HomeMy WebLinkAboutPW Dominican Black Canyon; NOC RecordedCITY of Agenda Item No: 9
n. Meeting Date: December 20, 2010
SAN RAFAEL CITY COUNCIL AGENDA REPORT
Department: PublicWorks
Prepared by: �� ''7 City Manager Approval:
Director of Public Works
File No. 16.01.228
SUBJECT: ACCEPT COMPLETION OF THE DOMINICAN/BLACK CANYON
NEIGHBORHOOD LANDSCAPING PROJECT, PROJECT #11059 AND
AUTHORIZE THE CITY CLERK TO FILE THE NOTICE OF COMPLETION.
RECOMMENDATION:
Staff recommends that the City Council accept completion of the project and authorize the City Clerk to
file the Notice of Completion.
BACKGROUND:
The landscaping planter areas on the east side of Highway 101 sound wall near Belle and Villa Avenue's
as well as the planting area at the elbow of Elm Street have been completed in conformance with the
plans and specifications. These planter areas were planned to be landscaped by CalTrans in 1971
however they were never constructed due to lack of State funding.
The City pursued a Grant supporting 90% of the project cost from Caltrans for an estimated total cost of
$128,000 in October 2004. However; Caltrans High Occupancy Vehicle Project delayed this landscape
project for several years while Caltrans decided whether they would relocate the sound wall or not. On
February 23, 2009 Caltrans approved encroachment permit for construction of this project. This project
plans were reviewed and approved by MMWD. Bids for Dominican f Black Canyon Neighborhood
Landscape Project were opened on April 28, 2009 and awarded to Fieldstone Construction Co. on May
18, 2009. The City Council adopted Resolution number 12744 authorizing the Public Works Director to
enter into an agreement with Fieldstone Construction Co. to construct the above mentioned Landscaping
project.
This project is strongly supported by the residents of the Dominican Black Canyon neighborhoods who
have been forced to live with the impact of this incomplete project for the past 38 years and tirelessly
worked to make this project happen.
PROJECT UPDATE:
The project construction was fully completed (including all punch list items and plant establishment
period) on December 1, 2010. In addition the plant establishment period was complete in conformance
FOR CITY CLERK ONLY
File No.: 14_1-00o9
Council Meeting: od 2,0 Zoio
Disposition: Qag., -ej Cau.c Q¢60&-
SAN RAFAEL CITY COUNCIL AGENDA REPORT / Page: 2
with the project specifications. We recommend that the City Council accept the project and instruct the
Clerk to proceed recoding the attached Notice of Completion.
PROJECT SUMMARY:
The following summarizes the project costs:
Category
Amount
Design
May 18, 2009
Consultant Service (Abey Arnold Associate)
$20,450.00
Advertisements
$1,655.51
Permits
$504.99
Total Design Cost
$22,610.50
Construction
Utility Relocation (MMWD)
$7,725.00
Fieldstone Construction Co.
Working Days allowed by contract
Contract Amount based on Estimated Quantities
$63,536.00
Actual Contract Amount based on Measured Quantities*
$62,119.60
Change Orders*
$24,595.00
Extra Work*
$0.00
Subtotal Fieldstone Construction*
$86,714.60
Total Construction Cost
$94,439.60
47
Total Project Cost
$117,050.1
* includes the 10% retention to be paid 35 days after Notice of Completion is filed.
Change Orders 1, 2, & 3: After the start of construction several change orders were necessary to
complete the project. Several of the tree species needed to be modified to be able to survive in
the location chosen. Controller modifications were necessary to bypass buried man made
objects. In addition, the project scope at Villa Avenue was expanded 800 feet south and included
additional asphalt and drainage work.
The following summarizes the project milestones and working days:
Item
Date Working Days
Date of Contract
May 18, 2009
-
Date of Notice to Proceed
Aug. 26, 2009
-
Construction Work Commencement
Sept. 2, 2009
35
All Work Complete (including Punch List Items)
End of Plant Establishment Period
Nov. 19, 2009
Dec. 1, 2010
Working Days allowed by contract
35
Working Days allowed by change order
12
Non -Working Days due to weather
5
Working Days No Work Done on Controlling Operation
4
Actual Working Days Allowed
47
SAN RAFAEL CITY COUNCIL AGENDA REPORT / Page: 3
All work was completed within the amount of working days specified.
ANALYSIS:
Pursuant to Civil Code Section 3093 the City, owner of the improvements, is required to record a
Notice of Completion upon acceptance of the improvements by the City. This acceptance
initiates a time period during which project sub contractors may file Stop Notices seeking
payment from the City out of the funds owed to the Contractor for the project work.
ACTION REQUIRED:
Accept completion of the Dominican/Black Canyon Neighborhood Landscaping Project, Project
(Project #11159) and authorize the City Clerk to file a Notice of Completion.
When recorded mail to:
City of Sari Rafael
Esther C. Beirne, City Clerk
1400 Fifth Avenue
P. O. Box 151560
San Rafael, CA 94915-1560
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Recarded
Official Recards
County of
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,iOAN C. THAYER
Assessor -Recorder
02:17PPI 23 -Dec -2010
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SPACE ABOVE THIS LINE FOR RECORDER'S USE
CITY OF SAN RAFAEL
NOTICE OF COMPLETION OF IMPROVEMENT
TO ALL PERSONS WHOM IT MAY CONCERN:
NOTICE IS HEREBY GIVEN for and on behalf of the City of San Rafael, County of Marin, State of
California, that there has been a cessation of labor upon the work or improvement and that said work
or improvement was completed upon the 191h day of November, 2010 and accepted the 15t day of
December, 2010; that the name, address and nature of the title of the party giving this notice is as
follows: The City of San Rafael, a municipal corporation, in the County of Marin, State of California,
within the boundaries of which said work or improvement was made upon land owned by said City
and/or over which said City has an easement; that said work or improvement is described as follows:
DOMINICAN/BLACK CANYON NEIGHBORHOOD LANDSCAPE PROJECT
PROJECT NO: 11059
and reference is hereby made for a further description thereof to the plans and specifications approved
for said work or improvements now on file in the office of the City Clerk of said City, and said plans
and specifications are hereby incorporated herein by reference thereto; and that the name of the
Contractor who contracted to perform said work and make such improvement is
FIELDSTONE CONSTRUCTION CO.
I declare under penalty of perjury that the foregoing is true and correct.
Executed at San Rafael, California, o ZZ , 20A0
CITY OF SAN RAFAEL
A Municipal) Corporation
By
NADER MANSOURIAN
Public Works Director
STATE OF CALIFORNIA
COUNTY OF MARIN
On this unb day of b—Ee4fff4WR 2010 -' before me, ESTHER C. BEIRNE, City Clerk of the
City of San Rafael, County of Marin, State of California, residing therein, personally appeared NADER
MANSOURIAN, (or proved to me on the basis of satisfactory evidence) to be the person (s) whose
name (s)(2)/are subscribed to the within instrument and acknowledged to me that�h /she/they
executed the same i zi /her/ their authorized capacity (ies), and that by her/their signature (s) on
the instrument the person (s), or the entity upon behalf of which the person (s) acted, executed the
instrument.
WITNESS my hand and official seal.
I certify under PENALTY OF PERJURY under the laws of the State of California that the foregoing
paragraph is true and correct.
Signature G - 4ae�P-e-e
ESTHER C. BEIRNE, .City Clerk
File:16.01.228
CITY OF SAN RAFAEL
ROUTING SLIP / APPROVAL FORM
INSTRUCTIONS: USE THIS FORM WITH EACH SUBMITTAL OF A CONTRACT, AGREEMENT,
ORDINANCE OR RESOLUTION BEFORE APPROVAL BY COUNCIL / AGENCY.
SRRA / SRCC AGENDA ITEM NO. `
DATE OF MEETING: 12/20/10
FROM: Nader Mansourian
DEPARTMENT: Public Works
DATE: 12/14/10
TITLE OF DOCUMENT:
ACCEPT COMPLETION OF THE DOMINICAN/BLACK CANYON NEIGHBORHOOD LANDSCAPING
PROJECT, PROJECT #11059 AND AUTHORIZE THE CITY CLERK TO FILE THE NOTICE OF COMPLETION.
Department Head (signature)
*** *** *** *** *** *** *** *** *** *** *** *** *** *** *** ***
(LOWER HALF OF FORM FOR APPROVALS ONLY)
APPROV D AS COUNCIL / AGENCY
AGE ITEF:
Cit ,!!Ma eager (; ig ture)
NOT APPROVED
REMARKS:
APPROVED AS TO FORM:
L) ".- /z,
City Attorney (signature
File No.: 16.01.228