HomeMy WebLinkAboutPW St. Resurfacing Curb Ramps 2010-11; NOC RecordedAgenda Item No: 4
Meeting Date: April 4, 2011
SAN RAFAEL CITY COUNCIL AGENDA REPORT
Department: Public Works
Prepared by: City Manager Approval: 12/1
Director of Public Works (LB)
File No. 16.06.74.02
SUBJECT: ACCEPT COMPLETION OF THE STREET RESURFACING CURB RAMPS
2010-2011 PROJECT, CITY PROJECT #11161, AND AUTHORIZE THE CITY CLERK TO FILE
THE NOTICE OF COMPLETION.
RECOMMENDATION:
Staff recommends that the City Council accept completion of the project and authorize the City Clerk to
file the Notice of Completion.
BACKGROUND:
The City will be resurfacing approximately 40 roadways within San Rafael this spring. Per the
Americans with Disability Act, resurfacing of street roadways is considered a roadway alteration and
requires the installation of curb ramps, if none currently exists on all corners at each roadway intersection.
Resurfacing of the roadways planned to commence this spring required installation of thirty-nine curb
ramps.
The design of the project was completed by Public Works engineering staff. On August 2, 2010 the City
Council adopted the project plans and specifications which were advertised in accordance with San
Rafael's Municipal code and policies on August 11, 2010. Bids were opened on August 31, 2010 at
10:00 AM. The City Council adopted Resolution number 13051 authorizing the Public Works Director to
enter into an agreement with FBD Vanguard Construction Inc. (the low bidder) to construct the project.
Construction commenced on September 20th, 2010.
PROJECT UPDATE:
The project construction was fully completed (including all punch list items) on December 7th, 2010 and
the new facilities and improvements were opened to the public. The engineer recommends acceptance of
the project and recordation of a Notice of Completion.
PROJECT SUMMARY:
The following summarizes the project costs:
FOR CITY CLERK ONLY
File No.: �.
Council Meeting:.........................L rp
Disposition:.................7:= /!
SAN RAFAEL CITY COUNCIL AGENDA REPORT / Page: 2
Category
Amount
Construction
Sept 7, 2010
Contract Amount based on Estimated Quantities
$159,636.00
Actual Contract Amount based on Measured Quantities*
$164,864.00
Change Orders*
$0.00
Extra Work*
$0.00
Total*
$164,864.00
Advertisement Costs
$882.44
Total Construction Cost
$165,746.44
* includes the 10% retention to be paid 35 days after Notice of Completion is filed.
On July 6, 2010 the City Council approved the 5 year Capital Improvement Project list allocating
$1,500,000.00 for the street resurfacing project of which a portion was to be used to construct the
associated curb ramps.
The following summarizes the project milestones and working days:
Calendar
Item Date Days
Date of Contract
Sept 7, 2010
-
Date of Notice to Proceed
Sep 13, 2010
-
Construction Work Commencement
Sep 20, 2010
-
All Work Complete (including Punch List Items)
Dec 7, 2010
79
Calendar Days allowed by contract
30
Calendar Days allowed by change order
0
Non- Calendar Days due to weather
20
Calendar Days No Work Done on Controlling Operation
29
Actual Calendar Days Allowed
79
All work was completed within the amount of calendar days specified.
ANALYSIS:
Pursuant to Civil Code Section 3093 the City, owner of the improvements, is required to record a
Notice of Completion upon acceptance of the improvements by the City. This acceptance
initiates a time period during which project sub contractors may file Stop Notices seeking
payment from the City out of the funds owed to the Contractor for the project work.
ACTION REQUIRED:
Accept completion of the Street Resurfacing Curb Ramps 2010-2011 Project, (Project #11161)
and authorize the City Clerk to file a Notice of Completion.
toy
4
When recorded mail to:
City of San Rafael
Esther C. Beirne, City Clerk
1400 Fifth Avenue
P. O. Box 151560
San Rafael, CA 94915-1560
ao11—oo18828
Recorded
Official Records
County of
Mann
RI04PRU N. BEWAN
Assessor-Rocorder
County Clerk
09:01AM 07 -Apr -411
REG FEE 0.4
a
Pane 1 of 1
SPACE ABOVE THIS LINE FOR RECORDER'S USE
CITY OF SAN RAFAEL
NOTICE OF COMPLETIOIN OF IMPROVEMENT
TO ALL PERSONS WHOM IT MAY CONCERN:
NOTICE IS HEREBY GIVEN for and on behalf of the City of San Rafael, County of Marin, State of
California, that there has been a cessation of labor upon the work or improvement and that said work or
improvement was completed upon the 7th day of December, 2010 and accepted by the City Council
the 4th day of April, 2011; that the name, address and nature of the title of the party giving this notice is
as follows: The City of San Rafael, a municipal corporation, in the County of Marin, State of California,
within the boundaries of which said work or improvement was made upon land owned by said City
and/or over which said City has an easement; that said work or improvement is described as follows:
STREET RESURFACING CURB RAMPS 2010-2011
CITY PROJECT #11161
and reference is hereby made for a further description thereof to the plans and specifications approved
for said work or improvements now on file in the office of the City Clerk of said City, and said plans
and specifications are hereby incorporated herein by reference thereto; and that the name of the
Contractor who contracted to perform said ivork and make such improvement is
FBD Vanguard Construction Inc.
651 Enterprise Court
Livennore, CA 94550
I declare under penalty of perjury that the foregoing is true and correct.
Executed at San Rafael, California, onf7�/6i t
CITY OF SAN RAFAEL
A Municipal Corporation
//;�� /4-L
By
NADER MANSOURIAN
Public Works Director
STATE OF CALIFORNIA
COUNTY OF MARIN
On this Skk day of 4 P1? 1 L . 201. before me, ESTHER C. BEIRNE, City Clerk of the
City of San Rafael, County of Marin, State of California, residing therein, personally appeared NADER
MANSOURIAN, (or proved to me on the basis of satisfactory evidence) to be the person whose name is
subscribed to the within instrument and acknowledged to me that he executed the same in his
authorized capacity, and that by his signature on the instrument the person, or the entity upon behalf of
which the person acted, executed the instrument.
WITNESS my hand and official seal.
I certify under PENALTY OF PERJURY under the
paragraph is true and correct.
Signature
ESTHER C. BEIRNE;, City.�k' y "
laws of the State of California that the foregoing
File: 16.06.74.02
CITY OF SAN RAFAEL
ROUTING SLIP / APPROVAL FORM
INSTRUCTIONS: USE THIS FORM WITH EACH SUBMITTAL OF A CONTRACT, AGREEMENT,
ORDINANCE OR RESOLUTION BEFORE APPROVAL BY COUNCIL / AGENCY.
SRRA / SRCC AGENDA ITEM NO.
DATE OF MEETING: 4/4/2011
FROM: LESLIE BLOMQUIST.
ME C"' 'RE:, I V En r' " 111
DEPARTMENT: Public Works
DATE: 3/29/2011 MAR 0 2011
TITLE OF DOCUMENT: CH.. , .TTORNE
ACCEPT COMPLETION OF THE STREET RESURFACING CURB RAMPS 2010-2011 PROJECT, CITY
PROJECT NO. 11161, AND AUTHORIZE THE CITY CLERK TO FILE THE NOTICE OF COMPLETION
Department Head (signature)
*** *** *** *** *** *** *** *** *** *** *** *** *** *** *** ***
(LOWER HALF OF FORM FOR APPROVALS ONLY)
APPROVED AS COUNCIL / AGENCY APPROVED AS TO FORM:
AGENDA ITEM:
City Wager (si nature) City Attorney (signature)
NOT APPROVED
REMARKS:
File No.: 16.06.74.02
When recorded mail to:
City of San Rafael
Esther C. Beirne, City Clerk
1400 Fifth Avenue
P. O. Box 151560
San Rafael, CA 94915-1560
SPACE ABOVE THIS LINE FOR RECORDER'S USE
CITY OF SAN RAFAEL
NOTICE OF COMPLETION OF IMPROVEMENT
TO ALL PERSONS WHOM IT MAY CONCERN:
NOTICE IS HEREBY GIVEN for and on behalf of the City of San Rafael, County of Marin, State of
California, that there has been a cessation of labor upon the work or improvement and that said work
or improvement was completed upon the 7th day of December, 2011 and accepted by the City
Council the 40th day of April, 2011; that the name, address and nature of the title of the party giving
this notice is as follows: The City of San Rafael, a municipal corporation, in the County of Marin, State
of California, within the boundaries of which said work or improvement was made upon land owned
by said City and/or over which said City has an easement; that said work or improvement is described
as follows:
STREET RESURFACING CURB RAMPS 2010-2011
CITY PROJECT #11161
and reference is hereby made for a further description thereof to the plans and specifications approved
for said work or improvements now on file in the office of the City Clerk of said City, and said plans
and specifications are hereby incorporated herein by reference thereto; and that the name of the
Contractor who contracted to perform said work and make such improvement is
FBD Vanguard Construction Inc.
651 Enterprise Court
Livermore, CA 94550
I declare under penalty of perjury that the foregoing is true and correct.
Executed at San Rafael, California, on
CITY OF SAN RAFAEL
A Municipal Corporation
By
NADER MANSOURIAN
Public Works Director
STATE OF CALIFORNIA
COUNTY OF MARIN
On this day of ......................... ......................... 1 20_, before me, ESTHER C. BEIRNE, City Clerk of the
City of San Rafael, County of Marin, State of California, residing therein, personally appeared NADER
MANSOURIAN, (or proved to me on the basis of satisfactory evidence) to be the person whose name
is subscribed to the within instrument and acknowledged to me that he executed the same in his
authorized capacity, and that by his signature on the instrument the person, or the entity upon behalf
of which the person acted, executed the instrument.
WITNESS my hand and official seal.
I certify under PENALTY OF PERJURY under the laws of the State of California that the foregoing
paragraph is true and correct.
Signature
ESTHER C. BEIRNE, City Clerk
File: 16.06.74.02