HomeMy WebLinkAboutPW Purchase Chevy Ambulance; Arrow Manufacturing (unsigned)SAN RAFAEL CITY COUNCIL AGENDA REPORT
Department: Public Works
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Prepared by. City Manager Approval.
(Director of Public Works (RL)
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RECOMMENDATION: Adopt Resolution
BACKGROUND: The Fire Department's immediate vehicle priority is the replacement of unit
#103-97,, which served as a front line Basic Life Support ambulance for many years. This is a
Ford ambulance with 125,000 miles on it. It now functions as a reserve unit and is the oldest of
the department's fleet of 7 ambulances:
* 3Chevys:#109-purchased2011-#'sl2l&140-purchased2Ol2
* 2 Freightliners: Ws 107 & 13 1 -purchased 2001
* I International: #11 -purchased 2004
* 1 Ford: #103 -97 -purchased 1997
Compelling operational benefits have led to this request to utilize vehicle replacement funds to
purchase a Chevrolet ambulance to replace #103-97. SRFD requires the consistent availability
of 4 ambulances to maintain adequate medical response service levels. Replacing #103-97 with
a currently available Chevy unit will create a standardized, reliable first line fleet of Chevy
ambulances.
N114 FOR CITY CLERK ONLY
File No.. -
Council Meeting:
Disposition.*
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SAN RAFAEL CITY COUNCIL AGENDA REPORT / Pate: 2
mirrors the rest of the department's front line fleet and is "available in 2-3 weeks after receipt of
signed proposal",, as stated in the attached quote.
Arrow is the company that retrofitted 2 mechanically unreliable Ford ambulances for SRFD in
2012. They have a new Chevrolet ambulance at their facility that would require only moderate
modifications to meet San Rafael's specifications, i.e., the addition of a lift, motorized gurney
and mobile computer system that will match the equipment currently used throughout the City's
fleet. It is important to note that the Chevy chassis and diesel power train have been quite
reliable. There are 3 Battalion Chief vehicles currently in service with the same chassis and
power train, each driven approximately 40,000 miles. They have been problem free and are
highly dependable.
The decision to replace #103-97 is simply a function of vehicle age and mechanical condition. It
is the oldest unit in the fleet by 4 years and has the highest mileage of any San Rafael
ambulance.
FISCAL IMPACT: The price to purchase and equip a 2013 Chevrolet G4500 ambulance is
$181,430.50, as specified in the quote from Arrow Manufacturing, including a $5,000 trade-in
credit for unit #103-97. There are sufficient funds in the Vehicle Replacement Fund for this
purchase.
OPTIONS: The City Council may choose not to approve the resolution but staff does not
recommend this option. Staff feels strongly that the availability of a fully equipped Chevrolet
ambulance will enhance the Department's medical response capabilities in a timely and fiscally
prudent manner.
ACTION REQUIRED: Staff recommends that the City Council adopt the resolution.
Enclosures (2)
1. Resolution
2. Arrow Manufacturing quote
WHEREAS, the San Rafael Fire Department is utilizing a 1997 Ford ambulance
311-11 IN111!1115111 11:1, 1 111 1= -,*/re serve for its fleet off 7 ambulances; and
WHEREAS, San Ra.fael's 2012 Fleet management Policies and Procedures
document calls for the replacement of ambulances after 5 years, and
WHEREAS, the Fire Department has determined that Arrow Manufacturing of
Rock Rapids Iowa has a new Chevrolet ambulance for sale and timely delivery (2 to
weeps); and
WHEREAS, Arrow will fully warranty and modify the Chevrolet unit so that it is
operationally consistent with San Rafael's fleet; and
WHEREAS, the addition of this unit will create a front line fleet of 4
ambulances, as dictated •`p.Memorandumof Understanding;ani
WHEREAS,there are sufficient funds` Replacementfor "'
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transaction described above; ` and
DepartmentWHEREAS, the Fire and Public Works have reviewed the
i + f and # Manufacturing and a `i
that they offer immediate and unique operational benefits as well as financial value.
San Rafael does hereby authorize the waiving of competitive bidding under San Rafael
!• Code Section 2.55.070(D), and approves and authorizes the Public Works
Director to enter into a sole source agreement with Arrow Manufacturing, in a form
approved by the City Attorney, for the purchase and modification of a new Chevrolet
ambulance, in an amount not to exceed $181,430.50.
1, ESTHER C. BEIRNE, Clerk of the City of San Rafael, hereby certify that the
foregoing resolution was duly and regularly introduced and adopted at a regular meeting
of the Council of said City on the 19th day of August, 2013, by the following vote, to wit:
AYES: COUNCILMEMBERS: Colin, Connolly, Heller, McCullough & Mayor Phillips
NOES: COUNCILMEMBERS: None
ABSENT COUNCILMEMBERS: None
File No.: 0 1. 14.16
August 8, 2013
San Rafael Fire Department
1039 C Street
San Rafael, CA 94901
Arrow Manufacturing Inc. hereby proposes to furnish to you, subject to your acceptance of this
proposal the following vehicle and equipment in accordance with the attachments hereto:
$1329600 New 2013 Chevy G4500 Gent #375 ambulance remounted and reconditioned,
per quote dated 7/16/2013 with all applicable warranties. Repeat customer
discount and requested changes included. VIN: 1GB6G5CL9D1113572.
Options:
$500 Install Customer Supplied Radios
$350 Install Customer Supplied MDT System; Mount to Center Console
$22,000 Provide and Install (1) New Stryker Power Load Unit
$169000 Provide and Install (1) New Stryker Power Pro XT #6506 Cot (including Power
Load Compatibility Kit), Dual Wheel Lock, SMRT Battery System, Equipment
Hook, Patient Right IV Pole, Fowler 02 Bottle Holder, Head end Storage Flat
($5,0091 Trade in Customer's 1997 E350 Road Rescue in Good Running Condition
$166,450.00 Subtotal
$ 14,980.50 9% California Tax Rate
$181,430.50 TOTAL
FOB: Rock Rapids, IA
""Ambulance will be available in 2-3 weeks after receipt of signed proposal.
Terms: Payment due before delivery.
NOTE: Prices do not include any taxes, title, license, registration'and inspection fees unless
specifically stated in the attachments hereto.
Arrow Manufacturing Inc. reserves the right to withdraw or amend this proposal if not accepted
within 21 days.
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Agreed and Accepted by:
SAN RAFAEL FIRE DEPARTMENT
(signature) (signature)
(proposal date) (acceptance date)
801 South as Street — P.O. Box 349
Rock Rapids, 1A 51246
1-800-743-3157
FAX 712-472-3156
www.arrowm�r . � — info@arrowmfginc.com