HomeMy WebLinkAboutPW SMART At-Grade Rail CrossingsFA_
Agenda Item No: 3
Meeting Date: March 18, 2013
SAN RAFAEL CITY COUNCIL AGENDA REPORT
Department: Public Works
Prepared by:Manager Approval;_'
Director of Public Works
File No. 18.06.52
18.06.52.01
SUBJECT: A RESOLUTION ACCEPTING A PROPOSAL FROM HDR ENGINEERING, INC.
FOR ENGINEERING SERVICES TO DEVELOP AT -GRADE RAIL CROSSING
ALTERNATIVES ON ANDERSEN DRIVE, CONDUCT SAFETY STUDIES AND
DEVELOP QUIET ZONE APPLICATIONS FOR ALL CITY RAIL CROSSINGS IN
THE AMOUNT OF $70,684.
RECOMMENDATION: Adopt Resolution
BACKGROUND:
Sonoma Marin Area Rail Transit (SMART) plans to construct and re -activate rail passenger train
operation from Santa Rosa to San Rafael by 2016 and eventually to Larkspur. The project is now active.
Public Works staff represents City interests on the (SMART) Technical Advisory Committee (TAC) that
meets monthly and reviews and addresses SMART project issues. Staff also works closely with the
SMART engineering team to review the rail crossing and ancillary designs, address safety and operational
issues.
Rail operations and complex Federal and State regulations and requirements are outside the day to day
Public Works staff work program and expertise. Addressing these issues requires specialized assistance
from outside consulting firms. The number of qualified consultants is very limited. Staff was seeking a
consulting firm with experience in rail crossing design, rail operations, and familiarity with SMART,
Federal Rail Administration (FRA) and California Public Utilities Commission (CPUC) regulations,
policies, procedures and public hearings. Staff was also seeking expertise for developing alternative
designs for the existing Andersen Drive crossing. After some research it was evident that HDR
Engineering Inc. was the most qualified consulting firm to assist the City in addressing the SMART, and
related FRA and CPUC issues stated above.
HDR was a consultant for SMART during its initial conceptual process. They assisted in developing the
SMART work program and assessed rail line, tracks, crossings, and equipment for the 70 mile project
corridor. They prepared a cost estimate and conceptual plans for the rail operation. HDR was the sub -
consultant to SMART EIR consultants. They served as the on-call engineering staff to SMART
executives from 2002 to 2009. They developed SMART's standards for rail, tracks and track structures.
File No.: —
Council Meeting: 1
Disposition: 710 1 ;
SAN RAFAEL CITY COUNCIL AGENDA REPORT / Page: 2
HDR staff works closely with CPUC and FRA staff on a routine basis and are very familiar with their
requirements. They have attended and testified at PUC hearings regarding at grade crossings. On behalf
of the municipalities HDR composes PUC rail crossing applications and assists them throughout the
process.
ANALYSIS:
Department of Public Works staff are working closely with SMART staff reviewing their rail crossing
design plans, and addressing safety and operational issues. Rail engineering, FRA, and CPUC regulations
and policies require expertise HDR Engineering Inc. consulting teams have acquired. HDR consultants
can assist staff in addressing existing rail crossing issues with appropriate regulatory agencies in a context
that is acceptable to them. In addition, the Quiet Zone analysis and implementation process also requires
expertise in submitting accurate and complete applications to FRA and CPUC. Staff believes that the
Andersen Drive at -grade crossing issue should be addressed in the near term. It is in the City's best
interest to develop alternative concepts and start the FRA and CPUC approval process immediately.
FISCAL IMPACT:
The project will cost approximately $70,684. Funding is already programmed in the Public Works
consulting services budget.
OPTIONS:
The Council may choose to not authorize the Director of Public Works to enter into a Professional
Services Agreement with HDR Engineering, Inc., and direct staff to search for another consulting firm.
ACTION REQUIRED:
Adopt the resolution allowing the Public Works Director to enter into a Professional Services Agreement
with HDR Engineering, Inc. for engineering services to develop rail crossing alternatives on Andersen
Drive, conduct safety studies and develop Quiet Zone analysis and applications for all City crossings as
described in the attached proposal.
Enclosures
1. Resolution
2. Proposal (Exhibit "A")
3. Agreement
RESOLUTION NO. 13513
A RESOLUTION ACCEPTING A PROPOSAL FROM HDR ENGINEERING, INC.
FOR ENGINEERING SERVICES TO DEVELOP AT GRADE RAIL CROSSING
ALTERNATIVES ON ANDERSEN DRIVE, CONDUCT SAFETY STUDIES AND
DEVELOP QUIET ZONE APPLICATIONS FOR ALL CITY RAIL CROSSINGS IN
THE AMOUNT OF $70,684
WHEREAS, the Sonoma Marin Area Rail Transit (SMART) project consists of
passenger rail operation from Santa Rosa to San Rafael and eventually to Larkspur, and it is
underway;
WHEREAS, the rail engineering, operation and regulations are specialty fields
and Public Works staff require assistance to address the on hand issues; and
WHEREAS, HDR Engineering Inc. has worked on the SMART project from
2002 and 2009 and developed many rail standards for SMART and are familiar with the crossing
regulations and issues; and
WHEREAS, the most qualified consultant team is HDR Engineering Inc., with a
fee in the amount of $70,684 (technical proposal attached as Exhibit "A");
NOW, THEREFORE, BE IT RESOLVED by the Council of the City of San
Rafael that the Professional Scope of Services for HDR Engineering Inc., as attached hereto, is
accepted and Council does hereby authorize the Public Works Director to enter into a
Professional Services Agreement with HDR Engineering Inc for professional services listed in
Exhibit "A", in a form approved by the City Attorney and in the amount of $70,684.
IT IS FURTHER ORDERED AND RESOLVED, that the Director of Public
Works is hereby authorized to take any and all such actions and make changes as may be
necessary to accomplish the purpose of this resolution.
1, ESTHER C. BEIRNE, Clerk of the City of San Rafael, hereby certify that the
foregoing resolution was duly and regularly introduced and adopted at a regular meeting of the
Council of said City on the 181h day of March, 2013, by the following vote, to wit:
AYES: COUNCILMEMBERS: Colin, Connolly, Heller, McCullough & Mayor Phillips
NOES: COUNCILMEMBERS:
ABSENT: COUNCILMEMBERS:
ESTHER C. BEIRNE, City Clerk
File No.: 18,06.52
18.06.52.01
AGREEMENT
FOR PROFESSIONAL SERVICES WITH HDR ENGINEERING, INC.
FOR ENGINEERING SERVICES TO DEVELOP AT -GRADE RAIL CROSSING ALTERNATIVES
ON ANDERSEN DRIVE
This Agreement is made and entered into this 181h day of March, 2013 by and between
the CITY OF SAN RAFAEL [hereinafter "CITY"], and HDR ENGINEERING, INC. (hereinafter
"CONTRACTOR).
RECITALS
WHEREAS, the CITY has determined that certain specialized professional services are
required for the ENGINEERING SERVICES TO DEVELOP AT GRADE RAIL CROSSING
ALTERNATIVES ON ANDERSEN DRIVE (hereinafter "PROJECT"); and
WHEREAS, the CONTRACTOR has offered to render such specialized professional
services in connection with this Project.
AGREEMENT
NOW, THEREFORE, the parties hereby agree as follows:
1. DEFINITIONS: Not Applicable
2. PROJECT COORDINATION
A. CITY. The City Manager shall be the representative of the CITY for all
purposes under this Agreement. The City Engineer is hereby designated the PROJECT MANAGER for
the CITY, and said PROJECT MANAGER shall supervise all aspects of the progress and execution of
this Agreement.
B. CONTRACTOR. CONTRACTOR shall assign a single PROJECT
DIRECTOR to have overall responsibility for the progress and execution of this Agreement for
CONTRACTOR. Carl Haack is hereby designated as the PROJECT DIRECTOR for CONTRACTOR.
Should circumstances or conditions subsequent to the execution of this Agreement require a substitute
PROJECT DIRECTOR for any reason, the CONTRACTOR shall notify the CITY within ten (10)
business days of the substitution.
3. DUTIES OF CONTRACTOR
CONTRACTOR agrees to perform the services outlined in the proposal from
CONTRACTOR dated March 12, 2013 marked Exhibit "A" attached hereto, and incorporated herein by
this reference. CONTRACTOR agrees to be available and perform the work specified in this Agreement
in the time frame as specified and as shown in Exhibit "A".
4. DUTIES OF THE CITY
CITY shall perform the duties as described in Exhibit "A" attached hereto and
incorporated herein.
5. COMPENSATION
For the full performance of the services described herein by CONTRACTOR,
CITY shall pay CONTRACTOR on a time and materials basis for services rendered in accordance with
the rates shown on the current fee schedule as described in Exhibit "A" attached and incorporated herein.
The total payment made for any individual work task will not exceed the amounts shown on the Proposal
Budget, set out in Exhibit "A".
Payment will be made monthly upon receipt by PROJECT MANAGER of
itemized invoices submitted by CONTRACTOR.
is complete.
6. TERM OF AGREEMENT
The term of this Agreement shall be from the date of execution until the Project
7. TERMINATION
A. Discretionary. Either party may terminate this Agreement without cause
upon thirty (30) days written notice mailed or personally delivered to the other party.
B. Cause. Either party may terminate this Agreement for cause upon ten
(10) days written notice mailed or personally delivered to the other party, and the notified party's failure
to cure or correct the cause of the termination notice, to the reasonable satisfaction of the party giving
such notice, within thirty (30) days of the receipt of said notice.
C. Effect of Termination. Upon receipt of notice of termination, neither
party shall incur additional obligations under any provision of this Agreement without the prior written
consent of the other.
Agreement o 2
D. Return of Documents. Upon termination, any and all CITY documents
or materials provided to CONTRACTOR and any and all of CONTRACTOR's documents and materials
prepared for or relating to the performance of its duties under this Agreement, shall be delivered to CITY
as soon as possible, but not later than thirty (30) days after termination.
8. OWNERSHIP OF DOCUMENTS
The written documents and materials prepared by the CONTRACTOR in
connection with the performance of its duties under this Agreement, shall be the sole property of CITY.
CITY may use said property for any purpose, including projects not contemplated by this Agreement.
9. INSPECTION AND AUDIT
Upon reasonable notice, CONTRACTOR shall make available to CITY, or its
agent, for inspection and audit, all documents and materials maintained by CONTRACTOR in
connection with its performance of its duties under this Agreement. CONTRACTOR shall fully
cooperate with CITY or its agent in any such audit or inspection.
10. ASSIGNABILITY
The parties agree that they shall not assign or transfer any interest in this
Agreement nor the performance of any of their respective obligations hereunder, without the prior written
consent of the other party, and any attempt to so assign this Agreement or any rights, duties or
obligations arising hereunder shall be void and of no effect.
1 L INSURANCE
A. During the term of this Agreement, CONTRACTOR, shall maintain, at no
expense to CITY, the following insurance policies:
1. A comprehensive general liability insurance policy in the minimum
amount of one million ($1,000,000) dollars per occurrence for death, bodily injury, personal injury, or
property damage;
2. An automobile liability (owned, non -owned, and hired vehicles)
insurance policy in the minimum amount of one million ($1,000,000) dollars per occurrence;
Agreement • 3
3. If any licensed professional performs any of the services required to
be performed under this Agreement, a professional liability insurance policy in the minimum amount of
one million ($1,000,000) dollars to cover any claims arising out of the CONTRACTOR's performance of
services under this Agreement.
B. The insurance coverage required of the CONTRACTOR by Section 11.
A., shall also meet the following requirements.
1. The insurance shall be primary with respect to any insurance or
coverage maintained by CITY and shall not call upon CITY's insurance or coverage for any contribution;
2. Except for professional liability insurance, the insurance policies
shall be endorsed for contractual liability and personal injury;
3. Except for professional liability insurance, the insurance policies
shall be specifically endorsed to include the CITY, its officers, agents, and employees as additionally
named insureds under the policies;
4. CONTRACTOR shall provide to PROJECT MANAGER, (a)
Certificates of Insurance evidencing the insurance coverage required herein, and (b) specific
endorsements naming CITY, its officers, agents and employees, as additional insureds under the policies;
5. The insurance policies shall provide that the insurance carrier
shall not cancel, terminate or otherwise modify the terms and conditions of said insurance policies except
upon thirty (30) days written notice to CITY's PROJECT MANAGER;
6. If the insurance is written on a Claims Made Form, then,
following termination of this Agreement, said insurance coverage shall survive for a period of not less
than five years;
7. The insurance policies shall provide for a retroactive date of
placement coinciding with the effective date of this Agreement;
8. The liability insurance provided to CITY by CONTRACTOR
under this contract shall be primary and excess of any other insurance available to the CITY.
}. The insurance shall be approved as to Form and sufficiency by
PROJECT MANAGER and the CITY's Attorney.
Agreement . 4
C. If it employs any person, CONTRACTOR shall maintain worker's
compensation and employer's liability insurance, as required by the State Labor Code and other
applicable laws and regulations, and as necessary to protect both CONTRACTOR and CITY against all
liability for injuries to CONTRACTOR's officers and employees.
D. Any deductibles or self-insured retentions in CONTRACTOR's
insurance policies must be declared to and approved by the PROJECT MANAGER and the City
Attorney. At CITY's option, the deductibles or self-insured retentions with respect to CITY shall be
reduced or eliminated to CITY's satisfaction, or CONTRACTOR shall procure a bond guaranteeing
payment of losses and related investigations, claims administration, attorney's fees and defense expenses.
12. INDEMNIFICATION
(a) Except as provided in Paragraph (b), CONTRACTOR shall indemnify,
release, defend and hold harmless CITY, its officers, and employees, against any claim, demand, suit,
judgment, loss, liability or expense of any kind, including attorney's fees, arising out of or resulting in
any way, in whole or in part, from any acts or omissions, intentional or negligent, of CONTRACTOR or
CONTRACTOR's officers, agents and employees in the performance of their duties and obligations
under this Agreement.
(b) Where the services to be provided by CONTRACTOR under this Agreement
are design professional services to be performed by a design professional as that term is defined under
Civil Code Section 2782.8, CONTRACTOR shall, to the fullest extent permitted by law, indemnify,
release, defend and hold harmless CITY, its officers, and employees, against any claim, demand, suit,
judgment, loss, liability or expense of any kind, including attorney's fees, that arises out of, pertains to,
or relates to the negligence, recklessness, or willful misconduct of CONTRACTOR in the performance of
its duties and obligations under this Agreement.
13. NONDISCRIMINATION
CONTRACTOR shall not discriminate, in any way, against any person on the
basis of age, sex, race, color, religion, ancestry, national origin or disability in connection with or related
to the performance of its duties and obligations under this Agreement.
14. COMPLIANCE WITH ALL LAWS
CONTRACTOR shall observe and comply with all applicable federal, state and
local laws, ordinances, codes and regulations, in the performance of its duties and obligations under this
Agreement. CONTRACTOR shall perform all services under this Agreement in accordance with these
Agreement • 5
laws, ordinances, codes and regulations. CONTRACTOR shall release, defend, indemnify and hold
harmless CITY, its officers, agents and employees from any and all damages, liabilities, penalties, fines
and all other consequences from any noncompliance or violation of any laws, ordinance, codes or
regulations.
15. NO THIRD PARTY BENEFICIARIES
CITY and CONTRACTOR do not intend, by any provision of this Agreement, to
create in any third party, any benefit or right owed by one party, under the terms and conditions of this
Agreement, to the other party.
16. NOTICES
All notices and other communications required or permitted to be given under
this Agreement, including any notice of change of address, shall be in writing and given by personal
delivery, or deposited with the United States Postal Service, postage prepaid, addressed to the parties
intended to be notified. Notice shall be deemed given as of the date of personal delivery, or if mailed,
upon the date of deposit with the United States Postal Service. Notice shall be given as follows:
TO CITY: Nader Mansourian (Public Works Director)
City of San Rafael
111 Morphew Street
P.O. Box 151560
San Rafael, CA 94915-1560
TO CONTRACTOR: Carl Haack, P.E.
N. California Transportation Business Group Manager
HDR Engineering, Inc.
2121 North California Blvd., Suite 475
Walnut Creek, CA 94596
17. INDEPENDENT CONTRACTOR
For the purposes, and for the duration, of this Agreement, CONTRACTOR, its
officers, agents and employees shall act in the capacity of an Independent Contractor, and not as
employees of the CITY. CONTRACTOR and CITY expressly intend and agree that the status of
CONTRACTOR, its officers, agents and employees be that of an Independent Contractor and not that of
an employee of CITY.
Agreement v 6
18. ENTIRE AGREEMENT -- AMENDMENTS
A. The terms and conditions of this Agreement, all exhibits attached, and
all documents expressly incorporated by reference, represent the entire Agreement of the parties with
respect to the subject matter of this Agreement.
B. This written Agreement shall supersede any and all prior agreements,
oral or written, regarding the subject matter between the CONTRACTOR and the CITY.
C. No other agreement, promise or statement, written or oral, relating to the
subject matter of this Agreement, shall be valid or binding, except by way of a written amendment to this
Agreement.
D. The terms and conditions of this Agreement shall not be altered or
modified except by a written amendment to this Agreement signed by the CONTRACTOR and the CITY.
E. If any conflicts arise between the terms and conditions of this
Agreement, and the terms and conditions of the attached exhibits or the documents expressly
incorporated by reference, the terms and conditions of this Agreement shall control.
19. SET-OFF AGAINST DEBTS
CONTRACTOR agrees that CITY may deduct from any payment due to
CONTRACTOR under this Agreement, any monies which CONTRACTOR owes CITY under any
ordinance, agreement, contract or resolution for any unpaid taxes, fees, licenses, assessments, unpaid
checks or other amounts.
20. WAIVERS
The waiver by either party of any breach or violation of any term, covenant or
condition of this Agreement, or of any ordinance, law or regulation, shall not be deemed to be a waiver of
any other term, covenant, condition, ordinance, law or regulation, or of any subsequent breach or
violation of the same or other term, covenant, condition, ordinance, law or regulation. The subsequent
acceptance by either party of any fee, performance, or other consideration which may become due or
owing under this Agreement, shall not be deemed to be a waiver of any preceding breach or violation by
the other party of any term, condition, covenant of this Agreement or any applicable law, ordinance or
regulation.
21. COSTS AND ATTORNEY's FEES
The prevailing party in any action brought to enforce the terms and conditions of
this Agreement, or arising out of the performance of this Agreement, may recover its reasonable costs
(including claims administration) and attorney's fees expended in connection with such action.
Agreement o 7
22. CITY BUSINESS LICENSEIOTHER TAXES
CONTRACTOR shall obtain and maintain during the duration of this Agreement,
a CITY business license as required by the San Rafael Municipal Code. CONTRACTOR shall pay any
and all state and federal taxes and any other applicable taxes. CITY shall not be required to pay for any
work performed under this Agreement, until CONTRACTOR has provided CITY with a completed
Internal Revenue Service Form W-9 (Request for Taxpayer Identification Number and Certification).
23. APPLICABLE LAW
The laws of the State of California shall govern this Agreement.
IN WITNESS WHEREOF, the parties have executed this Agreement as of the day, month
and year first above written.
CITY OF SAN RAFAEL
NADER MANSOURIAN, Public Works Director
ATTEST:
ESTHER C. BEIRNE, City Clerk
APPROVED AS TO FORM:
ROBERT F. EPSTEIN, City Attorney
File No.: 18.06.52 & 18.06.52.01
HDR ENGINEERING, INC.
Agreement o 8
March 12, 2013
Nader Mansourian, P.E.
Public Works Director
City of San Rafael
Department of Public Works
111 Morphew Street
San Rafael, CA 94901
Re: City of San Rafael ON-CALL Engineering Services
Andersen Drive/SMART at -Grade Crossing Concept Plans
CPUC Crossing Application Assistance
Related Crossing Options
Quite Zone Information and Presentation
Dear Mr. Mansourian,
HDR Engineering (HDR), with subeonsultant W -Trans, is submitting this proposal for engineering
services for the City of San Rafael (City) as described below. We offer the services of Mike Strider, P.E.
as the Project Manager for this project.
1. Project Understanding
The Sonoma Marin Area Rail Transit District (SMART) is proceeding with plans to operate commuter
trains within its right-of-way in the near future through Downtown San Rafael and south to a ferryboat
connection the near Larkspur Landing Terminal. The SMART right-of-way traverses the current
alignment of Andersen Drive, a public street under the jurisdiction of the City of San Rafael. The
intersecting angle between the SMART right-of-way and Andersen Drive is approximately 11 degrees.
The City wishes to look at utilizing the existing configuration of the street and railroad to design a new
(functional) at -grade crossing with all the proper warning devices and other modern safety devices. In
addition to the roadway crossing of the track(s), the design will incorporate a planned multi -use pathway
crossing adjacent to the roadway crossing. The conceptual level design will be used as part of an exhibit
in the crossing application required by the California Public Utilities Commission (CPUC).
In addition, the City requests that the design incorporate all safety protocols to allow crossing to be
considered a Quiet Zone. The City may also wish to establish "citywide" Quiet Zones and conduct the
safety check list and necessary submittals to CPUC/FRA. As a separate task, the City wishes to have the
pros and cons of Quiet Zones explained to the City Council members (and general public) at up to 3
(three) meetings, so that the City and the public are properly informed about the Quiet Zone concept. The
application process for Quiet Zones at crossings can be done as a whole group of crossings or an
individual crossing, however, each crossing, whether it is included in a group or not, must meet the
individual minimum requirements to establish a Quiet Zone.. There are 12 existing public crossings and
2 private crossing within the City not including the proposed Andersen Drive crossing.
2. Scope of Services
Task -1, Draft CPUC Crossing Application and Crossing Exhibits, Andersen Drive: HDR will prepare a
"draft" CPUC crossing application including crossing layout and detail exhibits. The layout drawings
will be 10-15% level conceptual layout drawings that show the Andersen Drive/SMART at -grade
HDR Engineering, Inc. 2121 North California Blvd. I Phone: 925.974.2500
Suite 475 Fax: 925.974.2533
Walnut Creek, CA 94596 www.hdrinc.com
HDR will conduct a presentation on the pros and cons of the implementation of Quite Zones for
railroad/highway at -grade crossings at a scheduled City Council meeting. HDR will also review the
regulatory requirements needed to qualify for Quite Zones at crossings in general.
4. Fee
HDR will perform the tasks listed above for the not -to -exceed amounts listed the following table:
Task Description
Fee
1 Andersen Drive Crossing drawings & Cost Estimate
$54,738
2 Quiet Zone Presentations (up to three)
$10,642
3 On -Call Technical Support (up to 24 hrs of Mike Strider)
$5,304
5. Schedule
HDR can begin work on this project immediately upon notice to proceed and after all agreement between
the City and HDR are signed. HDR will produce the draft CPUC application including layout drawing(s)
and cost estimate (for :Task 1) within 60 calendar days after NTP. For task 2 HDR staff will make
themselves available for the public meetings regarding potential Quiet Zones on future dates to be
determined by the City.
6. Conditions and Limitations
• HDR will stay within the budget presented in this proposal unless a contract amendment is signed
by both the City and HDR.
• No environmental or geotechnical work is included in this proposal. The environmental
clearance for the crossing in task 1 will be provided by the City.
• Any surveying (or topographical information), aerial or other mapping information will be
provided by the City.
• Legal descriptions of the crossing will be provided by the City.
• Any railroad and traffic signal design work in this proposal is at the 15% level only and is for the
purposed of incorporation into the CPUC draft application.
• Construction cost estimates will be based on recent costs for projects similar in nature.
• There is no specific scope or deliverables for Task 3. Task 3 is set up as On -Call technical
services and an arbitrary budget was set. The task 3 fee budget is based on time and materials for
On -Call services. HDR has previously prepared "other" Andersen Drive crossing options under
SMART direction, so, therefore any additional work and fee have yet to be determined. HDR can
work with the City to provide assistance with the previous options or any options the City may
wish HDR to provide with technical services.
If you have any questions please contact us.
Sincerely,
Carl Haack, P.E.
N. California Transportation Business Group Manager
HDR Engineering, Inc.
HDR Engineering, Inc.
2121 North California Blvd, Phone_ 925.974.2500
Suite 475 Fax: 925.974.2533
Walnut Creek, CA 94596 1 www.hdrinc.com
March 20, 2013
Nader Mansourian, P.E.
Public Works Director
City of San Rafael
Department of Public Works
111 Morphew Street
San Rafael, CA 94901
RE: HEIR Hourly Rate Fee Schedule and Related Costs
Dear Mr. Mansuourian,
The following is our hourly fee rate schedule and related costs for the basis of our proposal dated
February 21, 2013, for the City of San Rafael ON-CALL Engineering Services.
2013 Hourly Fee Rate (billing rates) for listed employees:
Employee
Hourly Billing Rate
Michael Strider, Project Manager
$207.48
Wayne Short, Vice President and QA/QC
$284.23
David McCrossen, Senior Planner
$242.68
Brian Kelly, Project Engineer
$128.68
Alex Paez, CAD
$109.44
Brad Helmer, Controller
$108.3
Jan Bremmer, Clerical
$85.13
Other Direct Costs (ODC's) and Subconsultant:
Our Subconsultant is W -Trans. W -Trans will assist with the street signalization logistics related to the
Andersen Drive at -grade crossing design. Their not -to -exceed cost is $8,800.
Our technical charge is $3.70 per HEIR labor hour. Other ODC's include the cost for phone, copies, plots,
mail and auto travel ($0.555/mile).
Let us know if you need additional infon-nation.
Very Truly Yours,
Michael R. Strider, P.E.
HEIR Engineering, Inc. 2121 N Caiforia Blvd, Suite 475 Rene: 1,925) 974-2500
Walnut Creek, CA 94596-7334 Fax: (925) 974-2533
www'hdrip'c'Com
March 12, 2013 EXHIBIT "A"
Nader Mansourian, P.E.
Public Works Director
City of San Rafael
Department of Public Works
111 Morphew Street
San Rafael, CA 94901
Re: City of San Rafael ON-CALL Engineering Services
Andersen Drive/SMART at -Grade Crossing Concept Plans
CPUC Crossing Application Assistance
Related Crossing Options
Quite Zone Information and Presentation
Dear Mr. Mansourian,
HDR Engineering (HDR), with subconsultant W -Trans, is submitting this proposal for engineering
services for the City of San Rafael (City) as described below. We offer the services of Mike Strider, P.E.
as the Project Manager for this project.
1. Project Understanding
The Sonoma Marin Area Rail Transit District (SMART) is proceeding with plans to operate commuter
trains within its right-of-way in the near future through Downtown San Rafael and south to a ferryboat
connection the near Larkspur Landing Terminal. The SMART right-of-way traverses the current
alignment of Andersen Drive, a public street under the jurisdiction of the City of San Rafael. The
intersecting angle between the SMART right-of-way and Andersen Drive is approximately 11 degrees.
The City wishes to look at utilizing the existing configuration of the street and railroad to design a new
(functional) at -grade crossing with all the proper warning devices and other modem safety devices. In
addition to the roadway crossing of the track(s), the design will incorporate a planned multi -use pathway
crossing adjacent to the roadway crossing. The conceptual level design will be used as part of an exhibit
in the crossing application required by the California Public Utilities Commission (CPUC).
In addition, the City requests that the design incorporate all safety protocols to allow crossing to be
considered a Quiet Zone. The City may also wish to establish "citywide" Quiet Zones and conduct the
safety check list and necessary submittals to CPUC/FRA. As a separate task, the City wishes to have the
pros and cons of Quiet Zones explained to the City Council members (and general public) at up to 3
(three) meetings, so that the City and the public are properly informed about the Quiet Zone concept. The
application process for Quiet Zones at crossings can be done as a whole group of crossings or an
individual crossing, however, each crossing, whether it is included in a group or not, must meet the
individual minimum requirements to establish a Quiet Zone.. There are 12 existing public crossings and
2 private crossing within the City not including the proposed Andersen Drive crossing.
2. Scope of Services
Task -1, Draft CPUC Crossing Application and Crossing Exhibits, Andersen Drive: HDR will prepare a
"draft" CPUC crossing application including crossing layout and detail exhibits. The layout drawings
will be 10-15% level conceptual layout drawings that show the Andersen Drive/SMART at -grade
HDR Engineering, Inc. f 2121 North California Blvd. I Phone: 925.974.2500
Suite 475 Fax: 925.974.2533
Walnut Creek, CA 94596 www.hdrinc.com
crossing (crossing at the same approximately I P angle that currently exists) with the required active
warning devices and roadway improvements depicted, and typical warning devices and crossing details.
The layout drawing will make use of medians and barriers to satisfy safety and Quite Zone requirements.
HDR will work with SMART and CPUC on the design of the crossing including the placement of a
proposed Multi -purposed pathway which would be a part of the crossing design and application. HDR has
included up to two meetings with CPUC/FRA on regulatory requirements.
As part of the CPUC application, a description of the operation of the adjacent West Francisco Boulevard
traffic signals will be given as a function of pre-emption with the proposed railroad warning devices will
be given.
Along with the conceptual (exhibit) drawings, an engineer's probable construction estimate will be
produced.
Task -2, Presentation to San Rafael City Council on "Quiet Zones" on Railroad Crossings: HDR will
conduct a presentation on the pros and cons of the implementation of Quite Zones for railroad/highway
at -grade crossings at a scheduled City Council meeting. The presentation includes a review of the
regulatory requirements and graphical exhibits. Items of discussion include the list of regulatory
minimum requirements to establish a Quite Zone at each individual crossing including the use of quad
gates, medians or other methods. These requirements can be applied to all the crossings in the City on the
SMART corridor from Smith Ranch Road to Andersen Drive.
Task -3, Staff Support for Rail related issues: The City wishes to have city staff technical support for
issues related to SMART that is not included in task's I and 2. Potential items include assistance with
other crossings (including Quiet Zone requirements) or modified designs for the Andersen Drive crossing
and related roadway and signals.
3. Deliverables
Task -1, Draft CPUC Crossing Application and Crossing Exhibits, Andersen Drive:
HDR will produce a draft CPUC crossing application for the City to submit to CPUC for the proposed
crossing of Andersen Drive and SMART corridor. As part of the exhibits in the draft application, HDR
will produce conceptual crossing layout drawing(s) sized for both 11" x 17" and 24" x 36" (if needed) of
the proposed at -grade crossing utilizing the existing geometry (approximately I V). The sheet(s) will
show plan and profile of both Andersen Drive and SMART with approaches for several hundred feet and
including the intersection of Andersen Drive with West Francisco Boulevard. The following drawing
sheets will be produced to be incorporated as exhibits into the draft CPUC application:
• Plan of roadway, pathway and railroad, 2 -sheets
• Road and railroad profiles, 2 -sheets
• Typical road section, I sheet
• Typical pathway section I sheet
• Typical railroad section, 1 -sheet
• Typical railroad warning device detail, 1 -sheet
The design will incorporate the placement and number of automatic warning devices and raised medians
for safety and the satisfying of Quiet Zone requirements. The plan will also show the placement of a
separate multi -use pathway adjacent to the road crossing to provide a safe crossing for bicyclists and
pedestrians. An engineer's estimate of probable construction costs will be produced in the form of an
Excel spread sheet.
Task -2, Presentation to San Rafael City Council on "Quiet Zones" on Railroad Crossings:
HDR Engineering, Inc. 2121 North California Blvd, Phone: 925.974,2500
Suite 475Fax: 925.974.2533
Walnut Creek, CA 941, 1 www.hdrinc.corn
HDR will conduct a presentation on the pros and cons of the implementation of Quite Zones for
railroad/highway at -grade crossings at a scheduled City Council meeting. HDR will also review the
regulatory requirements needed to qualify for Quite Zones at crossings in general.
4. Fee
HDR will perform the tasks listed above for the not -to -exceed amounts listed the following table:
Task Description
Fee
1 Andersen Drive Crossing drawings & Cost Estimate
$54,738
2 Quiet Zone Presentations (up to three)
$10,642
3 On -Call Technical Support (up to 24 hrs of Mike Strider)
$5,304
5. Schedule
HDR can begin work on this project immediately upon notice to proceed and after all agreement between
the City and HDR are signed. HDR will produce the draft CPUC application including layout drawing(s)
and cost estimate (for Task 1) within 60 calendar days after NTP. For task 2 HDR staff will make
themselves available for the public meetings regarding potential Quiet Zones on future dates to be
determined by the City.
6. Conditions and Limitations
• HDR will stay within the budget presented in this proposal unless a contract amendment is signed
by both the City and HDR.
• No environmental or geotechnical work is included in this proposal. The environmental
clearance for the crossing in task 1 will be provided by the City.
• Any surveying (or topographical information), aerial or other mapping information will be
provided by the City.
• Legal descriptions of the crossing will be provided by the City.
• Any railroad and traffic signal design work in this proposal is at the 15% level only and is for the
purposed of incorporation into the CPUC draft application.
• Construction cost estimates will be based on recent costs for projects similar in nature.
• There is no specific scope or deliverables for Task 3. Task 3 is set up as On -Call technical
services and an arbitrary budget was set. The task 3 fee budget is based on time and materials for
On -Call services. HDR has previously prepared "other'' Andersen Drive crossing options under
SMART direction, so, therefore any additional work and fee have yet to be determined. HDR can
work with the City to provide assistance with the previous options or any options the City may
wish HDR to provide with technical services.
If you have any questions please contact us.
Sincerely,
Carl Haack, P.E.
N. California Transportation Business Group Manager
HDR Engineering, Inc.
HDR Engineering, Inc. 2121 North California Blvd.I Phone: 925.974.2500
Suite 475 Fax: 925.974.2533596
Walnut Creek, CA 94 v, r w.hdrinc.com
cc: Adrian Gunderson, HDR
Wayne Short, HDR
David McCrossan, HDR,
Mike Strider, HDR
Candice Clemmons, HDR
HDR Engineering, Inc. 2121 North California Blvd- Phone: 925,974.2500
Suite 475 Fax: 925.974.2533
Walnut Creek, CA 94E I www.hdrinc.com
ACC?R" CERTIFICATE OF LIABILITY INSURANCE 6/1/2013
DATE (MM/DD(YYYY)
4/11/2013
THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS
CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES
BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED
REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER.
IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must be endorsed. If SUBROGATION IS WAIVED, subject to
the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the
certificate holder in lieu of such endorsement(s).
PRODUCER Lockton Companies, LLC -I Kansas City
CONTACT
NAME:
444 W. 47th Street, Suite 900PHONE
Kansas City MO 64112-1906
(816)960-9000
FAX
/C No):
'C'
E-MAIL
ADDRESS:
Y
Z'
INSURERS AFFORDING COVERAGE NAIC #
INSURER A: Hartford Fire Insurance Company 19682
6/1/2013
INSURED HDR ENGINEERING, INC.
1013472 8404 INDIAN HILLS DRIVE
INSURER B: St. Paul Fire and Marine Insurance Company 4
INSURER C : Sentinel Insurance Company,Ltd. 11000
INSURER D: Zurich American Insurance Company 16535
OMAHA, NE 68114-4049
INSURER E :
INSURER F:
COVERAGES HDRINOI CERTIFICATE NUMBER: 12299700 REVISION NUMBER: XXXXXXX
THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD
INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS
CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS,
EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS.
INSR
LTR
TYPE OF INSURANCE
ADD
I
SUBR
POLICY NUMBER
POLICY EFF
MM/DDIYYYY
POLICY EXP
MM/DD/YY
LIMITS
A
GENERAL LIABILITYOCCURRENCE
Y
Z'
37CSEQU0950
6/1/2012
6/1/2013
$ 1-000000
DAMAGE TO RENTED
PREMISES (Ea occurrence) $ 1,000,000
X GENEf�BILITY
JMMERCIAL
CLAIMS -MADE X (OCCUR
MED EXP (Any oneperson) $ 10,000
PERSONAL & ADV INJURY $ 1,000,000
X Contractual Liab.
GENERALAGGREGATE $ 2,000.0 0
PRODUCTS - COMP/OP AGG $ 2,000,000
GEN'L AGGREGATE LIMIT APPLIES PER:
$
POLICY X PRO-
JECT X LOC
A
A
A
AUTOMOBILE
LIABILITY
ANY AUTO
Y
Y
3%CSE U095I (AOS
Q )
37CSEQU0952 (HI))
37MCP U1160(IvfA)
6/1/2012
6/1/2012
6/1/2012
6!112013
6/1/2013
6/1/2013
COMBINED IN LE LI—M=
(Ea ace dent) $ 2,000,000_
X
BODILY INJURY (Per person) $ XXXXXXX
BODILY INJURY Per accident $ XXXXXXX
ALL OWNED SCHEDULED
AUTOS AUTOS
X
PROPERTY DAMAGE $ XXXXXXX
fPpraccidenfi
HIRED AUTOS X NON OWNED AUTOS
$XXXXXXX
B
X
UMBRELLA LIAB OCCUR
Y
Y
ZUP-IOR64084-12-NF
6/1/2012
6/1/2013
EACH OCCURRENCE $ 1,000,000
EXCESS LIAB CLAIMS -MADE
�1'1
(EXCLUDES PROF. LIAB)
AGGREGATE $ 1.000,000
DED I X 1 RETENTION $ $0
$ XXXXXXX
C
WORKERS COMPENSATIONY
AND EMPLOYERS' LIABILITY Y / N
91 WEOH 1000
7/11`2012
7/1/2013
X TORYLAMIT HR
EACH ACCIDENT $ 1,000,000
ANY PROPRIETORIPARTNER/EXECUTIVEE.L.
OFFICERIMEMBER EXCLUDED? N
❑
NIA
E.L. DISEASE - EA EMPLOYEE $ 1,000,000
(Mandatory in NH)
If yes, describe under
DESCRIPTION OF OPERATIONS below
I
I
I
I
E.L. DISEASE - POLICY LIMIT $ 1,000,000
D
ARCHS & ENGS
N
N
EOC9260026-05
6/1/2012
6/112013
PER CLAIM: $1,000,000. AGG:
PROFESSIONAL
$1,000,000.
LIABILITY
DESCRIPTION OF OPERATIONS / LOCATIONS I VEHICLES (Attach ACORD 101, Additional Remarks Schedule, if more space is required)
RE: TO PROVIDE SPECIALIZED PROFESSIONAL SERVICES TO DEVELOP AT GRADE RAIL CROSSING ALTERNATIVES ON ANDERSON DRIVE FOR THE CITY OF
SAN RAFAEL. CITY OF SAN RAFAEL, ITS OFFICERS, AGENTS, AND EMPLOYEES ARE NAMED AS ADDITIONAL INSURED ON GENERAL LIABILITY, AUTO AND
UMBRELLA ON A PRIMARY, NON-CONTRIBUTORY BASIS, AS PER WRITTEN CONTRACT. WAIVER OF SUBROGATION APPLIES WHERE ALLOWABLE BY LAW. 30
DAYS NOTICE OF CANCELLATION APPLIES, 10 DAYS NOTICE FOR NON-PAYMENT OF PREMIUM. PROFESSIONAL LIABILITY RETRO DATE 7/15/58.
CERTIFICATE HOLDER
SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE
THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN
ACCORDANCE WITH THE POLICY PROVISIONS.
12299700
CITY OF SAN RAFAEL
ATTENTION: DIANE WACHTER
I I I MORPHEW STREET
P.O. BOX 151560
SAN RAFAEL CA 94915-1560
ACORD 25 (2010/05) The ACORD name and logo are registered marks of ACORD
10 APOFID CORPORATION. All rights reserved
POLICY DEDUCTIBLES: GENERAL LIABILITY = $100,000 OCCURRENCE;
AUTO LIABILITY $100,000; PROFESSIONAL LIABILITY $100,000.
Miscellaneous Attachment: M86310
Certificate ID: 12299700
POLICY NO. 37CGE(]U0851
HARTFORD
THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ UTCAREFULLY.
This endorsement modifies insurance provided under the following:
BUSINESS AUTO COVERAGE FORM
A. Any person or organization whom you are required by contract to name as additional insured is an
"insured" for LIABILITY COVERAGE but only to the extent that person or organization qualifies as
an "insured" under the WHO IS AN INSURED provision of Section 11 - LIABILITY COVERAGE.
B. For any person or organization for whom you one required bycontract hn provide awaiver of
subrogation, the Loss Condition - TRANSFER OF RIGHTS OF RECOVERY AGAINST OTHERS TO
US is applicable.
Name ofAdditional Insured Pmrsa/n(m)ofOrgan izaton(s):
Blanket coverage oarequired bywritten contract.
Hartford Form #HA8913
Miscellaneous Attachment M6986
POLICY NUMBER: 37CSEQUO950
THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY.
ADDITIONAL INSURED BY CONTRACTOR AGREEMENT
•' •
This endorsement modifies insurance provided under the following:
COMMERCIAL GENERAL LIABILITY COVERAGE PART
SCHEDULE
Name Of Additional Insured Person(s) Or Organization(s):
Blanket coverage as required by written contract.
Information required to complete this Schedule, if not shown above, will be shown in the Declarations.
A. Section 11 - Who Is An Insured is amended to include as an additional insured the person(s) or
organization(s) shown in the Schedule above with whom you agreed in a written contract or written
agreement to provide insurance such as is afforded under this policy, but only with respect to liability
for "bodily injury", "property damage" or "personal and advertising injury" caused by:
1. Your acts or omissions or the acts or omissions of those acting on your behalf:
a. In the performance of your ongoing operations for such additional insured at the project(s) or
location(s) designated in the Schedule;
b. In connection with your premises owned by or rented to you and shown in the Schedule; or
c. In connection with "your work" for the additional insured at the project(s) or location(s)
designated in the Schedule and included within the "products -completed operations hazard", but
only if:
(1). The written contract or agreement requires you to provide such coverage to such additional
insured at the project(s) or location(s) designated in the Schedule; and
(2). This Coverage Part provides coverage for "bodily injury" or "property damage" included within
the "products -completed operations hazard".
2. The acts or omissions of the additional insured in connection with their general supervision of your
operations at the projects or locations designated in the Schedule.
B. The insurance afforded to these additional insureds applies only:
1. If the "occurrence" or offense takes place subsequent to the execution of such written contract or
written agreement; and
2. While such written contract or written agreement is in force, or until the end of the "policy period",
whichever is earlier.
C. With respect to the insurance afforded to these additional insureds under this endorsement, the
following additional exclusion applies:
This insurance does not apply to "bodily injury" "property damage" or "personal and advertising
injury" arising out of the rendering of or the failure to render any professional architectural,
engineering or surveying services by or for you, including:
1. The preparing, approving, or failing to prepare or approve maps, shop drawings, opinions,
reports, surveys, field orders, change orders, designs or specifications; and
2. Supervisory, inspection, architectural or engineering activities.
Miscellaneous Attachment: M5509
Certificate ID: 12299700
D. How Limits Apply To Additional Insureds
The most we will pay on behalf of the additional insured shown in the Schedule is the lesser of:
1. The limits of insurance specified in the written contract or written agreement; or
2. The Limits of Insurance shown in the Declarations.
Such amount shall be a part of and not in addition to Limits of Insurance shown in the Declarations
and described in this Section.
E. Duties Of Additional Insureds In The Event Of Occurrence, Offense, Claim Or Suit
The Duties Condition in Section IV - Conditions is replaced by the following and applies to the
additional insured shown in the Schedule:
1. Notice Of Occurrence Or Offense
The additional insured must see to it that we are notified as soon as practicable of an "occurrence"
or an offense which may result in a claim. To the extent possible, notice should include:
a. How, when and where the "occurrence" or offense took place;
b. The names and addresses of any injured persons and witnesses; and
c. The nature and location of any injury or damage arising out of the "occurrence" or offense.
2. Notice Of Claim
If a claim is made or "suit" is brought against the additional insured, the additional insured must:
a. Immediately record the specifics of the claim or "suit" and the date received; and
b. Notify us as soon as practicable.
The additional insured must see to it that we receive written notice of the claim or "suit" as soon as
practicable.
3. Assistance And Cooperation Of The Insured
The additional insured must:
a. Immediately send us copies of any demands, notices, summonses or legal papers received in
connection with the claim or "suit';
b. Authorize us to obtain records and other information;
c. Cooperate with us in the investigation or settlement of the claim or defense against the "suit";
and
d. Assist us, upon our request, in the enforcement of any right against any person or organization
which may be liable to the insured because of injury or damage to which this insurance may
also apply.
4. Obligations At The Additional Insureds Own Cost
No additional insured will, except at that insured's own cost, voluntarily make a payment, assume
any obligation, or incur any expense, other than for first aid, without our consent.
5. Additional Insureds Other Insurance
If we cover a claim or "suit" under this Coverage Part that may also be covered by other insurance
available to the additional insured, such additional insured must submit such claim or "suit" to the
other insurer for defense and indemnity.
However, this provision does not apply to the extent that you have agreed in a written contract or
written agreement that this insurance is primary and non-contributory with the additional insured's
own insurance.
6. Knowledge Of An Occurrence, Offense, Claim Or Suit
Paragraphs 1. and 2. applies to the additional insured only when such "occurrence", offense, claim
or "suit" is known to:
a. The additional insured that is an individual;
b. Any partner, if the additional insured is a partnership;
c. Any manager, if the additional insured is a limited liability company;
d. Any "executive officer" or insurance manager, if the additional insured is a corporation;
e. Any trustee, if the additional insured is a trust; or
f. Any elected or appointed official, if the additional insured is a political subdivision or public entity.
F. Other Insurance
With respect to insurance provided to the additional insured shown in the Schedule, the Other
Insurance Condition Section IV - Conditions is replaced by the following:
1. Primary Insurance
Miscellaneous Attachment: M5509
Certificate ID: 12299700
a. Primary Insurance When Required By Contract
This insurance is primary if you have agreed in a written contract or written agreement that this
insurance be primary. If other insurance is also primary, we will share with all that other
insurance by the method described in 3. below.
b. Primary And Pion -Contributory To Other Insurance When Required By Contract
If you have agreed in a written contract or written agreement that this insurance is primary and
non-contributory with the additional insured's own insurance, this insurance is primary and we
will not seek contribution from that other insurance.
Paragraphs a. and b. do not apply to other insurance to which the additional insured has been added
as an additional insured or to other insurance described in paragraph 2. below.
2. Excess Insurance
This insurance is excess over any of the other insurance, whether primary, excess, contingent or
on any other basis:
a. Your Work
That is Fire, Extended Coverage, Builder's Risk, Installation Risk or similar coverage for "your
work";
b. Premises Rented To You
That is fire, lightning or explosion insurance for premises rented to you or temporarily occupied
by you with permission of the owner;
c. Tenant Liability
That is insurance purchased by you to cover your liability as a tenant for "property damage" to
premises rented to you or temporarily occupied by you with permission of the owner;
d. Aircraft, Auto Or Watercraft
If the loss arises out of the maintenance or use of aircraft, "autos" or watercraft to the extent
not subject to Exclusion g. of Section I - Coverage A - Bodily Injury And Property Damage
Liability;
e. Property Damage To Borrowed Equipment Or Use Of Elevators
If the loss arises out of "property damage" to borrowed equipment or the use of elevators to
the extent not subject to Exclusion j. of Section I - Coverage A - Bodily Injury And Property
Damage Liability; or
f. When You Are Added As An Additional Insured To Other Insurance
That is any other insurance available to you covering liability for damages arising out of the
premises or operations, or products and completed operations, for which you have been added
as an additional insured by that insurance.
When this insurance is excess, we will have no duty under Coverages A or B to defend the
insured against any "suit" if any other insurer has a duty to defend the insured against that "suit".
If no other insurer defends, we will undertake to do so, but we will be entitled to the insured's
rights against all those other insurers.
When this insurance is excess over other insurance, we will pay only our share of the amount of
the loss, if any, that exceeds the sum of:
a. The total amount that all such other insurance would pay for the loss in the absence of this
insurance; and
b. The total of all deductible and self-insured amounts under all that other insurance.
We will share the remaining loss, if any, with any other insurance that is not described in this
Excess Insurance provision and was not bought specifically to apply in excess of the Limits of
Insurance shown in the Declarations of this Coverage Part.
3. Method Of Sharing
If all of the other insurance permits contribution by equal shares, we will follow this method also.
Under this approach each insurer contributes equal amounts until it has paid its applicable limit of
insurance or none of the loss remains, whichever comes first.
If any of the other insurance does not permit contribution by equal shares, we will contribute by
limits. Under this method, each insurer's share is based on the ratio of its applicable limit of
insurance to the total applicable limits of insurance of all insurers.
Hartford Form #HS2481
Miscellaneous Attachment: M5509
Certificate ID: 12299700
PROFESSIONAL SERVICES AGREEMENT/CONTRACT
COMPLETION CHECKLIST AND ROUTING SLIP
P-5
Below is the process for getting your professional services agreements/contracts finalized and
executed. Please attach this "Completion Checklist and Routing Slip" to the front of your
contract as you circulate it for review and signatures. Please use this form for all professional
services agreements/contracts (not just those requiring City Council approval).
This process should occur in the order presented below.
Step
Responsible
Description
Completion
Date
--Department
F
City Attorney
Review, revise, and comment on draft
regiment.
2
Contracting Department
_4ge
Forward final agreement to contractor for
their signature. Obtain at least two signed
originals from contractor.
3
Contracting Department
Agendize contractor -signed agreement for
Council approval, if Council approval
necessary (as defined by City Attorney/City
4
---Ordinance*).
City Attorney
Review and approve form of agreement;
bonds, and insurance certificates and
endorsements.
5
City Manager / Mayor or
Agreement executed by Council authorized
Department Head
official.
6.
City Clerk
City Clerk attests signatures, retains original
agreement and forwards copies to the
To be completed by Contracting Department:
Project Manager: Project Name:
01
Agendized for City Council Meeting of (if necessary):
L
t 7)
If you have questions on this process, please contact the City Attorney's Office at 485-3080-
* Council approval is required if contract is over $20,000 on a cumulative basis.
CITY OF SAN RAFAEL
ROUTING SLIP / APPROVAL FORM
INSTRUCTIONS: USE THIS FORM WITH EACH SUBMITTAL OF A CONTRACT, AGREEMENT,
ORDINANCE OR RESOLUTION BEFORE APPROVAL BY COUNCIL / AGENCY.
SRRA / SRCC AGENDA ITEM NO. 3.j
DATE OF MEETING: 3/18/13
FROM: Nader Mansourian
DEPARTMENT: Public Works
DATE: 3/12/13
TITLE OF DOCUMENT:
A RESOLUTION ACCEPTING A PROPOSAL FROM HDR ENGINEERING, INC. FOR
ENGINEERING SERVICES TO DEVELOP AT -GRADE RAIL CROSSING ALTERNATIVES
ON ANDERSEN DRIVE, CONDUCT SAFETY STUDIES AND DEVELOP QUIET ZONE
APPLICATIONS FOR ALL CITY RAIL CROSSINGS IN THE AMOUNT OF $70,684
Department Head (signature)
(LOWER HALF OF FORM FOR APPROVALS ONLY)
APPROVED AS COUNCIL AGENCY APPROVED AS TO FORM:
AGENDA ITEM:
City Manager (signature) City Attorney (signature)