HomeMy WebLinkAboutPW Baypoint Lagoons Assessment District FY2013-14Agenda Item No: 3. f.
Meeting Date: 7/1/2013
SAN RAFAEL CITY COUNCIL AGENDA REPORT
Department: Public Works
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Prepared by: re� City Manager Approvaf
Director of Public Works (RL)
File No.: 03.01.174.07
SUBJECT: Baypoint Lagoon Landscaping and Lighting District Annual Report
RECOMMENDATION: Staff recommends the following actions:
1. Adopt Resolution Directing Filing of Engineer's Annual Report 2013/2014
2. Adopt Resolution Approving Engineer's Annual Report 2013/2014
3. Adopt Resolution of Intention to Order Improvements and Setting Public Hearing on
Annual Assessment for City Council Meeting on July 15, 2013.
BACKGROUND:
The Baypoint Lagoons Lighting and Landscape District was formed to protect and enhance
wildlife habitat and water quality in the Baypoint (Spinnaker) Lagoon and the adjacent diked salt
marsh. Members of the District (neighboring homeowners) contribute funds annually.
In order to comply with provisions of the Landscaping and Lighting Act, the City Council must
take certain actions on an annual basis. Assessments collected by the District must be allocated
annually after an appropriate public hearing, to be held this year on July 15, 2013.
In past years, a contractor removed cattails and other non-native species from the lagoon. Public
Works Streets Division personnel also adjusted the lagoon water level seasonally to enhance
native plant and animal species habitat.
The removal of non-native species was suspended five years ago at the request of Assessment
District members to generate sufficient funds to install motor controls at the Cayes Storm Water
Pump Station. Once installed, the controls will automatically monitor and adjust water quality
and water levels. Staff agrees with the request, which is addressed in the accompanying annual
Engineer's Report from CSW/Stuber-Stroeh Engineering Group, Inc.
File No.: �' — Lf si
Council Meeting: -711/ag>13
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SAN RAFAEL CITY COUNCIL AGENDA REPORT / Page: 2
ANALYSIS:
Since FY 1999-2000, the Assessment District has generated revenues of $367,149.79 against
expenses of $192,40195. Prior year revenues/expenses bring the current Assessment District
balance to $174,747.84. The Cayes Storm Water Pump Station motor controls mentioned above
will cost approximately $150,000 to $175,000. We will need to hire a design consultant for
approximately $50,000. Therefore, the total project cost will range from $200,000 to $225,000,
depending of course on the bidding climate.
FISCAL IMPACT:
All revenues and expenses are generated by the Assessment District. It is important to note that
the Public Works Department does incur staff costs for Stormwater Maintenance Division
personnel to monitor and adjust the lagoon water level. The department will also incur future
staff costs to manage the capital project for the installation of pump station water monitoring
controls.
OPTIONS:
N/A
ACTION REQUIRED:
Adopt Resolutions (3)
Enclosures: Resolutions (3)
CSW/Stuber-Stroeh Engineering Report
(available in City Clerk's office and on 7/1/2013)
RESOLUTION NO. 13564
RESOLUTION DIRECTING FILING OF ENGINEER'S ANNUAL
REPORT 2013/2014
BAYPOINT LAGOONS LANDSCAPING AND LIGHTING DISTRICT
(Pursuant to the Landscaping and Lighting Act of 1972)
The City Council of the City of San Rafael resolves:
1. CSW/Stuber-Stroeh Engineering Group, Inc. is designated by this
Council as the Engineer of Work for Baypoint Lagoons Landscaping and Lighting District,
City of San Rafael, Marin County, California, and is hereby directed to file an annual
report for fiscal year 2013-2014 in accordance with the provisions of the Landscaping and
Lighting Act of 1972.
2. This resolution is adopted pursuant to Section 22622 of the Streets and
Highways Code.
1, ESTHER C. BEIRNE, Clerk of the City of San Rafael, hereby certify that the
foregoing resolution was duly and regularly introduced and adopted at a regular meeting of the
Council of said City on the I" day of July, 2013, by the following vote, to wit:
AYES: COUNCILMEMBERS: Connolly, Heller, McCullough & Mayor Phillips
NOES: COUNCILMEMBERS: None
ABSENT: COUNCILMEMBERS: Colin
ESTHER C. BEIRNE, City Clerk
File No.: 03.01.174.07
RESOLUTION APPROVING ENGINEER'S ANNUAL REPORT 2013/2014
BAYPOINT LAGOONS LANDSCAPING AND LIGHTING DISTRICT
(Pursuant to the Landscaping and Lighting Act of 1972)
The City Council of the City of San Rafael resolves:
1. CSW/Stuber-Stroeh Engineering Group, Inc. as designated Engineer of
Work for Baypoint Lagoons Landscaping and Lighting District has filed with the City
Clerk an Engineer's Annual Report for fiscal year 2013-2014 in accordance with the
provisions of the Landscaping and Lighting Act of 1972.
2. The aforementioned Engineer's Annual Report, on file with the City
Clerk, is approved as filed.
1, ESTHER C. BEIRNE, Clerk of the City of San Rafael, hereby certify that the
foregoing resolution was duly and regularly introduced and adopted at a regular meeting of the
Council of said City on the I" day of July, 2013, by the following vote, to wit:
AYES: COUNCILMEMBERS: Connolly, Heller, McCullough & Mayor Phillips
NOES: COUNCILMEMBERS: None
ABSENT: COUNCILMEMBERS: Colin
o
ESTHER C. BEIRNE, City Clerk
RESOLUTION NO. 13566
RESOLUTION OF INTENTION TO ORDER IMPROVEMENTS AND
SETTING PUBLIC HEARING ON ANNUAL ASSESSMENT FOR CITY
COUNCIL MEETING ON JULY 15, 2013
BAYPOINT LAGOONS LANDSCAPING AND LIGHTING DISTRICT
(Pursuant to the Landscaping and Lighting Act of 1972)
The City Council of the City of San Rafael resolves:
1. The City Council intends to levy and collect assessments within Baypoint
Lagoons Landscaping and Lighting District, City of San Rafael, Marin County, California,
during the fiscal year 2013-2014. The area of land to be assessed is located in the City of
San Rafael, Marin County.
2. In accordance with this Council's resolution directing the filing of an
Engineer's Annual Report, CSW/Stuber-Stroeh Engineering Group, Inc., Engineer of Work, has
filed with the City Clerk the report required by the Landscaping and Lighting Act of 1972. All
interested persons are referred to that report for a full and detailed description of the
improvements, the boundaries of the assessment district and the proposed assessments upon
assessable lots and parcels of land within the assessment district.
year.
3. The proposed assessment does not increase the assessment from the previous
4. On Monday, the 15th day of July, 2013 at the hour of 7:00 o'clock P.M., the
City Council will conduct a public hearing on the question of the levy of the proposed annual
assessment. The hearing will be held at the meeting place of the City Council located in the
Chambers of the City Council, 1400 Fifth Avenue, San Rafael, California.
5. The City Clerk is authorized and directed to give the notice of hearing
required by the Landscaping and Lighting Act of 1972 by publishing a copy of this resolution
once in the Marin Independent Journal, publication to be completed not less than ten (10) days
before July 15, 2013.
1, ESTHER C. BEIRNE, Clerk of the City of San Rafael, hereby certify that the
foregoing resolution was duly and regularly introduced and adopted at a regular meeting of the
Council of said City on the I" day of July, 2013, by the following vote, to wit:
AYES: COUNCILMEMBERS: Connolly, Heller, McCullough & Mayor Phillips
NOES: COUNCILMEMBERS: None
ABSENT: COUNCILMEMBERS: Colin
ESTHER C. BEIRNE, City Clerk
F
CITY OF SAN RAFAEL
INSTRUCTIONS: USE THIS FORM WITH EACH SUBMITTAL OF A CONTRACT, AGREEMENT,
ORDINANCE OR RESOLUTION BEFORE APPROVAL BY COUNCIL / AGENCY.
SRRA / SRCC AGENDA ITEM NO.
DATE OF MEETING: 7-1-13
FROM: NADER MANSOURIAN
[91:ILTAU
DATE: 6/24/13
TITLE OF DOCUMENT:
Report to Mayor and City Council on Baypoint Landscaping and Lighting District Annual Report 2012-2013
and
a. ADOPT RESOLUTION DIRECTING FILING OF ENGINEER'S ANNUAL REPORT 2013/2014
b. ADOPT RESOLUTION APPROVING ENGINEER'S ANNUAL REPORT 2013/2014
c. ADOPT RESOLUTION OF INTENTION TO ORDER IMPROVEMENTS AND SETTING PUBLIC
HEARING ON ANNUAL ASSESSMENT FOR CITY COUNCIL MEETING ON JULY 15, 2013.
Department Head (signature)
(LOWER HALF OF FORM FOR APPROVALS ONLY)
APPROVED AS COUNCIL / AGENCY APPROVED AS TO FORM:
AGENDA ITEM:
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City M6nacjer (signature) City Attorney (signatqre)