HomeMy WebLinkAboutPW Street Light LED Retrofit; Plans and SpecsCITY OF1.00004:%
40tt
Agenda Item No: 3. e
Meeting Date: Jan 22, 2013
SAN RAFAEL CITY COUNCIL AGENDA REPORT
Department: Public Works
Prepared by: '10 amity Manager ApprovaW1 M-4�
Director of Public Works (LB)
� File No.: 18.01.74
SUBJECT: ADOPT SPECIFICATIONS FOR CONSTRUCTION OF THE LED STREET LIGHT
RETROFIT PROJECT, CITY PROJECT NO. 11210, AND AUTHORIZE THE CITY
CLERK TO CALL FOR BIDS.
RECOMMENDATION: Adopt Specifications for the project.
BACKGROUND: The City of San Rafael currently maintains and operates over 4,400 high pressure
sodium (HPS) street lights ranging in energy use from 70W to 40OW per location. By converting these
streets lights to Light Emitting Diode (LED), which uses approximately half the wattage of HPS street
lights, the City will greatly reduce its energy consumption while at the same time maintaining existing
light levels.
This project, which is in accordance with the City's Climate Action Change Plan, proposes to replace 385
HPS street lights with LED street lights on the following roadway segments:
• Pt. San Pedro Road between Mooring Road and. Biscayne Drive
• Second Street between Fourth Street and Third Street
• Third Street between Second Street and Mooring Road
• Fourth Street between San Anselmo Town Border and Second Street
• Irwin Street between Mission Avenue and Second Street
• Hetherton Street between Mission Avenue and Second Street
• Andersen Drive between Sir Francis Drake Boulevard and A Street
• Smith Ranch Road between Cresta Drive and Silviera Parkway
If approved, the LED Street Lighting Retrofit project will save the City approximately 189,500 kWh each
year for a total annual cost saving's of approximately $24,000. This project will be funded through a 0%
loan from PG&E which will be paid back over a 10 year period utilizing energy cost savings. With the
proposed annual cost savings., the maximum loan amount will be approximately $240,000. After 10
years, the annual energy cost to the City will be reduced by the $24.000. Actual energy savings will be
Zn,
calculated once the new fixtures have been installed.
FOR CITY CLERK ONLY
File No.:
Council Meeting: —1 L2 -4)L
Disposition:
SAN RAFAEL CITY COUNCIL AGENDA REPORT / Page: 2
ANALYSIS: Adoption of the project specifications is necessary for the project to go out to bid and
construction to begin.
FISCAL IMPACT: The engineer's estimate for construction of this project is $265,000. The exact cost
for construction will be determined after bids have been received.
The City has received a 0% loan from PG&E which will be paid back over a 10 year period utilizing
energy cost savings from the retrofit project. In addition, the City is also eligible for approximately
$47,500 in energy efficiency rebates. The exact loan and rebate amounts will be determined after
installation.
Staff will request the necessary funding allocation after the construction bids have been opened.
ACTION REQUIRED: Adopt Specifications for the LED Street Light Retrofit Project (City Project No.
112 10) on file with the City Clerk, and authorize the City Clerk to call for bids.
CITY OF SAN RAFAEL
INSTRUCTIONS: USE THIS FORM WITH EACH SUBMITTAL OF A CONTRACT, AGREEMENT,
ORDINANCE OR RESOLUTION BEFORE APPROVAL BY COUNCIL / AGENCY.
SRRA / SRCC AGENDA ITEM NO. 3•e
DATE OF MEETING: January 22, 2013
FROM: Nader Mansourian
DEPARTMENT: Public Works
DATE: January 7, 2012
TITLE OF DOCUMENT:
ADOPT SPECIFICATIONS FOR CONSTRUCTION OF THE LED STREET LIGHT RETROFIT PROJECT,
CITY PROJECT NO. 11210, AND AUTHORIZE THE CITY CLERK TO CALL FOR BIDS.
Department Head (signature)
(LOWER HALF OF FORM FOR APPROVALS ONLY)
APPROVED AS COUNCIL/ AGENCY
AGENDA ITEM:
24 A
City Manager (signature)
APPROVED AS TO FORM:
j 2j4�t� I ��
City Attorney (signatu e)