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Home My WebLink AboutCC Fire Commission 2013 VacancyC,Ty cl�Afz Agenda Item No: 3. bMeeting Date: February 19, 2013 SAN RAFAELCITY COUNCIL AGENDA REPORT PreparedDepartment: City Clerk by: Esther C. Bmirmm City Manager ; File No: 9-2-5 SUBJECT: CALL FOR APPLICATIONS TOFILL TWO, FOUR-YEAR TERMS TQTHE END OF MARCH 2U17ONTHE SAN RAFAEL FIRE COMMISSION DUE TO THE EXPIRATION OFTERMS KJF PETER MARTIN AND CARDLYNLENERT.(CC) RECOMMENDATION: |tiorecommended that Council: a) Call for applications tofill two, four-year terms hothe end ofMarch 2O17onthe San Rafael Fire Commission; b) Set deadline for receipt of applications for Wednesday, March 13, 2013 at 5:00 p.m. in the City Clerk's Office, Room 2OS.City He||�and b) Set date for interviews ofapplicants ota Special City Council meeting to be held on yWonday. K8an:h 18. 2013. at time to be determined. The two, four-year terms ofCommissioners Peter Martin and Carolyn Lenert expire atthe end ofMarch 2013. Having contacted both members, Carolyn Lenerthas expressed her interest in reapplying; however, Peter Martin has indicated hewill not seek reappointment, ACTION: Approve staff recommendation. Enclosures: Vacancy notice Application Excerpt from San Rafael Municipal Code Ethics Training Information FOR CITY CLERK ONLY Council Meeting: Disposition: TWO VACANCIES - CITY OF SAN RAFAEL FIRE COMMISSION APPLICATIONS to serve on the Fire Commission, City of San Rafael, to fill two four-year term to the end of March, 2017, may be obtained at the City Clerk's Office, City Hall, 1400 Fifth Avenue, Room 209, San Rafael and on the website at: hqpL//w-",w.citA,ofsanrafael.or /cit clerk -boards/ S---)L- The deadline for filing applications is Wednesday, March 13, 2013, at 5:00 p.m, in the City Clerk's Office. There is no compensation paid to Fire Commissioners. Members must comply with the City's ethics training requirement of AB 1234, and reimbursement policy. See attached information. ONLY RESIDENTS OF THE CITY OF SAN RAFAEL MAY APPLY. The Fire Commission regularly meets on the second Wednesday of every month at 4:00 p.m. at San Rafael Fire Station # I at 1039 C Street. Interviews of applicants will be held at a Special Meeting of the San Rafael City Council on Monday, March 18, 2013 commencing at a time to be determined. An excerpt from the San Rafael Municipal Code re: Fire Commission membership, terms of Commission members, powers and duties, etc., is also attached. ESTHER C. BEIRNE City Clerk City of San Rafael Dated: February 20, 2012 CITY OF SAN RAFAEL APPLICATION TO SERVE ASMEMBER OF FIRE COMMISSION STREET ADDRESS: CITY/STATE/ZIP CODE: RESIDENT OF THE CITY OF SAN RAFAEL FOR PRESENT POSITION: NAME OFFIRM: ________ BUSINESS ADDRESS: *HOME & BUSINESS PHONE: *E-MAIL ADDRESS: PARTICIPATION |NTHE FOLLOWING CIVIC ACTIVITIES: MEMBER OF FOLLOWING CIVIC ORGANIZATIONS: MY REASONS FOR WANTING TO SERVE ARE: 001111111 Filing Deadline: Mail mrDeliver to: City ofSan Rafael, Dept. ofCity Clerk Date: Wednesday March 13, 2012 City HaU, 1400 Fifth Avenue, Room 209 Time: 5:00 p.m. P.O. Box 1515O0.San Rafael, CA 94915 * This information will be kept confidential, to the extent permitted by law SAN RAF EL CHARTER ARTICLE VIII Executive and Administrative Departments, Section 10. FIRE COMMISSION. There shall be a board of fire commissioners appointed by the council, the exact number of which shall be set by ordinance or resolution of the council, one of whom may be a councilman. The chief of the fire department shall be an ex officio member of the commission but shall not be entitled to vote as a member of the commission. The members of the commission shall serve for a term of four years and shall be subject to removal by the affirmative vote of three members of the council. The terms of office of members of the commission shall be staggered in the manner provided by resolution of the council. The board of fire commissioners shall exercise such powers and perform such duties as may be prescribed or conferred in this charter or by the ordinances of the city. (Assembly Concurrent Resolution No. 121, August 20, 1973: Senate Concurrent Resolution No. 46, May 31, 1967.) 2.16.010 Board of Fire Commissioners.* A board of fire commissioners is created. (Ord. 889 § 2, 1967: Ord. 825 § 1, 1965: Ord. 422). * Fire Commission --See San Rafael Charter, Art. VIII § 10. 2.16.011 Board membership --Compensation. The board of fire commissioners shall consist of five members appointed by the city council, one of whom may be a councilman. The chief of the fire department shall be an ex officio member of the commission, but shall not be entitled to vote as a member of the commission. All members of the commission shall serve without compensation. (Ord. 889 § 3 (part), 1967). 2.16.012 Board term of office and removal. The members of the board of fire commissioners shall serve for a term of four years and shall be subject to removal by the affirmative vote of three members of the council. The terms of office of members of the commission shall be staggered in the manner provided by resolution of the city council. (Ord. 889 § 3 (part), 1967). 2.16.013 Board powers and duties. Subject to the direction and control of the city council, as provided in Section 2.04.030 of this code, the powers and duties of the board of fire commissioners shall be: To review and recommend concerning the future needs of the fire department in respect to long-range capital needs, including buildings, training facilities, and water mains and hydrant replacements; To review the relationship of the fire department with other governmental agencies and private entities concerning topics which the commission feels present a true and pressing need for the city's fire service, i.e., mutual aid and the fire rating system of the Independent Insurance Office; To review, comment and make recommendations regarding the annual operating budget of the department; To recommend to the fire chief and the city council action concerning initial adoption and future amendments to the fire prevention code, the building code, and other such ordinances which pertain to the prevention of fires within the community; To receive monthly reports from the department head concerning the general operations and functions of the department; To perform such other duties as may be prescribed by the city council (Ord. 1131 § 1, 1974: Ord. 889 § 3 (part), 1967). NOTICE TO BOARD & COMMISSION APPLICANTS REGARDING ETHICS TRAINING On January 1, 2006, a new law became effective that requires two (2) hours of ethics training of the local legislative bodies by January 1, 2007. This new law defines a local legislative body as a "Brown Act" governing body, whether permanent or temporary, decision-making or advisory, and created by formal action of the City Council. In other words, any person serving on a City Council, Board, Commission, or Committee created by the Council is subject to this ethics training requirement. After this initial class, training will be required every two years. Ethics training can be accomplished by taking a 2 -hour class, self -study, or an on-line class. You may seek reimbursement for taking any authorized ethics class. The city staff member that is assigned to your committee can help you with the reimbursement process. After you have completed the ethics class, the original certificate needs to be given to the City Manager's Office for record-keeping, with a copy kept for your records. AB 1234 (Salinas). Local Agencies: Compensation and Ethics Chapter 700, Statutes of 2005 This law does the following: • Ethics Training: Members of the Brown Act -covered decision-making bodies must take two hours of ethics training every two years, if they receive compensation or are reimbursed expenses. The training can be in-person, on-line, or self -study. For those in office on 1/1/06, the first round of training must be completed by 1/1/07. Expense Reimbursement -- Levels: Local agencies which reimburse expenses of members of their legislative bodies must adopt written expense reimbursement policies specifying the circumstances under which expenses may be reimbursed. The policy may specify rates for meals, lodging, travel, and other expenses (or default to the Internal Revenue Service's (IRS) guidelines). Local agency officials must also take advantage of conference and government rates for transportation and lodging. • Expense Reimbursement -- Processes: Local agencies, which reimburse expenses, must also provide expense reporting forms; when submitted, such forms must document how the expense reporting meets the requirements of the agency's expense reimbursement policy. Officials attending meetings at agency expense must report briefly back to the legislative body at its next meeting.