HomeMy WebLinkAboutPW Freitas Park Renovations Phase II; NOC Recorded3 h
Agenda Item No:
Meeting Date: October 17, 2011
SAN RAFAEL CITY COUNCIL AGENDA REPORT
Department: Public Works
Prepared by: f '`� City Manager Approval M.4 -&O
Director of Public Works (HY)
File No. 22.04.42
SUBJECT: ACCEPT COMPLETION OF THE FREITAS PARK RENOVATIONS PHASE II,
PROJECT NO. 10732, AND AUTHORIZE THE CITY CLERK TO FILE THE NOTICE OF
COMPLETION.
RECOMMENDATION:
Staff recommends that the City Council accept completion of the project and authorize the City Clerk to
file the Notice of Completion.
BACKGROUND:
On February 22, 2011, the City Council adopted the project plans and specifications, which were
advertised in accordance with the City of San Rafael's Municipal Code and policies on February 25,
2011. Bids were opened on March 17, 2011 at 10:00 AM and read aloud. On March 21, 2011, the City
Council adopted Resolution No. 13120 authorizing the Public Works Director to enter into an agreement
with Ghilotti Brothers, Inc., and construction commenced on May 18, 2011.
PROJECT UPDATE:
Construction was completed on September 9, 2011 within the originally authorized construction budget
of $190,880.00. The total project cost, including design, construction and the playground equipment
purchased by the City, was $255,527.14. On March 21, 2011 the City Council authorized a total budget
of $251,906.00 for this project. The additional $3,621.13 associated with the project was due to the actual
price and shipping of the playground equipment and furniture. This additional cost will be paid for using
neighborhood contributions.
PROJECT SUMMARY:
Category
Amount
Construction
Contract Amount based on Estimated Quantities
$167,287.00
Actual Contract Amount based on Measured Quantities*
$166,618.80
Change Orders *
$19,600.01
Extra Work*
$3,039.23
Total Construction Cost*
$189,258.04
*Includes the 5% retention to be paid 35 days after Notice of Completion is filed.
FOR CITY CLERK ONLY
File No.: -t,
(6.119
Council Meeting: 1V f
Disposition: r
SAN RAFAEL CITY COUNCIL AGENDA REPORT / Page: 2
The following summarizes the project milestones and working days:
WorkinlZ
Item Date Days
Date of Contract
March 21, 2011
-
Date of Notice to Proceed
May 4, 2011
-
Construction Work Commencement
May 18, 2011
-
All Work Complete (including Punch List Items)
September 9, 2011
54
Working Days Allowed by Contract
(Base Bid and Bid Alternative 1)
40
Working Days Allowed by Change Order and Extension
14
Non -Working Days Due to Weather
5
Temporary Suspension of Working Days
15
Actual Working Days Allowed
54
All work was completed within the amount of working days specified. We recommend acceptance of the
project and recordation of a Notice of Completion.
ANALYSIS:
Pursuant to Civil Code Section 3093 the City, owner of the improvements, is required to record a Notice
of Completion upon acceptance of the improvements by the City. This acceptance initiates a time period
during which project sub -contractors may file Stop Notices seeking payment from the City out of the
funds owed to the Contractor for the project work.
ACTION REQUIRED:
Accept completion of the Freitas Park Renovations Phase II Project, (Project #10732) and authorize the
City Clerk to file a Notice of Completion.
". 2Tm
RECORDING REREWROWnHOUT
ruFMOUESTEO BY:
When recorded mail to:
n�J City of San Rafael
!� Esther C. Beirne, City Clerk
1400 Fifth Avenue
P. O. Box 151560
San Rafael, CA 94915-1560
L0 1 1—i0i05a 044
Recorded
Official Records
County of
Marin
RICHARD N. BENSON
Assessor -Recorder
County Clerk
09:21AM 20 -Oct -2011
REC FEE 0.00
a
Paoe 1 of I
SPACE ABOVE THIS LINE FOR RECORDER'S USE
CITY OF SAN RAFAEL
NOTICE OF COMPLETION OF IMPROVEMENT
TO ALL PERSONS WHOM IT MAY CONCERN:
NOTICE IS HEREBY GIVEN for and on behalf of the City of San Rafael, County of Marin, State of
California, that there has been a cessation of labor upon the work or improvement and that said work
or improvement was completed upon the 9th day of September, 2011 and accepted the 17th day of
October 2011; that the name, address and nature of the title of the party giving this notice is as follows:
The City of San Rafael, a municipal corporation, in the County of Marin, State of California, within the
boundaries of which said work or improvement was made upon land owned by said City and/or over
which said City has an easement; that said work or improvement is described as follows:
FREITAS PARK RENOVATIONS PHASE II
CITY PROJECT #10732
and reference is hereby made for a further description thereof to the plans and specifications approved
for said work or improvements now on file in the office of the City Clerk of said City, and said plans
and specifications are hereby incorporated herein by reference thereto; and that the name of the
Contractor who contracted to perform said work and make such improvement is
GHILOTTI BROTHERS, INC.
I declare under penalty of perjury that the foregoing is true and correct.
Executed at San Rafael, California, on � , 20-Zl
CITY OF SAN RAFAEL
A Municipal Corporation
A.MAA --
By
NADER MANSOURIAN
Public Works Director
STATE OF CALIFORNIA
COUNTY OF MARIN
On this .2O?N day of Q=FoeK 20If, before me, ESTHER C. BEIRNE, City Clerk of the
City of San Rafael, County of Marin, State of California, residing therein, personally appeared NADER
MANSOURIAN, (or proved to me on the basis of satisfactory evidence) to be the person whose name is
subscribed to the witlun instrument and acknowledged to me that he executed the same in his
authorized capacity, and that by his signaiure on t .e instrument the person, or the entity upon behalf
of which the person acted, executed the instrument.
WITNESS my hand and official seal.
I certify under PENALTY OF PERJURY under the laws of the State of California that the foregoing
paragraph is true and correct.
Signature C -,9e.,
ESTHER C. BEIRNE, City Clerk
File: 22.04.42
INSTRUCTIONS:
CITY OF SAN RAFAEL
A 0 a 0 A
USE THIS FORM WITH EACH SUBMITTAL OF A CONTRACT, AGREEMENT,
ORDINANCE OR RESOLUTION BEFORE APPROVAL BY COUNCIL / AGENCY.
Nader Mansourian
Public Works
10/12/11
TITLE OF DOCUMENT:
SRRA / SRCC AGENDA ITEM NO. 3h
DATE OF MEETING: 10/17/11
12 2041
r - l' ',A,7TO,7 _lry
I ll --d-I'L
k-1 , - -1
ACCEPT COMPLETION OF THE FREITAS PARK RENOVATIONS PHASE 11, CITY PROJECT #10732,
AND AUTHORIZE THE CITY CLERK TO FILE THE NOTICE OF COMPLETION
Department Head (signature)
(LOWER HALF OF FORM FOR APPROVALS ONLY)
APPROVED AS COUNCIL / AGENCY
AGENDA ITEM:
City Manager (sig ture)
F -Al u a :101VA a DI F -AN 2 1 Ra a 01 V LVI
City Attorney (signature)