HomeMy WebLinkAboutPW ADA Curb Ramps 2009-10; NOC RecordedCITY OF
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Agenda Item No: 8
Meeting Date: May 16, 2011
SAN RAFAEL CITY COUNCIL AGENDA REPORT
Department: Public Works
Prepared by: --- City Manager Approval:,
Director of Public Works (JD)
File No. 16.01.256
SUBJECT: ACCEPT COMPLETION OF THE ADA -DOJ COMPLIANCE CURB RAMPS
2009-2010 PROJECT, CITY PROJECT #15006, AND AUTHORIZE THE CITY CLERK TO FILE
THE NOTICE OF COMPLETION.
RECOMMENDATION:
Staff recommends that the City Council accept completion of the project and authorize the City Clerk to
file the Notice of Completion.
BACKGROUND:
In 2004 the City of San Rafael entered into a Settlement Agreement with the federal Department of
Justice which required the construction of curb ramps for each resurfacing project undertaken since 1992.
The Settlement Agreement identified a backlog of 800 curb ramps, 128 of which were completed during
this project.
The ramps were designed by Department of Public Works engineering staff. On May 3, 2010 the City
Council adopted the project plans and specifications which were advertised in accordance with San
Rafael's Municipal code and policies on May 7, 2010. Bids were opened on June 2, 2010 at 2:30 PM.
The City Council adopted Resolution number 12974 authorizing the City Manager to enter into an
agreement with FBD Vanguard Construction Inc. (the low bidder). Construction commenced on August
9th, 2010.
PROJECT UPDATE:
Construction was completed (including all punch list items) on March 15, 2011. The engineer
recommends acceptance of the project and recordation of a Notice of Completion.
FOR CITY CLERK ONLY
File No.: U —/- &l &
Council Meeting: �f 162011
Disposition: Qc�nP�n�(�L
SAN RAFAEL CITY COUNCIL AGENDA REPORT / Paize: 2
PROJECT SUMMARY:
The following summarizes the project costs:
Category
Amount
Construction
June 7, 2010
Contract Amount based on Estimated Quantities
$454,003.00
Actual Contract Amount based on Measured Quantities*
$470,89328
Change Orders*
$5,150.00
Extra Work*
$54,360.00
Total*
$530,403.28
Plan Reproduction Costs
Total Construction Cost
$1,271.13
$531,674.41
Total Project Cost Approved by City Council
$523,274.13
* includes the 10',,6 retention to be paid 35 days after Notice of Completion is filed.
The price the City received for constructing curb ramps for this project was very competitive
and, based on the intent to complete as many curb ramp modifications as possible, an additional
15 curb ramps were added (originally only 113 were to be installed). These additions brought
the project over its original approved budget of $523,274.13 by $8,400.25. Public Works will
identify other capital project finds to pay the overage.
The following summarizes project milestones and working days:
Calendar
Item Date Days
Date of Contract
June 7, 2010
-
Date of Notice to Proceed
July 29, 2010
-
Construction Work Commencement
August 9, 2010
-
All Work Complete (including Punch List Items)
March 15, 2011
219
Calendar Days allowed by contract
90
Calendar Days allowed by change order
30
Non- Calendar Days due to weather
30
Calendar Days No Work Done on Controlling Operation
69
Actual Calendar Days Allowed
219
All work was completed within the amount of calendar days specified.
ANALYSIS:
Pursuant to Civil Code Section 3093 the City, owner of the improvements, is required to record a
Notice of Completion upon acceptance of the improvements by the City. This acceptance
initiates a time period during which project sub -contractors may file Stop Notices seeking
payment from the City out of the finds owed to the Contractor for the project work.
ACTION REQUIRED:
Accept completion of the ADA -DOJ Compliance Curb Ramps 2009-2010 Project, (Project
#15006) and authorize the City Clerk to file a Notice of Completion.
RECORDING REQUESTED BY.,
When recorded mail to:
City of San Rafael
Esther C. Beirne, City Clerk
1400 Fifth Avenue
P. O. Box 151560
San Rafael, CA 94915-1560
RECORD WITHOUT
FEE PER G.C. 27399
2011-00257G0
kec•orciec;
Official ;?ecortis
County of
Marin
RICHAD N. WNSON
Asses•i,)r• !t,:-nrder
County Clerk
09:4ag1 18 -May -2011
REC FEE 0. W
a
Pale1ofI
SPACE ABOVE THIS LINE FOR RECORDER'S USE
CITY OF SAN RAFAEL
NOTICE OF COMPLETION OF IMPROVEMENT
TO ALL PERSONS WHOM IT MAY CONCERN:
NOTICE IS HEREBY GIVEN for and on behalf of the City of San Rafael, County of Marin, State of
California, that there has been a cessation of labor upon the work or improvement and that said work or
improvement was completed upon the 15th day of March, 2011 and accepted by the City Council the
16th day of May, 2011; that the name, address and nature of the title of the party giving this notice is as
follows: The City of San Rafael, a municipal corporation, in the County of Marin, State of California,
within the boundaries of which said work or improvement was made upon land owned by said City
and/or over which said City has an easement; that said work or improvement is described as follows:
ADA -DOJ COMPLIANCE CURB RAMPS 2009-2010
CITY PROJECT #15006
and reference is hereby made for a further description thereof to the plans and specifications approved
for said work or improvements now on file in the office of the City Clerk of said City, and said plans
and specifications are hereby incorporated herein by reference thereto; and that the name of the
Contractor who contracted to perform said work and make such improvement is
FBD Vanguard Construction Inc.
651 Enterprise Court
Livern-lore, CA 94550
I declare under penalty of perjury that the foregoing is true and correct.
Executed at San Rafael, California, on Al 1/ /7 .20JJ
CITY OF SAN RAFAEL
A Municipal Corporation
By
NADER MANSOURIAN
Public Works Director
STATE OF CALIFORNIA
COUNTY OF MARIN
On this 11-w day of r14hl , 20/J before me, ESTHER C. BEIRNE, City Clerk of the
City of San Rafael, County of Marin, State of California, residing therein, personally appeared NADER
MANSOURIAN, (or proved to me on the basis of satisfactory evidence) to be the person whose name is
subscribed to the within instrument and acknowledged to me that he executed the same in his
authorized capacity, and that by his signature on the instrument the person, or the entity upon behalf of
which the person acted, executed the instrument.
WITNESS my hand and official seal.
I certify under PENALTY `OF I'� iJkY,under
paragraph is true and 0c tied
Signature
b ESTHER C.'8F,' tl ;j ity clerk '
the laws of the State of California that the foregoing
File: 16.01.256
CITY OF SAN RAFAEL
ROUTING SLIP / APPROVAL FORM
INSTRUCTIONS: USE THIS FORM WITH EACH SUBMITTAL OF A CONTRACT, AGREEMENT,
ORDINANCE OR RESOLUTION BEFORE APPROVAL BY COUNCIL / AGENCY.
SRRA / SRCC AGENDA ITEM NO.
DATE OF MEETING: 05/16/2011
FROM: NADER MANSOURIAN
DEPARTMENT: Public Works
DATE: 51-S-12011
TITLE OF DOCUMENT:
ACCEPT COMPLETION OF THE ADA -DOJ COMPLIANCE CURB RAMPS 2009-2010 PROJECT, CITY
PROJECT #15006, AND AUTHORIZE THE CITY CLERK TO FILE THE NOTICE OF COMPLETION.
Department Head (signature)
*** *** *** *** *** *** *** *** *** *** *** *** *** *** *** ***
(LOWER HALF OF FORM FOR APPROVALS ONLY)
APPROVED AS COUNCIL / AGENCY
AGENDA ITEM:
City Manager (sign ure)
NOT APPROVED
REMARKS:
APPROVED AS TO FORM:
City Attorney (signature)