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Home My WebLink AboutPW CIP FY2013-14CITY OF� Agenda Item No Meeting Date: July 15, 2013 SAN RAFAEL CITY COUNCIL AGENDA REPORT Department: Public Works Prepared by: -' _4d&_City Manager Approval�� Director of Public Works SUBJECT: RESOLUTION APPROVING SA IMPROVEMENT PROGRAM FOR 2017/2018 AND AUTHORIZING THE PROJECTS TO SUBSEQUENT YEARS RECOMMENDATION File No.: 01.02.49 N RAFAEL'S 5 -YEAR CAPITAL FISCAL YEARS 2013/14 THROUGH REPROGRAMMING OF 21 CAPITAL Staff recommends that the City Council adopt a resolution approving San Rafael's 5 -Year Capital Improvement Program (CIP) for Fiscal years 2013/14 through 2017/18 and authorize the reprogramming of 21 capital projects to subsequent years. Ii FXOTIT1107071 CAPITAL IMPROVEMENT PROGRAM The Capital Improvement Program (CIP) is developed to manage new construction, repairs, and improvements to the City's current infrastructure. The CIP consists of 4 categories: • City Owned Property (COP) • Drainage (D) • Right of Way (R/W) • Traffic (T) The City currently is responsible for more than 23 buildings, 12 stormwater pump stations, 112 miles of drainage system pipes, 34 miles of ditches, 175 miles of roadway, 86 traffic signals, 25 parks/mini parks and play fields, and more than 4,400 street lights. All of these facilities require constant maintenance. Some are more than 40 years old and are in need of significant improvements. The purpose of the CIP is to identify deficiencies to provide policy makers with an opportunity to prioritize and allocate resources based on City Council goals and priorities. FOR CITY CLERK ONLY File No.: 4i57 * q- 3— 40 Council Meeting: Disposition: SAN RAFAEL CITY COUNCIL AGENDA REPORT / Page: 2 CIP MANAGEMENT The Capital Improvement Program is managed by the City's Department of Public Works (DPW). DPW has 45 full time employees, 8 of whom are in the engineering division. That division is responsible for the following 6 areas of service: CIP Provide design and construction services for the City's Capital Improvement Program, individual department project implementation, State and Federal Grant management. Traffic Manage traffic operations and on -street parking. Manage the City's 86 traffic signals, 4,400 street lights and the City's Traffic Coordination Committee which coordinates with Police, Fire, City Attorney's Office, Community Development and Parking Services to address public complaints related to traffic issues. The division utilizes traffic models and technical expertise to manage traffic operations and perform development impact analysis. Land Development Provide subdivision, design review and building permit review services to identify infrastructure improvements for private development within the City. Coordinate with Planning and Building Inspection. Permits Provide design review, construction review and assistance to utilities, property owners and other entities performing work within the public right-of-way. Administer and inspect grading, in compliance with the planning process, dredging, tideland, transportation and other permits. Manage mandated programs such the Marin County Stormwater Pollution Prevention Program (MCSTOPPP). Public Service Address public concerns, provide over the counter services, property investigation, map assistance, FEMA maps and public assistance. Administration Oversight of department goals and objectives, operational and capital budgets. CIP FUNDING SOURCES Capital projects are funded from local, federal and state sources and a variety of fees. Many of these funding sources have specific deadlines and regulatory requirements. For instance, federal and state grants associated with roadway resurfacing projects have strict guidelines obligating the City to perform the work. In addition, some funding sources can only be utilized for specific types of projects. e.g., Traffic Mitigation fees are limited to specific projects identified in General Plan 2020. The Department of Public Works has gone to great lengths to examine each of these sources and to assign the correct funding source to each project. Table 1 (page 5) details the type of funding and estimated allocations for fiscal year 2013/14. In discussions with the City Manager additional allocations are recommended from the City's Building fund as well as the General Fund for staff time in key projects such as FEMA map updates. While the City's infrastructure continues to require significant improvements, this allocation will help to address deterioration concerns. We recommend the allocation of $1,795,000 from the Building Fund to address immediate concerns related to City Owned Property. City Right -of -Way, Drainage, Traffic, and a portion of City Owned Property projects are primarily funded by grants, City fees, Gas Tax, Measures A & B and State Propositions. We estimate that $7,688,482 will be available from these sources. Combining this amount with the allocation from the Building and General fund generates a total budget of $9,483,482, as detailed in Table 1. SAN RAFAEL CITY COUNCIL AGENDA REPORT / Paize: 3 Although federal and state grant opportunities have decreased over the last 5 years the complexity of administering these grants has increased dramatically. This complexity equates to detailed documentation and required paperwork that is highly staff intensive. In some cases, small grants offered to local jurisdictions are so staff intensive that they are no longer viable. Nevertheless, the Department of Public Works continues to seek cost effective federal and state grants to support our infrastructure needs and to meet the City's goals and objectives. CII' PROJECTS COMPLETED IN FY2012/13 20 capital projects were completed during fiscal year 2012/2013. Eleven (11) of the 20 were emergency projects not originally identified in the previous year's CII' document. Table 2 (page 6) attached to this report shows the projects completed in Fiscal Year 12/13. As stated, 11 of these projects were emergency in nature, a trend that underscores the deterioration of our infrastructure. Previous year's CIF's lacked the ability to allocate significant resources for repair of City's buildings, the consequences of which are now evident. For instance, a portion of the Fire Station Tower at Station 2 was recently repaired. This facility had deteriorated to a point where the tower could have collapsed due to serious dry rot in the floor and walls. The fundamental purpose of the CII' is to identify these types of repairs, allocate the funding and then repair the facility before it becomes an emergency. Public Works recommends the initiation of an annual, ongoing inspection of City facilities to assist in the prioritization of projects and funding. ACTIVE CIP PROJECTS Currently, staff is working on 32 different capital projects with a wide range of complexity prioritized by their safety aspects, requirements or grant deadlines. Some are listed in last year's CIP as well as previous year's CIF's. In addition, several projects of an emergency nature are being addressed immediately. Table 3 (page 7) denotes a few projects such as the City Hall HVAC project which is essentially complete. Other projects such as NTPP (Non -Motorized Transportation Pilot Program) Puerto Suello Pathway require only minimal staff involvement while the plans are being reviewed by Caltrans. However, once we do get approval to proceed the construction will require more City staff involvement, pointing out that each of the 33 projects on the list requires a different level of attention. As mentioned above, 9 of the 32 projects shown in Table 3 were not listed in previous CIF's. These projects are emergency in nature and are prioritized based on safety aspects, funding availability and other requirements. Other active and continuing programs such as Marin County Storm Water Pollution Prevention Program (MCSTOPPP) are shown as projects in Table 3. This is a federal program which requires the City to comply with state and federal regulations for minimizing waterway erosion and pollution. This particular program will change in the next year to comply with more complex and restrictive conditions and therefore are more costly to the City in terms of funding and staff resources. FY 2013/14 CII' PROPOSED PROJECTS In April 2013, the Department of Public Works met with Department Directors to develop and prioritize a listing of current needs for the City's 23 buildings. Many are in need of significant improvements based on their age and the amount of use they receive. As a consequence, 25 new projects were added to the City Owned Property (COP) project list. Table 4 (page 9) lists the projects Adding these new projects to the Five Year plan brings the total number of projects in the City Owned Property section to 44. Of these, we recommend the immediate implementation of 15 projects. Similarly, extensive maintenance and large scale infrastructure repairs/upgrades are needed for the City's Right of Way, Drainage systems, and Traffic systems to prevent further deterioration. SAN RAFAEL CITY COUNCIL AGENDA REPORT / Paize: 4 For Fiscal Year 2013/14 32 projects, representing all categories, are recognized as having the highest priority and are recommended for funding. Table 5 (page 10) describes the recommended fiscal year 2013/14 projects. The total proposed budget for these 32 projects is $9,198,000 (Table 6, page 13). Over the last several years, Public Works has managed the Capital Improvement Program to anticipate the need for improvements to the City's infrastructure. Exhibit A, attached to this report, further details the five year plan for all these projects and documents the recommended capital projects for fiscal years 2013/14 through 2017/18. Several of the projects identified in Exhibit A are noted as unfunded. These are projects which are a priority and, if funding becomes available during fiscal year 2013/14, will be addressed in the order listed. However, if funding does not become available these projects will be reprogrammed to a future fiscal year. REPROGRAMMING Project priorities have shifted based on the April 2013 meeting with department directors. We recommend reprogramming a total of 21 projects listed in last year's CIP. Some projects, such as the Albert J. Boro Community Center Synthetic Field are simply too expensive to construct at this time. These types of projects will remain on the CIP and will be re-evaluated annually to determine if they can be constructed once resources become available. Table 7 (Page 15) details which projects are recommended for reprogramming. This table also references Exhibit A, which provides more detail on project scope as well as their estimated fiscal requirements. WORK LOADING & RESOURCES The ambitious number of capital projects will be managed by utilizing the City's Engineering staff as well as leveraging consultant resources. Some projects cannot be completed within one year since they involve permitting and other time consuming regulatory requirements. Others will be combined wherever possible to minimize the expense of administration in order to maximize funding for construction. OPTIONS The Council may accept the recommendation to initiate the projects listed within this document for Fiscal Year 2013/14 Capital Improvement Program or the Council may direct staff to reprogram the list based on different funding priorities and needs. ACTION REQUIRED Accept the updated 5 -Year Capital Improvement Program and authorize the reprogramming of 21 projects as noted above. Enclosures: Table 1 — CIP — Funding Sources (Page 5) Table 2 — FY12/13 Completed Projects (Page 6) Table 3 — Active Projects (Page 7) Table 4 — New Projects Added to FYI 3/14 CIP (Page 9) Table 5 — FYI 3/14 CIP Projects/Descriptions (Page 10) Table 6 — FYI 3/14 CIP Projects/Estimated Budget (Page 13) Table 7 — FY13/14 Reprogrammed Projects (Page 15) Exhibit A - 5 -Year CII' Update Document (Attached) SAN RAFAEL CITY COUNCIL AGENDA REPORT / Paae: 5 TABLE I (CIP - FUNDING SOURCES) Drainage (D) Project Funding FY13/14 Description General Fund Storm Water Fees Available from Previousl Anticipated Allocati Years ($)I for 2013/14 Right of Way (R/W) Project Funding FY13/14 359,6561 725,OOC Total Available for Drainage (D) Projects = Estimated Tota Available ($ 230,00( 1,084,65( 1,314,65( Description Available from Previous Anticipated Allocation Estimated Total Description Years $ for 2013/14 $ Available $ Building Fund 307,000 1,008,000 1,315,000 Building Fund (Operational Savings) 250,000 0 250,000 Parking Services Fund 0 200,000 200,000 200,000 Parkland Dedication Funds 0 200,000 Total Available for City Owned Properties = 1,965,000 Drainage (D) Project Funding FY13/14 Description General Fund Storm Water Fees Available from Previousl Anticipated Allocati Years ($)I for 2013/14 Right of Way (R/W) Project Funding FY13/14 359,6561 725,OOC Total Available for Drainage (D) Projects = Estimated Tota Available ($ 230,00( 1,084,65( 1,314,65( Description Available from Previous Years $ Anticipated Allocation for 2013/14 $ Estimated Total Available $ General Fund Grants City Fees - Construction Vehicle Impact Fees, Refuse Vehicle Registration Fees Gas Tax Local Measures A & B _ Assessment Districts State Proposition 1B, 42 0 0 0 2,357,109 943,600 0 2,357,109 1,079,729 2,023,329 635,079 135,079 _ 0 0 127,660 500,000 960,649 960,649 0 01 0 127,660 Total Available for Right of Way (R/W) Projects =1 6,103,826 Traffic (T) Project Funding FY13/14 Available from Previous Anticipated Allocation Estimated Total Description Years $ for 2013/14 $ Available $ General Fund 0 0 0 City Fees - Construction Vehicle Impact Fees, Refuse Vehicle Registration Fees 01 100,0001 100,000 Total Available for City Owned Properties =1 1001000 SAN RAFAEL CITY COUNCIL AGENDA REPORT / Pa2e: 6 TABLE 2 — FY12/13 COMPLETED PROJECTS CIP Projects (Originally Listed in Previous Year's CIP's) # Project Name Description Cost $ 10 Santa Margarita Park Access This broken and damaged driveway needed replacing. 18,400 1Improvements Fire Station Tower Repair Station 2 Installation of an accessible ramp and parking stall 9,500 12 Parking Structure/Garage Lighting Replace existing lighting with energy efficient lighting 42,101 2 Replacement system within the City's parking garages 74,032 14 Corp Yard Fuel Station Lighting This project includes installing compliant curb ramps in 2,2_7.5_ 15 Albert J. Boro Community Center Attic Cleaning compliance with the Department of Justice Settlement 2,200 3 ADA -DOJ Curb Ramps 2012/13 agreement in areas throughout the City. 281,074 17 Citywide Street Resurfacing Curb Ramps Prior to the Street Resurfacing 12/13 this project 18 4 2012 includes installing compliant curb ramps. 211,824 b'Vashing of existing sidewalk needed to improve safety. Irstai,ation of new thermostat holes needed to assist with the HVAC construction project. 1 16,380 Repair of existing hazardous paving on 3rd Street and _ Thermostat Holes at City Hall 5 Downtown Pavement Safety Improvements other downtown areas. 59,417 This project includes the design of a new pedestrian and Grand Avenue Pathway Connector Project bicycle bridge across the San Rafael Canal next to the 6 (Design) Grand Avenue Bridge 180,684 Installation of new accessible ramps, sidewalks and NTPP Mahon Creek Path to Transit other improvements at Tamalpais and 2nd Street plus 7 Connector Project striping. 130,099 Installation of new accessible ramps, sidewalks bulbouts and other improvements on the road fronting Coleman 8 Safe Routes to School - Coleman School 199,513 Traffic Cabinet Signal & Controller Annual project to replace obsolete existing traffic cabinet 9 Upgrades 2011/12 controllers with updated systems to improve reliability 77,718 Subtotal Completed CIP Projects =L 1,223,862 1 Non-CIP Projects - These projects are emer enc in nature and were not identified in previous ear's CIP's # Project Name Description Cost $ 10 Fire Station 5 Driveway Replacement This broken and damaged driveway needed replacing. 18,400 11 Fire Station Tower Repair Station 2 Emergency repair of dry rot and damaged structure. 17,416 12 B Street Community Center Emergency Roof Repairs Emergency repair of leaking roof and downspouts 42,101 13 City Attorney's Office Improvements Removal and reposition of existing wall system. 16,410 14 Corp Yard Fuel Station Lighting Replacement of existing lighting which did not provide sufficient lighting for night fueling. 2,2_7.5_ 15 Albert J. Boro Community Center Attic Cleaning Emergency action to repair damaged electrical and attic systems from infestation. 2,200 16 Mission & B Street Emergency Drainage Repairs Vistawood Emergency Drainage Repairs Emergency installation of a new drainage structure to manage drainage from Boyd Park. 18,866 17 Emergency repair of separated drainage culvert that could cause a slide in the area. 7,047 18 Downto vn Bicycle Parking Installation Tricoor Paimting - &dewaik Washing Immediate action to install bike racks and not lose state grants for this work. 12,169 19 b'Vashing of existing sidewalk needed to improve safety. Irstai,ation of new thermostat holes needed to assist with the HVAC construction project. 1 16,380 20 _ Thermostat Holes at City Hall 8,300 Subtotal None CIP projects =1 161,564 Total Completed Projects FY12/13=1 1,385,426 SAN RAFAEL CITY COUNCIL AGENDA REPORT / Page: 7 TABLE 3 — ACTIVE PROJECTS CIP Proiects (Oriainally Listed in Previous Year's CIP's) Estimated Cost # Project Name Status Description ($) Remove and replace the existing heating, ventilation and air conditioning units on the 2nd and 3rd floors of 1 City Hall HVAC Project Construction the City Hall. 1,469,000 Install a document pass-through window at the City 2 City Clerk Pass-through Design Clerks office. 20,000 Replace small and obsolete existing dugout area at 3 Bernard Hoffman Dugouts Design Bernard Hoffman Park. 30,000 City Building Solar Upgrades Assist with developing and implementing solar energy 4 (Study) Design sites at City facilities. 20,000 3rd & Cijos Parking Lot Improve traffic circulation, lighting, access and resurface 5 Improvements Design the parking area. 250,000 5th Avenue & D Street Parking Improve traffic circulation, lighting, access and resurface 6 Lot Improvements Desig_ n the parking area. 300,000 5th Ave. & Lootens Parking Lot Install accessible parking and path of travel facilities and 7 Improvements Design resurface the existing parking lot. 160,000 Install structural improvements to this pump station to 8 400 Canal Pump Station Design prevent further deterioration. 60,000 Corporate Center Pump Station Underground Install an underground conduit and electrical system to 9 connection Design the pump station. 5,000 Manage and implement the City's storm water program 10 MCSTOPPP Program Design to prevent contaminates to the City's waters. 120,000 This project involves providing staff time to assist with the Sonoma Marin Area Rail Transit through San Rafael. Public Works staff plays a vital role in the Technical Advisory Committee and other design 11 SMART Design aspects. Assist the County of Marin with resurfacing Point San Pedro Road from Union to the quarry entrance which 12 Point San Pedro Resurfacing Design Icrosses both County and City Jurisdiction 650,000 Resurface D Street, 5th Avenue, Bellam, in compliance 13 Citywide Street Resurfacing Construction with a Federal Grant related to Arterial Roadways. 1,600,000 Annual resurfacing project for the City's most severely 14 Street Resurfacing 12/13 Design worn roadways. 1,200,000 This project includes the installation of a new pedestrian bridge across the canal next to the Grand Avenue Grand Avenue Pathway bridge. The design has been completed. Construction 15 Improvements Design funds are not available at this time. 1,400,000 This project includes the installation of new bus pullouts and ramps along Canal Blvd. and Kerner to provide 16 Canal Lifeline Phase 2 Design pedestrian access to transit. 840,000 This project includes the installation of a separated bike NTPP Puerto Suello Hill Transit path from Mission to 4th Street along Hetherton. We 17 Center Connector Design are waiting for Caltrans approval to start construction. 1,300,000 This project includes installing a compliant sidewalk Safe Routes to School along Lindaro to improve access to Davidson School. 18 Davidson Desi n This project may limit parking for fronting properties. 565,000 Pt. San Pedro Median Assessment District This project includes the installation of landscaping in 19 Improvement Project Construction the Point San Pedro Medians from Union to Biscayne. 1,750,000 This project involves the widening of an existing sidewalk along East Francisco Blvd. The project will 20 NTPP Francisco Blvd East Design affect fronting property parking. 2,000,000 SAN RAFAEL CITY COUNCIL AGENDA REPORT / Page: 8 TABLE 3 — ACTIVE PROJECTS (CONTINUED) CIP Proiects (Oriainally Listed in Previous Year's CIP's) rotal Estimated Active (CIP) Projects =1 $ 14,375,000 1 Non-CIP Proiects - These Proiects are emeraencv in nature and were identified in previous vear's CIP's Estimated Cost # Project Name Status Description ($) This project includes replacing high pressure sodium 24 Blue House Deck Repair Construction street lights with energy efficient Light Emitting Diode 15,000 21 LED Street Lighting Construction fixtures. 266,000 25 Fuel Tank Removal Construction This Caltrans project involves the study and design for 15,900 installing ramp metering systems on the On -Ramps to 22 Ramp Metering System Design highways that travel through the City. - 2013 City Hall Interior This project includes the replacement of obsolete traffic 26 Traffic Cabinet Controller Construction cabinets with up to date systems to better control traffic 650,000 23 Upgrades 12/13 Design throughout the City. 100,000 rotal Estimated Active (CIP) Projects =1 $ 14,375,000 1 Non-CIP Proiects - These Proiects are emeraencv in nature and were identified in previous vear's CIP's notal Estimated Active (None CIP) Projects =1 $ 943,900 1 Estimated Cost # Description Status Category($) This project includes replacing the dilapidated entry 24 Blue House Deck Repair Construction deck at 1313 5th Avenue. 15,000 Fire Department Above Ground Remove the existing above ground fuel tank at Station 25 Fuel Tank Removal Construction 53, and 55 15,900 This project includes the installation of improvements to the 1 st and 2nd floor of the City Hall. Carpeting, 2013 City Hall Interior Flooring and other improvements are contemplated with 26 Improvements Construction this project. 650,000 27 Fair Drive Resurfacing Design Resurfacing of a portion of Fair Drive. 100,000 Installation of a retaining wall next to Brookdale Avenue 28 Brookdale Retaining Wall Design which experienced a slide several years ago. 35,000 201 D Street Driveway and Installation of a compliant sidewalk to connect existing 29 Sidewalk Improvements Design sidewalks and crosswalks at D and Antoinette. 40,000 Emergency Storm Drain Repair Replace a failed storm drain culvert and install a new 30 - Bellam Construction manhole to improve drainage on this roadway. 8,000 Install a new manhole to improve drainage on this 31 B St. - 1 st St Curb Ramps Construction roadway. 60,000 Combination Traffic Signal This project includes replacing several traffic signal 32 Head Replacements Design heads with adequate reflective backing plates. 20,000 notal Estimated Active (None CIP) Projects =1 $ 943,900 1 SAN RAFAEL CITY COUNCIL AGENDA REPORT / Page: 9 Table 4 — NEW PROJECTS ADDED BY DEPARTMENT DIRECTORS 1 Fire Station Drill Tower Repair 2 Fire Station 1 Driveway Apron 3 Terra Linda Recreation Center Pool House 4 Fire Station Speaker System Upgrade 5 City Library Desks and Work Station Upgrades 6 B St. Community Center Siding Replacement 7 City Library Lighting Study & Replacement 8 Albert J Boro Community Center Hallway Carpeting 9 Albert J Boro Community Center Basketball Court 10 Electrical Improvements to 911 Call System 11 Audio Video Improvement - Council Chambers Phase 2 12 Fire Station 2 Parking Lot Resurfacing 13 Space Consolidation for 519 4th St. 14 Exterior Fencing PD Parking Lot 15 Library Electrical Upgrades 16 Albert J. Boro Community Center Electrical Upgrades 17 Downtown Library Public Furniture Upgrades 18 Enclose Downtown Library Computer Area 19 Repaint Downtown Library 20 Downtown Library Restroom Addition/Improvements 21 Downtown Library Book Shelving Replacement 22 Downtown Library Lobby, Circulation Desk Replacement 23 Enclose Downtown Library Children's Patio 24 113arkside Interior Painting 25 jAudio, Video Improvements Council Chambers (3) SAN RAFAEL CITY COUNCIL AGENDA REPORT / Page: 10 TABLE 5 — PROPOSED FY13/14 CIP PROJECTS FY 13/14 Cj1y Owned Property - Proposed Project # Name of Project Scope of Work This annual project addresses emergency repairs of existing City Owned Properties which can include but is not limited to plumbing, roofing, and other 1 Emergency Facilities Repair significant repairs. Fire Station Drill Tower Repair, Phase 2 Removal and replacement of the East side exterior 2 — (Design and Construction) siding and repair of internal dry rot. This project examines the City's Parking Structures Parking Structure Upgrade/Replacement to determine if structural upgrades are required to 3 (Stud) comply with current state and federal requirements. This project involves replacing the driveway apron in Fire Station 1 Driveway Apron (Design front of Station 1 with an accessible and compliant 4 and Construction) sidewalk and apron. This project includes developing a design for the Terra Linda Recreation Center Pool Terra Linda Pool House which currently is not 5 House (Design) sufficient for the amount of use at this facility. Fire Station Speaker System Upgrade Replace the existing Emergency Speaker system 6 (Design and Construction) within all the City's Fire Stations which are obsolete. City Library Carpeting Replacement Replacement of the existing worn out carpeting 7 Design and Construction) within the downtown library. City Library Desks and Work Station Replace the existing desks and work stations with 8 Upgrades (Design and Construction) ergonomic work stations and accessible furniture. B St. Community Center Flooring Replace the original1960's era flooring in the 9 Replacement (Design and Construction) Auditorium B St. Community Center Siding Replace the existing shingle siding on the exterior of 10 Replacement (Design and Construction) the building. Examine the existing lighting within the library and City Library Lighting Study & determine what modifications are necessary to 11 Replacement (Design and Construction) provide adequate and efficient lighting. Albert J. Boro Community Center Replacement of the existing damaged carpeting 12 Hallway Carpet (Design and within the main hallways. Construction) Provide additional electrical improvements to Electrical Improvements to 911 Call support the work by AT&T to improve the 911 Call 13 System (Construction) Systems. Installation of a new basketball court on the east side Albert J. Boro Community Center of the Community Center. This project is partially 14 Basketball Court (Construction) funded by donations from the community. Remove and replace the antiquated air mixing boxes on the 2nd and 3rd floors of the City Hall to better City Hall Air Supply Delivery Upgrades improve air flow and circulation from the recently 15 (Design and Construction) installed main HVAC units. SAN RAFAEL CITY COUNCIL AGENDA REPORT / Paize: 11 TABLE 5 — PROPOSED FY13/14 CIP PROJECTS (CONTINUED) FY 13/14 Drainage - Proposed Project # Name of Project Scope of Work Miscellaneous Storm Drain, Slide Repair This annual project addresses routine emergency 16 Projects repairs related to drainage issues. This project includes the structural repair of this older pump station which has deteriorated over the 17 Rossi Pump Station (Construction) years. City Bridge Repair Program (Design and Provide staff time associated with compliance with 22 Construction) the latest requirements from the State Regional Marin County Storm Water Pollution Water Quality Control Board and federal rules and 18 Prevention Program (MCSTOPP) regulations related to the Phase 2 permit. 23 (Construction) This project involves working with the Federal Emergency Management Agency to update the Street Resurfacing Curb Ramps 2013/14 Community regarding the new maps produced by 24 (Design and Construction) FEMA in relation to the Bay Study. This project will Street Resurfacing 2013/14 (Design and involve community meetings and staff involvement 25 Construction) in order to provide information to the community 19 FEMA Updates (Public Assistance) on the map and insurance changes. This collaborative project with the County of Marin SMART - Quite Zones & Andersen will study the Las Gallinas Watershed to determine 26 North San Rafael Watershed Study environmental, navigational and other improvements 20 (Design) for this area. FY 13/14 Right of Way - Proposed Project # Name of Project Scope of Work Miscellaneous Right of Way Repair This annual project addresses routine and emergency 21 Projects projects related to City's streets. 3rd Street Bridge near Highway 101 and Southern Heights bridge are in need of repair. Initial reviews of these bridges indicated that further studies are City Bridge Repair Program (Design and needed prior to implementing repairs or possibly 22 Construction) replacement of these facilities. This project consists repairing a slide on Brookdale Brookdale Avenue Retaining Wall by installing a retaining wall along the edge of the 23 (Construction) roadway. This project involves the installation of new Street Resurfacing Curb Ramps 2013/14 accessible curb ramps on the roadways that are 24 (Design and Construction) scheduled to be resurfaced. Street Resurfacing 2013/14 (Design and This project involves resurfacing a portion of the 175 25 Construction) miles of the City's road system. This project involves assistance with Quite Zones, Federal Rail Authority and Public Utility SMART - Quite Zones & Andersen Commission approval as well as analyzing the 26 Drive Crossing (Stud) Andersen Drive crossing alternatives. This project involves installing curb ramps ADA -DOJ Curb Ramps 2013/14 (Design throughout the City in compliance with the 27 and Construction) Department of Justice settlement agreement. SAN RAFAEL CITY COUNCIL AGENDA REPORT / Page: 12 TABLE 5 — PROPOSED FY13/14 CIP PROJECTS (CONTINUED) FY 13/14 Riaht of Way - Proposed Project Continued: # Name of Project Scope of Work 32 Traffic Cabinet Controller Upgrades 2013/14 (Design and Construction)_controller This project involves a coordinated effort with the Point San Pedro Road Resurfacing County of Marin to resurface Point San Pedro Road 28 (Construction) from Union to the San Rafael Rock Quarry entrance. This project involves improving traffic signal Downtown Rail Readiness Project systems and pedestrian facilities within the 29 (Design and Construction) downtown area near the new rail station and line. Del Presidio Blvd — Pt. San Pedro This project consists of resurfacing Del Presidio, Quarry to Biscayne Resurfacing (Design from Manual Freitas to Las Gallinas, and Point San 30 and Construction) Pedro Road from the Quarry Entrance to Biscayne. This project involves replacing a failed drainage system within H Street and then resurfacing the H Street Roadway Improvements roadway from Forbes to 4`b Street. Additional utility 31 (Design and Construction) relocations may be necessary. FY 13/14 Traffic - Proposed Project # Name of Project --7-scope of Work 32 Traffic Cabinet Controller Upgrades 2013/14 (Design and Construction)_controller This project consists of upgrading older traffic equipment to meet current standards. SAN RAFAEL CITY COUNCIL AGENDA REPORT / Page: 13 TABLE 6 - FY13/14 CIP PROJECT ESTIMATED BUDGET City Owned Buildings Miscellaneous Storm Drain, Slide Repair Projects Building Fund $ Grant & Other Funding $ Total $) 1 Emergency Facilities Repair Design & Construction 125,000 0 125,000 2 Fire Station Drill Tower Repair Construction 40,000 0 40,000 3 Parking Structure Upgrade/Replacement Study Study 0 200,000 200,000 4 Fire Station 1 Driveway Apron Construction 60,000 0 60,000 5 Terra Linda Recreation Center Pool House Design 0 200,000 200,000 6 Fire Station Speaker System Upgrade Construction 200,000 0 200,000 7 City Library Carpeting Replacement Construction 230,000 0 230,000 8 City Library Desks and Work Station Upgrades Construction 90,000 0 90,000 9 B St. Community Center Flooring Replacement Construction 60,000 40,000 100,000 101 B St. Community Center Siding Replacement Construction 200,000 0 200,000 11 1 City Library Lighting Study & Replacement Design & Construction 35,000 0 35,000 12 Albert J. Boro Community Center Hallway Carpet Construction 45,000 0 45,000 13 Electrical Improvements to 911 Call System Construction 35,000 0 35,000 14 Albert J. Boro Community Center Basketball Court Construction 51,000 49,000 100,000 15 City Hall Air Supply Delivery Upgrades Construction 200,000 01 200,000 Subtotal COP = 1,371,000 489,000 1,860,000 Drainaae Proiects 16 Miscellaneous Storm Drain, Slide Repair Projects Design & Construction 17 Rossi Pump Station Construction 18 Marin County Storm Water Pollution Protection Program (MCSTOPPP) Public Assistance 19 - ----- FEMA Updates Public Assistance 201 _ North San Rafael Watershed Studv Studv Subtotal D = General Fund $ Grant & Other Funding $ Total $ 0 100,00_0 100,000 _ 0 850,000 850,000 120,000 0 120,000 60,000 0 60,000 50,0001 01 50,000 230,000 950,000 1,180,000 SAN RAFAEL CITY COUNCIL AGENDA REPORT / Pale: 14 TABLE 6 — FY13/14 CIP PROJECT ESTIMATED BUDGET (CONTINUED) Jaht of Wav Proiects 21 Miscellaneous Right of Way Design & Construction 22 City Bridge Repair Program Design & Construction 23 Brookdale Avenue Retaining Wall Construction 24 Street Resurfacing Curb Ramps 2013/14 Design & Construction 25 Street Resurfacing 2013/14 Design & Construction 26 SMART - Quite Zones & Andersen Dr Crossing Study 27 ADA -DOJ Curb Ramps 2013/14 Design & Construction 28 Point San Pedro Road Resurfacing Construction 29 Downtown Rail Readiness Project Design & Construction 30 Del Presidio Blvd - Pt San Pedro Resurfacing Design & Construction 31 H Street Roadway Improvements 1 Design Subtotal R/W = Traffic Design & 32 Traffic Cabinet Controller Upgrades 2013/14 Construction Subtotal T = Total FY13/14 CIP = General Fund $ Grant & Other Funding $ Total $ 0 100,000 100,000 0 295,000 295,000 0 250,000 250,000 0 80,000 80,000 0 1, 500,000 1,500,000 0 80,000 80,000 0 300,000 300,000 0 625,000 625,000 0 2,118,000 2,118,000 0 _ 510,000 510,000 01 200,000 200,000 0 6,058,000 6,058,000 1,601,000 7,597,000 9,198,000 General Grant & Other Fund $ Funding $ Total $ 0 100,000 100,000 01 100,0001 100, 000 1,601,000 7,597,000 9,198,000 SAN RAFAEL CITY COUNCIL AGENDA REPORT / Page: 15 TABLE 7 — FY13/14 REPROGRAMMED PROJECTS Project Name Cate o Current Schedule Reprogrammed To "Exhibit A" 5 - year CIP Update Page # 1 Menzies Parking Lot COP 13/14 14/15 65 2 5th and Garden Resurfacing COP 13/14 15/16 66 3 Shoen Park Improvements COP 13/14 15/16 67 4 Santa Margarita Park - Court Reconstruction COP _ 13/14 15/16 68 5 Albert J Boro Community Center Synthetic Field Construction COP 13/14 15/16 69 6 Victor Jones Park Path of travel Improvements COP 14/15 15/16 70 7 Gerstle Park Playground Improvements COP 72 8 Boyd Park Accessibility Improvements COP 15/16 16/17 71 9 TLCC Play Area & Access Improvements COP 15/16 16/17 73 10 Bernard Hoffman Drainage & Irrigation Improvements COP 15/16 16/17 74 11 Peacock Gap Playground Upgrades COP 15/16 16/17 75 12 City Building Lock System COP 15/16 17/18 50 13 Fire Station Generator COP 13/14 14/15 62 14 City Hall/Library Landscaping and Irrigation Improvements COP 13/14 14/15 57 15 Storm Drain CMP Replacement/Upgrades D 13/14 14/15 85 16 Sea Level Rise Study D 13/14 14/15 86 17 City Levee Study D 12/13 14/15 87 18 Parks Pathways Resurfacing R/W 13/14 14/15 107 19 Bungalow Ave. Reconstruction R/W 13/14 14/15 108 20 Mahon Path Landscaping R/W 15/16 16/17 109 21 Freitas Las Gallinas Intersection Improvements T 13/14 14/15 115 RESOLUTION NO. 13575 A RESOLUTION APPROVING SAN RAFAEL'S 5 -YEAR CAPITAL IMPROVEMENT PROGRAM FOR FISCAL YEARS 2013/14 THROUGH 2017/2018 AND AUTHORIZING THE REPROGRAMMING OF 21 CAPITAL PROJECTS TO SUBSEQUENT YEARS WHEREAS, the Public Works Director has submitted to the San Rafael City Council a document entitled "CITY OF SAN RAFAEL CAPITAL IMPROVEMENT PROGRAM (CIP) FISCAL YEAR 2013/14 TO 2017/18"; and WHEREAS, the document describes a wide range of capital projects, consistent with current Council priorities, required to maintain and/or upgrade the City's assets, including but not limited to City Owned Property, City Right of Way, Drainage, Traffic which include but are not limited to maintain roads, pedestrian and bicyclist facilities, traffic control networks, drainage systems, buildings, parks, and parking facilities; and WHEREAS, the document further describes project cost estimates that may be utilized for said projects, recognizing that such estimates are based on currently available information that is subject to change over the next five years; and WHEREAS, the Capital Improvement Program may be modified and amended by the Council as priorities and funding sources and amounts change over the five year life of the document; and WHEREAS, it is the intention of this Council to adopt said "CITY OF SAN RAFAEL 5 -YEAR CAPITAL IMPROVEMENT PROJECT LIST" as submitted by the Public Works Director. NOW, THEREFORE, BE IT RESOLVED by the San Rafael City Council that the City Council approves the document entitled "CITY OF SAN RAFAEL CAPITAL IMPROVEMENT PROGRAM (CIP) FISCAL YEAR 2013/14 TO 2017/18", which is on file with the City Clerk. I, ESTHER C. BEIRNE, Clerk of the City of San Rafael, hereby certify that the foregoing resolution was duly and regularly introduced and adopted at a regular meeting of the Council of said City on the 15th day of July, 2013, by the following vote, to wit: AYES: COUNCILMEMBERS: Colin, Connolly, Heller, McCullough & Mayor Phillips NOES: COUNCILMEMBERS: None ABSENT: COUNCILMEMBERS: None ESTHER C. BEIRNE, City Clerk File No.: 01.02.49 ZA0l Administration\01.02 Budget\01.02.49 Capital Improvement\CIP 5 -year plan 2013 RESOLUTION.doc EXHIBIT A Department of Public Works CITY OF SAN RAFAEL CAPITAL IMPROVEMENT PROGRAM (CIP) FISCAL YEAR 2013/14 TO 2017/18 Prepared by the Department of Public Works July 15, 2013 CAPITAL IMPROVEMENT PROGRAM (CIP) FISCAL YEAR 2013/14 TO 2017/18 Table of Contents INDEX Table of Contents PAGE 2 City of San Rafael Council Report & Resolution 3 Pictures of Completed Projects (Portion) 20 Capital Improvement Program Summary 25 City Owned Property (COP) 26 List of City Owned Buildings 76 Drainage 77 List of Pump Stations 88 Road Right of Way (R/W) 89 Traffic 111 vw CITY OF u v SAN L CITY CO Department. Public Wor Prepared b: Agenda Item No: Meeting Dater App my 15, 2013 Director of Public Works x i, File No 01 02 49 P•rk?. a .+` c"P. (dLLTTION APPROVING �ANv. ,,PAL's-YEARA'ITAL PROVEMENT PROGRAM FOR FISCAL YEARS 2013/14 THROUGH 7/2018 AND AUTHORIZING THE REPRO - 21 + DJECTS TO SUBSEQUENT YEARS.. RECOMMENDA)i" A,�, 3 < � >..,.. V. "' .,... ,.r�..z . ,.w�. n �., • F > � � �._ err _ .. ,.. , Staff recommends that the City Council adopt a resolution approving San Rafael's 5 -Year Capital Improvement Program (CIP) for Fiscal years 2013/14 through 2017/18 axed aptlorize the repro,&rammmg of 21 capital projects to subsequent years .. The Capital Improv ent Progrdr (CIP) t "d am fig'- ge bev .. t Ii rt; repairs FOR CITY CLERK ONLY File No.: Council Meeting: Disposition: SAN RAFAEL CITY COUNCIL AGENDA REPORT / Page: 2 CIP MANAGEMENT The Capital Improvement Program is managed by the City's Department of Public Works (DPW). DPW has 45 full time employees, 8 of whom are in the engineering division. That division is responsible for the following 6 areas of service: CIP Provide design and construction services for the City's Capital Improvement Program, individual department project implementation, State and Federal Grant management. Traffic Manage traffic operations and on -street parking. Manage the City's 86 traffic signals, 4,400 street lights and the City's Traffic Coordination Committee which coordinates with Police, Fire, City Attorney's Office, Community Development and Parking Services to address public complaints related to traffic issues. The division utilizes traffic models and technical expertise to manage traffic operations and perform development impact analysis. Land Development Provide subdivision, design review and building permit review services to identify infrastructure improvements for private development within the City. Coordinate with Planning and Building Inspection. Permits Provide design review, construction review and assistance to utilities, property owners and other entities performing work within the public right-of-way. Administer and inspect grading, in compliance with the planning process, dredging, tideland, transportation and other permits. Manage mandated programs such the Marin County Stormwater Pollution Prevention Program (MCSTOPPP). Public Service Address public concerns, provide over the counter services, property investigation, map assistance, FEMA maps and public assistance. Administration Oversight of department goals and objectives, operational and capital budgets. CIP FUNDING SOURCES Capital projects are funded from local, federal and state sources and a variety of fees. Many of these funding sources have specific deadlines and regulatory requirements. For instance, federal and state grants associated with roadway resurfacing projects have strict guidelines obligating the City to perform the work. In addition, some funding sources can only be utilized for specific types of projects. e.g., Traffic Mitigation fees are limited to specific projects identified in General Plan 2020. The Department of Public Works has gone to great lengths to examine each of these sources and to assign the correct funding source to each project. Table 1 (page 5) details the type of funding and estimated allocations for fiscal year 2013/14. In discussions with the City Manager additional allocations are recommended from the City's Building fund as well as the General Fund for staff time in key projects such as FEMA map updates. While the City's infrastructure continues to require significant improvements, this allocation will help to address deterioration concerns. We recommend the allocation of $1,795,000 from the Building Fund to address immediate concerns related to City Owned Property. City Right -of -Way, Drainage, Traffic, and a portion of City Owned Property projects are primarily funded by grants, City fees, Gas Tax, Measures A & B and State Propositions. We estimate that $7,688,482 will be available from these sources. Combining this amount with the allocation from the Building and General fund generates a total budget of $9,483,482, as detailed in Table 1. Page 4 of 115 SAN RAFAEL CITY COUNCIL AGENDA REPORT / Page: 3 Although federal and state grant opportunities have decreased over the last 5 years the complexity of administering these grants has increased dramatically. This complexity equates to detailed documentation and required paperwork that is highly staff intensive. In some cases, small grants offered to local jurisdictions are so staff intensive that they are no longer viable. Nevertheless, the Department of Public Works continues to seek cost effective federal and state grants to support our infrastructure needs and to meet the City's goals and objectives. CIP PROJECTS COMPLETED IN FY2012/13 20 capital projects were completed during fiscal year 2012/2013. Eleven (11) of the 20 were emergency projects not originally identified in the previous year's CIP document. Table 2 (page 6) attached to this report shows the projects completed in Fiscal Year 12/13. As stated, 11 of these projects were emergency in nature, a trend that underscores the deterioration of our infrastructure. Previous year's CIP's lacked the ability to allocate significant resources for repair of City's buildings, the consequences of which are now evident. For instance, a portion of the Fire Station Tower at Station 2 was recently repaired. This facility had deteriorated to a point where the tower could have collapsed due to serious dry rot in the floor and walls. The fundamental purpose of the CIP is to identify these types of repairs, allocate the funding and then repair the facility before it becomes an emergency. Public Works recommends the initiation of an annual, ongoing inspection of City facilities to assist in the prioritization of projects and funding. ACTIVE CIP PROJECTS Currently, staff is working on 32 different capital projects with a wide range of complexity prioritized by their safety aspects, requirements or grant deadlines. Some are listed in last year's CIP as well as previous year's CIP's. In addition, several projects of an emergency nature are being addressed immediately. Table 3 (page 7) denotes a few projects such as the City Hall HVAC project which is essentially complete. Other projects such as NTPP (Non -Motorized Transportation Pilot Program) Puerto Suello Pathway require only minimal staff involvement while the plans are being reviewed by Caltrans. However, once we do get approval to proceed the construction will require more City staff involvement, pointing out that each of the 33 projects on the list requires a different level of attention. As mentioned above, 9 of the 32 projects shown in Table 3 were not listed in previous CIP's. These projects are emergency in nature and are prioritized based on safety aspects, funding availability and other requirements. Other active and continuing programs such as Marin County Storm Water Pollution Prevention Program (MCSTOPPP) are shown as projects in Table 3. This is a federal program which requires the City to comply with state and federal regulations for minimizing waterway erosion and pollution. This particular program will change in the next year to comply with more complex and restrictive conditions and therefore are more costly to the City in terms of funding and staff resources. FY 2013/14 CIP PROPOSED PROJECTS In April 2013, the Department of Public Works met with Department Directors to develop and prioritize a listing of current needs for the City's 23 buildings. Many are in need of significant improvements based on their age and the amount of use they receive. As a consequence, 25 new projects were added to the City Owned Property (COP) project list. Table 4 (page 9) lists the projects Adding these new projects to the Five Year plan brings the total number of projects in the City Owned Property section to 44. Of these, we recommend the immediate implementation of 15 projects. Similarly, extensive maintenance and large scale infrastructure repairs/upgrades are needed for the City's Right of Way, Drainage systems, and Traffic systems to prevent further deterioration. Page 5 of 115 SAN RAFAEL CITY COUNCIL AGENDA REPORT / Page: 4 For Fiscal Year 2013/14 32 projects, representing all categories, are recognized as having the highest priority and are recommended for funding. Table 5 (page 10) describes the recommended fiscal year 2013/14 projects. The total proposed budget for these 32 projects is $9,198,000 (Table 6, page 13). Over the last several years, Public Works has managed the Capital Improvement Program to anticipate the need for improvements to the City's infrastructure. Exhibit A, attached to this report, further details the five year plan for all these projects and documents the recommended capital projects for fiscal years 2013/14 through 2017/18. Several of the projects identified in Exhibit A are noted as unfunded. These are projects which are a priority and, if funding becomes available during fiscal year 2013/14, will be addressed in the order listed. However, if funding does not become available these projects will be reprogrammed to a future fiscal year. REPROGRAMMING Project priorities have shifted based on the April 2013 meeting with department directors. We recommend reprogramming a total of 21 projects listed in last year's CIP. Some projects, such as the Albert J. Boro Community Center Synthetic Field are simply too expensive to construct at this time. These types of projects will remain on the CIP and will be re-evaluated annually to determine if they can be constructed once resources become available. Table 7 (Page 15) details which projects are recommended for reprogramming. This table also references Exhibit A, which provides more detail on project scope as well as their estimated fiscal requirements. WORK LOADING & RESOURCES The ambitious number of capital projects will be managed by utilizing the City's Engineering staff as well as leveraging consultant resources. Some projects cannot be completed within one year since they involve permitting and other time consuming regulatory requirements. Others will be combined wherever possible to minimize the expense of administration in order to maximize funding for construction. OPTIONS The Council may accept the recommendation to initiate the projects listed within this document for Fiscal Year 2013/14 Capital Improvement Program or the Council may direct staff to reprogram the list based on different funding priorities and needs. ACTION REQUIRED Accept the updated 5 -Year Capital Improvement Program and authorize the reprogramming of 21 projects as noted above. Enclosures: Table I — CIP — Funding Sources (Page 5) Table 2 — FY12/13 Completed Projects (Page 6) Table 3 — Active Projects (Page 7) Table 4 — New Projects Added to FYI 3/14 CIP (Page 9) Table 5 — FYI 3/14 CIP Projects/Descriptions (Page 10) Table 6 — FYI 3;' 14 CIP Projects/Estimated Budget (Page 13) Table 7 — FYIi 14 Reprogrammed Projects (Page 15) Exhibit A - 5 -Year CIP Update Document (Attached) Page 6 of 115 SAN RAFAEL CITY COUNCIL AGENDA REPORT / Pa2e: 5 TABLE 1 (CIP - FUNDING SOURCES) Drainage (D) Project Funding FY13/14 Available from Previous Anticipated Allocation Estimated Total Description Years $ for 2013/14 $ Available $ Building Fund 307,000 1,008,000 1,315,000 Building Fund (Operational Savings) 250,000 0 250,000 Parking Services Fund b[ 200,000 200,000 Parkland Dedication Funds 0 200,000 200,000 Total Available for City Owned Properties = 1,965,000 Drainage (D) Project Funding FY13/14 Right of Way (R/W) Project Funding FY13/14 Description Available from Previous Anticipated Allocation Estimated Total Description Years $ for 2013/14 $ Available $ General Fund 0 230,000 230,000 Storm Water Fees 359,656 725,000 1,084,656 Total Available for Drainage (D) Projects =1 1,314,656 Right of Way (R/W) Project Funding FY13/14 Description Available from Previous Years $ Anticipated Allocation for 2013/14 $ Estimated Total Available $ General Fund 0 0 0 Grants 0 2,357,109 2,357,109 City Fees - Construction Vehicle Impact Fees, Refuse Vehicle Registration Fee_ s 1_,079,729 943,600 2,023,329 Gas Tax 135,079 500,000 635.079 Local Measures A & B 0 960,649 960,649 Assessment Districts 0 0 0 State Proposition 1 B, 42 127,660 01 127,660 Total Available for Right of Way (R/W) Projects =1 6,103,826 Traffic (T) Prosect Funding FY13/14 Available from Previous Anticipated Allocation Estimated Total Description Years $ for 2013114 $ Available $ General Fund 0 0 0 City Fees - Construction Vehicle Impact Fees, Refuse Vehicle Registration Fees 01 100,0001 100,000 Total Available for City Owned Properties =L100.0001 SAN RAFAEL CITY COUNCIL AGENDA REPORT / Page:__6 TABLE 2 — FY12/13 COMPLETED PROJECTS CIP Pro'ects (Crioinally Listed in Previous Year's IP's # Project Name Description Cost $ 10 Santa Margarita Park Access This broken and damaged driveway needed replacing. 18,400 1 Improvements Parking Structure/Garage Lighting Installation of an accessible ramp and parking stall Replace existing lighting with energy efficient lighting 9,500 12 B Street Community Center Emergency Roof Repairs City Attorney's Office Improvements Corp Yard Fuel Station Lighting 2 Replacement system within the City's parking garages 74,032 16,410 14 This project includes installing compliant curb ramps in 2,275 15 Albert J. Boro Community Center Attic Cleaning compliance with the Department of Justice Settlement 2,200 3 ADA -DOJ Curb Ramps 2012/13 agreement in areas throughout the City. 281,074 17 Citywide Street Resurfacing Curb Ramps Prior to the Street Resurfacing 12/13 this project 7,047 4 2012 includes installing compliant curb ramps. 211,824 19 16,380 Repair of existing hazardous paving on 3rd Street and 8,300 5 Downtown Pavement Safety Improvements other downtown areas. 59,417 This project includes the design of a new pedestrian and Grand Avenue Pathway Connector Project bicycle bridge across the San Rafael Canal next to the 6 (Design) Grand Avenue Bride 180,684 Installation of new accessible ramps, sidewalks and NTPP Mahon Creek Path to Transit other improvements at Tamalpais and 2nd Street plus 7 Connector Project striping. 130,099 Installation of new accessible ramps, sidewalks bulbouts and other improvements on the road fronting Coleman 8 Safe Routes to School - Coleman School 199,513 lTraffic Cabinet Signal & Controller Annual project to replace obsolete existing traffic cabinet 9 Upgrades 2011/12 controllers with updated systems to improve reliability 77,718 Subtotal Gompleted GIF Nrojects =1 1,223,862 Non-CIP Protects - These projects are emer enc in nature and were not identified in previous ear's CIP's # I Project Name Description Cost $ 10 Fire Station 5 Driveway Replacement This broken and damaged driveway needed replacing. 18,400 11 113 Fire Station Tower Repair Station 2 Emergency repair of dry rot and damaged structure. 17,416 12 B Street Community Center Emergency Roof Repairs City Attorney's Office Improvements Corp Yard Fuel Station Lighting Emergency repair of leaking roof and downspouts 42,101 Removal and reposition of existing wall system. 16,410 14 Replacement of existing lighting which did not provide sufficient lighting for night fueling. 2,275 15 Albert J. Boro Community Center Attic Cleaning Emergency action to repair damaged electrical and attic systems from infestation. 2,200 16 Mission & B Street Emergency Drainage Repairs Emergency installation of a new drainage structure to manage drainage from Boyd Park. 18,866_ 17 Vistawood Emergency Drainage Repairs Emergency repair of separated drainage culvert that could cause a slide in the area. 7,047 18 E3 r-ycle Park.nc r .rr' ifion Tric- nor Painting-Sidew.i k'+'J.ah ^g Ther-ostat Holes at Crty Hai; Immediate action to install bike racks and not lose state grants for t1 --is work. Vi�ish ng of ex,sting sidewalk reeded to .—orove safety. 'rsa 3t,or o` new thermostat o'es rEeded to piss;st w th the HVAC constnuct:on project 12,169 19 16,380 20 8,300 Subtotal None CIP projects =1 161,564 Total Corroleted Projects FYI 2/13 =1 1,385,426 SAN RAFAEL CITY COUNCIL AGENDA REPORT / Page: 7 TABLE 3 — ACTIVE PROJECTS -J- _ ___ _ _ _ _ Estimated Cost # Project Name Status Description $ Remove and replace the existing heating, ventilation and air conditioning units on the 2nd and 3rd floors of 1 City Hall HVAC Project Construction the City Hall. 1,469,000 Install a document pass-through window at the City 2 City Clerk Pass-through Design Clerks office. 20,000 Replace small and obsolete existing dugout area at 3 Bernard Hoffman Dugouts Desi n Bernard Hoffman Park. 30,000 City Building Solar Upgrades Assist with developing and implementing solar energy 4 (Study) Design sites at City facilities. 20,000 3rd & Cijos Parking Lot Improve traffic circulation, lighting, access and resurface 5 Improvements Design the parking area. 250,000 5th Avenue & D Street Parking Improve traffic circulation, lighting, access and resurface 6 Lot Improvements Design the parking area. 300,000 5th Ave. & Lootens Parking Lot Install accessible parking and path of travel facilities and 7 Improvements Design resurface the existing parking lot. 160,000 Install structural improvements to this pump station to 8 400 Canal Pump Station Design prevent further deterioration. 60,000 Corporate Center Pump Station Underground Install an underground conduit and electrical system to 9 connection Design the pump station. 5,000 Manage and implement the City s storm water program 10 MCSTOPPP Program Design to prevent contaminates to the City's waters. 120,000 This project involves providing staff time to assist with the Sonoma Marin Area Rail Transit through San Rafael. Public Works staff plays a vital role in the Technical Advisory Committee and other design 11 SMART Design aspects. - - Assist the County of Marin with resurfacing Point San Pedro Road from Union to the quarry entrance which San Pedro Resurfacing Design crosses both County and City Jurisdiction 650,000 Resurface D Street, 5th Avenue, Bellam, in compliance Citywide Street Resurfacing Construction with a Federal Grant related to Arterial Roadways. 1,600,000 Annual resurfacing project for the City's most severely [12Point Street Resurfacing 12/13 Desi n worn roadways. 1,200,000 This project includes the installation of a new pedestrian bridge across the canal next to the Grand Avenue Grand Avenue Pathway bridge. The design has been completed. Construction Improvements Desi n funds are not available at this time. 1,400,000 This project includes the installation of new bus pullouts and ramps along Canal Blvd. and Kerner to provide 16 Canal Lifeline Phase 2 Design pedestrian access to transit. 840,000 This project includes the installation of a separated bike NTPP Puerto Suello Hill Transit path from Mission to 4th Street along Netherton. We 17 Center Connector Design are Ivaitir,g for Caltrans approval to start construction. = -hisp: ,,ert Ir:rludes nista iin i a compitant sidewalk 1,300,000 - Safe Ro,a'es to Scheel along L:ndarc, to reprove access to Ziavidsor School. 18 Davidscn Pt. sae "led ir, Design This project_ may limit parking for fronting prcper'..ies. 565,000 Assessment district This project includes the installation of landscaping rn 19 Improvement Project Construction the Pcint San Pedro Medians fromnon tc B scayne --p - -- ---- - -- This roject invol es the �rr�dening of an exls'ng 1,750,000 sidewalk along East Francisco Blvd. The project will 20 NTPP Francisco Blvd East Desi af`ect fru Step crecer*y parking_ _ 2,000,000 SAN RAFAEL CITY COUNCIL AGENDA REPORT / Pne: 8 TABLE 3 - ACTIVE PROJECTS (CONTINUED) CIP Prnicrtc 10rin;nally 1 icted in PrPvinns Year's CIP'.sl i otas Estimated Active (ar) Prolecis =1 y i4,3 15,000 1 Ah„ -1,110 Prn;a&c - These nrniarts am amernenry in nature and were identified in previous year's CIP's Estimated Cost # Project Name Status Description $ This project includes replacing high pressure sodium 24 Blue House Deck Repair Construction street lights with energy efficient Light Emitting Diode 15,000 21 LED Street Lighting Construction fixtures. 26.6,00_0 25 Fuel Tank Removal Construction This Caltrans project involves the study and design for 15,900 installing ramp metering systems on the On -Ramps to 22 Ramp Metering System Design highways that travel through the City. - ------------ 2013 City Hall Interior This project includes the replacement of obsolete traffic 26 Traffic Cabinet Controller Construction cabinets with up to date systems to better control traffic 650,000 23 Upgrades 12/13 Design throughout the City. 100,000 i otas Estimated Active (ar) Prolecis =1 y i4,3 15,000 1 Ah„ -1,110 Prn;a&c - These nrniarts am amernenry in nature and were identified in previous year's CIP's notal Estimated Active (None art Projects =L 943,900 i Estimated Cost # Description Status Category W This project includes replacing the dilapidated entry 24 Blue House Deck Repair Construction deck at 1313 5th Avenue. 15,000 Fire Department Above Ground Remove the existing above ground fuel tank at Station 25 Fuel Tank Removal Construction 53, and 55 15,900 This project includes the installation of improvements to the 1 st and 2nd floor of the City Hall. Carpeting, 2013 City Hall Interior Flooring and other improvements are contemplated with 26 Improvements Construction this project. 650,000 27 Fair Drive Resurfacing Design Resurfacing of a portion of Fair Drive. 100,000 Installation of a retaining wall next to Brookdale Avenue 28 1 Brookdale Retaining Wall Design which experienced a slide several years ago. 35,000 201 D Street Driveway and Installation of a compliant sidewalk to connect existing 29 Sidewalk Improvements Design sidewalks and crosswalks at D and Antoinette. 40,000 Emergency Storm Drain Repair Replace a failed storm drain culvert and install a new 30 - Bellam Construction manhole to improve drainage on this roadway. 8,000 - Install a new manhole to improve drainage on this 31 B St. - 1 st St Curb Ramps Construction roadway. 60,000 _ Combination Traffic Signal This project includes replacing several traffic signal 32 Head Replacements Design heads with adequate reflective backing plates. 20,000 notal Estimated Active (None art Projects =L 943,900 i SAN RAFAEL CITY COUNCIL AGENDA REPORT / Page: 9 Table 4 — NEW PROJECTS ADDED BY DEPARTMENT DIRECTORS 1 Fire Station Drill Tower Repair 2 Fire Station 1 Driveway Apron 3 Terra Linda Recreation Center Pool House 4 Fire Station Speaker System Upgrade 5 City Library Desks and Work Station Upgrades 6 B St. Community Center Siding Replacement 7 City U rary Lighting Study & Replacement 8 Albert J Boro Community Center Hallway Carpeting 9 Albert J Boro Community Center Basketball Court 10 Electrical Improvements to 911 Call System 11 Audio Video Improvement - Council Chambers Phase 2 12 Fire Station 2 Parking Lot Resurfacing 13 Space Consolidation for 519 4th St. 14 Exterior Fencing PD Parking Lot 15 Libra Electrical Upgrades 16 Albert J. Boro Community Center Electrical Upgrades 17 Downtown Library Public Furniture Upgrades 18 Enclose Downtown Library Computer Area 19 Repaint Downtown Library 20 1 Downtown Library Restroom Addition/Improvements 21 Downtown Library Book Shelving Replacement 22 Downtown Library Lobby, Circulation Desk Replacement 23 Enclose Downtown Library_ Children's Patio 24 Parkside Interior Painting 25 lAudio, Video Improvements Council Chambers 3 Page 11 of 115 SAN RAFAEL CITY COUNCIL AGENDA REPORT / Page: 10 TABLE 5 — PROPOSED FY13/14 CIP PROJECTS FY 13/14 City Owned Property - Proposed Project # Name of Project Scope of Work This annual project addresses emergency repairs of existing City Owned Properties which can include but is not limited to plumbing, roofing, and other 1 Emergency Facilities Repair significant repairs. Fire Station Drill Tower Repair, Phase 2 Removal and replacement of the East side exterior 2 — (Design and Construction siding and repair of internal dry rot. This project examines the City's Parking Structures Parking Structure Upgrade/Replacement to determine if structural upgrades are required to 3 Stud comply with current state and federal requirements. This project involves replacing the driveway apron in Fire Station 1 Driveway Apron (Design front of Station 1 with an accessible and compliant 4 and Construction) sidewalk and apron. This project includes developing a design for the Terra Linda Recreation Center Pool Terra Linda Pool House which currently is not 5 House Desi sufficient for the amount of use at this facility. Fire Station Speaker System Upgrade Replace the existing Emergency Speaker system 6 (Design and Construction within all the City's Fire Stations which are obsolete. City Library Carpeting Replacement Replacement of the existing worn out carpeting 7 (Design and Construction within the downtown library. City Library Desks and Work Station Replace the existing desks and work stations with 8 Upgrades (Design and Construction ergonomic work stations and accessible furniture. B St. Community Center Flooring Replace the original1960's era flooring in the 9 Replacement (Design and Construction Auditorium B St. Community Center Siding Replace the existing shingle siding on the exterior of 10 Replacement (Design and Construction the building. Examine the existing lighting within the library and City Library Lighting Study & determine what modifications are necessary to 11 Replacement (Design and Constructionprovide adequate and efficient lighting. Albert J. Boro Community Center Replacement of the existing damaged carpeting 12 Hallway Carpet (Design and within the main hallways. Construction) Provide additional electrical improvements to Electrical Improvements to 911 Call support the work by AT&T to improve the 911 Call 13 System Construction Systems. _ Installation of a new basketball court on the east side Albert J. Boro Community Center of the Community Center. This project is partially 14 Basketball Court Construction funded b donations from the community. T Remove and replace the antiquated air mixing boxes on the 2nd and Yd floors of the City Hall to better City Hall Air Supply Delivery Upgrades improve air flow and circulation from the recently 15 , (Design and Construction installed main HVAC units. Page 12 of 115 SAN RAFAEL CITY COUNCIL AGENDA REPORT / Paye: 11 TABLE 5 — PROPOSED FY13/14 CIP PROJECTS (CONTINUED) FY 13/14 Drainage - Proposed Project # Name of Project Scope of Work Miscellaneous Storm Drain, Slide Repair This annual project addresses routine emergency 16 Projects repairs related to drainage issues. This project includes the structural repair of this older pump station which has deteriorated over the 17 Rossi Pump Station Construction ears. City Bridge Repair Program (Design and Provide staff time associated with compliance with 22 Construction) the latest requirements from the State Regional Marin County Storm Water Pollution Water Quality Control Board and federal rules and 18 Prevention Program MCSTOPP regulations related to the Phase 2 permit. 23 Construction This project involves working with the Federal Emergency Management Agency to update the Street Resurfacing Curb Ramps 2013/14 Community regarding the new maps produced by 24 (Design and Construction) FEMA in relation to the Bay Study. This project will Street Resurfacing 2013/14 (Design and involve community meetings and staff involvement 25 Construction) in order to provide information to the community 19 FEMA Updates Public Assistance on the map and insurance changes. This collaborative project with the County of Marin SMART - Quite Zones & Andersen will study the Las Gallinas Watershed to determine 26 North San Rafael Watershed Study environmental, navigational and other improvements 20 (Design) for this area. FY 13/14 Right of Way - Proposed Proiect # Name of Project Scope of Work Miscellaneous Right of Way Repair This annual project addresses routine and emergency 21 Projects projects related to City's streets. 3` Street Bridge near Highway 101 and Southern Heights bridge are in need of repair. Initial reviews of these bridges indicated that further studies are City Bridge Repair Program (Design and needed prior to implementing repairs or possibly 22 Construction) replacement of these facilities. This project consists repairing a slide on Brookdale Brookdale Avenue Retaining Wall by installing a retaining wall along the edge of the 23 Construction roadway. This project involves the installation of new Street Resurfacing Curb Ramps 2013/14 accessible curb ramps on the roadways that are 24 (Design and Construction) scheduled to be resurfaced. Street Resurfacing 2013/14 (Design and This project involves resurfacing a portion of the 175 25 Construction) miles of the City's road system. This project involves assistance with Quite Zones, Federal Rail Authority and Public Utility SMART - Quite Zones & Andersen Commission approval as well as analyzing the 26 Drive Crossing (Stud) Andersen Drive crossing alternatives. This project involves installing curb ramps ADA -DOJ Curb Ramps 2013/14 (Design throughout the City in compliance with the 27 and Construction) Department of Justice settlement agreement. Page 13 of 115 SAN RAFAEL CITY COUNCIL AGENDA REPORT / Pase: 12 TABLE 5 — PROPOSED FY13/14 CIP PROJECTS (CONTINUED) FY 13/14 Riaht of Way - Proposed Proiect Continued: # Name of Project Scope of Work This project consists of upgrading older traffic controller equipment to meet current standards. This project involves a coordinated effort with the Point San Pedro Road Resurfacing County of Marin to resurface Point San Pedro Road 28 Construction from Union to the San Rafael Rock Quarry entrance. This project involves improving traffic signal Downtown Rail Readiness Project systems and pedestrian facilities within the 29 (Design and Construction downtown area near the new rail station and line. Del Presidio Blvd — Pt. San Pedro This project consists of resurfacing Del Presidio, Quarry to Biscayne Resurfacing (Design from Manual Freitas to Las Gallinas, and Point San 30 and Construction) Pedro Road from the Quarry Entrance to Biscayne. This project involves replacing a failed drainage system within H Street and then resurfacing the H Street Roadway Improvements roadway from Forbes to 4`h Street. Additional utility 31 (Design and Construction relocations mav be necessar . FY 13/14 Traffic - Proposed Proiect # Name of Project Scope of Work Traffic Cabinet Controller Upgrades 32 2013/14 (DesiE2 and Construction This project consists of upgrading older traffic controller equipment to meet current standards. Page 14 of 115 SAN RAFAEL CITY COUNCIL AGENDA REPORT / Page: 13 TABLE 6 - FY13/14 CIP PROJECT ESTIMATED BUDGET City Owned Buildings Grant & Other Funding $ Building Fund $ Grant & Other Funding $ Total $ 1 Emergency Facilities Repair _ Design & Construction 125,000 0 125,000 2 Fire Station Drill Tower Repair Construction 40,000 0 40,000 3 Parking Structure Upgrade/Replacement Study Study 0 200,000 200,000 4 Fire Station 1 Driveway Apron Construction 60,000 0 60,000 5 Terra Linda Recreation Center Pool House Design - 0 200,000 200,000 6 Fire Station Speaker System Upgrade Construction - 200,000 0 200,000 7 City Library Carpeting Replacement Construction 230,000 0 230,000 8 City Library Desks and Work Station Upgrades Construction 90,000 0 90,000 9 B St. Community Center Flooring Replacement Construction 60,000 40,000 100,000 10 B St. Community Center Siding Replacement Construction 200,000 0 200,000 11 City Libra Lighting Study & Replacement Design & Construction 35,000 0 35,000 12 Albert J. Boro Community Center Hallway Carpet Construction 45,000 0 45,000 13 Electrical Improvements to 911 Call System Construction 35,000 0 35,000 14 Albert J. Boro Community Center Basketball Court Construction 511,000 49,000 100,000 15 City Hall Air Supply Delivery Upgrades Construction 200,000 0 200,000 Subtotal COP = 1 371,000 489,0001 1,860,000 Dra Miscellaneous Storm Drain, Slide Rossi Pump Station Marin County Storm Water Polluti 18 191FEMA Updates 201 North San Rafael Watershed Protection Program jPublic ME General Fund $ Grant & Other Funding $ Total $ 0 100,000 100,000 0 850,000 850,000 120,000 0 120,000 60,000 0 60,000 50,000 101 50,000 230,0001 950,0001 1,180,000 Page 15 of 115 SAN RAFAEL CITY COUNCIL AGENDA REPORT / Page: 14 TABLE 6 — FY13/14 CIP PROJECT ESTIMATED BUDGET (CONTINUED) ,i ht of Way Projects 21 1 Miscellaneous Riqht of 22 City Bridge Repair Program — — 23 Brookdale Avenue Retaining Wall 24 Street Resurfacing Curb Ramps 2013/14 25 Street Resurfacing 2013/14 26 SMART - Quite Zones & Andersen Dr Crossi 27 ADA -DOJ Curb Ramps 2013/14 28 Point San Pedro Road Resurfacing 29 Downtown Rail Readiness Project 30 Del Presidio Blvd - Pt San Pedro Resurfacinc 31 H Street Roadway Improvements Traffic 321Traffic Cabinet Controller Upgrades 201 Design & Construction —-- _ Design & Construction Construction Design & Construction_ Design & Construction Design Design & Construction Design & Construction Design Subtotal RM General Fund $ Grant & Other Funding $ Total $ 0 100,000 _ 295,000 100,000 295,000 0 0 250,000 250,000 0 0 80,000 1,500,000 80,000 1,500,000 0 80,000 80,000 _0 0 300,000 625,000 300,000 625,000 02,118,0002,118,000 0 01 510,000 200,000 510,000 200,000 0 6,058,000 6,058,000 Design & Construction Subtotal T = Total FYI 3/14 CIP = 1,601,000 7,597,000 9,198,000 Page 16 of 115 General Grant & Other Fund $ Funding $ Total $ 0 100,000 100,000 0 100, 000 100,000 1,601,000 7,597,000 9,198,000 Page 16 of 115 SAN RAFAEL CITY COUNCIL AGENDA REPORT / Page: 15 TABLE 7 — FY13/14 REPROGRAMMED PROJECTS Page 17 of 115 Project Name Category Current Schedule Reprogrammed To "Exhibit A" 5 - year CIP Update Page # 1 Menzies Parking Lot COP 13/14 14/15 65 2 5th and Garden Resurfacing COP 13/14 15/16 66 3 Shoen Park Improvements COP 13/14 15/16 67 4 Santa Margarita Park - Court Reconstruction COP 13/14 15/16 68 5 Albert J Boro Community Center Synthetic Field Construction COP 13/14 15/16 69 6 Victor Jones Park Path of travel Improvements COP 14/15 15/16 70 7 Gerstle Park Playground Improvements COP 72 8 9 Boyd Park Accessibility Improvements TLCC Play Area & Access Improvements COP COP 15/16 15/16 16/17 16/17 71 73 10 Bernard Hoffman Drainage & Irrigation Improvements COP 15/16 16/17 74 11 Peacock Gap Playground Upgrades COP 15/16 16/17 75 12 City Building Lock System COP 15/16 17/18 50 13 Fire Station Generator COP 13/14 14/15 62 14 City Hall/Library Landscaping and Irrigation Improvements COP 13/14 14/15 57 15 Storm Drain CMP Replacement/Upgrades D 13/14 14/15 85 16 Sea Level Rise Study D 13/14 14/15 86 17 City Levee Study D 12/13 14/15 87 18 Parks Pathways Resurfacing RAN 13/14 14/15 107 19 Bungalow Ave. Reconstruction RM/ 13/14 14/15 108 20 1Mahon Path Landscaping RAN 15/16 16/17 109 21 lFreitas Las Gallinas Intersection Improvements T 13/14 14/15 115 Page 17 of 115 RESOLUTION NO. 13575 A RESOLUTION APPROVING SAN RAFAEL'S 5 -YEAR CAPITAL IMPROVEMENT PROGRAM FOR FISCAL YEARS 2013/14 THROUGH 2017/2018 AND AUTHORIZING THE REPROGRAMMING OF 21 CAPITAL PROJECTS TO SUBSEQUENT YEARS WHEREAS, the Public Works Director has submitted to the San Rafael City Council a document entitled "CITY OF SAN RAFAEL CAPITAL IMPROVEMENT PROGRAM (CIP) FISCAL YEAR 2013/14 TO 2017/18"; and WHEREAS, the document describes a wide range of capital projects, consistent with current Council priorities, required to maintain and/or upgrade the City's assets, including but not limited to City Owned Property, City Right of Way, Drainage, Traffic which include but are not limited to maintain roads, pedestrian and bicyclist facilities, traffic control networks, drainage systems, buildings, parks, and parking facilities; and WHEREAS, the document further describes project cost estimates that may be utilized for said projects, recognizing that such estimates are based on currently available information that is subject to change over the next five years; and WHEREAS, the Capital Improvement Program may be modified and amended by the Council as priorities and funding sources and amounts change over the five year life of the document; and WHEREAS, it is the intention of this Council to adopt said "CITY OF SAN RAFAEL 5 -YEAR CAPITAL IMPROVEMENT PROJECT LIST" as submitted by the Public Works Director. NOW, THEREFORE, BE IT RESOLVED by the San Rafael City Council that the City Council approves the document entitled "CITY OF SAN RAFAEL CAPITAL IMPROVEMENT PROGRAM (CIP) FISCAL YEAR 2013/14 TO 2017/18", which is on file with the City Clerk. I, ESTHER C. BEIRNE, Clerk of the City of San Rafael, hereby certify that the foregoing resolution was duly and regularly introduced and adopted at a regular meeting of the Council of said City on the 15th day of July, 2013, by the following vote, to wit: AYES: COUNCILMEMBERS: Colin, Connolly, Heller, McCullough & Mayor Phillips NOES: COUNCILMEMBERS: None ABSENT: COUNCILMEMBERS: None ESTHER C. BEIRNE, City Clerk File No.: 01.02.49 Z:\OI Administration\01.02 Budget\01.02.49 Capital Improvement\CIP 5 -year plan 2013 RESOLUTION.doc Capital Improvement Program Fiscal Year 2012/13 Pictures of Completed Projects (Portion) Citywide Street Resurfacing Mission Ave at E St Looking East The project included removing deteriorated asphalt and installing new asphalt pavement with striping on 5t' Ave (H St to B St), Mission Ave (H St to Lincoln Ave; Hetherton St to Irwin St), D St (Second St to Antonette Ave), and Bellam Blvd (Woodland Ave to I-580; Kerner Blvd to Windward Way). This project was federally funded. Page 20 of 115 ADA—DOJ Curb Ramps 2012/13 Curb Ramp on Northwest Corner of C St at Treanor St This project included construction of 23 curb ramps at various locations throughout the City, including two curb ramps at Mission Ave and Mary St which were paid for by Marin Transit. B Street Community Center Roof Repair In the winter and spring of FYI 2/13 the downspouts from the roof at the B Street Community Center were noticed to be leaking storm water into the building. After close examination of the roof and downspouts the replacement of the roof above the auditorium was found to be needed. This project included removing the existing roof as well as the damaged base material Page 21 of 115 Downtown Bicycle Parking Installations This project consisted of installation of bicycle lockers/racks at various locations throughout the City, including the Terra Linda Recreation Center, Albert Park, Downtown Business District, and Public Works. Downtown Pavement Safety Improvements. Southbound Approach of Second St at Lindaro St Work included removal and replacement of asphalt pavement, which had become a safety hazard to pedestrians and motorists, at various locations on Second and Third Streets in Downto�kn San Rafael. Page 22 of 115 Safe Routes to School — Coleman Belle Ave at Coleman Elementary Driveway Looking North This project included construction of sidewalk bulbouts with 10 curb ramps, safety lighting, storm drainage improvements, and new roadside signs with striping. This project was funded by the State of California through its Safe Routes to School program. Fire Station Tower Repair — Station 2 In the spring of 2013, Fire Department personnel found loose and moving floor member in the City's Fire Tower located at Station 2. After closer examination of this structure the entire South face of the building was replaced due to dry -rot exterior and interior support members. Additional work will be needed on subsequent sides of this structure for it to be safely utilized by fire department personnel. Page 23 of 115 Santa Margarita Park Access Improvements The Santa Margarita Park, located in Terra Linda is an older park which had no accessible parking or access to the park. This project involved the installation of an accessible ramp and associated striping for the park. Page 24 of 115 CITY OF SAN RAFAEL DEPARTMENT OF PUBLIC WORKS CAPITAL IMPROVEMENT PROGRAM 2013/14 - 2017/18 REVENUE AVAILABLE PER CATEGORY CITY OWNED PROPERTY (COP) DRAINAGE (D, RIGHT-OF-WAY (RNV) TRAFFIC (T) Total Revenue FY13/14 RECOMMENDED EXPENDITURES PER CATEGORY Catego Fiscal Year 2013/14 13/14 Builing & General Fund Allocation ($) Grants and other Funding $) Total $) 1,565,000 400,000 1,965,000 230,000 1,084,656 1,314,656 - 6,103,826 6_,_103,826 - 1 100,000 100,000 1,795,000 1 7,688,482 9,483,482 RECOMMENDED EXPENDITURES PER CATEGORY Catego Fund T e 13/14 14/15 15/16 16/17 17/18 City OwnedPro a GF 1,371,000 512,500 125,000 125,000 125,000 Other 489,000 100,000 - - 40,000 , 1,233,750 4,580,OQ0 730,000. Total 11900,000 1,846,250 4,705,000 855,000 - 800,000 925,000 - -- _ Drainage GF 230,000 180,000 120,000 180,000 180,000 Other 950,000 100,000 300,000 300,000 300,000 2,360,000 2,000,000 2t;t140a 2,t30flfi000 Total 1,180,000 2,640,000 2,420,000 2,480,000 2,480,000 Roads Riaht�of-W GF - - - - - Other 6,058,000 3,775,000 2,050,000 7,800,000 2,050,000 Total 6,058,000 3,775,000 2,050,000 7,800,000 2,050,000 Traffic GF - - - - - Other 100,000 1,600,000 100,000 100,000 100,000 Unfunded, .75,00O 4. Total 175,000 1,600,000 109,000 100,000 100,000 General Fund Total (CIP) = Unfunded Expenditure (CIP) = Other Funding Total (CIP) = 1,6AOO 692,500 ;b9350° 6 7,5 5,575,000 2 245,005 M�1 E0i � l eerM �� Total Expenditure (CIP) = 9,313,000 9,861,250 1 9,275,000 1 11,235.000 1 5,555,000 GF General Fund Contribution Other Funding from other sources - Grants. Refer to attached backup information Unfunded Currently Not Funded Page 25 of 115 DEPARTMENT OF PUBLIC WORKS CITY OWNED PROPERTY (COP) The objective of projects listed in the "City Owned Properties" category is to provide safe, accessible and workable facilities for the City Staff and members of the public. The City has more than 24 buildings which occupy more than 200,000 square feet of space. These facilities require consistent attention. Projects identified in this area are intended to maintain and improve current infrastructure that facilitates the best level of service possible to City employees and the General Public. Projects listed herein also include parking structures and parking lots. _�� PROJECTS COMPLETE The following projects related to City Owned Property were completed in the last Fiscal Year. Project noted as "Unanticipated" are projects of an emergency nature that were addressed during the Fiscal Year Santa Margarita Park Access Improvements City Clerk Pass thru Project Parking Structure/Garage Lighting Replacement City Building Solar Upgrades (Study) Fire Station 5 Driveway Replacement Unanticipated Fire Station Tower Repair Station 2 Unanticipated B Street Community Center Emergency Roof Repairs Unanticipated City Attorney's Office Improvements Unanticipated _ Corp Yard Fuel Station Lighting Unanticipated --- --------- Albert J. Boro Community Center Attic Cleaning Unanticipated Thermostat Holes at CRy Hall Unanticipated ACTIVE PROJECTS The following projects are currently active projects related to City Owned Property. City Hall HVAC Project City Clerk Pass thru Project Bernard Dugout Improvements City Building Solar Upgrades (Study) 3rd St. & Cijos Parking Lot Reconstruction - 5th St. & D St. Parking Lot Improvements 5th St. & Lootens Parking Lot Improvements Sea Way Bridge Replacement (Unfunded) Blue House Deck Repair Unanticipated Fire Department Above Ground Fuel Tank Removal Unanticipated 2013 City Hall Interior Improvements Unanticipated This Budget is supported by the following revenue sources: Description Available from Anticipated Allocation for Previous Years $ 2013/14 $ Estimated Total Available $ Building Fund 307,000 1,008,000 250,000 0 1,315,000 Building Fund Salary Savin s 250,000 Parking Services Fund 0 200,000 0 200,000 200,000 Parkland Dedication Funds 200,000 Total Available for City Owned Properties = $ 1,965,000 Page 26 of 115 Summary of Proposed 2013/18 City Owned Property (COP) Projects Expenditures # j Project Description Status Fund Type 1 13114 4115 5i1 6 16117 1 17/18 I I I I L_ I I 1 Emergency Facilities Repair Design & Construction GF 125,000 125,000 125,000125,000 125,000 Other funded` n-ded— , 4, Total 125,000 125,0001 125,000 125,000 125,000 2 Fire Station Drill Tower Repair Design & Construction GF 40,000 Other * Unfunded Total TG TF Other U - fu Unfunded T" - Total 200,000 79- 2- 200,000 40,000 3 Parking Structure Upgrade/Replacement Study Design & Construction GF - Other Unfunded Total TG TF Other U - fu Unfunded T" - Total 200,000 79- 2- 200,000 200,000 B St. Community Center Design & 4 Fire Station I Driveway Apron Design & Construction GF 90( 0 0',600 Other Unfunded Total Other Unfunded' Total Other - 200,000 B St. Community Center Design & 60,000 1 0 GF - 387,500 Other 200,000 100,000 Terra Linda Recreation Design & - Unfundg� 5 Center Pool House Construction Total 200,000 487,500 6 Fire Station Speaker System Upgrade Design & construction GF 200,000 Other Unfunded Total Total Other - 200,000 7 City Library Carpeting Replacement Design & Construction GF - --- --- MOW Other Unfunded Total J Total Other - 230,000 8 City Library Desks and Work Station Upgrades GF 90,000 Other * - Design & Unfunded - Construction Total 90,000 - - - - GF 200,000 35,000 12 Albert J. Boro Community Center Hallway Carpet Design & construction GF 200,000 35,000 Other Total Other - Design & B St. Community Center Design & Unfunded 1 0 Siding Replacement Construction Total 200,000 12 Albert J. Boro Community Center Hallway Carpet Design & construction GF 35,000 Other Total City Library Lighting Study Design & 11 & Replacern nt_ Construction Total 35,0001 12 Albert J. Boro Community Center Hallway Carpet Design & construction GF 45,000 Other - 'f Unfunded Total 13 Electrical Improvements to 911 Cali System Design & Construction GF 35, Other_'W_ - �: `� "-'- "V1,11"",", !"11,11 :=:=i, ::,, Total �35,000 —7- " _ - Albert,J 14 Cente r Page 27 of 115 Summary of Proposed 2013118 City Owned Property (COP) Projects Expenditures I # I Project Description I Status I Fund Type 1 131-14 1 14115 1 19LIL/1-7 I 17118 15 City Hall Air Supply Delivery Upgrades Design & Construction GIF 200,000 Other Other * -- .. - - 75M Total 2001006 Total 60,0001 City Owned Property (COP) General Fund Subtotal =rJ;3::f1--6G6J 512,5001 125,0001 125,0001 125,0"0 City Owned Property (COP) Other Fund Subtotal =1 489:0001 100,0001 - I - City Owned Property (COP) Unfund Subtotal City Owned Property (COP) Total 612,5001 125,0001 125,060 125,000 Summary of Proposed 2013118 City Owned Property (COP) Projects Expenditures I # I Project Description I Status I Fund Type I 13/14 1 14_/_15 I 15—/16 I 16117 17/18 6ncil Audio Video Improvement- Audio Council Chambers Phase 2 Design & Construction GF Other Other Total - - - 45,000 75M Other LInfuncleal �, 40,000 1-b— Total 40,000 Total 60,0001 Total 500 777-777T 77, —", 62,500 7777----7� - 17 Fire Station 2 Parking Lot Resurfacing Design & Construction GIF Other Other Total - - - 45,000 75M Total Total 60,0001 Total 18 Space Consolidation for 519 4th St. Design & Construction GIF Other Jfund6T Total - - - 45,000 19 City Building Lock System Upgrade Design & Construction GIF Other U!*rtdd, 77 777-7 7 T 7777-77:7 Total 75,000 20 Exterior Fencing PID Parking Lot Design & Construction GIF Other U n f u n d eF Mom," Other Unfundo Other �U 75M Total 75,000 21 Library Electrical Upgrades Design & I Construction GIF Other U n f u n d eF Mom," Total 40,006F Other �U Other Unfunded Total 50,000 — Total 500 62,500 22 Albert J. Boro Community Center Electrical Upgrades Design & Construction GIF Other U n f u n d eF Mom," Total 40,006F 23 Library Public Furniture Upgrades Design & Construction GIF Other 7-77777777Z14,t Other �U —7 46,066 40,000 50,000 — Total 24 Enclose Library Computer Area Design & Construction GIF Other 7-77777777Z14,t Total - 140,000 - 25 Repaint Downtown Library Design & Construction GF Other �% LL�� 1 Other Unfunded Total LIJ$7,800 Total 187.500 50,000 26 City Halt/Library Landscaping & Irrigation Improvements Design & Construction GIF Other �% LL�� 1 Total 100,000 27 Library Restroom Addition Design & Construction GF Other LIJ$7,800 Total 187.500 — Page 28 of I I b Summary of Proposed 2013/18 City Owned Property (COP) Projects Expenditures # Project Description Status I Fund Type 1 11/1_4 1 14/15 1 15116 1 16/17 1Z U1 GF Other Library Book Shelving Design & Unfund[ed- 28 Replacement Construction-- Total 43,750 29 Library Lobby, Circulation Desk Replacement Design & Construction GF Other" --- nd ed Total 28,750 30 Enclose Library Children's Patio Design &'."'774 Construction GF Other Other �560 - Other 60,000 Total 56,250 Unfundsd 31 1 Fire Station Generator Design & Construction GF Other Other Other 60,000 Unfundsd 777'-� Total 60,0001 1 34 Menzies Resurfac Design & Construction GIF- Other Other - Other Audio, Video Improvements Design & 130,0001-1 7-7— 33 Council Chambers (3) Construction Total 25,000 34 Menzies Resurfac Design & Construction GF Other Other - U nfq44j4L r�Total 80,000 - 120,000 35 5th & Garden Resurfacing Design & Construction GF Other Unfunded - Total 50,000 36 Schoen Park Improvements Design & Construction GF Other Other Other Unfunded - Total ',UR �— ed Total 80,000 37 Santa Margarita Park Court Reconstruction Design & Construction GF Other Total 1,000 Other Unfunded - Total = X00,000' C Play Area & Access 100,000 130,0001-1 7-7— 38 Albert J. Boro Community Center Synthetic Field Construction Design &7-U Construction GIF Other Total 1,000 Other n n fu ded -Lobb,obb Other C Play Area & Access Total 4,000,000 130,0001-1 7-7— 39 Victor Jones Park Path of [Travel Improvements Design & Construction GF Other Total 1,000 GIF Other Gerstle Park Playground t Design & F 0 41 Improvements Construction Total 100.000 Page 29 of 115 GF Other C Play Area & Access Design & 130,0001-1 7-7— 42 ITRTyqTents Construction Total 130,000 Page 29 of 115 Summary of Proposed 2013/18 City Owned Property (COP) Projects Expenditures # I Prniect Descrintion I Status I Fund Tvoe 1 13/14 1 14116 1 15116 1 16/17 1 17/18 43 GF Other Bernard Hoffman Drainage Design & ~Unfunded and Irrigation Improvements Construction Total - - - - - - - - . '°. '•;, = .." ,'=�- - - - 250,000 - 44 Peacock Gap Playground Upgrades Design & Construction GF Other - Unft/nd!' 8,000 Total - - - - 800,000 City Owned Property (COP) General Fund Subtotal = City Owned Property (COP) Other Funds Subtotal FA City Owned Property (COP) Unfund Subtotal =L 40,b001 1;233,750 ,580;000[ 730,000[ 800,0001 City Owned Property (COP) Total =F- 40,000 1,233,750 4 580,000 730,000 800,000 City Owned Property (COP) General Fund Total =1 1,371,000 512,500 125,000 1 125,0001 125,000 City Owned Property (COP) Other Funds Total =1 489,000 100,000 - - - City Owned Property (COP) Unfund Total =[ 4qO00 00 '`;233,750 [ 4,S fi 0001_ 800,000' City Owned Property (COP) Total 1,900,0001 1,846,2501-4-,-705,0001 855,0001 925,000 Jn F General Fund Contribution er Funding from other sources - Grants. Refer to attached backup information ed' Currently Unfunded Page 30 of 115 Emergency Facilities Repair COP 1 1. Proiect Description and Background This annual project addresses emergency repairs of existing City Owned Properties which can include but is not limited to plumbing, roofing, and other significant repairs. 2. Proiect Objectives Maintain the existing City Owned Property to provide services to the community. 3. Cost Estimate Funded annually through the General Fund = $ 100,000 4. Basis of Estimate Staff Estimated Funding Source 13/14 14/15 15/16 16/17 17/18 General Fund Other ` Unfunded 125,000 - - 125,000 125,000 125,000 125,000 --- --- - - - - - - - Project Total = 125,000 1 125,000 125,000 125,000 125,000 Annual amount set aside for emergency building/property repairs. Page 31 of 115 Fire Station Drill Tower Repair COP 2 1. Project Description and Background This project consists of the removal and replacement of the East side exterior siding and repair of internal dry rot. 2. Project Obiectives Provide safe and functional training structure for San Rafael Fire Department. 3. Cost Estimate Recommended Funding = $ 40,000 4. Basis of Estimate Staff Estimated Portions of the south side of this training tower were repaired last year and portions of dry rot areas were discovered and repaired. Additional dry rot repair should be expected on the east side of the building. Page 32 of 115 Parking Structure Upgrade/Replacement Study COP 3 1. Project Description and Background TThis project examines the City's Parking Structures to determine if structural upgrades are required to comply with current state and federal requirements. 2. Project Objectives Provide safe and accessible parking facility. 3. Cost Estimate Recommended Funding = $ 200,000 4. Basis of Estimate Staff Estimated Previously bid. Funding Source 13/14 14/15 15/16 16/17 17/18 General Fund Other" Unfunded - 200,000 - _ _ _ - - - - - - - - Project Total= 200,000 - - - - Parking Services funds are utilized for this project Page 33 of 115 Page 34 of 115 Fire Station 1 Driveway Apron COP 4 1. Project Description and Background This project involves replacing the driveway apron in front of Station 1 with an accessible and compliant sidewalk and apron. 2. Project Objectives Provide a safer driveway approach for the fire department. 3. Cost Estimate Recommended Funding = $ 60,000 4. Basis of Estimate Staff Estimated Funding Source 13/14 14/15 15/16 16/17 17/18 General Fund Other * Unfunded 60,000 - - - -- — -- - Project Total = 60,000 - - - - This particular project will need coordination to make sure the driveway can be installed while the station is still functional. Page 35 of 115 Terra Linda Recreation Center Pool House COP 5 1. Proiect Description and Background This project includes developing a design for the Terra Linda Pool House which currently is not sufficient for the amount of use at this facility 2. Proiect Objectives Provide facilities that function to serve their uses. 3. Cost Estimate Community Services Funding (Grant) $ 300,000 Recommended Funding FY14/15 = $ 387,500 4. Basis of Estimate Staff Estimated Funding Source 13/14 14/15 15/16 16/17 17/18 General Fund - 387,500 - - - Other * Unfunded 200,000 - 100.000 - - - - - - Project Total = 200,000 487,500 - - - Community Services has partial funding for this project ($300,000). This Pool House is the origianl structure built in the 1950's and is need of upgrades to facilitate the needs of the community. Page 36 of 115 Fire Station Speaker System Upgrade COP 6 1. Project Description and Background This project involves replace the existing Emergency Speaker system within all the City's Fire Stations which are obsolete and needs to be functional for Fire Fighters to respond to emergencies. 2. Proiect Obiectives Provide functioning emergency service equipment to provide adequate response for Fire Fighters. 3. Cost Estimate Recommended Funding = $ 200,000 4. Basis of Estimate Staff Estimated Funding Source 13/14 14/15 15/16 16/17 17/18 General Fund Other Unfunded 200,000 - - Project Total = 200,000 - - - - Existing station have and old speaker systems which sometimes does not work in certain rooms of the fires stations. This project is intended to upgrade this facility. Page 37 of 115 City Library Carpeting Replacement COP 7 1. Project Description and Background This project consists of replacing the existing worn out carpeting within the downtown library. 2. Project Objectives Provide accessible, safe and compliant public facilities. 3. Cost Estimate Recommended Annual Funding = $ 230,000 4. Basis of Estimate Staff Estimated Previously bid. Funding Source 13/14 14/15 15/16 16/17 17/18 General Fund 230,000 - - - - - Other Unfunded - - Project Total = 230,000 - - - - This carpeting is significantly worn such that it is becoming a tripping hazard for patrons. All areas will be examined to determine what measures are neecessary for replacement. Page 38 of 115 City Library Desks and Work Station Upgrades COP 8 1. Project Description and Background This project involves replacing the existing desks and work stations with ergonomic work stations and accessible furniture. 2. Project Obiectives Provide a safe facility for the public. 3. Cost Estimate Recommended Funding = $ 90,000 4. Basis of Estimate Staff Estimated Funding Source 13/14 14/15 15/16 16/17 17/18 General Fund Other Unfunded 90,000 - - -------._..._.------ - - - - - - Project Total = 90,000 - - - - The existing furniture and counters are in need of replacement. Some are damaged and some are not compliant with current accessibility requirements. Page 39 of 115 B St. Community Center Flooring Replacement 3� 1. Project Description and Backaround This project includes replacing the original 1960's era flooring in the Auditorium. 2. Project Obiectives Provide safe and accessible public facilities. 3. Cost Estimate Community Services Funding (Grant) $ 40,000 Recommended Funding = $ 60,000 4. Basis of Estimate Staff Estimated Funding Source 13/14 14/15 15/16 16/17 17/18 General Fund 60,000 40,000 - - - - - - - - - - Other * Unfunded Project Total = 100,000 - - - - The current flooring within the community center is damaged, warped and in need replacing. Grant funds in the amount of $40,000 are available for this project. Page 40 of 115 B St. Community Center Siding Replacement COP 10 1. Project Description and Background This project includes replacing the existing shingle siding on the exterior of the building. 2. Project Objectives Provide safe and accessible public facilities. 3. Cost Estimate Recommended Funding = $ 200,000 4. Basis of Estimate Staff Estimated Previously bid. Funding Source 13/14 14/15 15/16 16/17 17/18 General Fund 200,000 - - - - Other Unfunded _ } Project Total = 200,000 - - - - The current siding on the exterior of the building is many years old and needs replacement before water infiltration and other damages occur to the internal supports, electrical and interior functions of the building. Page 41 of 115 City Library Lighting Study & Replacement COP 11 1. Project Description and Background This project includes examining the existing lighting within the library and determine what modifications are necessary to provide adequate and efficient lighting. 2. Proiect Obiectives Provide safe and accessible public facilities. 3. Cost Estimate Recommended Funding = $ 35,000 4. Basis of Estimate Staff Estimated Funding Source 13/14 14/15 15/16 16/17 17/18 General Fund Other Unfunded 35,000 - - - - - - - - Project Total = 35,000 - - - - Specific areas of the Downtown Library, such as the computer area, require very little lighting while other areas require more light for reading and research. The Downtown Library utilizes old circuits such that upgrades are needed to facilitate the existing uses in the building. Page 42 of 115 Albert J. Boro Community Center Hallway Carpet COP 12 1. Project Description and Background This project includes replacement of the existing damaged carpeting within the main hallways. 2. Project Objectives Provide safe and accessible public facilities. 3. Cost Estimate Recommended Funding = $ 45,000 4. Basis of Estimate Staff Estimated Funding Source 13/14 14/15 15/16 16/17 17/18 General Fund 45,000 - - - - Other Unfunded _ _ _ . Project Total = 45,000 - - - - The main hallways are showing significant signs of deterioration due to the amount of use. Page 43 of 115 Electrical Improvements to 911 Call System COP 13 1. Project Description and Background This project includes providing additional electrical improvements to support the work by AT&T to improve the 911 Call Systems. 2. Project Objectives Provide adequate emergency services equipment to respond to emergency's from the public. 3. Cost Estimate Recommended Funding = $ 35,000 4. Basis of Estimate Staff Estimated Funding Source 13/14 14/15 15/16 16/17 17/18 General Fund Other Unfunded 35,000 - - - - - - - Project Total = 35,000 - - - - This work includes abatement of existing wall material within the City Hall and the installation of additional outlets to facilitate dispatch and the Police Department needs. Page 44 of 115 Albert J. Boro Community Center Basketball Court COP 14 1. Proiect Description and Background This project includes the installation of a new basketball court on the east side of the Community Center. This project is partially funded by donations from the community. 2. Proiect Objectives Provide safe and accessible public facilities for the community. 3. Cost Estimate Donations and Community Volunteers = $ 100,000 4. Basis of Estimate Staff Estimated Funding Source 13/14 14/15 15/16 16/17 17/18 General Fund 51,000 - -_ - - Other * Unfunded 49,000 - _ _ _ - - Project Total = 100,000 - - - - This project is a cooperative project between the community and the City to install a new basketball court on the east side of the Albert J. Boro Community Center where there is currently a dirt parking lot. Donations and volunteers as well as City participation is included in this project. Page 45 of 115 City Hall Air Supply Delivery Upgrades COP 15 1. Project Description and Background This project includeds the removal and replace of the antiquated air mixing boxes on the 2nd and 3rd floors of the City Hall to better improve air flow and circulation from the recently installed main HVAC units 2. Project Objectives Improve the existing heating and cooling systems within the City Hall to service the employees and public. 3. Cost Estimate Recommended Funding = $ 200,000 4. Basis of Estimate Rough estimate to replace 50 mixing boxes on two floors. Funding Source 13/14 14/15 15/16 16/17 17/18 General Fund 200,000 - - - - Other * - - - - - ` Unfunded _ - Project Total = 200,000 - - - - The existing boxes located in the ceiling of the 2nd and 3rd floors of the City Hall were originally installed when the building was constructed and do not function sufficiently to project adequate air circulation. Replacing these boxes is needed to provide adequate air circulation. Page 46 of 115 Audio Video Improvement - Council Chambers Phase 2 COP 16 1. Project Description and Background This project includes improving the furniture and audio video cabinetry in the City Hall council chambers. 2. Project Objectives Provide adequate improvements to the Council Chambers to allow the general public to actively see and hear the public meeting held by the City Council. 3. Cost Estimate Recommended Funding = $ 40,000 4. Basis of Estimate Staff Estimated Funding Source 13/14 14/15 15/16 16/17 17/18 General Fund - - - - - Other Unfunded 40,000 - - - - Project Total = 40,000 - - - - The existing cabinetry is not sufficient to utilize the new electronic equiment needed for broadcasting Council meeting and needs to be modified to better house the equipment and provide staff furniture for the area. Page 47 of 115 Fire Station 2 Parking Lot Resurfacing 1. Project Description and Background This project consists of resurfacing the parking and training area at Fire Station 2. 2. Project Objectives Provide a safe and traversable parking and training facility for City Fire staff. 3. Cost Estimate Recommended Annual Funding = $ 60,000 4. Basis of Estimate Staff Estimated Funding Source 13/14 14/15 15/16 16/17 17/18 General Fund - - - - - Other * Unfunded - - - 60,000 _ - _ - - - Project Total = - 60,000 - - - Funding for this project has not been identified at this time. COP 17 Page 48 of 115 Space Consolidation for 519 4th St. COP 18 1. Project Description and Background This project involves examining the building at 519 4th Street which is currently utilized as a storage facility for many departments. The intent of the project is to make a recommendation of improvements necessary to maintain the building as a functioning storage facility. 2. Project Objectives Provide safe City Facilities for staff. 3. Cost Estimate Recommended Annual Funding = $ 4. Basis of Estimate Staff Estimated Funding Source 13/14 14/15 15/16 16/17 17/18 General Fund Other Unfunded - - 45,000 - - - s Project Total = - 45,000 - - - Funding for this project has not been identified at this time. Page 49 of 115 City Building Lock System Upgrade COP 19 1. Project Description and Background This project involves updating the City's lock systems to a proximity lock system for the City Hall and other public buildings. 2. Project Objectives Provide safe and secure public buildings. 3. Cost Estimate Recommended Annual Funding = $ 75,000 4. Basis of Estimate Staff Estimated Funding Source 13/14 14/15 15/16 16/17 17/18 General Fund - - - - - Other Unfunded _ -_ 75,000 - Project Total = - 75,000 - - - Funding for this project has not been identified at this time. Page 50 of 115 Exterior Fencing PD Parking Lot COP 20 1. Project Description and Background This project involves installing a new fence around the lower parking lot at City Hall as well as installing an automatic gate and security wiring in the parking area. 2. Proiect Objectives Provide safe and secure public buildings. 3. Cost Estimate Recommended Annual Funding = $ 75,000 4. Basis of Estimate Staff Estimated Funding Source 13/14 14/15 15/16 16/17 17/18 General Fund Other Unfunded - - 75,000 - - _ Project Total = - 75,000 Funding for this project has not been identified at this time. Page 51 of 115 Library Electrical Upgrades COP 21 1. Project Description and Background The downtown Library building utilizes a very old electrical system which needs to be updated. Existing fuses for light switches to be switched out to a standard switch electrical system. 2. Proiect Obiectives Provide safe and secure public buildings. 3. Cost Estimate Recommended Annual Funding = $ 62,500 4. Basis of Estimate Staff Estimated Funding Source 13/14 14/15 15/16 16/17 17/18 General Fund - - - - - Other * Unfunded - - 62,500 - - - ProjectTotal=1 62,500 1- - - Funding for this project has not been identified at this time. Page 52 of 115 Albert J. Boro Community Center Electrical Upgrades COP 22 1. Project Description and Background The Albert J. Boro Community Center has experienced electrical problem over the last few years and needs to have its systems analyzed and repaired to meet the needs of the facility. 2. Project Obiectives Provide safe and secure public buildings. 3. Cost Estimate Recommended Annual Funding = $ 40,000 4. Basis of Estimate Staff Estimated Funding Source 13/14 14/15 15/16 16/17 17/18 General Fund Other Unfunded _ - _- - 40,000 - -- - - - - - Project Total = - 40,000 - - - Funding for this project has not been identified at this time. Page 53 of 115 Library Public Furniture Upgrades COP 23 1. Project Description and Background The City's Libraries utilize furniture that is old and does not function for the current library patrons. This project includes examining and replacing current furniture that does not serve the public or the current uses of Library patrons. 2. Project Objectives Provide safe and secure public buildings. 3. Cost Estimate Recommended Annual Funding = $ 40,000 4. Basis of Estimate Staff Estimated Funding Source 13/14 14/15 15/16 16/17 17/18 General Fund Other- Unfunded - - - - 40.000 _ - _ - _ Project Total = - 40,000 - - - Funding for this project has not been identified at this time. Page 54 of 115 Enclose Library Computer Area COP 24 1. Proiect Description and Background The downtown library provides computer access for its patrons. This use requires an atmosphere that utilizes less light than the typical library area. This project involves examining the current library and installing a computer area for its patrons. 2. Proiect Objectives Provide safe and secure public buildings. 3. Cost Estimate Recommended Annual Funding = $ 140,000 4. Basis of Estimate Staff Estimated Funding Source 13/14 14/15 15/16 16/17 17/18 General Fund Other Unfunded - - 140,000 - - - - Project Total = - 140,000 - - - Funding for this project has not been identified at this time. Page 55 of 115 Repaint Downtown Library 1. Pro*ect Description and Background This project involves repainting the downtown library exterior. 2. Project Obiectives Provide safe and secure public buildings. 3. Cost Estimate Recommended Annual Funding = $ 50,000 4. Basis of Estimate Staff Estimated Funding Source 13/14 14/15 15/16 16/17 17/18 General Fund _ _ - _ - Other' Unfunded 50.000 - _ -- Project Total = - 50,000 - - - Funding for this project has not been identified at this time. COP 25 Page 56 of 115 City Hall/Library Landscaping & Irrigation Improvements 1. Proiect Description and Background This project involves re -landscaping the entryway and exterior of the downtown library. 2. Project Obiectives Provide safe and secure public buildings. 3. Cost Estimate Recommended Annual Funding = $ 100,000 4. Basis of Estimate Staff Estimated Funding Source 13/14 14/15 15/16 16/17 17/18 General Fund Other Unfunded _ - - 100,000 - - - Project Total = - 100,000 - - - Funding for this project has not been identified at this time. COP 26 Page 57 of 115 Library Restroom Addition 1. Project Description and Background COP 27 The downtown library has only one restroom for its patrons which is not sufficient for this buildings use. This project includes examining the downtown library, design, and construction of expansion of the existing restrooms to be larger and accessible. 2. Project Objectives Provide safe, secure, and accessible public buildings. 3. Cost Estimate Recommended Annual Funding = $ 187,500 4. Basis of Estimate Staff Estimated Funding for this project has not been identified at this time. Page 58 of 115 Library Book Shelving Replacement COP 28 1. Project Description and Background The downtown library shelving is antiquated and has had problems over the last few years. This project involves replacing the existing shelves with standard shelves that are accessible to the public. 2. Project Obiectives Provide safe, secure, and accessible public buildings. 3. Cost Estimate Recommended Annual Funding = $ 43,750 4. Basis of Estimate Staff Estimated Funding Source 13/14 14/15 15/16 16/17 17/18 General Fund ---------------- Other Unfunded - - _ 43,750 - - - - Project Total = - 43,750 - - - Funding for this project has not been identified at this time. Page 59 of 115 Library Lobby, Circulation Desk Replacement COP 29 1. Project Description and Background The downtown library circulation counter is need of replacement to meet current standards. This project involves the replacement of the existing circulation desk to meet current needs and accessibility requirements. 2. Project Objectives Provide safe, secure, and accessible public buildings. 3. Cost Estimate Recommended Annual Funding = $ 28,750 4. Basis of Estimate Staff Estimated Funding Source 13/14 14/15 15/16 16/17 17/18 General Fund - - - - - Other -_ Unfunded 28,750 - - - Project Total = - 28,750 - - - Funding for this project has not been identified at this time. Page 60 of 115 Enclose Library Children's Patio COP 30 1. Project Description and Background The downtown library children's area is currently not enclosed. Having an enclosed area within the library would provide a more viable and appealing area for children's reading programs. This project includes enclosing a space within the library for these services. 2. Project Objectives Provide safe, secure, accessible and viable areas in the library for the use of the public. 3. Cost Estimate Recommended Annual Funding = $ 56,250 4. Basis of Estimate Staff Estimated Funding Source 13/14 14/15 15/16 16/17 17/18 General Fund - - - - - Other" Unfunded 56,250 _ Project Total = - 56,250 - - - Funding for this project has not been identified at this time. Page 61 of 115 Fire Station Generator 1. Project Description and Background This project consists of replacing the generator system at Fire Station 1 which is obsolete. 2. Project Objectives Provide alternative power source for essential services during an emergency. 3. Cost Estimate Recommended Annual Funding = $ 60,000 4. Basis of Estimate Staff Estimated Funding Source 13/14 14/15 15/16 16/17 17/18 General Fund OtherUnfunded - - 60, 000 - - _ Project Total = - 60,000 1 - i - I - Funding for this project has not been identified at this time. COP 31 Page 62 of 115 Parkside Interior Painting 1. Proiect Description and Background This project involves painting the interior of the Parkside Children's Center. 2. Project Objectives Provide safe and secure public facilities. 3. Cost Estimate Recommended Annual Funding = $ 25,000 4. Basis of Estimate Staff Estimated Funding Source 13/14 14/15 15/16 16/17 17/18 General Fund - - - - - Other Unfunded 25,000 - Project Total = --T 25,000 - - - Funding for this project has not been identified at this time. COP 32 Page 63 of 115 Audio, Video Improvements Council Chambers (3) COP 33 1. Project Description and Background This project involves making additional wiring, acoustical and some cabinetry upgrades to the City Council chambers 2. Pr-olect Obiectives Provide facilities and equipment that provide additional access for the public to observe public meetings. 3. Cost Estimate Recommended Annual Funding = $ 25,000 4. Basis of Estimate Staff Estimated Funding Source 13/14 14/15 15/16 16/17 17/18 General Fund - - - 25,000 - - - Other Unfunded Project Total = - 25,000 - - - Funding for this project has not been identified at this time. Page 64 of 115 Menzies Resurfacing 1. Project Description and Background This project consists of resurfacing and improving the referenced parking facility 2. Project Objectives Provide safe and accessible parking facility. 3. Cost Estimate Recommended Funding = $ 120,000 4. Basis of Estimate Staff Estimated Funding Source 13/14 14/15 15/16 16/17 17/18 General Fund Other" - Unfunded - - - 120,000 - - _ - - - ----- - Project Total = - 120,000 - - - Parking Services funds are utilized for this project COP 34 Page 65 of 115 5th & Garden Resurfacing 1. Project Description and Background Provide improvements to accessibility for the referenced parking lot. 2. Project Objectives Provide safe and accessible parking facility. 3. Cost Estimate Recommended Funding = $ 50,000 4. Basis of Estimate Staff Estimated Previously bid. Funding Source 13/14 14/15 15/16 16/17 17/18 General Fund - - - - - Other " Unfunded - _- - 50,000 ___ — - - Project Total = - - 50,000 - - Parking Services funds are utilized for this project COP 35 Page 66 of 115 Schoen Park Improvements COP 36 1. Project Description and Background This project involves improvements to Schoen Park. Accessibility and access improvements should be considered. 2. Project Objectives Improve the City's Parks and replace old and antiquated p►ay equipment. 3. Cost Estimate Recommended Annual Funding = $ 80,000 4. Basis of Estimate Staff Estimated Previously bid. Funding Source 13/14 14/15 15/16 16/17 17/18 General Fund Other Unfunded _ - - - 80,000 - - Project Total = - - 80,000 - - Currently unfunded. Page 67 of 115 Santa Margarita Park - Court Reconstruction 1. Project Description and Background This project involves the reconstruction of the tennis courts and providing additional access improvement within the park. 2. Project Objectives Improve Park access and increase usage. 3. Cost Estimate Recommended Funding = $ 100,000 4. Basis of Estimate Staff Estimated Previously bid. Funding Source 13/14 14/15 15/16 16/17 17/18 General Fund Other Unfunded - - - - - 100,000 - - - - Project Total = - - 100,000 - - Funding has not been identified for this improvement. COP 37 Page 68 of 115 Albert J. Boro Community Center Synthetic Field Construction COP 38 1. Project Description and Background This project includes the installation of a synthetic field and various improvements to the field area at the Albert J. Boro Community Center. Plans for the field have been completed and the project is waiting funding. 2. Project Obiectives Provide a safe and new playing field. 3. Cost Estimate Design Completed in 2010- Design Cost= $ 110,000 Recommended Annual Funding = $ 4,000,000 4. Basis of Estimate Staff Estimated Funding Source 13/14 14/15 15/16 16/17 17/18 General Fund Other Unfunded _ - { - _ - _ 4,000,000 Project Total = - - 4,000,000 - - Supplemental grant funds have not been identified at this time; however staff will continue to aggressively pursue grant funding. Page 69 of 115 Victor Jones Park Path of Travel Improvements COP 39 1. Proiect Description and Background Provide accessibility improvements to Victor Jones Park. 2. Project Objectives Improve the City's Parks and provide compliant paths of travel for the public. 3. Cost Estimate Recommended Funding = $ 350,000 4. Basis of Estimate Staff Estimated Funding Source 13/14 14/15 15/16 16/17 17/18 General Fund Other * Unfunded _ - - - _ 350,000 - Project Total = - - 350,000 - - Supplemental grant funds have not been identified at this time-, however staff will continue to aggressively pursue grant funding. Page ?G of 115 Boyd Park Accessibility Improvements COP 40 1. Project Description and Background Accessibility and other improvements are necessary at Boyd Park. This project scheduled for 2014/15 addresses these concerns 2. Project Objectives Provide accessible public facilities. 3. Cost Estimate Recommended Funding = $ 250,000 4. Basis of Estimate Staff Estimated Funding Source 13/14 14/15 15/16 16/17 17/18 General Fund Other Unfunded - - 250,000 - Project Total = - - - 250,000 - Supplemental grant funds have not been identified at this time; however staff will continue to aggressively pursue grant funding. Page 71 of 1 15 Gerstle Park Playground Improvements COP 41 1. Project Description and Background This project involves improvements to Gerstle Park Playground Equipment 2. Project Objectives Improve the City's Parks and replace old and antiquated play equipment. 3. Cost Estimate Recommended Annual Funding = $ 100,000 4. Basis of Estimate Staff Estimated Funding Source 13/14 14/15 15/16 16/17 17/18 General Fund - - - Other " Unfunded _ _ _ 100,000 Project Total = - - - 100,000 - Supplemental grant funds have not been identified at this time; however staff will continue to aggressively pursue grant funding. Page 72 of 115 TLCC Play Area & Access Improvements COP 42 1. Proiect Description and Background Access to the Terra Linda Community Center currently does not meet current code requirements. This project would address a portion of these concerns. 2. Proiect Objectives Improve access for the general public. 3. Cost Estimate Recommended Funding = $ 130,000 4. Basis of Estimate Staff Estimated Funding Source 13/14 14/15 15/16 16/17 17/18 General Fund Other Unfunded - - - 130,000 Project Total = - - - 130,000 - Supplemental grant funds have not been identified at this time,- however staff will continue to aggressively pursue grant funding. Page 73 of 1' 5 Bernard Hoffman Drainage and Irrigation Improvements COP 43 1. Project Description and Background Bernard Hoffman Park located in Terra Linda has several drainage and irrigation issues. This project will identify the issues and implement modification to the park. 2. Project Objectives Minimize flooding and drainage issues as well and improve the existing drainage system. 3. Cost Estimate Recommended Funding = $ 250,000 4. Basis of Estimate Staff Estimated Funding Source 13/14 14/15 15/16 16/17 17/18 General Fund _ - - - -- Other * Unfunded - - - - - - - 250,000 - - Project Total = - - - 250,000 - Supplemental grant funds have not been identified at this time; however staff will continue to aggressively pursue grant funding. Page 74 o" 115 Peacock Gap Playground Upgrades COP 44 1. Project Description and Background Peacock Gap Park's playground equipment is old and is in need of replacement. This upgrade project will address modifications and accessibility issues. 2. Project Objectives Provide updated play equipment for the community. 3. Cost Estimate Recommended Funding = $ 800,000 4. Basis of Estimate Staff Estimated Funding Source 13/14 14/15 15/16 16/17 17/18 General Fund Other---- Unfunded - - - - - - _ - - - _ 800,000... Project Total = - - - - 800,000 Supplemental grant funds have not been identified at this time-, however staff will continue to aggressively pursue grant funding. Paqe 75 of 115 City of San Rafael List of City Owned Buildings Name jAddress General 1 San Rafael City Hall 1400 5th Avenue 2 Corporation Yard 111 Moprphew Street 3 Parking Services 5th andD Street 4 Blue House 1313 D Street 5 519 4th Street 955 Point San Pedro Parkinn Structures 6 5th and C Parking Structure Corner of 5th and C Streets 7 3rd and Lootens (West of Lootens) 8 3rd & A Street 9 3rd & C Streets Fire Stations 10 Station 1 1039 C Street 11 Station 2 210 3rd Street 12 Station 3 30 Joseph Ct 13 Station 4 46 Castro Street 14 Station 5 955 Point San Pedro 15 Station 6 650 Del Ganado 16 Station 7 3530 Civic Center Drive Library 17 1 Downtown Library 18 jAlbert J. Boro Library t;ornmunity services 19 B Street Community Center 20 Terra Linda Community Center & Pool 20 Albert J. Boro Community Center (Pickleweed) 21 Falkirk Cultural Center 21 Coleman Child Care Center 22 Dixie Child Care Center 22 Mary Silveira Child Care Center 23 Parkside Child Care Center 23 Sun Valley Child Care Center 24 Venetia Valley Child Care Center Parkinn I nts 25 26 5th and D Street 3rd and Lootens (East of Lootens) 27 3rd and Cijos 28 5th and Lootens 29 2nd between D and E Streets 1412 2nd Street 30 5th & Garden 31 Mission & E (Menzies) Redevelopment Agency Property Childcare Facility on Leased School Property. Page 76 of 115 DEPARTMENT OF PUBLIC WORKS DRAINAGE (D) The objective of projects listed in the "Drainage" category is to provide safe and adequate drainage systems for the City of San Rafael. The City has 12 Storm Water Pump Stations and extensive network of drainage culverts and open channel facilities to control storm water. Projects identified in this area are intended to maintain and improve current infrastructure that facilitates the best level of service possible and minimize flooding. ECTS COMPLETED Mission & B street Emergency Drainage Repairs Unanticpated Project JVistawood Emergency Draiange Repairs Unanticpated Project uE PROJEC Jewell & Broadview Drainage Improvements Unantic ated Proje 1 $ 28,000 Cor orate Center Pump Station Underground Connection Design & Construction 400 Canal Pump Station (Design) - This Budget is supported by the following revenue sources: Available from Anticipated Allocation for Estimated Total Available Description Previous Years $ 2013/14($) $ General Fund 0 230,000 230,OOC Storm Water Fees 359,656 725,000 1,084,65E Total Available for Drainage Projects = 1,314,65E Summary of Proposed Drainage Projects and Expenditures # Project Description Status Fund Type 1 13/14 1 14/15 1 15/16 1 16/17 1 17/18 1 Miscellaneous Storm Drain, Slide Repair Projects Design & Construction GF - - - - - Other * 100,000 100,000 300,000 300,000 300,000 ti 300,000 _ Total 100,000 100,000 300,000 300,000 2 Rossi Pump Station Design & Construction GF - - - - Other * 850,000 - - - - i OfUnd Total 850,000 - - 3 Marin County Storm Water Pollution Protection Program tP✓1CS FOPPP) Design & Construction GF 120,000 120,000 120,000 180,000 180,000 Other * - - - 120,000 - - 777777-7- 61ftsr► a . "3 120,000 180;000 180,000 Total 120,000 4 FEMA Updates North Saar Rafael l/Jaters 5 Study_ �ed GF 60._0.00 60.000 - - - Other Design &t+ Construction tftided, 60,000 - Total 60.000 �ed GF 50 000 Other * Design &{ -716 Construction Total 50,000 - - - -- -- - - - MEN= - - - - General Fund Subtotal (Drainage) = 230.000 180,000 120,000 180,000 180,000 Other Funding Subtotal (Drainage) = 950.000 100,000 300,000 300,000 300,000 Unfunded Subtotal (Drainage) =r 77 In Subtotal (Drainage) = F1,M0,000 280,000 420,000 480,000 480,000 Page 77 of 115 I # I Project Description I Status I Fund Type I 13i1 4 1 14115 1 15116 1 16/17 1 17/18 -1 6j 400 Canal Street Pump Station Repair Design & Construction G F Other n - ded"', Unfq= Other 07f�--d F e Total - - 0 '00 250,000 Total - 50,000 Storm Drain System CMP 7 1 ReolacementMoarades GFthew Design & Construction "To Total 8 Sea Level Rise Design & Construction GF Other n - ded"', Unfq= Other 7UnfundeF Total - 50,000 9 City Levee Study Design & Construction GF Other n - ded"', Unfq= Total 60,000 General Fund Subtotal (Drainage) Other Funding Subtotal (Drainage) Unfunded Subtotal (Drainage) 2= dj_ 2,000000i Subtotal (Drainage) 1 2,360,0001 2,000,0001 2,000,o-db-[--zdb-C6db- General Fund Total (Drainage) =1 230,0001 180,0001 120,0001 180,001 0 Other Funding Total (Drainage) =1 950,0001 100,0001 300,0001 300,00 300,0990 Unfunded Total (Drainage) 2,360,0001 2,000,000 2,000,000 QO Total (Drainage) =F-1,1-9(FOTO-[--2-,-6-4-0,—oOo—x2,-42b-,0001 2,480,000 2,480,000 GF General Fund Contribution F Other Funding from other sources - Grants. Refer to attached backup information I Unfunded ;Currently Unfunded Page 78ofII5 Miscellaneous Storm Drain, Slide Repair Projects D 1 1. Proiect Description and Background This annual project addresses emergency repairs related to drainage issues. 2. Project Objectives Maintain the existing drainage systems throughout the City and provide a funding mechanism for repair slides and damages related to storms. 3. Cost Estimate Funded annually = $ 100,000 4. Basis of Estimate Staff Estimated Funding Source 13/14 14/15 15/16 16/17 17/18 General Fund - - - - - Other Unfunded 100,000 100,000 300,000 _ 300,000 _ 300,000 __ Total = 100,000 1 100,000 300,000 300,000 300,000 This annual allocation is used for items related to pump stations and drainage systems throughout the City. Page 79 of 115 Rossi Pump Station 1. Project Description and Background D 2 This project includes the structural repair of this older pump station which has deteriorated over the years. 2. Proiect Objectives Provide adequate drainage facilities to minimize flooding to the City. 3. Cost Estimate Construction Estimate = $ 850,000 4. Basis of Estimate The Engineer's Estimate prepared by CSW Stuber Stroeh. Funding Source 13/14 14/15 15/16 16/17 17/18 General Fund - 850,000 - - - - - _ - Other Unfunded Total this Project = 850,000 - - - - Rossi Pump Station is an older facility and is in need of structural repairs to the facility. Currently this project is ready to construct with a plan in had for the work. Page 80 of 115 Marin County Storm Water Pollution Protection Program (MCSTOPPP) D 3 1. Proiect Description and Background This project includes staff time associated with compliance with the latest requirements from the State Regional Water Quality Control Board and federal rules and regulation related to the Phase 2 permit 2. Project Objectives Provide safe and adequate drainage facilities within the City in compliance with State and Federal Standards. 3. Cost Estimate FY 13/14 Recommended Funded = $ 120,000 4. Basis of Estimate Staff Estimated Funding Source 13/14 14/15 15/16 16/17 17/18 General----- Fu-nd 120,000 120,000 120,000 180;000 180,000 ------ Other Unfunded - - - - Total this Project = 120,000 1 120,000 120,000 180,000 180,000 It is anticipated that additional testing of construction sites and drainage outfall will be required with the adoption of the latest Regional Water Quality Control Permit for our County. Page 81 of 11,5 FEMA Updates 1. Project Description and Background D 4 Provide staff time associated with compliance with the latest requirements from the State Regional Water Quality Control Board and federal rules and regulations related to the Phase 2 permit. 2. Project Objectives Provide public information. 3. Cost Estimate FY13/14 Estimated Cost to Administer the FEMA Updates $ 60,000 4. Basis of Estimate Staff Estimated Funding Source 13/14 14/15 15/16 16/17 17/18 General Fund 60,000 60,000 - _ - - Other - - Unfunded - T Total this Project = 60,000 60,000 - - - This project represents the utilizations of professionals services assistance to facilitate meetings Page 82 of 115 North San Rafael Watershed Study D 5 1. Project Description and Background This collaborative project with the County of Marin will study the Las Gallinas Watershed to determine environmental, navigational and other improvements for this area. 2. Project Objectives Improve the City's waterways and streams. 3. Cost Estimate Initial Study Cost = $ 50,000 4. Basis of Estimate Staff Estimated The initial study is anticipated to identify future improvements. Future estimated costs for these improvements are identified above. Fuge 83 of 115 400 Canal Street Pump Station Repair 1. Project Description and Background The pump station at 400 Canal Street is an older facility and is in need of structural repairs to the facility. 2. Proiect Objectives Provide adequate drainage facilities to minimize flooding to the City. 3. Cost Estimate Construction Estimate = $ 250,000 4. Basis of Estimate The Engineer's Estimate prepared by CSW Stuber Stroeh is $250,000 including contingency. Funding Source 13/14 14/15 15/16 16/17 17/18 General Fund - 250,(700 - - Other Unfunded," — — 77777777 Total this Project = 250,000 This project is recommended to be deferred to future years due to budgetary shortfalls. Page 84 of 1'15 Storm Drain System CMP Replacement/Upgrades 1. Project Description and Background Repair of deteriorated storm drainage culverts throughout the City. 2. Project Objectives Improve the existing drainage facilities and prevent culvert collapses that can expand to roadway failures and hazards. 3. Cost Estimate Recommended Annual Funding = $ 2,000,000 4. Basis of Estimate Staff Estimated Funding Source 13/14 14/15 15/16 16/17 17/18 General Fund - - - 2.000,000 _ 2,000,000 _ 2,000,000 --p_- 2,000,000 Other Unfunded Total this Project = - 2,000,000 1 2,000,000 1 2,000,000 1 2,000,000 This project was identified in 2010 by the Public Works Director as a significant hazard to the general public that needs to be addressed before additional deterioration is incurred. Page 85 of 115 Sea Level Rise Study 1. Project Description and Background This project involves working with regulatory agencies to determine the impacts that are predicted to occur due to sea level rise. 2. Project Obiectives Provide safe and adequate drainage facilities within the City. 3. Cost Estimate Estimated Study Cost $ 50,000 4. Basis of Estimate Staff Estimated Funding Source 13/14 14/15 15/16 16/17 17/18 General Fund Other Unfunded _ _ 50,000 -_-- Total this Project = - 50,000 - - - This project is currently not funded. Page 86 of 115 City Levee Study 1. Project Description and Background This projects involves reviewing all City Levee systems to determine what measures need can be implemented to deter flooding. 2. Project Objectives Provide public information. 3. Cost Estimate Estimated Study Cost $ 60,000 4. Basis of Estimate Staff Estimated Funding Source 13/14 14/15 15/16 16/17 17/18 General Fund Other Unfunded - - 60,000 - - - - --- Total this Project = - 60,000 1- - - This project is currently not funded. M • Page 87 of 115 City of San Rafael List of City Pump Stations Number IName Address PS 01 North Francisco Pump Station PS 02 Rossi Pump Station PS 03 400 Canal Pump Station PS 04 Corporate Center Pump Station PS 05 San Quentin Marsh Pump Station PS 06 Piombo Pump Station PS 07 Cayes Pump Station PS 08 Kerner Pump Station PS 09 Montecito Pump Station PS 10 Lindaro Pump Station PS 11 Glenwood Pump Station PS 12 Peacock Pump Station Page 88 of 115 DEPARTMENT OF PUBLIC WORKS RIGHT-OF-WAY (R/lM The objective of projects listed in the "Road Right -of -Way" category is to provide safe and adequate road systems for the incorporated area of the City of San Rafael. The City has over 175 miles of roadway and 86 traffic signals. Projects identified in this area are intended to maintain and sometimes improve current infrastructure that facilitates the best level of service possible for the traveling public. an vp COMPLETED PROJECTS (2011/12) ADA -DOJ Curb Ramps 2011/12 ADA -DOJ Curb Ramps 2012/13 Citywide Street Resurfacing Curb Ramps 2012 Citywide Street Resurfacing 2012 Downtown Bicycle Parking Installation Downtown Pavement Safety Improvements Grand Avenue Pathway Connector Project (Design) NTPP Mahon Creek Path to Transit Connector Project Safe Routes to School - Coleman Point San Pedro Median Landscaping Improvements Tricolor Painting - Sidewalk Washing ACTIVE PROJECTS§1 ffiam Street Resurfacing 2012/13 Lifeline Phase 2 Canal and Kerner Pedestrian & Transit Improvements NTPP Puerto Suello Path to Transit Connector Project Safe Routes to School - Davidson NTPP-Francisco Blvd. East Sidewalk Widening 201 D Street Driveway and Sidewalk Improvements (Active) Unanticipated Description Available from Previous Years $ Anticipated Allocation for 2013/14($)$ Estimated Total Available General Fund 0 0 0 Grants City Fees - Construction Vehicle Impact Fees, Refuse Vehicle Registration Fees 0 1,079,729 2,357,109 943,600 2,357,109 2,023,329 Gas Tax 135,079 500,000 635,079 Local Measures A & B 0 960,649 960,649 Assessment Districts 0 _ 0 0 State Proposition 1 B, 42 127,6601 01 127,660 Total Available for Right of Way Projects = 6,103,826 Summary of Proposed Road Right -of -Way Projects Expenditures (FY13/18) # Project Description Status Fund Type 13/14 14/15 15116 16/17 17/18 Page 89 of 115 Summary of Proposed Road Right -of -Way Projects Expenditures (FY13/18) # I Project Description I Status I Fund Type 1 13/14 1 14/15 1 15/16 1 16/17 1 17/18 11:City SMART - Quite Zones & Andersen Dr Crossing Design & Construction GF - - - - Other 295,000 200,000 - - - -- Design & Unfunded Design & - - - - Bridge Repair Program Construction Total 295,000 200,000 - 250,000 6 SMART - Quite Zones & Andersen Dr Crossing Design & Construction GF - - - Other Other 250,000 - - - - -- Design & Avenue Retaining Design & UnfundednB:r,okdale - - - - Construction 4 Wall Construction Total 250,000 - - - - 6 SMART - Quite Zones & Andersen Dr Crossing Design & Construction GF - - - Other 1,500,000 - - - - - - - - Design & Street Resurfacing Curb Ramps Design & Unfunded - - - - Construction 4 2013/14 Construction Total 80,000 - - - - 6 SMART - Quite Zones & Andersen Dr Crossing Design & Construction GF - - - Other 1,500,000 - - - - - - - - Design & Unfunded - - - - - 5 Street Resurfacing 2013/14 Construction Total 1,500,000 - Total 300,000 6 SMART - Quite Zones & Andersen Dr Crossing Design & Construction GF - - - - Other Unfunded Total 80,000 - 80600 - - - - - - - - - General Fund Subtotal (Road RNV) _ - Other Funding Subtotal (Road RNV) = 6 058.000 1.100,000 100.000 100,000 100_,000_ Unfunded Subtotal (Road RNV) _[ - J --[ - - -] - -I -] Total (Road RNV) =[-6-.b58.0001 1.100.0001 100,000[ -- 100,000 100.000) Summary of Proposed Road Right -of -Way Projects Expenditures (FY13/18) #� Project Description Status Fund Type 1 13/14 1 14/15 1 15/16 16/17 17)18 GF - 800.000 - - Other 300,000 Point San Pedro Road Design & Unfunded - Design & - Design & Unfunded - - - Total 625,000 7 ADA -DOJ Curb Ramps 2013/14 Construction Total 300,000 - - - - General Fund Subtotal (Road RNV) _ - Other Funding Subtotal (Road RNV) = 6 058.000 1.100,000 100.000 100,000 100_,000_ Unfunded Subtotal (Road RNV) _[ - J --[ - - -] - -I -] Total (Road RNV) =[-6-.b58.0001 1.100.0001 100,000[ -- 100,000 100.000) Summary of Proposed Road Right -of -Way Projects Expenditures (FY13/18) #� Project Description Status Fund Type 1 13/14 1 14/15 1 15/16 16/17 17)18 GF 625,000 800.000 - - Other Point San Pedro Road Design & Unfunded - Design & - Design & Unfunded 8 Resurfacing Construction Total 625,000 9 - Construction Total General Fund Subtotal (Road RNV) _ - Other Funding Subtotal (Road RNV) = 6 058.000 1.100,000 100.000 100,000 100_,000_ Unfunded Subtotal (Road RNV) _[ - J --[ - - -] - -I -] Total (Road RNV) =[-6-.b58.0001 1.100.0001 100,000[ -- 100,000 100.000) Summary of Proposed Road Right -of -Way Projects Expenditures (FY13/18) #� Project Description Status Fund Type 1 13/14 1 14/15 1 15/16 16/17 17)18 GF - 800.000 - - Other2,118,000 - - - Del Presidia Blvd - Pt San Pedro Design & Downtown Rail Readiness Design & Unfunded 11 - Design - - 9 Project Construction Total 2,118,000 - - - General Fund Subtotal (Road RNV) _ - Other Funding Subtotal (Road RNV) = 6 058.000 1.100,000 100.000 100,000 100_,000_ Unfunded Subtotal (Road RNV) _[ - J --[ - - -] - -I -] Total (Road RNV) =[-6-.b58.0001 1.100.0001 100,000[ -- 100,000 100.000) Summary of Proposed Road Right -of -Way Projects Expenditures (FY13/18) #� Project Description Status Fund Type 1 13/14 1 14/15 1 15/16 16/17 17)18 GF Other 510,000 800.000 - - Other - Other Unfunded Del Presidia Blvd - Pt San Pedro Design & Unfunded _ - 11 H Street Roadway Improvements Design 1C Resurfacing Construction Total 510,000 12 Aerial U nderg round ing - Total General Fund Subtotal (Road RNV) _ - Other Funding Subtotal (Road RNV) = 6 058.000 1.100,000 100.000 100,000 100_,000_ Unfunded Subtotal (Road RNV) _[ - J --[ - - -] - -I -] Total (Road RNV) =[-6-.b58.0001 1.100.0001 100,000[ -- 100,000 100.000) Summary of Proposed Road Right -of -Way Projects Expenditures (FY13/18) #� Project Description Status Fund Type 1 13/14 1 14/15 1 15/16 16/17 17)18 GF - 200.000 800.000 - Other Other Unfunded -.,- 5.500.000 _ 11 H Street Roadway Improvements Design Total 200,000 800,000 - 12 General Fund Subtotal (Road RNV) _ - Other Funding Subtotal (Road RNV) = 6 058.000 1.100,000 100.000 100,000 100_,000_ Unfunded Subtotal (Road RNV) _[ - J --[ - - -] - -I -] Total (Road RNV) =[-6-.b58.0001 1.100.0001 100,000[ -- 100,000 100.000) Summary of Proposed Road Right -of -Way Projects Expenditures (FY13/18) #� Project Description Status Fund Type 1 13/14 1 14/15 1 15/16 16/17 17)18 Page goof 115 Other 5.500.000 Design & Unfunded - - - 12 Aerial U nderg round ing Construction Total 5.5007000 Page goof 115 Summary of Proposed Road Right -of -Way Projects Expenditures (FY13/18) # I Project Description I Status I Fund Type 1 13/14 1 14/15 1 15/16 1 16/17 17/18 [ISt,eet GF - - - - Other - 150,000 150,000 150,000 150 000 - Resurfacing Curb Ramps Design & Unfunded - - - - - - 14 2014/15 to 2017/18 Construction Total - 150,000 150,000 150,000 150,000 General Fund Subtotal (Road RNV) _ Other Funding Subtotal (Road RNV) = 2,675 000 1 950_,000 7,700 __ ___ 000 1,950,000 Unfunded Subtotal (Road RNV) _ -1 ( Total (Road RNV) _� Z2,675000r 1,950,0001 7,700,000 1 950,000 General Fund Total (Road RNV) Other Funding Total (Road RNV) =L6,058,000 3,775 000 f 2,050,000) 71,800,000 2,660, Unfunded Total (Road RNV) Total (Road RNV) _( 6,058,000[ 3775,000 2,050,000 7,800,000- 2 050000 GF General Fund Contribution Other Funding from other sources - Grants. Refer to attached backup information Unfunded Currently Not Funded Page 91 of 11,5 GF - - - - Other - 1,500,000 1,500,000 1,500,000 1,500,000 - Street Resurfacing 2014/15 to Design & Unfunded - - - - - - 14 2017/18 Construction Total - 1,500,000 1,500,000 1,500,000 1,500,000 General Fund Subtotal (Road RNV) _ Other Funding Subtotal (Road RNV) = 2,675 000 1 950_,000 7,700 __ ___ 000 1,950,000 Unfunded Subtotal (Road RNV) _ -1 ( Total (Road RNV) _� Z2,675000r 1,950,0001 7,700,000 1 950,000 General Fund Total (Road RNV) Other Funding Total (Road RNV) =L6,058,000 3,775 000 f 2,050,000) 71,800,000 2,660, Unfunded Total (Road RNV) Total (Road RNV) _( 6,058,000[ 3775,000 2,050,000 7,800,000- 2 050000 GF General Fund Contribution Other Funding from other sources - Grants. Refer to attached backup information Unfunded Currently Not Funded Page 91 of 11,5 GF - - - Other - 300,000 300,000 300,000 300,000 - ADA -DOJ Curb Ramps 2014115 Design & Unfunded Unfunded - - - - - 15 to 2017/18 Construction Total - 300,000 300,000 300,000 300,000 General Fund Subtotal (Road RNV) _ Other Funding Subtotal (Road RNV) = 2,675 000 1 950_,000 7,700 __ ___ 000 1,950,000 Unfunded Subtotal (Road RNV) _ -1 ( Total (Road RNV) _� Z2,675000r 1,950,0001 7,700,000 1 950,000 General Fund Total (Road RNV) Other Funding Total (Road RNV) =L6,058,000 3,775 000 f 2,050,000) 71,800,000 2,660, Unfunded Total (Road RNV) Total (Road RNV) _( 6,058,000[ 3775,000 2,050,000 7,800,000- 2 050000 GF General Fund Contribution Other Funding from other sources - Grants. Refer to attached backup information Unfunded Currently Not Funded Page 91 of 11,5 GF - - - Other Other Other 75,000 - - - Design & Design & Unfunded - - - - - 16 Parks Pathways Resurfacing Construction Total - 75,000 - - General Fund Subtotal (Road RNV) _ Other Funding Subtotal (Road RNV) = 2,675 000 1 950_,000 7,700 __ ___ 000 1,950,000 Unfunded Subtotal (Road RNV) _ -1 ( Total (Road RNV) _� Z2,675000r 1,950,0001 7,700,000 1 950,000 General Fund Total (Road RNV) Other Funding Total (Road RNV) =L6,058,000 3,775 000 f 2,050,000) 71,800,000 2,660, Unfunded Total (Road RNV) Total (Road RNV) _( 6,058,000[ 3775,000 2,050,000 7,800,000- 2 050000 GF General Fund Contribution Other Funding from other sources - Grants. Refer to attached backup information Unfunded Currently Not Funded Page 91 of 11,5 GF - - - Other - Other 250,000 650,000 - - Design & Unfunded - Design & Unfunded - - - - Construction 17 Bungalow Ave Reconstruction Construction Total - 650,000 - - - General Fund Subtotal (Road RNV) _ Other Funding Subtotal (Road RNV) = 2,675 000 1 950_,000 7,700 __ ___ 000 1,950,000 Unfunded Subtotal (Road RNV) _ -1 ( Total (Road RNV) _� Z2,675000r 1,950,0001 7,700,000 1 950,000 General Fund Total (Road RNV) Other Funding Total (Road RNV) =L6,058,000 3,775 000 f 2,050,000) 71,800,000 2,660, Unfunded Total (Road RNV) Total (Road RNV) _( 6,058,000[ 3775,000 2,050,000 7,800,000- 2 050000 GF General Fund Contribution Other Funding from other sources - Grants. Refer to attached backup information Unfunded Currently Not Funded Page 91 of 11,5 GF - - - Other - - 250,000 - -- -- -- Design & Unfunded - - - - - 18 Mahon Path Landscaping Construction Total - Construction - 250,000 General Fund Subtotal (Road RNV) _ Other Funding Subtotal (Road RNV) = 2,675 000 1 950_,000 7,700 __ ___ 000 1,950,000 Unfunded Subtotal (Road RNV) _ -1 ( Total (Road RNV) _� Z2,675000r 1,950,0001 7,700,000 1 950,000 General Fund Total (Road RNV) Other Funding Total (Road RNV) =L6,058,000 3,775 000 f 2,050,000) 71,800,000 2,660, Unfunded Total (Road RNV) Total (Road RNV) _( 6,058,000[ 3775,000 2,050,000 7,800,000- 2 050000 GF General Fund Contribution Other Funding from other sources - Grants. Refer to attached backup information Unfunded Currently Not Funded Page 91 of 11,5 GF - - - Other - -- -- -- 'Third Street Alignment & Design & Unfunded - - - - 19 Roadway Im rovments Construction Total - - - General Fund Subtotal (Road RNV) _ Other Funding Subtotal (Road RNV) = 2,675 000 1 950_,000 7,700 __ ___ 000 1,950,000 Unfunded Subtotal (Road RNV) _ -1 ( Total (Road RNV) _� Z2,675000r 1,950,0001 7,700,000 1 950,000 General Fund Total (Road RNV) Other Funding Total (Road RNV) =L6,058,000 3,775 000 f 2,050,000) 71,800,000 2,660, Unfunded Total (Road RNV) Total (Road RNV) _( 6,058,000[ 3775,000 2,050,000 7,800,000- 2 050000 GF General Fund Contribution Other Funding from other sources - Grants. Refer to attached backup information Unfunded Currently Not Funded Page 91 of 11,5 Miscellaneous Right of Way R/W 1 1. Project Description and Background This annual project addresses emergency projects in and above normal maintenance of the City's streets. 2. Project Objectives Improve accessibility for the public and minimize hazards. 3. Cost Estimate Funded annually = $ 100,000 4. Basis of Estimate Staff Estimated Funding Source 13/14 14/15 15/16 16/17 17/18 General Fund Other Unfunded - 100,000 - 100,000 - _ 100,000 - _ 100,000 - 100,000 Total = 100,000 1 100,000 100,000 100,000 1 100,000 Various repair measures are needed throughout the year to maintain the existing 175 miles of City Roadways. This is in and above the normal maintenance performed by our Streets division and requires engineering design and outside construction assistance Page 92 cf 115 City Bridge Repair Program R/W 2 1. Proiect Description and Background 3rd Street Bridge near Highway 101 and Southern Heights bridge are in need of repair. Initial reviews of these bridges indicated that further studies are needed prior to implementing repairs or possibly replacement of these facilities. 2. Project Objectives Maintain the City's existing infrastructure. 3. Cost Estimate Preliminary Engineer's Estimate $ 495,000 4. Basis of Estimate Funding Source 13/14 14/15 15/16 16/17 17/18 General Fund Other Unfunded - 295,000 - 200 000 - _ - - Total this Project = 295,000 200,000 - - - The City's bridges are reviewed by Caltrans. A total of 4 bridges have been identified as needing repair. Several of these bridges will need a capital allocation over multiple years in order to perform their repairs. 3rd Street Bridge requires a sealant coat which should be addressed in the early portion of FY 2013/14. This is estimated to cost approximately $45,000. bidding has not commenced on this project and exact costs are not known until the project bids are received. Southern Heights bridge is a timber one lane bridge that has experienced weather damage to the timbers. It is not known at this time if the bridge will need to be replaced. Cost for replacing the bridge are estimated to be more than $250,000 Other Bridges - Caltrans has identified several other bridges within our jurisdiction that need repair. Grand Avenue Bridge is showing signs of scour and while the work is not complex the permitting associated with receiving other agencies approvals may be extensive. We estimate the cost of this work to be $200,000 and should be performed next Fiscal year. Page 93 of '115 Brookdale Avenue Retaining Wall .' ►1.�11�L�3 1. Project Description and Background This project consists repairing a slide on Brookdale by installing a retaining wall along the edge of the roadway. 2. Proiect Obiectives Provide safe and traversable public roadways. 3. Cost Estimate Engineer's Estimate = $ 250,000 4. Basis of Estimate Engineer's Estimate Funding Source 13/14 14/15 15/16 16/17 17/18 General Fund Other Unfunded - 250,000 - - - - v - - __y Total this Project = 250,000 - - - - Page 94 of ? 15 Street Resurfacing Curb Ramps 2013/14 R/W 4 1. Proiect Description and Background This project involves the installation of new accessible curb ramps on the roadways that are expected to be resurfaced. 2. Project Objectives Provide safe and accessible roadways. 3. Cost Estimate Engineer's Estimate = $ 80,000 4. Basis of Estimate Engineer's Estimate Funding Source 13/14 14/15 15/16 16/17 17/18 General Fund - -- - - - Other Unfunded 80,000 - - - - Total this Project = 80,000 - - - - Page 95 of 115 Street Resurfacing 2013/14 1. Project Description and Background This project involves resurfacing a portion of the 175 miles of the City's road system. 2. Project Obiectives Provide safe and accessible roadways. 3. Cost Estimate Total Project Budget Estimate $ 1,500,000 4. Basis of Estimate Engineer's Estimate Funding Source 13/14 14/15 15/16 16/17 17/18 General Fund - - -- - - - - Other Unfunded 1,500 000 - Total this Project = 1,500,000 - - - - R/W 5 Page 96 of 115 SMART - Quite Zones & Andersen Dr Crossing 1. Project Description and Background This project involves assistance with Quite Zones, Federal Rail Authority and Public Utility Commission approval as well as analyzing the Andersen Drive crossing alternatives. 2. Project Objectives Provide a coordinated effort to bring rail to San Rafael. 3. Cost Estimate Engineer's Estimate = $ 80,000 4. Basis of Estimate Engineer's Estimate Funding Source 13/14 14/15 15/16 16/17 17/18 General Fund Other Unfunded - - 80,000 - - - - - - - - Total this Project = 80,000 - - - - Page 97 of 115 ADA -DOJ Curb Ramps 2013/14 R/W 7 1. Proiect Description and Background This project involves installing curb ramps throughout the City in compliance with the Department of Justice settlement agreement. 2. Proiect Objectives Provide safe and accessible roadways. 3. Cost Estimate Engineer's Estimate = $ 300,000 4. Basis of Estimate Engineer's Estimate Page 98 of 115 Point San Pedro Road Resurfacing R/W 8 1. Project Description and Background This project involves a coordinated effort with the County of Marin to resurface Point San Pedro Road from Union to the San Rafael Rock Quarry entrance. 2. Project Objectives Provide safe and accessible roadways. 3. Cost Estimate Engineer's Estimate = $ 625,000 4. Basis of Estimate Engineer's Estimate Funding Source 13/14 14/15 15/16 16/17 17/18 General Fund - - - Other 625,000 - - - - Unfunded - - - - Total this Project =625,000 - - - A test patch is scheduled to be placed in August 2013 near the Quarry entrance to examine the bonded wearing surface proposed by the County. Page 99 of 115 Downtown Rail Readiness Project • 1G WO 1. Project Description and Background This project involves improving traffic signal systems and pedestrian facilities within the downtown area near the new rail station and line. 2. Project Objectives Provide safe and accessible roadways. 3. Cost Estimate Engineer's Estimate = $ 2,118,000 4. Basis of Estimate Engineer's Estimate Funding Source 13/14 14/15 15/16 16/17 17/18 General Fund - - - - Other Unfunded 2,118,000 - - Total this Project 'The project includes upgrades to 17 intersections, countdown pedestrian heads at 13 signalized intersection, ADA compliant Ramps, widening the sidewalk on Hetherton between 4th & 3rd and on 4th between Netherton and Tamalpais. A local match of 11.47% is required for this funding. (Total amount of $2,117,930 is rounded to $23118,000) Page 100 of 115 Del Presidio Blvd - Pt San Pedro Resurfacing RNV 10 1. Project Description and Background This project consists of resurfacing Del Presidio, from Manual Freitas to Las Gallinas, and Point San Pedro Road from the Quarry Entrance to Biscayne. 2. Project Objectives Provide safe and accessible roadways. 3. Cost Estimate Engineer's Estimate = $ 510,000 4. Basis of Estimate Engineer's Estimate Funding Source 13/14 14/15 15/16 16/17 17/18 General Fund - - - - - Other Unfunded 510,000 - - v Total this Project = 510,000 - - - - The City requested the $457,109 of OBAG funding. Further approvals from MTC and authorizations will need to be secured prior to starting design. A local match of 11.47% is required for a total amount of $509,539 (Rounded to 510k for this analysis) Page 101 of 115 H Street Roadway Improvements RAN 11 1. Proiect Description and Background This project involves replacing a failed drainage system within H Street and then resurfacing the roadway from Forbes to 4th street. Additional utility relocations may be necessary 2. Project Objectives Provide safe and accessible roadways. 3. Cost Estimate Engineer's Estimate = $ 200,000 4. Basis of Estimate Engineer's Estimate Funding Source 13/14 14/15 15/16 16/17 17/18 General Fund - - - - - Other Unfunded 200,000 - 800,000 - - 777-7777-:-- Total this Project = 200,000 8001000 - - - Design to be initiated in FY 13/14. Coordination, and possible relocation, with utilities will need to occur prior to construction in FY14/15. Page 102 of 115 Aerial Undergrounding R/W 12 1. Project Description and Background Underground existing aerial utilities along a main City corridors. 2. Project Objectives Provide a safer and healthier environment for residents of the City. 3. Cost Estimate Funded annually through the General Fund = $ 5,500,000 4. Basis of Estimate Engineer's Estimate Funding Source 13/14 14/15 15/16 16/17 17/18 General Fund Other Unfunded - - - - - 5,500,000 - Total this Project = - - - 5,500,000 - Page 103 of 115 Street Resurfacing Curb Ramps 2014/15 to 2017/18 RM 13 1. Prosect Description and Background This project involves the installation of new accessible curb ramps annually on roadways that are expected to be resurfaced. 2. Project Objectives Provide safe and accessible roadways. 3. Cost Estimate Engineer's Estimate Annually = $ 150,000 4. Basis of Estimate Engineer's Estimate Funding Source 13/14 14/15 15/16 16/17 17/18 General Fund - - - _ Other Unfunded - 150,000 150,000 150,000 150,000 Total this Project = - 150,000 150,000 150,000 150,000 Page 104 of 115 Street Resurfacing 2014/15 to 2017/18 1. Project Description and Background This project involves annually resurfacing a portion of the City's 175 miles of roadways. 2. Project Objectives Provide safe and accessible roadways. 3. Cost Estimate Annual Project Budget Estimate $ 1,500,000 4. Basis of Estimate Engineer's Estimate Funding Source 13/14 14/15 15/16 16/17 17/18 General Fund - - - - - Other - Unfur d 1,500,000 1,500,000 1;500,000 1,500,000 Total this Project =- 1,500,000 1,500,000 1,500,000 1,500,000 RNV 14 pago 105, Cf t 15 ADA -DOJ Curb Ramps 2014/15 to 2017/18 RM 15 1. Project Description and Background This project involves installing updated curb ramps in compliance with the Department of Justice Settlement with the City of San Rafael. 2. Project Objectives Provide safe and accessible roadways. 3. Cost Estimate Engineer's Estimate Annually = $ 300,000 4. Basis of Estimate Engineer's Estimate Fundinq Source 13/14 14/15 15/16 16/17 17/18 General Fund Other Unfunded - - - 300,000 _ - 300,000 - - 300,000 - - 300,000 - Total this Project = - 300,000 300,000 300,000 300,000 Page 106 of 115 Parks Pathways Resurfacing RM 16 1. Proiect Description and Background This project consists of resurfacing a portion of the City's bicycle paths that have deteriorated to a point that they are now a safety concern. The actual locations of the repairs will be determined at upon review by staff. 2. Proiect Objectives Provide accessible access along City pathways 3. Cost Estimate Total Project Budget Estimate $ 75,000 4. Basis of Estimate Engineer's Estimate Funding Source 13/14 14/15 15/16 16/17 17/18 General Fund - - - - Other - Unfunded' „ ..77777-7 75,000 - - Total this Project = L J: 1 75,000 Page 107 of 115 Bungalow Ave Reconstruction R/W 17 1. Project Description and Backqround Reconstruction of Bungalow street from Woodland to Picnic. Work includes the reconstruction of a failing drainage systems as well as removing older style curb and gutter to provide access to adjacent properties. 2. Project Objectives Provide a safer and healthier environment for residents of the City. 3. Cost Estimate Total Project Budget Estimate $ 650,000 4. Basis of Estimate Engineer's Estimate Funding Source 13/14 14/15 15/16 16/17 17/18 General Fund Other Unfunded - 650,000 - - - - - Total this Project__�- Mahon Path Landscaping 1. Project Description and Background RM 18 The pathway long Mahon Creek is sparse and it is anticipate that improvements to the landscaping will be needed. 2. Proiect Objectives Provide improved landscaping 3. Cost Estimate Recommended Funding = $ 250,000 4. Basis of Estimate Staff Estimated Funding Source 13/14 14/15 15/16 16/17 17/18 General Fund - - - - - _ Other Unfunded - - 250,000 ., - ,.:..,,. 7777777:T777777.-- f. Total this Project = Total �� _ .� 250,000W - Page 109 of 115 Third Street Alignment & Roadway Improvments RNV 19 1. Project Description and Background This project involves improving Third Street from the Miracle Mile to E Street as well as installing retaining walls and widening the roadway to accommodate a swidewalk and bike lane. 2. Project Objectives Provide improved safety for the public 3. Cost Estimate Recommended Funding = $ 3,500,000 4. Basis of Estimate Staff Estimated Funding Source 13/14 14/15 15/16 16/17 17/18 General Fund - _ - Other3,500,000 Unfunded y_ _ - Total this Project = - - - 3,500,000 - This is a project which is recognized by MTC. Funding has been set asside for the City to move forward with the project. Page 110 of 115 DEPARTMENT OF PUBLIC WORKS TRAFFIC (T) The objective of projects listed in the 'Traffic" category is to provide safe traffic facility systems for the City of San Rafael. The City has over 86 traffic signals and over 4,400 street lights. Some of these systems are antiquated such that maintenance of these facilities is difficult. Projects identified in this area are intended to maintain and improve current infrastructure facilitates to the best level of service possible and improve safety. Puerto Suello Multiuse Pathway Security Cameras LED Street Lighting Retrofits Traffic Cabinet Signal & Controller Upgrades 2011/12 Completed CTIVE PROJECTS Y 13/14 REVENUE Available from Anticipated Allocation for Estimated Total Available Description Previous Years ($) 2013/14($) ($) General Fund 0 0 0 City Fees - Construction Vehicle Impact Fees, Refuse Vehicle Registration Fees 01 100,0001 100,000 Total Traffic Allocation FY 13/14 =1 100,000 Summary of Proposed Traffic Projects Expenditures # Project Description Status Fund Type 1 13/14 1 14/15 I 15/16 1 16/17 1 17/18 1 1 raffic Cabinet Controller Upgrades 2013/14 Design & Construction GF - - - - Other 100,000 100,000 100,000 100,000 100,000 Total 100,000 100,000 100,000 100,000 100,000 General Fund Subtotal (Traffic) _ - - - Other Funding Subtotal (Traffic) =1 100,0001 100,0001 100,0001 100,0001 100,000 Unfunding Subtotal (Traffic) = Total (Traffic) =1 100,0001 100,0001 100,0001 100,0001 100,000 2 Ramp Metering Study Design & Construction GF - - - - Other - - - - - U .. Total - - - - - GF - - - - Other - 1.500.000 - Freitasi?.as Gaiiinas Intersection Design &U,." , 3 Improvements Construction Total- 1,500,000 - - - General Fund Subtotal (Traffic) - - - - Other Funding Subtotal (Traffic) =�� 1,500,000 Unfunding Subtotal (Traffic) =>` 4t Total (Traffic) _ 1 _75,0001_ 1,500,000 - _ Page 111 of 115 Summary of Proposed Traffic Projects Expenditures # Project Description Status Fund Type I 13/14 I 14/1515/16 16117 17/18 General Fund Subtotal (Traffic) - -�00000 Other Funding Subtotal (Traffic) 100000 1600,000 100,000 100 000 -_ -_ -- — - Unfunding Subtotal (Traffic) I 75,0001 - I -1 - 1 d Total (Traffic) 175,0001--1 ,000E 100 000 -160,666[-100,000 GF General Fund Contribution Other Funding from other sources - Grants. Refer to attached backup information Unfunded Currently Unfunded Page 112 of 1 15 Traffic Cabinet Controller Upgrades 2013/14 1. Project Description and Background This project consists of upgrading older traffic controller equipment to meet current standards. 2. Project Obiectives Provide safer and improved signal systems within the City. 3. Cost Estimate FY 13/14 Recommended Funding = $ 100,000 4. Basis of Estimate Staff Estimated - Grant Amount Available Funding Source 13/14 14/15 15/16 16/17 17/18 General Fund Other Unfunded - _ 100,000 - 100,000 - - 100,000 y 100,000 100,000 Total = 100,000 100,000 1 00,000 100,000 This project is funded by Gas Tax. T 1 Page 113 of 115 Ramp Metering Study 1. Project Description and Background T 2 This project is initiated by the State of California to study the effect of installing ramp metering systems on the on ramps for City Streets that have access to the Highway system. 2. Project Obiectives Provide a safer Highway system, work collaboratively with the State. 3. Cost Estimate FY 13/14 Recommended Funding = $ 75,000 4. Basis of Estimate Staff Estimated Funding Source 13/14 14/15 15/16 16/17 17/18 General Fund Other- Unfunded _ - 75,000 __ - - - s - - Total = 75,000 - - - - This project is funded by Gas Tax. Page 114 of 115 Freitas/Las Gallinas Intersection Improvements T 3 1. Project Description and Background This project consists of widening the Intersection of Las Gallinas and Freitas Parkway. In particular the left turn pocket onto Las Gallinas from Freitas Parkway heading south should be expanded to accommodate the current traffic. This work also involves work over a creek. 2. Project Obiectives Provide a safe roadway systems at this intersection. 3. Cost Estimate FY 13/14 Recommended Funding = $ 1,500,000 4. Basis of Estimate Staff Estimated Funding Source 13/14 14/15 15/16 16/17 17/18 General Fund - - - - Other Unfunded _ - 1,500,000 - - Total = - 1,500,000 - - - This project currently supported by traffic mitigation fees. Page 115 of 1'15 CITY OF SAN RAFAEL ROUTING SLIP / APPROVAL FORM INSTRUCTIONS: USE THIS FORM WITH EACH SUBMITTAL OF A CONTRACT, AGREEMENT, ORDINANCE OR RESOLUTION BEFORE APPROVAL BY COUNCIL / AGENCY. SRRA / SRCC AGENDA ITEM NO. C-* DATE OF MEETING: July 15, 2013 FROM: DEPARTMENT Nader Mansourian Public Works DATE: 7/9/13 TITLE OF DOCUMENT: RESOLUTION APPROVING SAN RAFAEL'S 5 -YEAR CAPITAL IMPROVEMENT PROGRAM FOR FISCAL YEARS 2013/14 THROUGH 2017/2018 AND AUTHORIZING THE REPROGRAMMING OF 21 CAPITAL PROJECTS TO SUBSEQUENT YEARS Department Head (signature) (LOWER HALF OF FORM FOR APPROVALS ONLY) APPROVED AS COUNCIL / AGENCY AGENDA ITEM: r City Manager (signature) NOT APPROVED REMARKS. APPROVED AS TO FORM: b- City Attorney (signature) File No_ 01 02.49