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HomeMy WebLinkAboutPW ADA Curb Ramps 2012-13; NOC Recordedc'Tr o1 .. Agenda Item No: 3. k Meeting Date: May 20, 2013 SAN RAFAEL CITY COUNCIL AGENDA REPORT Department: Public Works Alt Prepared by: City Manager Approval` -L__OA Director of Public Works (JD) File No. 16.01.259 SUBJECT: ACCEPT COMPLETION OF THE ADA -DOJ CURB RAMPS 2012-2013 PROJECT, CITY PROJECT #15006, AND AUTHORIZE THE CITY CLERK TO FILE THE NOTICE OF COMPLETION. RECOMMENDATION: Staff recommends that the City Council accept completion of the project and authorize the City Clerk to file the Notice of Completion. BACKGROUND: In August of 2004, the City of San Rafael entered into a Settlement Agreement with the Federal Department of Justice (DOJ) to address a lack of compliance with the Americans with Disabilities Act (ADA) and related accessibility issues in City owned facilities and the public right-of-way. A portion of the agreement calls for the City of San Rafael to construct curb ramps or sloped areas at any intersection to provide access for pedestrians. In 2004, Public Works identified a backlog of approximately 800 curb ramps requiring construction. The 2012-2013 project included the construction of 16 new ADA compliant curb ramps and storm drainage improvements in the Terra Linda and downtown areas. The design of the project was completed by City of San Rafael Department of Public Works engineering staff. The installation of these ramps was complex because it involved relocation of storm drain systems as well as the installation of accessible ramps. Some installation such as on Arias Street and Las Raposas Avenue encountered objection from neighbors, however since this is a Federal requirement related to access the City is required by law to perform the installation. On October 1, 2012, the City Council adopted the plans and specifications and authorized the City Clerk to call for bids. The project was advertised in accordance with San Rafael's Municipal Code and policies on October 3, 2012, and sealed bids were publicly opened and read aloud on October 25, 2012 at 1:30 PM. The City Council adopted Resolution No. 13433 authorizing the Public Works Director to enter into an agreement with Coastside Concrete (the low bidder) to construct the project. Construction commenced on February 20, 2011 FOR CITY CLERK ONLY File No.: f —( Council Meeting:° Disposition: SAN RAFAEL CITY COUNCIL AGENDA REPORT / Page: 2 PROJECT UPDATE: Construction was completed on May 1, 2013. After the start of construction Marin Transit contacted the City to install two curb ramps to better serve the transit users. On March 23, 2013, the City entered into an agreement with Marin Transit for construction of two additional curb ramps at Mission Avenue and Mary Street. Marin Transit has reimbursed the City $23,965.25 for the cost of topographic survey, design and construction of these two ramps. In addition five curb ramps were constructed in the Terra Linda and downtown areas and added to the project as extra work at a total construction cost of $40,111.75. The total project cost, including design, bidding, and construction is $281,074.37 as shown below. PROJECT REVENUE: Source Amount Notes Community Development Block Grant 11/12 $33,609.00 This amount is 100% reimbursable Community Development Block Grant 12/13 $241,567.00 This amount is 100% reimbursable Marin Transit Reimbursement $23,965.25 This amount is 100% reimbursable Total Available Funds $299,141.25 Extra work* The remaining balance of $18,066.88 was utilized for a portion of staff's cost to provide design and construction service for this project PROJECT SUMMARY: Category Amount Design and Advertisement Costs Topographic Survey $33,315.00 Document Reproduction $834.91 Additional Survey and Design (Marin Transit) $8,066.50 Design and Advertisement Sub Total $42,216.41 Construction Costs Actual Contract Amount based on Measured Quantities* $196,572.95 Change Orders* -$13,725.49 Extra work* $56,010.50 Construction Sub Total $238,857.96 Total Project Cost $281,074.37 *Includes the 5% retention to be paid 35 days after Notice of Completion is filed. The following summarizes the project milestones and working days; Working Item Date Days All work was completed within the amount of actual working days allowed. We recommend acceptance of the project and recordation of the Notice of Completion. SAN RAFAEL CITY COUNCIL AGENDA REPORT / Page: 3 ANALYSIS: Pursuant to Civil Code Section 3093 the City is required to record a Notice of Completion upon acceptance of the improvements by the City. This acceptance initiates a time period during which project subcontractors may file Stop Notices seeking payment from the City out of the funds owed to the Contractor for the project work. ACTION REQUIRED: Accept completion of the ADA -DOJ Curb Ramps 2012-2013 Project, (Project #15006) and authorize the City Clerk to file a Notice of Completion. Enclosures: Notice of Completion When recorded mail to: City of San Rafael Esther C. Beirne, City Clerk 1400 Fifth Avenue P. O. Box 151560 San Rafael, CA 94915-1560 li Illllllllllillllllllllllllllll�lllll II 2013-0035161 Recorded I REC FEE Official Records I County of I Ilarin I RICHARD 11. BEHSOH I Assessor -Recorder I County Clerk I �a 09:33AN 22 -Nay -2013 I Page 1 of 1 SPACE ABOVE THIS LINE FOR RECORDER'S USE CITY OF SAN RAFAEL NOTICE OF COMPLE T ION OF I %..p TO ALL PERSONS WHOM IT MAY CONCERN: 0.00 NOTICE IS HEREBY GIVEN for and on behalf of the City of San Rafael, County of Marin, State of California, that there has been a cessation of labor upon the work or improvement and that said work or improvement was completed upon the 1st day of May, 2013 and accepted the 20th day of September 2012; that the name, address and nature of the title of the party giving this notice is as follows: The City of San Rafael, a municipal corporation, in the County of Marin, State of California, within the boundaries of which said work or improvement was made upon land owned by said City and/or over which said City has an easement; that said work or improvement is described as follows: ADA -DOJ CURB RAMPS 2012-2013 PROJECT CITY PROJECT #15006 and reference is hereby made for a further description thereof to the plans and specifications approved for said work or improvements now on file in the office of the City Clerk of said City, and said plans and specifications are hereby incorporated herein by reference thereto; and that the name of the Contractor who contracted to perform said work and make such improvement is COASTSIDE CONCRETE I declare under penalty of perjury that the foregoing is true and correct. Executed at San Rafael, California, on/4" 4 S/ I 20/3 CITY OF SAN RAFAEL A Municipal Corporation By NADER MANSOURIAN Public Works Director STATE OF CALIFORNIA COUNTY OF MARIN On this ;2 I Sr day of HAY , 20 1-3, before me, ESTHER C. BEIRNE, City Clerk of the City of San Rafael, County of Marin, State of California, residing therein, personally appeared NADER M A NSO RI tl N, (oma proved to me on the basis of sa tisfactory e v iclence ) to be the person whose name is subscribed to the within instrument and acknowledged to me that he executed the same in his authorized capacity, and that by his signature on the instrument the person, or the entity upon behalf of which the person acted, executed the instrument. WITNESS my hand and official seal. certify under PENALTY OF PERJURY under the laws of the State of California that the foregoing paragraph is true and correct. Signature '� G ESTHER C. BEIRNE, City Clerk H --1- Lv3'7 File: 16.01.259 Im CITY OF SAN RAFAEL INSTRUCTIONS: USE THIS FORM WITH EACH SUBMITTAL OF A CONTRACT, AGREEMENT, ORDINANCE OR RESOLUTION BEFORE APPROVAL BY COUNCIL / AGENCY. SRRA / SRCC AGENDA ITEM NO. DATE OF MEETING: 5/20/2013 FROM: NADER MANSOURIAN DATE: 5/9/13 TITLE OF DOCUMENT: ACCEPT COMPLETION OF THE ADA -DOJ CURB RAMPS 2012-2013 PROJECT, CITY PROJECT #15006, AND AUTHORIZE THE CITY CLERK TO FILE THE NOTICE OF COMPLETION. Department Head (signature) (LOWER HALF OF FORM FOR APPROVALS ONLY) APPROVED AS COUNCIL / AGENCY AGENDA ITEM: City Manager (signature) APPROVED AS TO FORM: City Attorney (signature) I I File No.: 16.01.259 When recorded mail to: City of San Rafael Esther C. Beirne, City Clerk 1400 Fifth Avenue P. O. Box 151560 San Rafael, CA 94915-1560 SPACE ABOVE THIS LINE FOR RECORDER'S USE CITY OF SAN RAFAEL NOTICE OF COMPLETION OF IMPROVEMENT TO ALL PERSONS WHOM IT MAY CONCERN: NOTICE IS HEREBY GIVEN for and on behalf of the City of San Rafael, County of Marin, State of California, that there has been a cessation of labor upon the work or improvement and that said work or improvement was completed upon the 1st day of May, 2013 and accepted the 20th day of September 2012; that the name, address and nature of the title of the party giving this notice is as follows: The City of San Rafael, a municipal corporation, in the County of Marin, State of California, within the boundaries of which said work or improvement was made upon land owned by said City and/or over which said City has an easement; that said work or improvement is described as follows: ADA -DOJ CURB RAMPS 2012-2013 PROJECT CITY PROJECT #15006 and reference is hereby made for a further description thereof to the plans and specifications approved for said work or improvements now on file in the office of the City Clerk of said City, and said plans and specifications are hereby incorporated herein by reference thereto; and that the name of the Contractor who contracted to perform said work and make such improvement is COASTSIDE CONCRETE I declare under penalty of perjury that the foregoing is true and correct. Executed at San Rafael, California, on -20— CITY OF SAN RAFAEL A Municipal Corporation By NADER MANSOURIAN Public Works Director STATE OF CALIFORNIA COUNTY OF MARIN On this day of 20_ before me, ESTHER C. BEIRNE, City Clerk of the City of San Rafael, County of Marin, State of California, residing therein, personally appeared NADER MANSOURIAN, (or proved to me on the basis of satisfactory evidence) to be the 'person whose name is subscribed to the within instrument and acknowledged to me that he executed the same in his authorized capacity, and that by his signature on the instrument the person, or the entity upon behalf of which the person acted, executed the instrument. WITNESS my hand and official seal.