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Agenda Item No: 3 c
Meeting Date: October 3, 2011
SAN RAFAEL CITY COUNCIL AGENDA REPORT
Department: City Clerk
Prepared by: Esther C. Beirne
City Manager A
SUBJECT: CALL FOR APPLICATIONS TO FILL TWO, FOUR-YEAR TERMS ON THE
PARK AND RECREATION COMMISSION DUE TO EXPIRATION OF TERMS OF
COMMISSIONERS MARK BUSTILLOS AND ARMANDO QUINTERO
RECOMMENDATION:
It is recommended that Council:
a) Call for applications to fill two, four-year terms on the San Rafael Park and Recreation Commission to
expire the end of October, 2015;
b) Set deadline for receipt of applications for Tuesday, October 25, 2011 at 5:00 p.m. in the City Clerk's
Office, Room 209, City Hall; and
b) Set date for interviews of applicants at a Special City Council meeting to be held on Monday,
November 7, 2011, commencing at 6:00 PM.
SUMMARY BACKGROUND:
The four-year terms of Commissioners Mark Bustillos and Armando Quintero will expire at the end of
October, 2011.
ACTION: Approve staff recommendation.
Enclosures: Vacancy notice
Excerpt from San Rafael Municipal Code
Ethics Training Information
Application
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FOR CITY CLERK ONLY
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TWO VACANCIES - CITY OF SAN RAFAEL
PARK & RECREATION COMMISSION
APPLICATIONS to serve on the City of San Rafael PARK & RECREATION COMMISSION, for two
four-year terms to the end of October, 2015, may be secured at the City Clerk's Office, City Hall, 1400
Fifth Avenue, Room 209, San Rafael or the City's website at http://www.citvofsanrafael.org/cityclerk-
boards/
The deadline for filing applications is Tuesday, October 25, 2011, at 5:00 p.m. in the City Clerk's
Office, Room 209.
There is no compensation paid to Park & Recreation Commissioners. Members must comply with the
City's ethics training requirement of AB 1234. Please see attached information.
ONLY RESIDENTS OF THE CITY OF SAN RAFAEL MAY APPLY.
The PARK & RECREATION COMMISSION meets the 3rd Thursday of the month at 7:00 p.m. at the
San Rafael Community Center.
Interviews of applicants will be held at a Special Meeting of the San Rafael City Council on Monday,
November 7, 2011, tentatively commencing at 6:00 p.m., to fill two, four-year terms to the end of
October, 2015.
An excerpt from the San Rafael Municipal Code re: Park & Recreation Commission membership,
terms of commissioners, powers and duties, etc., is also attached.
NOTE: All Park & Recreation Commissioners are required to file Fair Political Practices Commission
Conflict of Interest Statements, which are open to the public for review.
[Government Code Section 872001
City Clerk
City of San Rafael
Dated: October 4, 2011
SAN RAFAEL MUNICIPAL CODE
Chapter 2.16 - BOARDS AND COMMISSIONS
2.16.020 - Park and Recreation Commission.*
A Park and Recreation Commission is created. (Ord. 889 § 4, 1967: Ord. 511)
* Park Commission --See San Rafael Charter, Art. III § 52 and Art. VIII § 11.
2.16.021 - Commission membership --compensation.
The Park and Recreation Commission shall consist of seven members appointed by the City Council, one of
whom may be a councilman. All members of the Park and Recreation Commission shall serve without
compensation. (Ord. 1141 § 1, 1974: Ord. 889 § 5 (part), 1967)
2.16.022 - Commission term of office and removal.
Members of the Park and Recreation Commission shall serve for a term of four years and shall be subject to
removal by the affirmative vote of three members of the council. The terms of office of members of the
commission shall be staggered in the manner provided by resolution of the city council. (Ord. 889 § 5 (part),
1967)
2.16.023 - Commission powers and duties.
Subject to the direction and control of the city council, as provided in Section 2.04.030 of this code, the
powers and duties of the Parks and Recreation Commissioners shall be:
To assist in the preparation and adoption of a review annually and revise as necessary a long-range plan for
parks including neighborhood parks, community -wide parks, special use facilities and open space lands;
To focus public attention upon the need for adequate parks and healthful and creative year-round
supervised recreation for all age groups;
To assist in promoting the public recreation programs;
To solicit to the fullest extent possible the cooperation of school authorities and other public and private
agencies interested therein;
To assist the Parks and Recreation Director in establishing general policies and procedures in respect to
park usage;
To review, comment and make recommendations regarding the annual operating budget of the department;
To receive periodic reports from the department head concerning the general operations and functions of
the department;
To perform such other duties as may be prescribed by the council.
(Ord. 1131 § 2, 1974: Ord. 889 § 5 (part), 1967)
CHARTER OF THE CITY OF SAN RAFAEL
ARTICLE III - Powers of The City
Section 52. PARK COMMISSION.
To establish a park commission and to appoint commissioners thereon, to serve without compensation, with
such powers and duties as may be fixed by the council.
ARTICLE VIII - Executive and Administrative Departments
Section 11. PARK AND RECREATION COMMISSION.
There shall be a park and recreation commission appointed by the council, the exact number of which shall
be set by ordinance or resolution of the council, one of whom may be a councilman. The members of the
commission shall serve for a term of four years, and shall be subject to removal by the affirmative vote of
three members of the council. The terms of office of members of the commission shall be staggered in the
manner provided by resolution of the council. The park and recreation commission shall exercise such
powers and perform such duties as may be prescribed or conferred in this charter or by ordinances of the
city.
(Assembly Concurrent Resolution No. 121, August 20, 1973:
Senate Concurrent Resolution No. 46, May 31, 1967.)
NOTICE TO BOARD & COMMISSION APPLICANTS
REGARDING ETHICS TRAINING
On January 1, 2006, a new law became effective that requires two (2) hours of ethics
training of the local legislative bodies by January 1, 2007. This new law defines a local
legislative body as a "Brown Act" governing body, whether permanent or temporary,
decision-making or advisory, and created by formal action of the City Council. In other
words, any person serving on a City Council, Board, Commission, or Committee
created by the Council is subject to this ethics training requirement. After this initial
class, training will be required every two years.
Ethics training can be accomplished by taking a 2 -hour class, self -study, or an on-line
class. You may seek reimbursement for taking any authorized ethics class. The city
staff member that is assigned to your committee can help you with the reimbursement
process.
After you have completed the ethics class, the original certificate needs to be given to
the City Manager's Office for record-keeping, with a copy kept for your records.
AB 1234 (Salinas). Local Agencies: Compensation and Ethics
Chapter 700, Statutes of 2005
This law does the following:
• Ethics Training: Members of the Brown Act -covered decision-making bodies must
take two hours of ethics training every two years, if they receive compensation or
are reimbursed expenses. The training can be in-person, on-line, or self -study.
For those in office on 1/1/06, the first round of training must be completed by 1/1/07.
• Expense Reimbursement -- Levels: Local agencies which reimburse expenses of
members of their legislative bodies must adopt written expense reimbursement
policies specifying the circumstances under which expenses may be reimbursed.
The policy may specify rates for meals, lodging, travel, and other expenses (or
default to the Internal Revenue Service's (IRS) guidelines). Local agency officials
must also take advantage of conference and government rates for transportation
and lodging.
• Expense Reimbursement -- Processes: Local agencies, which reimburse expenses,
must also provide expense reporting forms; when submitted, such forms must
document how the expense reporting meets the requirements of the agency's
expense reimbursement policy. Officials attending meetings at agency expense
must report briefly back to the legislative body at its next meeting.
CITY OF SAN RAFAEL
APPLICATION TO SERVE AS MEMBER OF THE
PARK AND RECREATION COMMISSION
NAME:
STREET ADDRESS:
CITY/STATE/ZIP CODE:
RESIDENT OF THE CITY OF SAN RAFAEL FOR YEARS
PRESENT POSITION:
NAME OF FIRM:
BUSINESS ADDRESS:
* HOME& BUSINESS PHONE:
* E-MAIL ADDRESS (optional):
EDUCATION:
PARTICIPATION IN THE FOLLOWING CIVIC ACTIVITIES:
MEMBER OF FOLLOWING CIVIC ORGANIZATIONS:
MY REASONS FOR WANTING TO SERVE ARE:
DATE: SIGNATURE:
Filing Deadline: Mail or deliver to:
Date: Tues., October 25, 2011 City of San Rafael, City Hall, Dept. of City Clerk
Time: 5:00 p.m. 1400 Fifth Avenue, Room 209, San Rafael, CA 94901
* Information kept confidential to the extent permitted by law