HomeMy WebLinkAboutPW Purchase Police InterceptorCITY OF� t
Agenda Item No: 3.1
Meeting Date: May 20, 2013
SAN RAFAEL CITY COUNCIL AGENDA REPORT
Department: Public Works
Prepared by:�0-0f, City Manager Approva
Director of Public Works ( RAL)
File No.: 01.14.16.01
SUBJECT: RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN RAFAEL
AUTHORIZING THE DEPARTMENT OF PUBLIC WORKS TO PURCHASE ONE
POLICE INTERCEPTOR SEDAN TO REPLACE POLICE DEPARTMENT PATROL
VEHICLE 9228, IN AN AMOUNT NOT TO EXCEED $39,614.33.
BACKGROUND: San Rafael Police Department's fleet of "black and white" patrol vehicles
consists of 12 active and 4 reserve units. On November 20, 2012 unit #228, a 2009 Ford Crown
Victoria, was sideswiped while traveling northbound on Highway 101 north of the Central San
Rafael exit. The patrol car was damaged extensively and subsequently deemed "totaled" by
insurance examiners.
SRPD's patrol structure depends heavily upon an adequate number of vehicles. There are a
minimum of 5 and a maximum of 11 units on San Rafael's streets during any 10 to 12 hour shift,
depending upon the time of day and need. One officer is assigned to each patrol unit. Removing
a single vehicle from the fleet, even temporarily, impacts the department's ability to respond to
emergency calls and their inherently disproportionate impact on limited resources.
AiNALYSIS: The Police Department has utilized California State Contract Pricing to purchase
public safety vehicles for many years, in accordance with the Chapter 2.55.260 (Cooperative
Purchasing Programs) of the San Rafael Municipal Code:
"Purchases of supplies, material, equipment or services and sales of surplus property made under
a cooperative purchasing program, utilizing purchasing agreements maintained by the state,
county or other public agencies are exempt from the requirements of this chapter. To the extent
possible, cooperative purchases joined will be competitively awarded, and documentation as to
the advantage of the cooperative purchase will be retained."
San Rafael purchases police vehicles through Folsom Lake Ford, under the State Contract
Pricing program described above. The dealership has four patrol units in inventory at this
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File No.: - Z -- 3 P L, n ( - -
Council Meeting: 61 C/
Disposition: Pe so CJI(.
SAN RAFAEL CITY COUNCIL AGENDA REPORT / Page: 2
time. With Council's approval, they will hold one for the SRPD, thereby shortening a delivery
timeline that can stretch to 4 months.
FISCAL IMPACT: The California State Contract price for a Ford Pursuit Sedan is $23,993.11.
Outfitting the vehicle with the additional equipment needed for police use will cost $15,621.22,
for a total price of $39,614.33 ($23,993.11 + $15,621.22 = $39,614.33).
Revenue from the insurance settlement and auction, yet to be determined as of this writing, will
offset the purchase price and will be assigned to the Vehicle Replacement Fund.
There are sufficient resources in the City's Vehicle Replacement Fund to pay for the vehicle and
the required additional equipment.
OPTIONS: Council may choose not to approve the resolution, but staff does not recommend
this option. Replacement of this unit will bring the PD's black and white fleet back to full
strength. In addition, San Rafael will save a significant amount of money by purchasing through
the California State Contract Pricing program. For these reasons, staff recommends that Council
approve the resolution.
ACTION REQUIRED: Adopt resolution.
Encls.: Resolution
Folsom Lake Ford Quote
Pursuit North Quote
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White Replacement Report -FINAL 5.8.13.doc
RESOLUTION NO. 13537
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN RAFAEL
AUTHORIZING THE DEPARTMENT OF PUBLIC WORKS TO PURCHASE ONE
POLICE INTERCEPTOR SEDAN TO REPLACE POLICE DEPARTMENT PATROL
VEHICLE #228, IN AN AMOUNT NOT TO EXCEED $39,614.33.
THE CITY COUNCIL OF THE CITY OF SAN RAFAEL RESOLVES as follows:
WHEREAS, Police Department patrol vehicle #228-09 was totaled on November 20, 2012,
effectively reducing the department's patrol fleet of 12 active and 4 reserve vehicles; and
WHEREAS, the absence of this vehicle has a direct bearing on patrol operations and potentially
impacts the department's ability to respond to emergency and non -emergency calls for service;
and
WHEREAS, Chapter 2.55.260 (Cooperative Purchasing Programs) of the San Rafael Municipal
Code provides for the "Purchases of supplies, material, equipment or services and sales of
surplus property made under a cooperative purchasing program, utilizing purchasing agreements
maintained by the state, county or other public agencies are exempt from the requirements of this
chapter. To the extent possible, cooperative purchases joined will be competitively awarded, and
documentation as to the advantage of the cooperative purchase will be retained"; and
WHEREAS, the Police Department has utilized California State Contract Pricing, an example of
the cooperative purchasing program described in the above -referenced chapter, to purchase
vehicles for many years; and
WHEREAS, there are sufficient funds in the City's Vehicle Replacement Fund to purchase this
vehicle.
NOW, THEREFORE, BE IT RESOLVED by the Council of the City of San Rafael,
that the Council authorizes the Department of Public Works to purchase one Ford Interceptor
sedan to replace Police Department patrol unit #228-09, in an amount not to exceed $39,614.33.
1, ESTHER C. BEIRNE, Clerk of the City of San Rafael, hereby certify that the foregoing
Resolution was duly and regularly introduced and adopted at a regular meeting of the City
Council of said City held on May 20, 2013 by the following vote, to wit:
AYES: COUNCILMEMBERS: Colin, Connolly, Heller, McCullough & Mayor Phillips
NOES: COUNCILMEMBERS: None
ABSENT: COUNCILMEMBERS: None
ESTHER C. BEIR-NE, City Clerk
File No.: 01.14.16
CITY OF SAN RAFAEL
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INSTRUCTIONS: USE THIS FORM WITH EACH SUBMITTAL OF A CONTRACT, AGREEMENT,
ORDINANCE OR RESOLUTION BEFORE APPROVAL BY COUNCIL / AGENCY.
SRRA/ SRCC AGENDA ITEM No. 3.1
DATE OF MEETING: May 20,2013
FROM: Richard Landis
OJT pIMTROM
DATE: May 9, 2013
TITLE OF DOCUMENT:
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN RAFAEL AUTHORIZING THE
DEPARTMENT OF PUBLIC WORKS TO PURCHASE ONE POLICE INTERCEPTOR SEDAN TO
REPLACE POLICE DEPARTMENT PATROL VEHICLE #228, IN AN AMOUNT NOT TO
EXCEED 539,614.33
Department Head (signature)
(LOWER HALF OF FORM FOR APPROVALS ONLY)
APPROVED AS COUNCIL / AGENCY APPROVED AS TO FORM:
AGENDA ITEM:
City Managersignature) -'City Attorney (signature)
File No.: 01. 14,16