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Home My WebLink AboutPW Storm Water Pump Renovation 2009; NOC RecordedCITY of Agenda Item No: 9 Meeting Date: May 16, 2011 n' SAN RAFAEL CITY COUNCIL AGENDA REPORT Department: Public Works Prepared by: .� City Manager Approval, Vk-p�c Director of Public Works (KM) File No. 08.06.60 SUBJECT: ACCEPT COMPLETION OF THE CORPORATE CENTER STORM WATER PUMP STATION RENOVATION, PROJECT #11131, AND AUTHORIZE THE CITY CLERK TO FILE THE NOTICE OF COMPLETION. RECOMMENDATION: Staff recommends that the City Council accept completion of the project and authorizes the City Clerk to file the Notice of Completion. BACKGROUND: The electrical panel upgrade to the Corporate Center Stoinl Water Pump Station (formerly know as 2°d Street Pump Station/Corp Yard Pump Station), was awarded to Bartley Pump, Inc. on November 16, 2009. Upgrades were completed on November 1, 2010. This 50 year old station provides flood control protection to the 2" St. and Hetherton St. area, which includes the Bettini Transit Center. Bartley Pump's work included installation of a new control panel and concrete housing structure, designed by DCV Consultants in cooperation with City staff. The entire electrical system was replaced with new equipment, with the exception of pumps and motors. Over the last several months City staff has worked with Pacific Gas and Electric representatives to provide power to the station. PG&E indicated that utilizing the original power drop was unacceptable because it was not located in a utility easement on the adjacent property. City staff has worked closely with the adjacent property owner, Seagate Properties, to develop a temporary utility easement for this pump station to receive power. Permanent power will be developed from 2nd Street over the next 18 months. The temporary facility will be removed upon completion of that work. PROJECT UPDATE: The project was fully completed (including all punch list items) on November 1, 2010. It was frilly operational throughout the past rainy season with the use of a temporary generator. The engineer recommends acceptance of the project and recordation of a Notice of Completion. I' -i- CI L II fl e rr SAN RAFAEL CITY COUNCIL AGENDA REPORT / Paize: 2 PROJECT SUMMARY: The following summarizes the project costs: Category Amount Construction Contract Amount based on Estimated Quantities $147,078.00 Change Orders* $-1,023.00 Construction Subtotal-* $146,055.00 Design Related Costs (DCV Consultants) $8,510 Advertisement Costs (Printing and PG&E Hookup **) $1,855.44 Total Construction Cost $156,420.44 * Includes the retention to be paid 35 days after Notice of Completion is filed. ** Final billing for temporary power hookup from PG&E has not been received. (1) Change Order No. 1: After the start of construction it was determined that deleting wiring in some areas could be accomplished without jeopardizing the integrity of the station. The following summarizes project milestones and working days: Additional days were allowed in order to coordinate PG&E hookup efforts. All work was completed within the number of working days specified. ANALYSIS: Pursuant to Civil Code Section 3093 the City, owner of the improvements, is required to record a Notice of Completion upon acceptance of the improvements by the City. This acceptance initiates a time period during which project subcontractors may file Stop Notices seeking payment from the City out of the funds owed to the Contractor for the project work. ACTION REQUIRED: Accept completion of the Corporate Center Storm Water Pump Station Renovation (project #1113 1) and authorize the City Clerk to file a Notice of Completion. \Srpw1projects\08 Drainage',08.06 Pump Stations')08.06.60 Corporate Ctr Stnrwtr Pump Station Renov\ Council& Agree ments.Coone iI''201 1-5- 16 Notice ol`Completion\05161 1 Notice or Completion REPORT -RAL 5.6.1 Ldoc CITY OF SAN RAFAEL NOTICE OF COMPLETION OF IMPROVEMENT TO ALL PERSONS WHOM IT MAY CONCERN: NOTICE IS HEREBY GIVEN for and on behalf of the City of San Rafael, County of Marin, State of California, that there has been a cessation of labor upon the work or improvement and that said work or improvement was completed upon the 1st day of November, 2010 and accepted by the City Council the 16th day of May, 2011; that the name, address and nature of the title of the party giving this notice is as follows: The City of San Rafael, a municipal corporation, in the County of Marin, State of California, within the boundaries of which said work or improvement was made upon land owned by said City and/or over which said City has an easement; that said work or improvement is described as follows: CORPORATE CENTER STORM WATER PUMP STATION RENOVATIONS CITY PROJECT #11131 and reference is hereby made for a further description thereof to the plans and specifications approved for said work or improvements now on file in the office of the City Clerk of said City, and said plans and specifications are hereby incorporated herein by reference thereto; and that the name of the Contractor who contracted to perform said work and make such improvement is Bartley Pumps, Inc. 4000 S. Moorland Ave Santa Rosa, CA 95407 I declare under penalty of perjury that the foregoing is true and correct. Executed at San Rafael, California, on 14� l7 2V. CITY OF SAN RAFAEL A Municipal Corporation By NADER MANSOURIAN Public Works Director STATE OF CALIFORNIA COUNTY OF MARIN On this 14 day of MA Y 20 1before me, ESTHER C. BEIRNE, City Clerk of. the City of San Rafael, County of Marin, State of Califorlua, residing therein, personally appeared NADER MANSOURIAN, (or proved to me on the basis of satisfactory evidence) to be the person whose name is subscribed to the within instrument and acknowledged to me that he executed the same in his authorized capacity, and that by his signature on the instrument the person, or the entity upon behalf of which the person acted, executed the instrument. WITNESS my hand and official seal. I certify under PENALTY OJF PERJURY under the laws of the State of California that the foregoing lura-ra h is true and coi:ze � .i�,•'• Signature ESTHER C. -�Ej F,k Clerl�¢ i . File: 03.06.60 RECORDING REQUESTED BY Qg2�i When recorded mail to: 1 1—��25759 kerorded I kEL' FEE City of San Rafael I fficial Itsa-ir-Is I Esther C. Beirne, City Clerk County. of I Nariti I 1400 Fifth AvenueNIPIRD N. bEwAiN I Assessor—Necorder I P. O. Box 151560 Lounty {:lerk I San Rafael, CA 94915-1560 la tI90J.'IN 18 -Mar -'011 I Paye I of I RECORD WITHOUT FEE PER G.C. 27383 SPACE ABOVE THIS LINE FOR RECORDER'S USE CITY OF SAN RAFAEL NOTICE OF COMPLETION OF IMPROVEMENT TO ALL PERSONS WHOM IT MAY CONCERN: NOTICE IS HEREBY GIVEN for and on behalf of the City of San Rafael, County of Marin, State of California, that there has been a cessation of labor upon the work or improvement and that said work or improvement was completed upon the 1st day of November, 2010 and accepted by the City Council the 16th day of May, 2011; that the name, address and nature of the title of the party giving this notice is as follows: The City of San Rafael, a municipal corporation, in the County of Marin, State of California, within the boundaries of which said work or improvement was made upon land owned by said City and/or over which said City has an easement; that said work or improvement is described as follows: CORPORATE CENTER STORM WATER PUMP STATION RENOVATIONS CITY PROJECT #11131 and reference is hereby made for a further description thereof to the plans and specifications approved for said work or improvements now on file in the office of the City Clerk of said City, and said plans and specifications are hereby incorporated herein by reference thereto; and that the name of the Contractor who contracted to perform said work and make such improvement is Bartley Pumps, Inc. 4000 S. Moorland Ave Santa Rosa, CA 95407 I declare under penalty of perjury that the foregoing is true and correct. Executed at San Rafael, California, on 14� l7 2V. CITY OF SAN RAFAEL A Municipal Corporation By NADER MANSOURIAN Public Works Director STATE OF CALIFORNIA COUNTY OF MARIN On this 14 day of MA Y 20 1before me, ESTHER C. BEIRNE, City Clerk of. the City of San Rafael, County of Marin, State of Califorlua, residing therein, personally appeared NADER MANSOURIAN, (or proved to me on the basis of satisfactory evidence) to be the person whose name is subscribed to the within instrument and acknowledged to me that he executed the same in his authorized capacity, and that by his signature on the instrument the person, or the entity upon behalf of which the person acted, executed the instrument. WITNESS my hand and official seal. I certify under PENALTY OJF PERJURY under the laws of the State of California that the foregoing lura-ra h is true and coi:ze � .i�,•'• Signature ESTHER C. -�Ej F,k Clerl�¢ i . File: 03.06.60 CITY OF SAN RAFAEL ROUTING SLIP / APPROVAL FORM INSTRUCTIONS: USE THIS FORM WITH EACH SUBMITTAL OF A CONTRACT, AGREEMENT, ORDINANCE OR RESOLUTION BEFORE APPROVAL BY COUNCIL / AGENCY. SRRA / SRCC AGENDA ITEM NO. FROM DEPARTMENT Nader Mansourian Public Works DATE: 05/11/11 TITLE OF DOCUMENT: DATE OF MEETING: 05/16/11 � -�U�n L� M„ i f� MAY 1 12011 CIP(A NEY ACCEPT COMPLETION OF THE CORPORATE CENTER STORM WATER PUMP STATION RENOVATION PROJECT, PROJECT #11131, AND AUTHORIZE THE CITY CLERK TO FILE THE NOTICE OF COMPLETION Department Head (signature) *** *** *** *** *** *** *** *** *** *** *** *** *** *** *** *** (LOWER HALF OF FORM FOR APPROVALS ONLY) APPROVED AS COUNCIL / AGENCY AGENDA ITEM: City Manager (s' nature) NOT APPROVED REMARKS: APPROVED AS TO FORM: J�' City Attorney (signature) E 1101 a INIT-0 1. 1 When recorded mail to: City of San Rafael Esther C. Beirne, City Clerk 1400 Fifth Avenue P. O. Box 151560 San Rafael, CA 94915-1560 SPACE ABOVE THIS LINE FOR RECORDER'S USE CITY OF SAN RAFAEL NOTICE OF COMPLETION OF IMPROVEMENT TO ALL PERSONS WHOM IT MAY CONCERN: NOTICE IS HEREBY GIVEN for and on behalf of the City of San Rafael, County of Marin, State of California, that there has been a cessation of labor upon the work or improvement and that said work or improvement was completed upon the 1st day of November, 2010 and accepted by the City Council the 16th day of May, 2011; that the name, address and nature of the title of the party giving this notice is as follows: The City of San Rafael, a municipal corporation, in the County of Marin, State of California, within the boundaries of which said work or improvement was made upon land owned by said City and/or over which said City has an easement; that said work or improvement is described as follows: CORPORATE CENTER STORM WATER PUMP STATION RENOVATIONS CITY PROJECT #11131 and reference is hereby made for a further description thereof to the plans and specifications approved for said work or improvements now on file in the office of the City Clerk of said City, and said plans and specifications are hereby incorporated herein by reference thereto; and that the name of the Contractor who contracted to perform said work and make such improvement is Bartley Pumps, Inc. 4000 S. Moorland Ave Santa Rosa, CA 95407 I declare under penalty of perjury that the foregoing is true and correct. Executed at San Rafael, California, on 20_. CITY OF SAN RAFAEL A Municipal Corporation By NADER MANSOURIAN Public Works Director STATE OF CALIFORNIA COUNTY OF MAR1N On this day of 20_ before me, ESTHER C. BEIRNE, City Clerk of the City of San Rafael, County of Marin, State of California, residing therein, personally appeared NADER MANSOURIAN, (or proved to me on the basis of satisfactory evidence) to be the person whose name is subscribed to the within instrument and acknowledged to me that he executed the same in his authorized capacity, and that by his signature on the instrument the person, or the entity upon behalf of which the person acted, executed the instrument. WITNESS my hand and official seal. I certify under PENALTY OF PERJURY under the laws of the State of California that the foregoing paragraph is true and correct. Signature ESTHER C. BEIRNE, City Clerk File: 08.06.60