HomeMy WebLinkAboutPW SRTS Happy Lane; NOC RecordedCITY OF
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Agenda Item No: 6
Meeting Date: October 4, 2010
SAN RAFAEL CITY COUNCIL AGENDA REPORT
Department: Public Works
Prepared by• City Manager Approval:
ecto ublic Works (LB)
File No. 18.10.13
SUBJECT: ACCEPT COMPLETION OF THE SAFE ROUTES TO SCHOOL (SRTS) HAPPY
LANE PEDESTRIAN IMPROVEMENTS PROJECT, CITY PROJECT NO. 11121, FEDERAL
PROJECT NO. SRTSL-5043(028), AND AUTHORIZE THE CITY CLERK TO FILE THE NOTICE OF
COMPLETION
RECOMMENDATION: Staff recommends that the City Council accept completion of the project and
authorize the City Clerk to file the Notice of Completion.
BACKGROUND: On April 21, 2008 the City Council adopted Resolution number 12475, and
authorized the Director of Public Works to enter into an agreement with Alta Planning + Design to design
the Safe Routes to School (SRTS) Happy Lane Pedestrian Improvements. On March 5, 2010, Caltrans
approved and issued the required documents allowing the City to proceed with bidding and construction
of the project.
On May 3, 2010 the City Council adopted the project plans and specifications which were advertised in
accordance with San Rafael's Municipal code and policies on May 7, 2010. Bids were opened on June 2,
2010 at 2:00 PM. The City Council adopted Resolution number 12973 authorizing the Public Works
Director to enter into an agreement with Ghilotti Brothers, Inc. (the low bidder) to construct the project.
Construction commenced on July 15th, 2010.
PROJECT UPDATE: The project construction was fully completed (including all punch list items)
on September 21", 2010 and the new facilities and improvements were opened to the public. The
engineer recommends acceptance of the project and recordation of a Notice of Completion.
PROJECT SUMMARY:
The following summarizes the project costs:
Category
Amount
Construction
Contract Amount based on Estimated Quantities
$123,000.00
Actual Contract Amount based on Measured Quantities*
$113,565.75
FOR CITY CLERK ONLY
File No.: 4-1—&f 1'
Council Meeting: IC 4L:2010
SAN RAFAEL CITY COUNCIL AGENDA REPORT / Page: 2
Category
Amount
Change Orders*
$13,740.36
Extra Work*
$0.00
Total*
$127,306.11
Advertisement Costs
$1,610.73
Public Notification Costs
$556.22
Total Construction Cost
$129,473.06
* includes the 10% retention to be paid 35 days after Notice of Completion is filed.
On July 6, 2009 the City Council adopted the 2009/2010 Capital Improvement Program
allocating $363,179.00 for the SRTS Happy lane Pedestrian Improvements Project. On June 7,
2010, the City Council approved a total project cost of $195,086.09, of which $145,000.00 was
for construction. The total construction cost of the project fell below the allocated project
amount. All of the costs listed above, plus design and staff time for construction engineering,
will be reimbursed from the federal SRTS grant.
The following summarizes the project milestones and working days:
Item
Date Working
Days
Date of Contract
Jun 7, 2010
-
Date of Notice to Proceed
Jun 29, 2010
-
2 week Lead Period to Obtain Materials
Jun 30 -Jul 14, 2010
-
Construction Work Commencement
Jul 15, 2010
-
All Work Complete(including Punch List Items
Sept 21, 2010
58
Calendar Days allowed by contract
35
Calendar Days allowed by adjustment
0
Calendar Days allowed by change order
23
Non -Working Days due to weather
0
Calendar Days No Work Done on Controlling Operation
11
Actual Calendar Days Allowed
58
All work was completed within the amount of working days specified.
ANALYSIS:
Pursuant to Civil Code Section 3093 the City, owner of the improvements, is required to record a
Notice of Completion upon acceptance of the improvements by the City. This acceptance
initiates a time period during which project sub contractors may file Stop Notices seeking
payment from the City out of the funds owed to the Contractor for the project work.
ACTION REQUIRED:
Accept completion of the SRTS Happy Lane Pedestrian Improvements Project (Project #11121)
and authorize the City Clerk to file a Notice of Completion.
W- e
PY
When recorded mail to:
City of San Rafael
Esther C. Beirne, City Clerk
1400 Fifth Avenue
P. O. Box 151560
San Rafael, CA 94915-1560
2010-004�DZ304
recorded
Official Records
County of
Plarin
j0AN C. THAYER
Assessor -Recorder
11:40AN 05-Gct-2'010
REC FEE 0. CIO
Rage 1 of 1
SPACE ABOVE THIS LINE FOR RECORDER'S USE
CITY OF SAN RAFAEL
NOTICE OF COMPLETION OF IMPROVEMENT
TO ALL PERSONS WHOM IT MAY CONCERN:
NOTICE IS HEREBY GIVEN for and on behalf of the City of San Rafael, County of Marin, State of
California, that there has been a cessation of labor upon the work or improvement and that said work
or improvement was completed upon the 21st day of September, 2010 and accepted by the City
Council the 4th day of October, 2010; that the name, address and nature of the title of the party giving
this notice is as follows: The City of San Rafael, a municipal corporation, in the County of Marin, State
of California, within the boundaries of which said work or improvement was made upon land owned
by said City and/or over which said City has an easement; that said work or improvement is described
as follows:
SAFE ROUTES TO SCHOOL (SRTS)
HAPPY LANE PEDESTRIAN IMPROVEMENTS PROJECT
CITY PROJECT #11121
FEDERAL AID PROJECT NO. SRTSL-5043(028)
and reference is hereby made for a further description thereof to the plans and specifications approved
for said work or improvements now on file in the office of the City Clerk of said City, and said plans
and specifications are hereby incorporated herein by reference thereto; and that the name of the
Contractor who contracted to perform said work and make such improvement is
Ghilotti Brothers, Inc.
525 Jacoby Street
San Rafael, CA 94901
I declare under penalty of perjury that the foregoing is true and correct.
Executed at San Rafael, California, on �`� �� ; 20,1
CITY OF SAN RAFAEL
A Municipal Corporation
OO , P.E.
rks Director
STATE OF CALIFORNIA
COUNTY OF MARIN
On this '3 -k day of OC -IvLR 20 io ,before me, ESTHER C. BEIRNE, City Clerk of the
vCiLy of San ntxalael, County of Marin, Statc residahngg thcrchn, p`,JV.,lly appeared ne NTT7
CITY OF SAN RAFAEL
ROUTING SLIP / APPROVAL FORM
INSTRUCTIONS: USE THIS FORM WITH EACH SUBMITTAL OF A CONTRACT, AGREEMENT,
ORDINANCE OR RESOLUTION BEFORE APPROVAL BY COUNCIL / AGENCY.
SRRA / SRCC AGENDA ITEM NO.
DATE OF MEETING: 10/04/2010
FROM: PARVIZ MOKHTARI, P.E.
DEPARTMENT: Public Works
DATE: 9/27/2010
TITLE OF DOCUMENT:
ACCEPT COMPLETION OF THE SAFE ROUTES TO SCHOOL (SRTS) HAPPY LANE PEDESTRIAN
IMPROVEMENTS PROJECT, CITY PROJECT NO. 11121, FEDERAL PROJECT NO. SRTSL-5043(028),
AND AUTHORIZE THE CITY CLERK TO FILE THE NOTICE OF COMPLETION
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(LOWER HALF OF FORM FOR APPROVALS ONLY)
APPROVED AS COUNCIL / AGENCY
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City ger (signature
NOT APPROVED
REMARKS:
APPROVED AS TO FORM:
/ ' , '2 �°. A /— if
City Attorney (signature)
File No.: 18.10.13