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Agenda Item No: 3.e
Meeting Date: June 3, 2013
SAN RAFAEL CITY COUNCIL AGENDA REPORT
Department: Management Services - Parking Services
Prepared by: Jim Myhers, Parking Services City Manager Approval
Manager
SUBJECT: CONSIDERATION OF RESOLUTION APPROVING USE OF
COMPETITIVE NEGOTIATION BIDDING FOR THE PURCHASE OF CREDIT CARD
PARKING METERS AND PARKING SENSORS TO REPLACE EXISTING PARKING
METERS
RECOMMENDATION: Staff recommends that the City Council approve the Resolution
authorizing the use of Competitive Negotiation Bidding for the acquisition of credit card
parking meters and parking sensors.
BACKGROUND: Current parking meters in place in the downtown business district only
accept coins as the method of payment. There have been requests for members of the
public as well as the City Council's Downtown Subcommittee for the city to adopt the
newest parking meter technology. Incorporating next generation credit card parking
meters will improve the customer experience by allowing for additional methods of
payments such as credit cards. It could also allow our customers to enjoy technological
improvements such as paying remotely and utilizing smart phone applications that give
updated parking space availability information. In addition, the new parking meters will
be controlled through a computerized management system allowing each meter to be
monitored for maintenance and operational issues.
Staff has met informally with several parking meter providers (IPS, Mackay, Duncan) in
order to get a better understanding of the intricacies of each meter and the differences
between each brand. While in general each company offers the same equipment, they
vary in the type of services offered such as sensor availability and the amount of data
available for use by staff.
FOR CITY CLERK ONLY
File No.: 11— 119
Council Meeting: (0
Disposition: t 1 t4
CITY COUNCIL OF THE CITY OF SAN RAFAEL
RESOLUTION NO. 13544
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN RAFAEL APPROVING
USE OF A COMPETITIVE NEGOTIATION PROCESS FOR THE PURCHASE OF
CREDIT CARD PARKING METERS AND PARKING SENSORS TO REPLACE
EXISTING PARKING METERS
WHEREAS, the City of San Rafael utilizes parking meters in the downtown business core
that accept only coins as a method of payment; and
WHEREAS, the City intends to purchase new meters that accept credit cards as a
method of payment; and
WHEREAS, City staff has concluded that the use of a request for proposals and
competitive negotiation process will be more advantageous to the City than the use of
competitive sealed bids as the request for proposals will allow staff to analyze and
determine which, if any, proposer offers the best solution for new meters that accept
credit cards as a method of payment; and
WHEREAS, Section 2.55.190 of the San Rafael Municipal Code requires the CITY
COUNCIL to authorize the purchase of equipment or services by competitive negotiation;
NOW, THEREFORE BE IT RESOLVED, that the SAN RAFAEL CITY COUNCIL hereby
authorizes the Parking Services Division to issue a request for proposal for the
purchase of credit card parking meters and sensors and to use a competitive
negotiation process to select the proposal deemed to be most advantageous to the
City.
BE IT FURTHER RESOLVED that this Resolution shall take immediate effect upon
adoption.
I, ESTHER BEIRNE, City Clerk of the City of San Rafael, hereby certify that the
foregoing resolution was duly and regularly introduced and adopted at a regular
meeting of the City Council held on the 3`d day of June 2013, by the following vote, to
wit:
♦ f i !Colin,• iHeller,• i i Mayor Phillips
NOES: •None
l • None
ESTHER C. BEIRNE, City Clerk
CITY OF SAN RAFAEL
INSTRUCTIONS: USE THIS FORM WITH EACH SUBMITTAL OF A CONTRACT, AGREEMENT,
ORDINANCE OR RESOLUTION BEFORE APPROVAL BY COUNCIL / AGENCY.
SRRA/ SRCC AGENDA ITEM NO. 3.e
DATE OF MEETING: 06/03/13
FROM: Jim Myhers
DEPARTMENT: MS
DATE: May 28, 2013
TITLE OF DOCUMENT: CONSIDERATION OF RESOLUTION APPROVING USE OF COMPETITIVE
NEGOTIATION BIDDING FOR THE PURCHASE OF CREDIT CARD PARKING METERS AND PARKING
SENSORS TO REPLACE EXISTING PARKING METERS
APPROVED AS COUNCIL / AGENCY
AGENDA ITEM:
'Fi
City Manager (signature)
71 Z... �* �
APPROVED AS TO FORM:
City Attorney (signature)l