 8/12/10
TITLE OF DOCUMENT:
ADOPT PLANS AND SPECIFICATIONS FOR STREET RESURFACING 2010 AND AUTHORIZE THE CITY CLERK
TO CALL FOR BIDS.
Department Head (signature)
(LOWER HALF OF FORM FOR APPROVALS ONLY)
APPROVED AS COUNCIL / AGENCY
AGEN A IT M:
P
City anager (signature)
NOT APPROVED
REMARKS:
APPROVED AS TO FORM:
City Attorney (signature)
File No.: 16.06.74