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Home My WebLink AboutPW Purchase Traffic SoftwareC:"ry n. 1 Agenda Item No: 3. Meeting Date: June 17, 2013 SAN RAFAEL CITY COUNCIL AGENDA REPORT Department: Public Works Prepared by: 'I- City Manager Approval IL444 Nader Mansourian (LZ) RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN RAFAEL AUTHORIZING THE PUBLIC WORKS DIRECTOR TO PURCHASE VISION TRAFFIC SUITE B4 FROM PTV AMERICA INC., WHICH INCLUDES MULTI- MODAL TRAFFIC SIMULATION SOFTWARE (VISSIM V4) AND TRAFFIC ANALYSIS AND FORECAST MODELING SOFTWARE (VISUM S2). RECOMMENDATION: Staff recommends that the City Council adopt a resolution authorizing the Director of Public Works to purchase Vision Traffic Suite 134, which includes multi -modal traffic simulation software (Vissim) and traffic analysis and forecasting software (Visum), from PTV America Inc. BACKGROUND: Public Works first employed Emme2 software more than 15 years ago to forecast future traffic volumes generated by land use changes and roadway improvements and then Synchro/SimTraffic6 to simulate and analyze impacts related to the new volumes and network changes. The Emme2 program was purchased in 1997. Synchro/SimTraffic, Emme2's simulation and analysis tool does not have the flexibility or the ability to customize complex and unique situations such as the impact that light rail (SMART) will have on San Rafael. In contrast, Vision Traffic Suite covers the entire range of transportation planning — from strategic planning and traffic engineering to vehicle and pedestrian simulation. It is the software solution for intelligently simulating and controlling daily road traffic. Vissim is Vision Traffic Suite's tool for traffic simulation and is considerably more powerful than Synchro/SimTraffic. It simulates multimodal environments such as cars/trucks, bicycles, pedestrians, buses, and light rail. It offers the flexibility and ability, not found in Synchro/SimTraffic, to customize unique situations and complex signal system scenarios, all with powerful 3-D visualization tools. It is seamless and integrative with Visum, the forecasting software component of the Vision Traffic Suite. Vissim is used by public entities, consulting firms and universities world-wide. FOR CITY CLERK ONLY File No.: I t-1 3 4, � - Council Meeting: C. i� Disposition: w TIVIOV SAN RAFAEL CITY COUNCIL AGENDA REPORT / Pa2e: 2 SMART is planning to begin test operations in 201412015. The City secured an OBAG (One Bay Area Government) grant to implement operational improvements in the Downtown rail corridor, a process which includes traffic signal timing/operation upgrades. The complex downtown grid system and transit, bicycle and pedestrian activity plus rail operations requires a flexible and complex tool to develop a traffic signal pattern and timing to meet the demands generated by these new uses. In addition, traffic forecasting for future development will require a more sophisticated analysis due to the increasing demands of an evolving multi -modal transportation network. ANALYSIS: Public Works staff reviewed a number of traffic simulation, traffic analysis, and forecasting suites. Because of the specialized nature of the software, staff believes that this review process has produced optimum results for the City and recommends the waiver of formal bidding. Vision Traffic Suite clearly is the system that best meets San Rafael's current needs and those that will evolve in the future. We expect the calibration of new models will take from 9 months to a full year. FISCAL IMPACT: The price of Vision Traffic Suite B4 is $25,200, which includes technical support and the first year of software maintenance. Thereafter, the cost of annual maintenance will be 15% of the software price, in this case $3,780 (15% of $25,200 = $3,780). Annual software maintenance includes unlimited technical support, software updates, and new versions as they are published. It is important to note that the price of Vision Traffic Suite B4 represents an $1,800 savings over buying Vissim and Visum software separately. Sufficient resources have been set aside in the current Public Works general fund budget to fund these expenditures. OPTIONS: The Council may choose not to approve the resolution, but staff does not recommend this option. The City's current Emme2 model is outmoded and no longer meets current or future needs. Vision Traffic Suite will provide staff with not only powerful 3-D visualization tools but also with the flexibility and sophistication needed to analyze and simulate a wide range of land use and traffic situations. ACTION REQUIRED: Adopt resolution. Encls. 1) Exhibit A 2) Resolution �ASr pwiprojectsy18 Traffic\18.06 Studies and Reportsd 8.06.63 Purchase Vision Traffic Suite B4 - PTV Arnericai2013-06-17 Council TRAFFIC MODELING SOFTWARE\Vision Traffic Suite Report- 5 28 13.docx RESOLUTION NO. 13550 RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN RAFAEL AUTHORIZING THE PUBLIC WORKS DIRECTOR TO PURCHASE VISION TRAFFIC SUITE B4 FROM PTV AMERICA INC., WHICH INCLUDES MULTI- MODAL TRAFFIC SIMULATION SOFTWARE (VISSIM V4) AND TRAFFIC ANALYSIS AND FORECAST MODELING SOFTWARE (VISUM S2). WHEREAS, traffic modeling software is an indispensible tool employed by the Department of Public Works to forecast future traffic volumes generated by major land use changes and roadway improvements; and WHEREAS, our current traffic modeling software (Emmet) is 16 years old and lacks the ability to analyze complex multi -modal scenarios such as the dramatic impact the introduction of SMART light rail services will have in the very near future; and WHEREAS, Vision Traffic Suite 134 is significantly more powerful than Emme2 because it incorporates the entire range of transportation analysis tools, from strategic planning and traffic engineering to multi -modal simulations for vehicles, pedestrians, bicyclists, buses and light rail; and WHEREAS, Public Works staff reviewed a number of traffic simulation, traffic analysis, and forecast modeling programs and determined that Vision Traffic Suite clearly is the system that best meets San Rafael's current and evolving needs; and WHEREAS, staff believes that this review process has produced the best results for the City and, due to the unique and highly specialized nature of the program and software, recommends the waiver of formal bidding requirements; and WHEREAS, the cost for the PTV America traffic simulation software (Vissim V4), the traffic analysis and forecasting software (Vissurn S2) and the first year of technical support is $25,200; and WHEREAS, sufficient resources have been set aside in the current Public Works General Fund budget to fund this one-time expenditure. THE CITY COUNCIL OF THE CITY OF SAN RAFAEL RESOLVES as follows: Formal bidding is hereby waived, and the Director of Public Works is authorized to purchase the traffic modeling and forecasting software described above from PTV America, Inc., as described in Exhibit A (attached) and in an amount not to exceed $25,200. I, ESTHER C. BEIRNE, Clerk of the City of San Rafael, hereby certify that the foregoing Resolution was duly and regularly introduced and adopted at a reg lar meeting of the City Council of said City held on Monday, the 17th day of June, 2013 by the following vote, to wit: AYES: COUNCILMEMBERS: Colin, Connolly, Heller, McCullough & Mayor Phillips NOES: COUNCILMEMBERS: None ABSENT: COUNCILMEMBERS: None ESTHER C. BEIRNE, City Clerk File No.: 18.06.63 PTV America Inc 9755 SW Barnes Road Suite 550 Portland, OR 97225 Federal Tax ID: 93-1298868 www.ptvgroup.com City of San Rafael ATTN: Linda Zeng 111 Morphew Street PO Box 151560 San Rafael, CA 94915-1560 Customer # a-IMBIT A Rep: Bill Cisco Phone #: 503,297,2556 Fax#: 503,297.2230 Email: bill.cisco@ptvaroup.com Customer Approved By: Purchase Order #: Description: Qty: Price: Total: the mind of movement if you, w'sh to 'proceed with ar. order, please contact your account rePreser tative Mr confirmation and invoicing, CITY OF SAN RAFAEL .0 a A a a a 0 A 0. INSTRUCTIONS: USE THIS FORM WITH EACH SUBMITTAL OF A CONTRACT, AGREEMENT, ORDINANCE OR RESOLUTION BEFORE APPROVAL BY COUNCIL / AGENCY. SRRA/ SRCC AGENDA ITEM NO. 3.j DATE OF MEETING: 6/17/13 FROM: Richard Landis DEPARTMENT: Public Works 17 DATE: 6/1fi/1 3 TITLE OF DOCUMENT: RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN RAFAEL AUTHORIZING THE PUBLIC WORKS DIRECTOR TO PURCHASE VISION TRAFFIC SUITE B4 FROM PTV AMERICA INC., WHICH INCLUDES MULTI -MODAL TRAFFIC SIMULATION SOFTWARE (VISSIM V4) AND TRAFFIC ANALYSIS AND FORECAST MODELING SOFTWARE (VISUM S2). Department Head (signature) (LOWER HALF OF FORM FOR APPROVALS ONLY) APPROVED AS COUNCIL AGENCY AGENDA ITEM: City Manager (signature) L City Attorney '(sig (signature) Q