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HomeMy WebLinkAboutPW SMART At-Grade Rail CrossingsFA_ Agenda Item No: 3 Meeting Date: March 18, 2013 SAN RAFAEL CITY COUNCIL AGENDA REPORT Department: Public Works Prepared by:Manager Approval;_' Director of Public Works File No. 18.06.52 18.06.52.01 SUBJECT: A RESOLUTION ACCEPTING A PROPOSAL FROM HDR ENGINEERING, INC. FOR ENGINEERING SERVICES TO DEVELOP AT -GRADE RAIL CROSSING ALTERNATIVES ON ANDERSEN DRIVE, CONDUCT SAFETY STUDIES AND DEVELOP QUIET ZONE APPLICATIONS FOR ALL CITY RAIL CROSSINGS IN THE AMOUNT OF $70,684. RECOMMENDATION: Adopt Resolution BACKGROUND: Sonoma Marin Area Rail Transit (SMART) plans to construct and re -activate rail passenger train operation from Santa Rosa to San Rafael by 2016 and eventually to Larkspur. The project is now active. Public Works staff represents City interests on the (SMART) Technical Advisory Committee (TAC) that meets monthly and reviews and addresses SMART project issues. Staff also works closely with the SMART engineering team to review the rail crossing and ancillary designs, address safety and operational issues. Rail operations and complex Federal and State regulations and requirements are outside the day to day Public Works staff work program and expertise. Addressing these issues requires specialized assistance from outside consulting firms. The number of qualified consultants is very limited. Staff was seeking a consulting firm with experience in rail crossing design, rail operations, and familiarity with SMART, Federal Rail Administration (FRA) and California Public Utilities Commission (CPUC) regulations, policies, procedures and public hearings. Staff was also seeking expertise for developing alternative designs for the existing Andersen Drive crossing. After some research it was evident that HDR Engineering Inc. was the most qualified consulting firm to assist the City in addressing the SMART, and related FRA and CPUC issues stated above. HDR was a consultant for SMART during its initial conceptual process. They assisted in developing the SMART work program and assessed rail line, tracks, crossings, and equipment for the 70 mile project corridor. They prepared a cost estimate and conceptual plans for the rail operation. HDR was the sub - consultant to SMART EIR consultants. They served as the on-call engineering staff to SMART executives from 2002 to 2009. They developed SMART's standards for rail, tracks and track structures. File No.: — Council Meeting: 1 Disposition: 710 1 ; SAN RAFAEL CITY COUNCIL AGENDA REPORT / Page: 2 HDR staff works closely with CPUC and FRA staff on a routine basis and are very familiar with their requirements. They have attended and testified at PUC hearings regarding at grade crossings. On behalf of the municipalities HDR composes PUC rail crossing applications and assists them throughout the process. ANALYSIS: Department of Public Works staff are working closely with SMART staff reviewing their rail crossing design plans, and addressing safety and operational issues. Rail engineering, FRA, and CPUC regulations and policies require expertise HDR Engineering Inc. consulting teams have acquired. HDR consultants can assist staff in addressing existing rail crossing issues with appropriate regulatory agencies in a context that is acceptable to them. In addition, the Quiet Zone analysis and implementation process also requires expertise in submitting accurate and complete applications to FRA and CPUC. Staff believes that the Andersen Drive at -grade crossing issue should be addressed in the near term. It is in the City's best interest to develop alternative concepts and start the FRA and CPUC approval process immediately. FISCAL IMPACT: The project will cost approximately $70,684. Funding is already programmed in the Public Works consulting services budget. OPTIONS: The Council may choose to not authorize the Director of Public Works to enter into a Professional Services Agreement with HDR Engineering, Inc., and direct staff to search for another consulting firm. ACTION REQUIRED: Adopt the resolution allowing the Public Works Director to enter into a Professional Services Agreement with HDR Engineering, Inc. for engineering services to develop rail crossing alternatives on Andersen Drive, conduct safety studies and develop Quiet Zone analysis and applications for all City crossings as described in the attached proposal. Enclosures 1. Resolution 2. Proposal (Exhibit "A") 3. Agreement RESOLUTION NO. 13513 A RESOLUTION ACCEPTING A PROPOSAL FROM HDR ENGINEERING, INC. FOR ENGINEERING SERVICES TO DEVELOP AT GRADE RAIL CROSSING ALTERNATIVES ON ANDERSEN DRIVE, CONDUCT SAFETY STUDIES AND DEVELOP QUIET ZONE APPLICATIONS FOR ALL CITY RAIL CROSSINGS IN THE AMOUNT OF $70,684 WHEREAS, the Sonoma Marin Area Rail Transit (SMART) project consists of passenger rail operation from Santa Rosa to San Rafael and eventually to Larkspur, and it is underway; WHEREAS, the rail engineering, operation and regulations are specialty fields and Public Works staff require assistance to address the on hand issues; and WHEREAS, HDR Engineering Inc. has worked on the SMART project from 2002 and 2009 and developed many rail standards for SMART and are familiar with the crossing regulations and issues; and WHEREAS, the most qualified consultant team is HDR Engineering Inc., with a fee in the amount of $70,684 (technical proposal attached as Exhibit "A"); NOW, THEREFORE, BE IT RESOLVED by the Council of the City of San Rafael that the Professional Scope of Services for HDR Engineering Inc., as attached hereto, is accepted and Council does hereby authorize the Public Works Director to enter into a Professional Services Agreement with HDR Engineering Inc for professional services listed in Exhibit "A", in a form approved by the City Attorney and in the amount of $70,684. IT IS FURTHER ORDERED AND RESOLVED, that the Director of Public Works is hereby authorized to take any and all such actions and make changes as may be necessary to accomplish the purpose of this resolution. 1, ESTHER C. BEIRNE, Clerk of the City of San Rafael, hereby certify that the foregoing resolution was duly and regularly introduced and adopted at a regular meeting of the Council of said City on the 181h day of March, 2013, by the following vote, to wit: AYES: COUNCILMEMBERS: Colin, Connolly, Heller, McCullough & Mayor Phillips NOES: COUNCILMEMBERS: ABSENT: COUNCILMEMBERS: ESTHER C. BEIRNE, City Clerk File No.: 18,06.52 18.06.52.01 AGREEMENT FOR PROFESSIONAL SERVICES WITH HDR ENGINEERING, INC. FOR ENGINEERING SERVICES TO DEVELOP AT -GRADE RAIL CROSSING ALTERNATIVES ON ANDERSEN DRIVE This Agreement is made and entered into this 181h day of March, 2013 by and between the CITY OF SAN RAFAEL [hereinafter "CITY"], and HDR ENGINEERING, INC. (hereinafter "CONTRACTOR). RECITALS WHEREAS, the CITY has determined that certain specialized professional services are required for the ENGINEERING SERVICES TO DEVELOP AT GRADE RAIL CROSSING ALTERNATIVES ON ANDERSEN DRIVE (hereinafter "PROJECT"); and WHEREAS, the CONTRACTOR has offered to render such specialized professional services in connection with this Project. AGREEMENT NOW, THEREFORE, the parties hereby agree as follows: 1. DEFINITIONS: Not Applicable 2. PROJECT COORDINATION A. CITY. The City Manager shall be the representative of the CITY for all purposes under this Agreement. The City Engineer is hereby designated the PROJECT MANAGER for the CITY, and said PROJECT MANAGER shall supervise all aspects of the progress and execution of this Agreement. B. CONTRACTOR. CONTRACTOR shall assign a single PROJECT DIRECTOR to have overall responsibility for the progress and execution of this Agreement for CONTRACTOR. Carl Haack is hereby designated as the PROJECT DIRECTOR for CONTRACTOR. Should circumstances or conditions subsequent to the execution of this Agreement require a substitute PROJECT DIRECTOR for any reason, the CONTRACTOR shall notify the CITY within ten (10) business days of the substitution. 3. DUTIES OF CONTRACTOR CONTRACTOR agrees to perform the services outlined in the proposal from CONTRACTOR dated March 12, 2013 marked Exhibit "A" attached hereto, and incorporated herein by this reference. CONTRACTOR agrees to be available and perform the work specified in this Agreement in the time frame as specified and as shown in Exhibit "A". 4. DUTIES OF THE CITY CITY shall perform the duties as described in Exhibit "A" attached hereto and incorporated herein. 5. COMPENSATION For the full performance of the services described herein by CONTRACTOR, CITY shall pay CONTRACTOR on a time and materials basis for services rendered in accordance with the rates shown on the current fee schedule as described in Exhibit "A" attached and incorporated herein. The total payment made for any individual work task will not exceed the amounts shown on the Proposal Budget, set out in Exhibit "A". Payment will be made monthly upon receipt by PROJECT MANAGER of itemized invoices submitted by CONTRACTOR. is complete. 6. TERM OF AGREEMENT The term of this Agreement shall be from the date of execution until the Project 7. TERMINATION A. Discretionary. Either party may terminate this Agreement without cause upon thirty (30) days written notice mailed or personally delivered to the other party. B. Cause. Either party may terminate this Agreement for cause upon ten (10) days written notice mailed or personally delivered to the other party, and the notified party's failure to cure or correct the cause of the termination notice, to the reasonable satisfaction of the party giving such notice, within thirty (30) days of the receipt of said notice. C. Effect of Termination. Upon receipt of notice of termination, neither party shall incur additional obligations under any provision of this Agreement without the prior written consent of the other. Agreement o 2 D. Return of Documents. Upon termination, any and all CITY documents or materials provided to CONTRACTOR and any and all of CONTRACTOR's documents and materials prepared for or relating to the performance of its duties under this Agreement, shall be delivered to CITY as soon as possible, but not later than thirty (30) days after termination. 8. OWNERSHIP OF DOCUMENTS The written documents and materials prepared by the CONTRACTOR in connection with the performance of its duties under this Agreement, shall be the sole property of CITY. CITY may use said property for any purpose, including projects not contemplated by this Agreement. 9. INSPECTION AND AUDIT Upon reasonable notice, CONTRACTOR shall make available to CITY, or its agent, for inspection and audit, all documents and materials maintained by CONTRACTOR in connection with its performance of its duties under this Agreement. CONTRACTOR shall fully cooperate with CITY or its agent in any such audit or inspection. 10. ASSIGNABILITY The parties agree that they shall not assign or transfer any interest in this Agreement nor the performance of any of their respective obligations hereunder, without the prior written consent of the other party, and any attempt to so assign this Agreement or any rights, duties or obligations arising hereunder shall be void and of no effect. 1 L INSURANCE A. During the term of this Agreement, CONTRACTOR, shall maintain, at no expense to CITY, the following insurance policies: 1. A comprehensive general liability insurance policy in the minimum amount of one million ($1,000,000) dollars per occurrence for death, bodily injury, personal injury, or property damage; 2. An automobile liability (owned, non -owned, and hired vehicles) insurance policy in the minimum amount of one million ($1,000,000) dollars per occurrence; Agreement • 3 3. If any licensed professional performs any of the services required to be performed under this Agreement, a professional liability insurance policy in the minimum amount of one million ($1,000,000) dollars to cover any claims arising out of the CONTRACTOR's performance of services under this Agreement. B. The insurance coverage required of the CONTRACTOR by Section 11. A., shall also meet the following requirements. 1. The insurance shall be primary with respect to any insurance or coverage maintained by CITY and shall not call upon CITY's insurance or coverage for any contribution; 2. Except for professional liability insurance, the insurance policies shall be endorsed for contractual liability and personal injury; 3. Except for professional liability insurance, the insurance policies shall be specifically endorsed to include the CITY, its officers, agents, and employees as additionally named insureds under the policies; 4. CONTRACTOR shall provide to PROJECT MANAGER, (a) Certificates of Insurance evidencing the insurance coverage required herein, and (b) specific endorsements naming CITY, its officers, agents and employees, as additional insureds under the policies; 5. The insurance policies shall provide that the insurance carrier shall not cancel, terminate or otherwise modify the terms and conditions of said insurance policies except upon thirty (30) days written notice to CITY's PROJECT MANAGER; 6. If the insurance is written on a Claims Made Form, then, following termination of this Agreement, said insurance coverage shall survive for a period of not less than five years; 7. The insurance policies shall provide for a retroactive date of placement coinciding with the effective date of this Agreement; 8. The liability insurance provided to CITY by CONTRACTOR under this contract shall be primary and excess of any other insurance available to the CITY. }. The insurance shall be approved as to Form and sufficiency by PROJECT MANAGER and the CITY's Attorney. Agreement . 4 C. If it employs any person, CONTRACTOR shall maintain worker's compensation and employer's liability insurance, as required by the State Labor Code and other applicable laws and regulations, and as necessary to protect both CONTRACTOR and CITY against all liability for injuries to CONTRACTOR's officers and employees. D. Any deductibles or self-insured retentions in CONTRACTOR's insurance policies must be declared to and approved by the PROJECT MANAGER and the City Attorney. At CITY's option, the deductibles or self-insured retentions with respect to CITY shall be reduced or eliminated to CITY's satisfaction, or CONTRACTOR shall procure a bond guaranteeing payment of losses and related investigations, claims administration, attorney's fees and defense expenses. 12. INDEMNIFICATION (a) Except as provided in Paragraph (b), CONTRACTOR shall indemnify, release, defend and hold harmless CITY, its officers, and employees, against any claim, demand, suit, judgment, loss, liability or expense of any kind, including attorney's fees, arising out of or resulting in any way, in whole or in part, from any acts or omissions, intentional or negligent, of CONTRACTOR or CONTRACTOR's officers, agents and employees in the performance of their duties and obligations under this Agreement. (b) Where the services to be provided by CONTRACTOR under this Agreement are design professional services to be performed by a design professional as that term is defined under Civil Code Section 2782.8, CONTRACTOR shall, to the fullest extent permitted by law, indemnify, release, defend and hold harmless CITY, its officers, and employees, against any claim, demand, suit, judgment, loss, liability or expense of any kind, including attorney's fees, that arises out of, pertains to, or relates to the negligence, recklessness, or willful misconduct of CONTRACTOR in the performance of its duties and obligations under this Agreement. 13. NONDISCRIMINATION CONTRACTOR shall not discriminate, in any way, against any person on the basis of age, sex, race, color, religion, ancestry, national origin or disability in connection with or related to the performance of its duties and obligations under this Agreement. 14. COMPLIANCE WITH ALL LAWS CONTRACTOR shall observe and comply with all applicable federal, state and local laws, ordinances, codes and regulations, in the performance of its duties and obligations under this Agreement. CONTRACTOR shall perform all services under this Agreement in accordance with these Agreement • 5 laws, ordinances, codes and regulations. CONTRACTOR shall release, defend, indemnify and hold harmless CITY, its officers, agents and employees from any and all damages, liabilities, penalties, fines and all other consequences from any noncompliance or violation of any laws, ordinance, codes or regulations. 15. NO THIRD PARTY BENEFICIARIES CITY and CONTRACTOR do not intend, by any provision of this Agreement, to create in any third party, any benefit or right owed by one party, under the terms and conditions of this Agreement, to the other party. 16. NOTICES All notices and other communications required or permitted to be given under this Agreement, including any notice of change of address, shall be in writing and given by personal delivery, or deposited with the United States Postal Service, postage prepaid, addressed to the parties intended to be notified. Notice shall be deemed given as of the date of personal delivery, or if mailed, upon the date of deposit with the United States Postal Service. Notice shall be given as follows: TO CITY: Nader Mansourian (Public Works Director) City of San Rafael 111 Morphew Street P.O. Box 151560 San Rafael, CA 94915-1560 TO CONTRACTOR: Carl Haack, P.E. N. California Transportation Business Group Manager HDR Engineering, Inc. 2121 North California Blvd., Suite 475 Walnut Creek, CA 94596 17. INDEPENDENT CONTRACTOR For the purposes, and for the duration, of this Agreement, CONTRACTOR, its officers, agents and employees shall act in the capacity of an Independent Contractor, and not as employees of the CITY. CONTRACTOR and CITY expressly intend and agree that the status of CONTRACTOR, its officers, agents and employees be that of an Independent Contractor and not that of an employee of CITY. Agreement v 6 18. ENTIRE AGREEMENT -- AMENDMENTS A. The terms and conditions of this Agreement, all exhibits attached, and all documents expressly incorporated by reference, represent the entire Agreement of the parties with respect to the subject matter of this Agreement. B. This written Agreement shall supersede any and all prior agreements, oral or written, regarding the subject matter between the CONTRACTOR and the CITY. C. No other agreement, promise or statement, written or oral, relating to the subject matter of this Agreement, shall be valid or binding, except by way of a written amendment to this Agreement. D. The terms and conditions of this Agreement shall not be altered or modified except by a written amendment to this Agreement signed by the CONTRACTOR and the CITY. E. If any conflicts arise between the terms and conditions of this Agreement, and the terms and conditions of the attached exhibits or the documents expressly incorporated by reference, the terms and conditions of this Agreement shall control. 19. SET-OFF AGAINST DEBTS CONTRACTOR agrees that CITY may deduct from any payment due to CONTRACTOR under this Agreement, any monies which CONTRACTOR owes CITY under any ordinance, agreement, contract or resolution for any unpaid taxes, fees, licenses, assessments, unpaid checks or other amounts. 20. WAIVERS The waiver by either party of any breach or violation of any term, covenant or condition of this Agreement, or of any ordinance, law or regulation, shall not be deemed to be a waiver of any other term, covenant, condition, ordinance, law or regulation, or of any subsequent breach or violation of the same or other term, covenant, condition, ordinance, law or regulation. The subsequent acceptance by either party of any fee, performance, or other consideration which may become due or owing under this Agreement, shall not be deemed to be a waiver of any preceding breach or violation by the other party of any term, condition, covenant of this Agreement or any applicable law, ordinance or regulation. 21. COSTS AND ATTORNEY's FEES The prevailing party in any action brought to enforce the terms and conditions of this Agreement, or arising out of the performance of this Agreement, may recover its reasonable costs (including claims administration) and attorney's fees expended in connection with such action. Agreement o 7 22. CITY BUSINESS LICENSEIOTHER TAXES CONTRACTOR shall obtain and maintain during the duration of this Agreement, a CITY business license as required by the San Rafael Municipal Code. CONTRACTOR shall pay any and all state and federal taxes and any other applicable taxes. CITY shall not be required to pay for any work performed under this Agreement, until CONTRACTOR has provided CITY with a completed Internal Revenue Service Form W-9 (Request for Taxpayer Identification Number and Certification). 23. APPLICABLE LAW The laws of the State of California shall govern this Agreement. IN WITNESS WHEREOF, the parties have executed this Agreement as of the day, month and year first above written. CITY OF SAN RAFAEL NADER MANSOURIAN, Public Works Director ATTEST: ESTHER C. BEIRNE, City Clerk APPROVED AS TO FORM: ROBERT F. EPSTEIN, City Attorney File No.: 18.06.52 & 18.06.52.01 HDR ENGINEERING, INC. Agreement o 8 March 12, 2013 Nader Mansourian, P.E. Public Works Director City of San Rafael Department of Public Works 111 Morphew Street San Rafael, CA 94901 Re: City of San Rafael ON-CALL Engineering Services Andersen Drive/SMART at -Grade Crossing Concept Plans CPUC Crossing Application Assistance Related Crossing Options Quite Zone Information and Presentation Dear Mr. Mansourian, HDR Engineering (HDR), with subeonsultant W -Trans, is submitting this proposal for engineering services for the City of San Rafael (City) as described below. We offer the services of Mike Strider, P.E. as the Project Manager for this project. 1. Project Understanding The Sonoma Marin Area Rail Transit District (SMART) is proceeding with plans to operate commuter trains within its right-of-way in the near future through Downtown San Rafael and south to a ferryboat connection the near Larkspur Landing Terminal. The SMART right-of-way traverses the current alignment of Andersen Drive, a public street under the jurisdiction of the City of San Rafael. The intersecting angle between the SMART right-of-way and Andersen Drive is approximately 11 degrees. The City wishes to look at utilizing the existing configuration of the street and railroad to design a new (functional) at -grade crossing with all the proper warning devices and other modern safety devices. In addition to the roadway crossing of the track(s), the design will incorporate a planned multi -use pathway crossing adjacent to the roadway crossing. The conceptual level design will be used as part of an exhibit in the crossing application required by the California Public Utilities Commission (CPUC). In addition, the City requests that the design incorporate all safety protocols to allow crossing to be considered a Quiet Zone. The City may also wish to establish "citywide" Quiet Zones and conduct the safety check list and necessary submittals to CPUC/FRA. As a separate task, the City wishes to have the pros and cons of Quiet Zones explained to the City Council members (and general public) at up to 3 (three) meetings, so that the City and the public are properly informed about the Quiet Zone concept. The application process for Quiet Zones at crossings can be done as a whole group of crossings or an individual crossing, however, each crossing, whether it is included in a group or not, must meet the individual minimum requirements to establish a Quiet Zone.. There are 12 existing public crossings and 2 private crossing within the City not including the proposed Andersen Drive crossing. 2. Scope of Services Task -1, Draft CPUC Crossing Application and Crossing Exhibits, Andersen Drive: HDR will prepare a "draft" CPUC crossing application including crossing layout and detail exhibits. The layout drawings will be 10-15% level conceptual layout drawings that show the Andersen Drive/SMART at -grade HDR Engineering, Inc. 2121 North California Blvd. I Phone: 925.974.2500 Suite 475 Fax: 925.974.2533 Walnut Creek, CA 94596 www.hdrinc.com HDR will conduct a presentation on the pros and cons of the implementation of Quite Zones for railroad/highway at -grade crossings at a scheduled City Council meeting. HDR will also review the regulatory requirements needed to qualify for Quite Zones at crossings in general. 4. Fee HDR will perform the tasks listed above for the not -to -exceed amounts listed the following table: Task Description Fee 1 Andersen Drive Crossing drawings & Cost Estimate $54,738 2 Quiet Zone Presentations (up to three) $10,642 3 On -Call Technical Support (up to 24 hrs of Mike Strider) $5,304 5. Schedule HDR can begin work on this project immediately upon notice to proceed and after all agreement between the City and HDR are signed. HDR will produce the draft CPUC application including layout drawing(s) and cost estimate (for :Task 1) within 60 calendar days after NTP. For task 2 HDR staff will make themselves available for the public meetings regarding potential Quiet Zones on future dates to be determined by the City. 6. Conditions and Limitations • HDR will stay within the budget presented in this proposal unless a contract amendment is signed by both the City and HDR. • No environmental or geotechnical work is included in this proposal. The environmental clearance for the crossing in task 1 will be provided by the City. • Any surveying (or topographical information), aerial or other mapping information will be provided by the City. • Legal descriptions of the crossing will be provided by the City. • Any railroad and traffic signal design work in this proposal is at the 15% level only and is for the purposed of incorporation into the CPUC draft application. • Construction cost estimates will be based on recent costs for projects similar in nature. • There is no specific scope or deliverables for Task 3. Task 3 is set up as On -Call technical services and an arbitrary budget was set. The task 3 fee budget is based on time and materials for On -Call services. HDR has previously prepared "other" Andersen Drive crossing options under SMART direction, so, therefore any additional work and fee have yet to be determined. HDR can work with the City to provide assistance with the previous options or any options the City may wish HDR to provide with technical services. If you have any questions please contact us. Sincerely, Carl Haack, P.E. N. California Transportation Business Group Manager HDR Engineering, Inc. HDR Engineering, Inc. 2121 North California Blvd, Phone_ 925.974.2500 Suite 475 Fax: 925.974.2533 Walnut Creek, CA 94596 1 www.hdrinc.com March 20, 2013 Nader Mansourian, P.E. Public Works Director City of San Rafael Department of Public Works 111 Morphew Street San Rafael, CA 94901 RE: HEIR Hourly Rate Fee Schedule and Related Costs Dear Mr. Mansuourian, The following is our hourly fee rate schedule and related costs for the basis of our proposal dated February 21, 2013, for the City of San Rafael ON-CALL Engineering Services. 2013 Hourly Fee Rate (billing rates) for listed employees: Employee Hourly Billing Rate Michael Strider, Project Manager $207.48 Wayne Short, Vice President and QA/QC $284.23 David McCrossen, Senior Planner $242.68 Brian Kelly, Project Engineer $128.68 Alex Paez, CAD $109.44 Brad Helmer, Controller $108.3 Jan Bremmer, Clerical $85.13 Other Direct Costs (ODC's) and Subconsultant: Our Subconsultant is W -Trans. W -Trans will assist with the street signalization logistics related to the Andersen Drive at -grade crossing design. Their not -to -exceed cost is $8,800. Our technical charge is $3.70 per HEIR labor hour. Other ODC's include the cost for phone, copies, plots, mail and auto travel ($0.555/mile). Let us know if you need additional infon-nation. Very Truly Yours, Michael R. Strider, P.E. HEIR Engineering, Inc. 2121 N Caiforia Blvd, Suite 475 Rene: 1,925) 974-2500 Walnut Creek, CA 94596-7334 Fax: (925) 974-2533 www'hdrip'c'Com March 12, 2013 EXHIBIT "A" Nader Mansourian, P.E. Public Works Director City of San Rafael Department of Public Works 111 Morphew Street San Rafael, CA 94901 Re: City of San Rafael ON-CALL Engineering Services Andersen Drive/SMART at -Grade Crossing Concept Plans CPUC Crossing Application Assistance Related Crossing Options Quite Zone Information and Presentation Dear Mr. Mansourian, HDR Engineering (HDR), with subconsultant W -Trans, is submitting this proposal for engineering services for the City of San Rafael (City) as described below. We offer the services of Mike Strider, P.E. as the Project Manager for this project. 1. Project Understanding The Sonoma Marin Area Rail Transit District (SMART) is proceeding with plans to operate commuter trains within its right-of-way in the near future through Downtown San Rafael and south to a ferryboat connection the near Larkspur Landing Terminal. The SMART right-of-way traverses the current alignment of Andersen Drive, a public street under the jurisdiction of the City of San Rafael. The intersecting angle between the SMART right-of-way and Andersen Drive is approximately 11 degrees. The City wishes to look at utilizing the existing configuration of the street and railroad to design a new (functional) at -grade crossing with all the proper warning devices and other modem safety devices. In addition to the roadway crossing of the track(s), the design will incorporate a planned multi -use pathway crossing adjacent to the roadway crossing. The conceptual level design will be used as part of an exhibit in the crossing application required by the California Public Utilities Commission (CPUC). In addition, the City requests that the design incorporate all safety protocols to allow crossing to be considered a Quiet Zone. The City may also wish to establish "citywide" Quiet Zones and conduct the safety check list and necessary submittals to CPUC/FRA. As a separate task, the City wishes to have the pros and cons of Quiet Zones explained to the City Council members (and general public) at up to 3 (three) meetings, so that the City and the public are properly informed about the Quiet Zone concept. The application process for Quiet Zones at crossings can be done as a whole group of crossings or an individual crossing, however, each crossing, whether it is included in a group or not, must meet the individual minimum requirements to establish a Quiet Zone.. There are 12 existing public crossings and 2 private crossing within the City not including the proposed Andersen Drive crossing. 2. Scope of Services Task -1, Draft CPUC Crossing Application and Crossing Exhibits, Andersen Drive: HDR will prepare a "draft" CPUC crossing application including crossing layout and detail exhibits. The layout drawings will be 10-15% level conceptual layout drawings that show the Andersen Drive/SMART at -grade HDR Engineering, Inc. f 2121 North California Blvd. I Phone: 925.974.2500 Suite 475 Fax: 925.974.2533 Walnut Creek, CA 94596 www.hdrinc.com crossing (crossing at the same approximately I P angle that currently exists) with the required active warning devices and roadway improvements depicted, and typical warning devices and crossing details. The layout drawing will make use of medians and barriers to satisfy safety and Quite Zone requirements. HDR will work with SMART and CPUC on the design of the crossing including the placement of a proposed Multi -purposed pathway which would be a part of the crossing design and application. HDR has included up to two meetings with CPUC/FRA on regulatory requirements. As part of the CPUC application, a description of the operation of the adjacent West Francisco Boulevard traffic signals will be given as a function of pre-emption with the proposed railroad warning devices will be given. Along with the conceptual (exhibit) drawings, an engineer's probable construction estimate will be produced. Task -2, Presentation to San Rafael City Council on "Quiet Zones" on Railroad Crossings: HDR will conduct a presentation on the pros and cons of the implementation of Quite Zones for railroad/highway at -grade crossings at a scheduled City Council meeting. The presentation includes a review of the regulatory requirements and graphical exhibits. Items of discussion include the list of regulatory minimum requirements to establish a Quite Zone at each individual crossing including the use of quad gates, medians or other methods. These requirements can be applied to all the crossings in the City on the SMART corridor from Smith Ranch Road to Andersen Drive. Task -3, Staff Support for Rail related issues: The City wishes to have city staff technical support for issues related to SMART that is not included in task's I and 2. Potential items include assistance with other crossings (including Quiet Zone requirements) or modified designs for the Andersen Drive crossing and related roadway and signals. 3. Deliverables Task -1, Draft CPUC Crossing Application and Crossing Exhibits, Andersen Drive: HDR will produce a draft CPUC crossing application for the City to submit to CPUC for the proposed crossing of Andersen Drive and SMART corridor. As part of the exhibits in the draft application, HDR will produce conceptual crossing layout drawing(s) sized for both 11" x 17" and 24" x 36" (if needed) of the proposed at -grade crossing utilizing the existing geometry (approximately I V). The sheet(s) will show plan and profile of both Andersen Drive and SMART with approaches for several hundred feet and including the intersection of Andersen Drive with West Francisco Boulevard. The following drawing sheets will be produced to be incorporated as exhibits into the draft CPUC application: • Plan of roadway, pathway and railroad, 2 -sheets • Road and railroad profiles, 2 -sheets • Typical road section, I sheet • Typical pathway section I sheet • Typical railroad section, 1 -sheet • Typical railroad warning device detail, 1 -sheet The design will incorporate the placement and number of automatic warning devices and raised medians for safety and the satisfying of Quiet Zone requirements. The plan will also show the placement of a separate multi -use pathway adjacent to the road crossing to provide a safe crossing for bicyclists and pedestrians. An engineer's estimate of probable construction costs will be produced in the form of an Excel spread sheet. Task -2, Presentation to San Rafael City Council on "Quiet Zones" on Railroad Crossings: HDR Engineering, Inc. 2121 North California Blvd, Phone: 925.974,2500 Suite 475Fax: 925.974.2533 Walnut Creek, CA 941, 1 www.hdrinc.corn HDR will conduct a presentation on the pros and cons of the implementation of Quite Zones for railroad/highway at -grade crossings at a scheduled City Council meeting. HDR will also review the regulatory requirements needed to qualify for Quite Zones at crossings in general. 4. Fee HDR will perform the tasks listed above for the not -to -exceed amounts listed the following table: Task Description Fee 1 Andersen Drive Crossing drawings & Cost Estimate $54,738 2 Quiet Zone Presentations (up to three) $10,642 3 On -Call Technical Support (up to 24 hrs of Mike Strider) $5,304 5. Schedule HDR can begin work on this project immediately upon notice to proceed and after all agreement between the City and HDR are signed. HDR will produce the draft CPUC application including layout drawing(s) and cost estimate (for Task 1) within 60 calendar days after NTP. For task 2 HDR staff will make themselves available for the public meetings regarding potential Quiet Zones on future dates to be determined by the City. 6. Conditions and Limitations • HDR will stay within the budget presented in this proposal unless a contract amendment is signed by both the City and HDR. • No environmental or geotechnical work is included in this proposal. The environmental clearance for the crossing in task 1 will be provided by the City. • Any surveying (or topographical information), aerial or other mapping information will be provided by the City. • Legal descriptions of the crossing will be provided by the City. • Any railroad and traffic signal design work in this proposal is at the 15% level only and is for the purposed of incorporation into the CPUC draft application. • Construction cost estimates will be based on recent costs for projects similar in nature. • There is no specific scope or deliverables for Task 3. Task 3 is set up as On -Call technical services and an arbitrary budget was set. The task 3 fee budget is based on time and materials for On -Call services. HDR has previously prepared "other'' Andersen Drive crossing options under SMART direction, so, therefore any additional work and fee have yet to be determined. HDR can work with the City to provide assistance with the previous options or any options the City may wish HDR to provide with technical services. If you have any questions please contact us. Sincerely, Carl Haack, P.E. N. California Transportation Business Group Manager HDR Engineering, Inc. HDR Engineering, Inc. 2121 North California Blvd.I Phone: 925.974.2500 Suite 475 Fax: 925.974.2533596 Walnut Creek, CA 94 v, r w.hdrinc.com cc: Adrian Gunderson, HDR Wayne Short, HDR David McCrossan, HDR, Mike Strider, HDR Candice Clemmons, HDR HDR Engineering, Inc. 2121 North California Blvd- Phone: 925,974.2500 Suite 475 Fax: 925.974.2533 Walnut Creek, CA 94E I www.hdrinc.com ACC?R" CERTIFICATE OF LIABILITY INSURANCE 6/1/2013 DATE (MM/DD(YYYY) 4/11/2013 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER Lockton Companies, LLC -I Kansas City CONTACT NAME: 444 W. 47th Street, Suite 900PHONE Kansas City MO 64112-1906 (816)960-9000 FAX /C No): 'C' E-MAIL ADDRESS: Y Z' INSURERS AFFORDING COVERAGE NAIC # INSURER A: Hartford Fire Insurance Company 19682 6/1/2013 INSURED HDR ENGINEERING, INC. 1013472 8404 INDIAN HILLS DRIVE INSURER B: St. Paul Fire and Marine Insurance Company 4 INSURER C : Sentinel Insurance Company,Ltd. 11000 INSURER D: Zurich American Insurance Company 16535 OMAHA, NE 68114-4049 INSURER E : INSURER F: COVERAGES HDRINOI CERTIFICATE NUMBER: 12299700 REVISION NUMBER: XXXXXXX THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR LTR TYPE OF INSURANCE ADD I SUBR POLICY NUMBER POLICY EFF MM/DDIYYYY POLICY EXP MM/DD/YY LIMITS A GENERAL LIABILITYOCCURRENCE Y Z' 37CSEQU0950 6/1/2012 6/1/2013 $ 1-000000 DAMAGE TO RENTED PREMISES (Ea occurrence) $ 1,000,000 X GENEf�BILITY JMMERCIAL CLAIMS -MADE X (OCCUR MED EXP (Any oneperson) $ 10,000 PERSONAL & ADV INJURY $ 1,000,000 X Contractual Liab. GENERALAGGREGATE $ 2,000.0 0 PRODUCTS - COMP/OP AGG $ 2,000,000 GEN'L AGGREGATE LIMIT APPLIES PER: $ POLICY X PRO- JECT X LOC A A A AUTOMOBILE LIABILITY ANY AUTO Y Y 3%CSE U095I (AOS Q ) 37CSEQU0952 (HI)) 37MCP U1160(IvfA) 6/1/2012 6/1/2012 6/1/2012 6!112013 6/1/2013 6/1/2013 COMBINED IN LE LI—M= (Ea ace dent) $ 2,000,000_ X BODILY INJURY (Per person) $ XXXXXXX BODILY INJURY Per accident $ XXXXXXX ALL OWNED SCHEDULED AUTOS AUTOS X PROPERTY DAMAGE $ XXXXXXX fPpraccidenfi HIRED AUTOS X NON OWNED AUTOS $XXXXXXX B X UMBRELLA LIAB OCCUR Y Y ZUP-IOR64084-12-NF 6/1/2012 6/1/2013 EACH OCCURRENCE $ 1,000,000 EXCESS LIAB CLAIMS -MADE �1'1 (EXCLUDES PROF. LIAB) AGGREGATE $ 1.000,000 DED I X 1 RETENTION $ $0 $ XXXXXXX C WORKERS COMPENSATIONY AND EMPLOYERS' LIABILITY Y / N 91 WEOH 1000 7/11`2012 7/1/2013 X TORYLAMIT HR EACH ACCIDENT $ 1,000,000 ANY PROPRIETORIPARTNER/EXECUTIVEE.L. OFFICERIMEMBER EXCLUDED? N ❑ NIA E.L. DISEASE - EA EMPLOYEE $ 1,000,000 (Mandatory in NH) If yes, describe under DESCRIPTION OF OPERATIONS below I I I I E.L. DISEASE - POLICY LIMIT $ 1,000,000 D ARCHS & ENGS N N EOC9260026-05 6/1/2012 6/112013 PER CLAIM: $1,000,000. AGG: PROFESSIONAL $1,000,000. LIABILITY DESCRIPTION OF OPERATIONS / LOCATIONS I VEHICLES (Attach ACORD 101, Additional Remarks Schedule, if more space is required) RE: TO PROVIDE SPECIALIZED PROFESSIONAL SERVICES TO DEVELOP AT GRADE RAIL CROSSING ALTERNATIVES ON ANDERSON DRIVE FOR THE CITY OF SAN RAFAEL. CITY OF SAN RAFAEL, ITS OFFICERS, AGENTS, AND EMPLOYEES ARE NAMED AS ADDITIONAL INSURED ON GENERAL LIABILITY, AUTO AND UMBRELLA ON A PRIMARY, NON-CONTRIBUTORY BASIS, AS PER WRITTEN CONTRACT. WAIVER OF SUBROGATION APPLIES WHERE ALLOWABLE BY LAW. 30 DAYS NOTICE OF CANCELLATION APPLIES, 10 DAYS NOTICE FOR NON-PAYMENT OF PREMIUM. PROFESSIONAL LIABILITY RETRO DATE 7/15/58. CERTIFICATE HOLDER SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. 12299700 CITY OF SAN RAFAEL ATTENTION: DIANE WACHTER I I I MORPHEW STREET P.O. BOX 151560 SAN RAFAEL CA 94915-1560 ACORD 25 (2010/05) The ACORD name and logo are registered marks of ACORD 10 APOFID CORPORATION. All rights reserved POLICY DEDUCTIBLES: GENERAL LIABILITY = $100,000 OCCURRENCE; AUTO LIABILITY $100,000; PROFESSIONAL LIABILITY $100,000. Miscellaneous Attachment: M86310 Certificate ID: 12299700 POLICY NO. 37CGE(]U0851 HARTFORD THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ UTCAREFULLY. This endorsement modifies insurance provided under the following: BUSINESS AUTO COVERAGE FORM A. Any person or organization whom you are required by contract to name as additional insured is an "insured" for LIABILITY COVERAGE but only to the extent that person or organization qualifies as an "insured" under the WHO IS AN INSURED provision of Section 11 - LIABILITY COVERAGE. B. For any person or organization for whom you one required bycontract hn provide awaiver of subrogation, the Loss Condition - TRANSFER OF RIGHTS OF RECOVERY AGAINST OTHERS TO US is applicable. Name ofAdditional Insured Pmrsa/n(m)ofOrgan izaton(s): Blanket coverage oarequired bywritten contract. Hartford Form #HA8913 Miscellaneous Attachment M6986 POLICY NUMBER: 37CSEQUO950 THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY. ADDITIONAL INSURED BY CONTRACTOR AGREEMENT •' • This endorsement modifies insurance provided under the following: COMMERCIAL GENERAL LIABILITY COVERAGE PART SCHEDULE Name Of Additional Insured Person(s) Or Organization(s): Blanket coverage as required by written contract. Information required to complete this Schedule, if not shown above, will be shown in the Declarations. A. Section 11 - Who Is An Insured is amended to include as an additional insured the person(s) or organization(s) shown in the Schedule above with whom you agreed in a written contract or written agreement to provide insurance such as is afforded under this policy, but only with respect to liability for "bodily injury", "property damage" or "personal and advertising injury" caused by: 1. Your acts or omissions or the acts or omissions of those acting on your behalf: a. In the performance of your ongoing operations for such additional insured at the project(s) or location(s) designated in the Schedule; b. In connection with your premises owned by or rented to you and shown in the Schedule; or c. In connection with "your work" for the additional insured at the project(s) or location(s) designated in the Schedule and included within the "products -completed operations hazard", but only if: (1). The written contract or agreement requires you to provide such coverage to such additional insured at the project(s) or location(s) designated in the Schedule; and (2). This Coverage Part provides coverage for "bodily injury" or "property damage" included within the "products -completed operations hazard". 2. The acts or omissions of the additional insured in connection with their general supervision of your operations at the projects or locations designated in the Schedule. B. The insurance afforded to these additional insureds applies only: 1. If the "occurrence" or offense takes place subsequent to the execution of such written contract or written agreement; and 2. While such written contract or written agreement is in force, or until the end of the "policy period", whichever is earlier. C. With respect to the insurance afforded to these additional insureds under this endorsement, the following additional exclusion applies: This insurance does not apply to "bodily injury" "property damage" or "personal and advertising injury" arising out of the rendering of or the failure to render any professional architectural, engineering or surveying services by or for you, including: 1. The preparing, approving, or failing to prepare or approve maps, shop drawings, opinions, reports, surveys, field orders, change orders, designs or specifications; and 2. Supervisory, inspection, architectural or engineering activities. Miscellaneous Attachment: M5509 Certificate ID: 12299700 D. How Limits Apply To Additional Insureds The most we will pay on behalf of the additional insured shown in the Schedule is the lesser of: 1. The limits of insurance specified in the written contract or written agreement; or 2. The Limits of Insurance shown in the Declarations. Such amount shall be a part of and not in addition to Limits of Insurance shown in the Declarations and described in this Section. E. Duties Of Additional Insureds In The Event Of Occurrence, Offense, Claim Or Suit The Duties Condition in Section IV - Conditions is replaced by the following and applies to the additional insured shown in the Schedule: 1. Notice Of Occurrence Or Offense The additional insured must see to it that we are notified as soon as practicable of an "occurrence" or an offense which may result in a claim. To the extent possible, notice should include: a. How, when and where the "occurrence" or offense took place; b. The names and addresses of any injured persons and witnesses; and c. The nature and location of any injury or damage arising out of the "occurrence" or offense. 2. Notice Of Claim If a claim is made or "suit" is brought against the additional insured, the additional insured must: a. Immediately record the specifics of the claim or "suit" and the date received; and b. Notify us as soon as practicable. The additional insured must see to it that we receive written notice of the claim or "suit" as soon as practicable. 3. Assistance And Cooperation Of The Insured The additional insured must: a. Immediately send us copies of any demands, notices, summonses or legal papers received in connection with the claim or "suit'; b. Authorize us to obtain records and other information; c. Cooperate with us in the investigation or settlement of the claim or defense against the "suit"; and d. Assist us, upon our request, in the enforcement of any right against any person or organization which may be liable to the insured because of injury or damage to which this insurance may also apply. 4. Obligations At The Additional Insureds Own Cost No additional insured will, except at that insured's own cost, voluntarily make a payment, assume any obligation, or incur any expense, other than for first aid, without our consent. 5. Additional Insureds Other Insurance If we cover a claim or "suit" under this Coverage Part that may also be covered by other insurance available to the additional insured, such additional insured must submit such claim or "suit" to the other insurer for defense and indemnity. However, this provision does not apply to the extent that you have agreed in a written contract or written agreement that this insurance is primary and non-contributory with the additional insured's own insurance. 6. Knowledge Of An Occurrence, Offense, Claim Or Suit Paragraphs 1. and 2. applies to the additional insured only when such "occurrence", offense, claim or "suit" is known to: a. The additional insured that is an individual; b. Any partner, if the additional insured is a partnership; c. Any manager, if the additional insured is a limited liability company; d. Any "executive officer" or insurance manager, if the additional insured is a corporation; e. Any trustee, if the additional insured is a trust; or f. Any elected or appointed official, if the additional insured is a political subdivision or public entity. F. Other Insurance With respect to insurance provided to the additional insured shown in the Schedule, the Other Insurance Condition Section IV - Conditions is replaced by the following: 1. Primary Insurance Miscellaneous Attachment: M5509 Certificate ID: 12299700 a. Primary Insurance When Required By Contract This insurance is primary if you have agreed in a written contract or written agreement that this insurance be primary. If other insurance is also primary, we will share with all that other insurance by the method described in 3. below. b. Primary And Pion -Contributory To Other Insurance When Required By Contract If you have agreed in a written contract or written agreement that this insurance is primary and non-contributory with the additional insured's own insurance, this insurance is primary and we will not seek contribution from that other insurance. Paragraphs a. and b. do not apply to other insurance to which the additional insured has been added as an additional insured or to other insurance described in paragraph 2. below. 2. Excess Insurance This insurance is excess over any of the other insurance, whether primary, excess, contingent or on any other basis: a. Your Work That is Fire, Extended Coverage, Builder's Risk, Installation Risk or similar coverage for "your work"; b. Premises Rented To You That is fire, lightning or explosion insurance for premises rented to you or temporarily occupied by you with permission of the owner; c. Tenant Liability That is insurance purchased by you to cover your liability as a tenant for "property damage" to premises rented to you or temporarily occupied by you with permission of the owner; d. Aircraft, Auto Or Watercraft If the loss arises out of the maintenance or use of aircraft, "autos" or watercraft to the extent not subject to Exclusion g. of Section I - Coverage A - Bodily Injury And Property Damage Liability; e. Property Damage To Borrowed Equipment Or Use Of Elevators If the loss arises out of "property damage" to borrowed equipment or the use of elevators to the extent not subject to Exclusion j. of Section I - Coverage A - Bodily Injury And Property Damage Liability; or f. When You Are Added As An Additional Insured To Other Insurance That is any other insurance available to you covering liability for damages arising out of the premises or operations, or products and completed operations, for which you have been added as an additional insured by that insurance. When this insurance is excess, we will have no duty under Coverages A or B to defend the insured against any "suit" if any other insurer has a duty to defend the insured against that "suit". If no other insurer defends, we will undertake to do so, but we will be entitled to the insured's rights against all those other insurers. When this insurance is excess over other insurance, we will pay only our share of the amount of the loss, if any, that exceeds the sum of: a. The total amount that all such other insurance would pay for the loss in the absence of this insurance; and b. The total of all deductible and self-insured amounts under all that other insurance. We will share the remaining loss, if any, with any other insurance that is not described in this Excess Insurance provision and was not bought specifically to apply in excess of the Limits of Insurance shown in the Declarations of this Coverage Part. 3. Method Of Sharing If all of the other insurance permits contribution by equal shares, we will follow this method also. Under this approach each insurer contributes equal amounts until it has paid its applicable limit of insurance or none of the loss remains, whichever comes first. If any of the other insurance does not permit contribution by equal shares, we will contribute by limits. Under this method, each insurer's share is based on the ratio of its applicable limit of insurance to the total applicable limits of insurance of all insurers. Hartford Form #HS2481 Miscellaneous Attachment: M5509 Certificate ID: 12299700 PROFESSIONAL SERVICES AGREEMENT/CONTRACT COMPLETION CHECKLIST AND ROUTING SLIP P-5 Below is the process for getting your professional services agreements/contracts finalized and executed. Please attach this "Completion Checklist and Routing Slip" to the front of your contract as you circulate it for review and signatures. Please use this form for all professional services agreements/contracts (not just those requiring City Council approval). This process should occur in the order presented below. Step Responsible Description Completion Date --Department F City Attorney Review, revise, and comment on draft regiment. 2 Contracting Department _4ge Forward final agreement to contractor for their signature. Obtain at least two signed originals from contractor. 3 Contracting Department Agendize contractor -signed agreement for Council approval, if Council approval necessary (as defined by City Attorney/City 4 ---Ordinance*). City Attorney Review and approve form of agreement; bonds, and insurance certificates and endorsements. 5 City Manager / Mayor or Agreement executed by Council authorized Department Head official. 6. City Clerk City Clerk attests signatures, retains original agreement and forwards copies to the To be completed by Contracting Department: Project Manager: Project Name: 01 Agendized for City Council Meeting of (if necessary): L t 7) If you have questions on this process, please contact the City Attorney's Office at 485-3080- * Council approval is required if contract is over $20,000 on a cumulative basis. CITY OF SAN RAFAEL ROUTING SLIP / APPROVAL FORM INSTRUCTIONS: USE THIS FORM WITH EACH SUBMITTAL OF A CONTRACT, AGREEMENT, ORDINANCE OR RESOLUTION BEFORE APPROVAL BY COUNCIL / AGENCY. SRRA / SRCC AGENDA ITEM NO. 3.j DATE OF MEETING: 3/18/13 FROM: Nader Mansourian DEPARTMENT: Public Works DATE: 3/12/13 TITLE OF DOCUMENT: A RESOLUTION ACCEPTING A PROPOSAL FROM HDR ENGINEERING, INC. FOR ENGINEERING SERVICES TO DEVELOP AT -GRADE RAIL CROSSING ALTERNATIVES ON ANDERSEN DRIVE, CONDUCT SAFETY STUDIES AND DEVELOP QUIET ZONE APPLICATIONS FOR ALL CITY RAIL CROSSINGS IN THE AMOUNT OF $70,684 Department Head (signature) (LOWER HALF OF FORM FOR APPROVALS ONLY) APPROVED AS COUNCIL AGENCY APPROVED AS TO FORM: AGENDA ITEM: City Manager (signature) City Attorney (signature)