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HomeMy WebLinkAboutPW Third & Cijos Parking Lot Improvement ProjectM Agenda Item No: 3 * j Prepared by:City- Manager Approval, Director of Public Works (LB) File No.: 06.01.2031 ;►-)UBJECT: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN RAFAEL - AWARDING A CONTRACT FOR THE THIRD STREET AND CIJOS STREET PARKING LOT IMPROVEMENTS, CITY PROJECT NO. 11200, TO COASTSIDE CONCRETE IN THE AMOUNT OF $322,065.00. RECOMMENDATION: Staff recommends that the City Council adopt the resolution awarding the construction contract to Coastside Concrete in the amount of $322,065.00. BACKGROUND: The parking lot located at the comer of Third Street and Ojos Street is one of the oldest parking lots in the City. In researching the development of this lot, staff found documentation that it was originally improved over 100 years ago. It was no doubt used by horses and carriages prior to the automobile. The current parking lot was constructed in 1959 and is striped to accommodate 58 parking spaces. The reconstruction of this parking lot addresses the following issues: Parking Space Dimensions Since the construction of this parking lot over 50 years ago, the City's required parking space dimensions have changed significantly. Current spaces have substandard widths and narrow aisle back out space. Reconstruction will upgrade parking space dimensions to meet current city standards. Americans with Disabilities Act Compliant Parking Spaces This parking lot was specifically identified in 2004 by the Federal Department of Justice (DOJ) for its lack of compliance with the Americans with Disabilities Act (ADA). Existing accessible parking spaces do not allow compliant access to the sidewalk. Reconstruction will include two new accessible parking spaces, as required by the Settlement Agreement between the City and the Department of Justice. Safety Lighting The proposed project will include the installation of new light emitting diode (LED) safety lighting to replace existing high pressure sodium lighting. This change is in accordance with the City of San Rafael's Climate Change Action Plan CC .P recommended program BU5 which states: "Develop a program to achieve energy savings in existing buildings with a goal of decreasing energy use by 20 percent as of the year 2020." Rile No.: C o u n c *11 Meet*inge Gcc J 141sposition: t SAN RAFAEL CITY COUNCIL AGENDA REPORT / Pa 2 Electric Vehicle Charging Stat on The project also includes the installation of electric vehicle charging stations that will be available at no' charge to the public. This improvement is in accordance with the City of San Rafael's CCAP recommended program LF8 which states: "Encourage ownership of plug-in electric vehicles, as they become available and in use,, by providing charging stations in City garages and parking lots, consider requirements for charging stations in newly constructed private parking facilities, and participate- in regional efforts to encourage widespread availability of charging stations." Other Improvements The reconstruction will include asphalt concrete resurfacing of the entire parking lot, installation of eight trees', installation of eight bicycle parking racks, installation of two pay stations to replace parking meters,, and enhanced safety by closing the access driveway on Third Street (all vehicles will enter and exit the parking lot from C**os Street). ii On August 19, 2013, the City Council adopted the plans and specifications and authorized the City Clerk to call for bids. The project was advertised in accordance with San Rafael's Municipal Code on August 22, 2013, and sealed bids were publicly opened and read aloud on September 5, 2013 at 2:00 PM. The engineer's estimate was $340,000. The following bids were received: NAME OF BIDDER AMOUNT Coastside Concrete $3221065.00 Ghtlotti Brothers, Inc. $364588.00 Maggiora & Ghilotti, Inc. $3671,677.00 W.R. Forde Associates $373300.00 Ghilotti Construction Company $42724 1.00 CF Contracting, Inc $53 1 325.00 The referenced bids have been reviewed by Public Works staff and found to be both responsive and responsible. The low bid from Coastside Concrete in the amount of $322,065.00 falls within the FISCAL EVIPACT: To date, a total of $11 � 123.77 has been charged to this project for topographic survey, geotechnical soil testing, and document reproduction from the original project appropri at ions of $250,000. The remaining project expenditures include the construction to be performed by Coastside Concrete and a recommended contingency of approximately 18%, bringing the total project budget and appropriations to $390,000.00 in the Parking Services enterprise fund. The following tables summarize the revenue and expenses associated with this project.* a-111AN"_ , Parking Services Fund $39000.00 Total Funding Available S390,000.00 SAN RAFAEL CITY COUNCIL AGENDA REPORT / Pa2e: 3 pmq�pp�p i wff:�111 11 11[115 1 1 M I 1 11 H� Topographic Survey, Geotechnical Soil Testmea, Document Revroduction Remaining Expenses Construction -02 $322065.00 Base Bid Contract Amount Construction -02 $56811.23 awl, Ilium Total Project Cost $390,000.001, The project design was completed by Department of Public Works engineering staff at a cost o approximately $52,000. Additional construction inspection by Public Works staff is required to revie Ind manage the construction work,, at an estimated cost of $35,000. The total estimated staff cost o $87,000 is not shown in the tables above. I OPTIONS: I Adopt the resolution awarding the contract to Coastside Concrete, the lowest responsive and responsible bid, in the amount of $322,065.00. If this option is chosen, construction will commence as soon as possible and, if weather allows, the new parking lot will be completed before Thanksgiving 2013. 2. Do not award the contract and direct staff to rebid the project. If this option is chosen, rebidding will delay construction until summer 2014. 3. Do not award the contract and direct staff to stop working on this project. If chosen, this option will place the City out of compliance with the 2004 Department of Justice Settlement Agreement which specifically calls for upgrades to the accessible parking spaces located within this parking lot. ACTION REQUIRED" Adopt resolution awarding a contract to Coastside Concrete in the amount of $322,065.00 and p %-., appropriating funds in the project. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN RAFAEL AWARDING A CONTRACT FOR THE THIRD STREET AND CIJOS STREET PARKING LOT IMPROVEMENTS, CITY PROJECT NO. 112009 TO COASTSIDE CONCRETE IN THE AMOUNT OF $322,065*00* WHEREAS, on the 5'h day of September, 2013, pursuant to due and legal notice published in the manner provided by law, inviting sealed bids or proposals for the work hereinafter mentioned, as more fully appears from the Affidavit of Publication thereof on file in the office of the City Clerk of the City of San Rafael, California, the City Clerk of said City did publicly open, examine, and declare all sealed bids or proposals for doing the following work in said City, to wit: 0 j "Third Street and Cios Street Parking Lot Improvements" City Project No, 11200 In accordance with the plans and specifications therefore on file in the office of said City Clerk; re - wed WHEREAS, the bid of Coastside Concrete at the unit prices stated in its bid was and is the lowest and best bid for said work and said bidder is the lowest responsible bidder; and WHEREAS, there are sufficient funds in the Parking Services fund to support this contract. 1. The bid of Coastside Concrete is hereby accepted at said unit prices and that the contract for said work and improvements is hereby awarded to Coastside Concreti at the unit prices mentioned in said bid. 2. The Public Works Director and the City Clerk of said City are authorized and directed to execute a contract with Coastside Concrete in a form approved by thi City Attorney, for said work and to return the bidder's bond upon the execution of Bald contract. al 3. Funds totaling $390,000 will be appropriated for City Project No. 11200 in the The Public Works Director is hereby authorized to take any and all such actions and make changes as may be necessary to accomplish the purpose of this I-, ESTHER C, BEIRNE, Clerk of the City of San Rafael, hereb������ foregoing Resolution was duly and regularly introduced and adopted at a regular meeting of thi City Council of said City held on the Monday, the 16th day of September, 2013 by the following AYES: COUNCILMEMBERS: Colin, Connolly, Heller, McCullough & Mayor Phillips NOES: COUNCILMEMBERS: None Jim I NO I _XUv 1, File No.: 06.01.203 ESTHER C. BEIRNE, City Clerk City of San Rafael *California Form of Contract Agreement for 3rd Street and CU**os Street Parkin iz Lot Improvements City Project No. 11200 This Agreement is made and entered into this 16th day of September 2013 by and between the City of San Rafael (hereinafter called City) and Coastside Concrete, a Partnership (hereinafter called Contractor). Witnesseth, that the City and the Contractor, for the considerations hereinafter named, agree as follows: 1- Scope of the Work The Contractor hereby agrees to furnish all of the materials and all of the equipment and labor necessary, and to perform all of the work described in the plans and specifications for the project entitled: Third Street and Cijos Street Parking Lot Improvements, City Project No. 11200, all in accordance with the requirements and provisions of the Contract Documents as defined in the General Conditions which are hereby made a part of this Agreement. The liability insurance provided to City by Contractor under this contract shall be primary and excess of any other insurance available to the City. 11- Time of Completion (a) The work to be performed under this Contract shall be commenced within FIVE (5) WORKING DAYS after the date of written notice by the City to the Contractor to proceed. (b) All work shall be completed, including all punchlist work, within THIRTY (30) WORKING DAYS and with such extensions of time as are provided for in the General Provisions. III - Liquidated Damages It is agreed that, if all the work required by the contract is not finished or completed within the number of working days as set forth in the contract, damage will be sustained by the City, and that it is and will be impracticable and extremely difficult to ascertain and determine the actual damage which the City will sustain in the event of and by reason of such delay; and it is therefore agreed that the Contractor will pay to the City, the sum of $1,900 for each and every working day's delay in finishing the work in excess of the number of working days prescribed above; and the Contractor agrees to pay said liquidated damages herein provided for, and further agrees that the City may deduct the amount thereof from any moneys due or that may become due the Contractor under the contract. IV - The Contract Sum The City shall pay to the Contractor for the performance of the Contract the amounts determined for the total number of each of the units of work in the following schedule completed at the unit price stated. The number of units contained in this schedule' is approximate only, and the final payment shall be made for the actual number of units that are incorporated in or made necessary by the work covered by the Contract. ITEM DESCRIPTION ESTIMATED QUANTITY UNIT UNIT PRICE TOTAL PRICE I Mobilization I LS ra-) $5,000.00 $5,000.00 2. ns and Traffic Control I a LS Cd $ 101000.00 $1000.00 3. _§ Clearing & Grubbmig I LS $15,000.00 $151000.00 4. Full Width Grinding I LS Ca 1 $7,500.00 $7 500.00 5. Aggregrate Base (Class 2) 350 TON $50.00 $17,500.00 6. Minor Concrete -- Minor Structures ITEM DESCRIPTION ESTIMATED QUANTITY UNIT UNIT PRICE TOTAL PRICE a. Type A Curb and Gutter 100 LF $35.00 = $3,500.00 b. Type E Vertical Curb 475 LF $30.00 = $14,250.00 c. 6" Thich PCC Drivewa 1,500 SF $12.00 = $189000.00 d. 4" Thick PCC Sidewalk 800 SF $10.00 = $800.00 e. ADA Truncated Domes 54 SF $35.00 = $1,890.00 f, Valley Gutter 580 SF $10.00 = $51800.00 g. Catch Basin 2 EA $21,000.00 = $400.00 7. Hot Mix As halt 435 TON $165.00 = $711775.00 8. Pavement Fabric 670 SY $5.00 = $3,350.00 9. Bollard 4 EA $750.00 = $3,000.00 10. Bike Rack I LS $21,500.00 = $21500.00 11. 'Electrical S stems I LS $115,000.00 = $115,000.00 12. Signs and Striping I LS $8,500.00 = $8,500.00 13. Landscape I!nprovements I LS $7,500.00 $7,500.00 V - Progress Payments (a) On not later than the 6th day of every month the Public Works Department shall prepare and submit at estimate cove• the total quantities under each item of work that have been completed from the start o ringf th( job up to and including the 25th day of the preceding month, and the value of the work so complete( determined in accordance with the schedule of unit prices for such items together with such supportin� evidence as may be required by the City and/or Contractor. (b) As soon as possible after the preparation of the estimate, the City shall, after deducting previous pa e n t., made, pay to the Contractor 95% of the amount of the estimate as approved by the Public Works Depart ent. (c) Final payment of all moneys due shall be made within 15 days after the expiration of 35 days following th( filing of the notice of completion and acceptance of the work by the Public Works Department. (d) The Contractor may elect to receive 100% of payments due under the contract from time to time, withou retention of any portion of the payment by the public agency, by depositing securities of equivalent value witl the public agency in accordance with the provisions of Section 4590 of the Government Code. Such securities if deposited by the Contractor, shall be valued by the City's Finance Director, whose decision on valuation o the securities shall be final. VI - Acceptance and Final Payment (a) Upon receipt of written notice that the work is ready for final inspection and acceptance, the Engineer shall within 5 days make such inspection, and when he finds the work acceptable under the Contract and the Contract fully performed, he will promptly issue a Notice of Completion, over his own signature, stating that the work required by this Contract has been completed and is accepted by him under the terms anc I t conditions thereof, and the entire balance found to be due the Contractor, including the retained percentage, shall be paid to the Contractor by the City within 15 days after the expiration of 35 days following the date of recordation of said Notice of Completion. (b) Before final payment is due the Contractor shall submit evidence satisfactory to the Engineer that all payrolls, material bills, and other indebtedness connected with work have been paid, except that in case of disputed indebtedness or liens the Contractor may submit in lieu of evidence of payment a surety bond satisfactory to the City guaranteeing payment of all such disputed amounts when adjudicated in cases where such payment has not already been guaranteed by surety bond. (c) Contractor shall provide a "Defective Material and Workmanship Bond" for 50% of the Contract Price, before the final payment will be made. (d) The making and acceptance of the final payment shall constitute a waiver of all claims by the City, other than those arising from any of the following: (1) unsettled liens; (2) faulty work appearing within 12 months after final payment; (3) requirements of the specifications; or (4) manufacturers' guarantees. It shall also constitute a waiver of all claims by the Contractor, except those previously made and still unsettled. (e) If after the work has been substantially completed, full completion thereof is materially delayed through no fault of the Contractor, and the Engineer so certifies, the City shall, upon certificate of the Engineer, and without terminating the Contract, make payment of the balance due for that portion of the work fully completed and accepted. Such payment shall be made under the terms and conditions governing final payment, except that it shall no! constitute a waiver of claims. IN WITNESS WHEREOF, City and Contractor have caused their authorized representatives to execute this Agreement the day and year first written above. fzslf�.� c . ,�z•-c Esther C. Beirne City Clerk APPROVED AS TO FORM: INr a. pA Robert F Epstein City Attorney 1121MMUNKI M01 Nader Mansourian Public Works Director By� Pried Name: Z3, Title: -1 American Contractors Indemnity Company 601 S. Figueroa Street, Suite 1600, Los Angetes, Catifornia 90017 main 3106490990 facsimite3106490416 C C Bond No. 1000996665 Premium: $ $6:347.00 Public Works — Performance KNOW ALL MEN BY THESE PRESENTS, That we, COASTSIDE CONCRETE as Principal, arvi AMERICAN CONTRACTORS INDEMNITY COMPANY, a corporation organized and existing under the laws of the State of California, and authorized to transact a general surety business in the State of CA as Surety, are held and firmly bound unto CITY OF SAN RAFAEL .. as Obligee, in the sum of THREE HUNDRED TWENTY TWO THOUAND SIXTY FIVE & N011OO Dollars ($ 3222065.00 lawful money of the United States of America, for the payment whereof, well and truly to be made, we hereby bind ourselves, our heirs, executors, administrators,, successors and assins, jointly and severally, firmly by these prese gnts. THE CONDITION OF THIS OBLIGATION IS SUCH,, that WHEREAS, the above -bounden Principal has entered into a contract dated with said Obligee to do and perform the following work, to wit: THIRD STREET AND CIJOS STREET PARKING LOT MPROVEMENTS PROJECT NO. 11200 SEPTEIvMER 16, 2013 I I NOW, THEREFORE, if the above -bounden Principal shall well and truly perform or cause to be performed, "the works under the contract," then this bond shall be null and void; otherwise it shall remain in full force and effect. Signed, sealed and dated this 24TIE COASTSIDE CONCRETE Principal day of SEPTEMBER 5 2013 -1 lot Ki J11 M-1UNG S PHAN Attonmey-In-Fact fr CALIFORNIA ALL-PURPOSE CERTIFICATE OF ACKNOWLEDGMENT State of California County of Sacramento 09/24/2013 On before me, KATY TRAVIS, NOTARY PUBLIC (Here insert name and title of the officer) personally appeared NHUNG H. SAEPHAN —1 who proved to me on the basis of satisfactory evidence to be the person(R-) whose name(s) is/ar-e subscribed to the within instrument and acknowledged to me that 4e/she44tey executed the same in his/herfthict*r authorized capacity(irs), and that by ht*s/her/their signature(s) on the instrument the personf-�), or the entity upon behalf of which the person(s) acted, executed the instrument. DESCRIPTION OF THE ATTACHED DOCUMENT (Title or description of attached document) (Title or description of attached document continued) Number of Pages Document Date (Additional information) CAPACITY CLAI]N4ED BY THE SIGNER El Individual (s) El Corporate Officer (Title) El Partner(s) K Attomey-in-Fact El Trustee(s) 13 Other 2008 Version CAPA v1 .1{x.07 800-873-9865 www.NotaryClasses.com INSTRUCTIONS FOR COMPLETING THIS FORM Any acknowledgment completed in California must contain verbiage exactly as appears above in the notary section or a separate acknowledgment form must be properly completed and attached to that document. The only exception is if a document is to be recorded outside of California. In such instances, any alternative acknowledgment verbiage as may be printed on such a document so long as the verbiage does not require the notary to do something that is illegal for a notavy in California (ie. certifying the authorized capacity of the signer). Please check the document carefully for proper notarial wording and attach this form ij I required, • State and County information must be the State and County where the document signer(s) personally appeared before the notary public for acknowledgment. • Date of notarization must be the date that the signer(s) personally appeared which must also be the same date the acknowledgment is completed. • The notary public must print his or her name as it appears within his or her commission followed by a comma and then your title (notary public). • Print the name(s) of document signer(s) who personally appear at the time of notarization. • Indicate the correct singular or plural forms by crossing off incorrect forms (i.e. 4e/she/t4ey,— is /a4:e ) or circling the correct forms. Failure to correctly indicate this information may lead to rejection of document recording. • The notary seal impression must be clear and photographically reproducible. Impression must not cover text or lines. If seal impression smudges, re -seal if a sufficient area permits, otherwise complete a different acknowledgment form. • Signature of the notary public must match the signature on file with the office of the county clerk. -*e Additional information is not required but could help to ensure this acknowledgment is not misused or attached to a different document. ❖ Indicate title or type of attached document, number of pages and date. -*e Indicate the capacity claimed by the signer. If the claimed capacity is a corporate officer, indicate the title (i.e. CEO, CFO, Secretary). • Securely attach this document to the signed document Anierkan Contractors Indemnity Company 601 S. Figueroa Street, Suite 1600, Los Angeles, California 90017 C C main 310 649 0990 facsimile 310 649 0416 Bond No. 1000996665 Premium: INCLD IN PERE BOND Public Works — Payment KNOW ALL MEN BY THESE PRESENTS, That we, COASTSIDE CONCRETE as Principal, anii AMERICAN CONTRACTORS INDEMNITY COMPANYI a Corporation organized and existing unde the laws of the State of California, and authorized to transact a general surety business in the State of CA as AN RAFAEL Surety, are held and firmly bound unto CITY OF S Obligee, in the sum of THREE HUNDRED TWENTY TWO THOUAND SIXTY FIVE & NOI 100 Dollars ($ 322,065.00 ). lawful money o the United States of America, for the payment whereof, well and truly to be made, we hereby bind ourselves. 0 our heirs,, executors, administrators, successors and assigns, jointly and severally, firmly by these presents. THE CONDITION OF THIS OBLIGATION IS SUCH, that WHEREAS, the above -bounden Principal has entered into a contract date"il with said Obligee to do and perform the following work, to wit: THIRD STREET AND CIJOS STREET PARKING LOT IMPROVEMENTS PROJECT NO. 11200 SEPTEMBER 16, 2013 NOW, THEREFORE,, if the above -bounden Principal shall faithfully pay all laborers, mechanics, subcontractors, materialmen and all persons who shall supply such person or persons, or subcontractors, with materials and supplies for the carrying on of such work, then this bond shall be null and void; otherwise it shall remain in ful force and effect. day of SEPTEMBER ), 2013 NIHUNG H. SAYPHAN Attorney -in -Fact CALIFORNIA ALL-PURPOSE CERTIFICATE OF ACKNOWLEDGMENT State of California County of Sacramento 09/24/2013 On before me, KATY TRAVIS, NOTARY PUBLIC (Here insert name and title of the officer) personally appeared NHUNG H. SAEPHAN who proved to me on the basis of satisfactory evidence to be the person( -9-) whose name(s) is/ate subscribed to the within instrument and acknowledged to me that +w/sheMtey executed the same in his/her/thrir authorized capacity(ics), and that by his/her/their signature(s) on the instrument the person( -s-), or the entity upon behalf of which the person( -s) acted, executed the instrument. I certify under PENALTY OF PERJURY under the laws of the State of California that the foregoing paragraph is true and correct. W1 4 E Sy hand and official seal. Signatu4 of,4Public 0 DESCRIPTION OF THE ATTACHED DOCUMENT (Title or description of attached document) (Title or description of attached document continued) Number of Pages Document Date (Additional information) El Individual (s) 0 Corporate Officer (Title) El Partner(s) * Attorney -in -Fact * Trustee(s) E3 Other 2008 Version CAPA v12,10.07 800-873-9865 www.NotaryClasses.com INSTRUCTIONS FOR COMPLETING THIS FOW Any acknowledgment completed in California must contain verbiage exactly as appears above in the notary section or a separate acknowledgment form must be properly overlv completed and attached to that document. The only exception is if a document is to be recorded outside of California. In such instances, any alternative acknowledgment verbiage as may be printed on such a document so long as the verbiage does not require the notary to do something that is illega4for a notary in California (i.e. certifying the authorized capacity of the signer). Please check the document carefully for proper notarial wording and attach this form if required • State and County information must be the State and County where the document signer(s) personally appeared before the notary public for acknowledgment. • Date of notarization must be the date that the signer(s) personally appeared which must also be the same date the acknowledgment is completed. • The notary public must print his or her name as it appears within his or her commission followed by a comma and then your title (notary public). • Print the name(s) of document signer(s) who personally appear at the time of notarization. • Indicate the correct singular or plural forms by crossing off incorrect forms (i.e. she/ ,— is /afe ) or circling the correct forms. Failure to correctly indicate this information may lead to rejection of document recording. • The notary seal impression must be clear and photographically reproducible. Impression must not cover text or lines. If seal impression smudges, re -seal if a sufficient area permits,, otherwise complete a different acknowledgment form. • Signature of the notary public must match the signature on file with the office of the county clerk. 4- Additional information is not required but could help to ensure this acknowledgment is not misused or attached to a different document. 4- Indicate title or type of attached document, number of pages and date. + Indicate the capacity claimed by the signer. If the claimed capacity is a corporate officer, indicate the title (i.e. CEO, CFO, Secretary). • Securelv attach this document to the signed document POWER OF ATTORNEY AMERICAN CONTRACTORS INDEMNITY COMPANY TEXAS BONDING COMPANY UNITED STATES SURETY COMPANY U.S. SPECIALTY INSURANCE COMPANY KNOW ALL MEN BY THESE PRESENTS: That American Contractors Indemnity Company, a California corporation, Texas Bonding- Company, an assumed name of American Contractors Indemnity Company, United States Surety Company, a Maryland corporation and U.S. Specialty Insurance Company, a Texas corporation (collectively, the "Companies"), do by these presents make, constitute and appoint: Eric J. Fedors, Sheryl Smith, Elizabeth A. Juarez, Nhung H. Saephan, Katy Travis, Vicky Troyan, or Daren Eiseman of Sacramento, California its true and lawful Attorneys) -in -fact, each in their separate capacity if more than one is named above, with full power and authority hereby conferred in its name, place and stead, to execute, acknowledge and deliver any and all bonds, recognizances, undertakings or other instruments or contracts of suretyship to include riders, amendments, and consents of surety, providing the bond penalty does not exceed *****Three Million***** Dollars ($ **3,000,000. This Power of Attorney shall expire without further action on December 08, 2016. This Power of Attorney is graned under and by authority of the following resolutions adopted by the Boards of Directors of the Companies: Be it Resolved, that the President, any Vice -President, any Assistant Vice -President, any Secretary or any Assistant Secretary shall be and is hereby vested with full ject to the following power and authority to appoint any one or more suitable persons as Attorney(s)- i n- Fact to represent and act for and on behalf of the Company sub Tovisions: Altorhey-in-Fact may be given full power and authority for and in the name of and on behalf of the Company, to execute, acknowledge and deliver, any and all bonds, recognizances, contracts, agreements or indemnity and other conditional or obligatory undertakings, including any and all consents for the release of retained percentages and/or final estimates on engineering and construction contracts, and any and all notices and documents canceling or terminating the Company's liability thereunder, and any such instruments so executed by any such Attorney -in -Fact shall be binding upon the Company as if signed by the President and sealed and effected by the Corporate Secretary. Be it Resolved, that the signature of any authorized officer and seal of the Company heretofore or hereafter affixed to any power of attorney or any certificate relating thereto by facsimile, and any power of attorney or certificate bearing facsimile signature or facsimile seal shall be valid and binding upon the Company with respect to any bond or undertaking to which it is attached. IN WITNESS WHEREOF, The Companies have caused this instrument to be signed and their corporate seals to be hereto affixed, this 10th day of December, 2012. AMERICAN CONTRACTORS INDEMNITY COMPANY TEXAS BONDING COMPANY UNITED STATES SURETY COMPANY U.S. SPECIALTY INSURANCE CMPANY CO orporate Seals. o'N 0'//, "0111"1111VI'll N"NO, C, s zZ too By SEPT, 25, 1940 Daniel P. Aguilar, Vice Presi ent % till flikk State of California County of Los Angeles SS: On 10th day of December, 2012, before me, Vanessa Wright, a notary public, personally appeared Daniel P. Aguilar, Vice President of American Contractors Indemnity Company, Texas Bonding Company, United States Surety Company and U.S. Specialty Insurance Company who proved to me on the basis of satisfactory evidence to be the person whose name is subscribed to the within instrument and acknowledged to me that he executed the same in his authorized capacity, and that by his signature on the instrument the person(s), or the entity upon behalf of which the person(s) acted, executed the instrument. I certify under PENALTY OF PERJURY under the laws of the State of California that the foregoing paragraph is true and correct. WITNESS my hand and official seal. j 0, 4041 N A & 010Ad a 411A V. WPAW coft*044" 0 1"010 Nottry Pvbk - CAW*W Signature (Seal) Lot AAJ*#$ COO* my coqw. Expitts Doc 0. 20161 1, Jeannie Lee, Assistant Secretary of American Contractors Indemnity Company, Texas Bonding Company, United States Surety Company and U.S. Specialty Insurance Company, do hereby certify that the above and foregoing is a true and correct copy of a Power of Attorney, executed by said Companies, which is still in full force and effect; furthermore, the resolutions of the Boards of Directors, set out in the Power of Attorney are in full force and effect. In Witness Whereof, I have hereunto set my hand and affixed the seals of said Companies at Los Angeles, California this 24TH day of SEPTEMBER 2013. Corporate Seals S %XXkk "I I 1000996665 ld Bond No. istant Secretary Jeannie Lee, si Agency No. 9010 ■ AC__1_ T CERTIFICATE OF LIABILITY INSURANCE 1% nI I C 0 DATE MI 09/24/2013 PRODUCER 0 433-3374 ARTHUR E. SCHIEFFER & SON • Center Street 515 Healdsbura a 95448- a a 1 • # # • a # # ' • 1 E# # t #�` 1 • 1 t # . s Al 51111 . • # . # a INSURERS a#• COVERAGE !INSURED COASTSIDE CONCRETE i2160 W. a • AVE J SANTA • a a 95407- INSURER , a i INSURANCE INSURER B. FORD UNDERWRITERS INS ATEPOLICYMM/DDIYYE ( ) PATE (MM/DD/YY) OLICY N LIMITS 1%nIIC0 A r_►cc THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. AGGREGATE LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. I R LTT R INSRD INSRD TYPE OF INSURANCE POLICY NUMBER ATEPOLICYMM/DDIYYE ( ) PATE (MM/DD/YY) OLICY N LIMITS A X GENERAL LIABILITY ACP7810992990 12/04/2012 12/04/2013 EACH OCCURRENCE $ 1 r 000 r 000 DAMAGE TO RENTED PREMISES Ea occurrence cJ , Q X COMMERCIAL GENERAL LIABILITY CLAIMS MADE [ 7X OCCUR MED EXP (Any one person) $ 51000 PERSONAL & ADV INJURY $ 11000,000 GENERAL AGGREGATE $ 21000,000 PRODUCTS - COMP/OP AGG $ 2 r 000 r 000 GEN'L AGGREGATE LIMIT APPLIES PER: 7 POLICY GT LOC B X AUTOMOBILE LIABILITY X ANY AUTO 57UECZN4102 01/15/2013 01/15/2014 COMBINED SINGLE LIMIT (Ea accident) 1,00a,000 BODILY INJURY (Per person) $ X ALL OWNED AUTOS SCHEDULED AUTOS / / / / BODILY INJURY (Per accident) $ X HIRED AUTOS X NON -OWNED AUTOS / / / / PROPERTY DAMAGE (Per accident) GARAGE LIABILITY AUTO ONLY - EA ACCIDENT $ OTHER THAN EA ACC $ ANY AUTO / / / / $ AUTO ONLY: AGG A EXCESS/UMBRELLA LIABILITY ACP7810992990 12/04/2012 12/04/2013 EACH OCCURRENCE 4 , 000 , DOD X OCCUR F ] CLAIMS MADE AGGREGATE $ 41 0 0 0, 0 0 0 $ DEDUCTIBLE / / / / $ RETENTION $ WORKERS COMPENSATION AND 5 7WECVV0 7 51 05/01/2013 05/01/2014 X TWC STATUORY LIMITS ER EMPLOYERS' LIABILITY ANY PROPRIETOR/PARTNER/EXECUTIVE E.L. EACH ACCIDENT $ 11 0 0 0, 0 0 0 E.L. DISEASE - EA EMPLOYEE $ 1, O O 0 , O O 0 OFFICER/MEMBER EXCLUDED? / / / / If yes, describe under SPECIAL PROVISIONS below E.L. DISEASE - POLICY LIMIT $ 1 , 000 , 000 OTHER DESCRIPTION OF OPE TIONS/LOCATIONS VEHICLES/EXCLUSIONS ADDED BY ENDORSEMENT/SPECIAL PROVISIONS IT IS HEREBY UNDERSTOOD AND AGREED THAT THE CIY OF SAN RAFAEL AND MARIN COUNTY, ITS OFFICERS, AGENTS AND EMPLOYEES A. ADDITIONAL INSUREDS HEREUNDER BUT ONLY AS RESPECTS LIABILITY ARISING OUT OF THE LAND OR PROPERTY AND/OR WORK DESCRIBED IN THE PUBLIC WORKS CONTRACT FOR THE PROJECT ENTITLED 3RD ST AND CIJOS ST PARKING LOT IMPROVEMENTS NTS CITY PROJECT nO 11200 BETWEEN THE CIY OF SAN RAFAEL AND COASTSIDE CONCRETE FOR THE WORK AND IMPROVEtlENTS DESCRIBED THEREIN. POLICY •NUMBER: ACP7810992990 COMMERCIAL GENERAL LIABILITY CG 7156 08 04 THIS ENDORSEMENT CHANGES THE POLICY, PLEASE READ IT CAREFULLY. ADDITIONAL INSURED PRIMARY AND NON=CONTRIBUTORY ENDORSEMENT 11111 1111111!111 1 1 1111 1 COMMERCIAL GENERAL LIABILITY COVERAGE PART P ICU A 01 C [ A -4 Name of Person or Organization: CITY OF SAN RAFAEL AND MARIN COUNTY, ITS OFFICERS AGENTS AND EMPPLOYEES (if no entry appears above, information required to complete this endorsement will be shown in th Declarations as applicable to this endorsement.) i A. Section 11 — Who Is An Insured is amended to include as an addonal insured the person(s) or organization(s) shown in the Schedule, but only with respect to liability for "bodily injury", "prop- erty damage" or "personal and advertising injury" caused, in whole or in part, by: 1. Your acts or omissions; or 2. The acts or omissions of those acting on your behalf; in the performance of your on- going operations for the additional in- sured(s) at the location(s) designated above. No such person or organization is an addi- tional insured for liability arising out of the It it prod ucts-com pleted operations hazard . B. With respect to the insurance afforded to these additional insureds, the following additional ex- clusions apply: This insurance does not apply to "bodily injury'l or "property damage" occurring after. - 1. All work I including materials, parts or equip ment furnished in connection with such work, on the project (other than service, maintenance or repairs) to be performed by or on behalf of the additional insured(s) at the location of the covered operations has been completed; or 2. That portion of "your work" out of which the injury or damage arises has been put to its intended use by any person or organization other than another contractor or subcontrac- tor engaged in performing operations for a principal as a part of the same project. C. The following is added to SECTION III — LIMITS OF INSURANCE: The limits of insurance applicable to the addi- tional insured are those specified in the written contract between you and the additional insured, or the limits available under this policy, which- ever are less. These limits are part of and not in .2ddition to the limits of insurance under this pol- icy. CG 7156 08 04 Includes copyrighted material of ISO Properties, Inc., with its permission. Page I of 2 COMMERCIAL AUTO CA 20 01 12 93 "04 This endorsement modifies insurance provided under the following: BUSINESS AUTO COVERAGE FORM GARAGE COVERAGE FORM MOTOR CARRIER COVERAGE FORM TRUCKERS COVERAGE FORM BUSINESS AUTO PHYSICAL DAMAGE COVERAGE FORM With respect to coverage provided by this endorsement, the provisions of the Coverage Form appi unless modified by the endorsement. I This endorsement changes the policy effective on the inception date of the policy unless another date is indicated below. Endorsement Effective 9-24-2013 Named Insured Cou rsi ned B I COASTSIDE CONCRETE - SCHEDULE Insurance Company HARTFORD INSURANCE Policy Number 57UECZN4102 Effective Date 1-15-2013 Expiration Date 1-15-2014 Named Insurai,, Address COASTSIDE CONCRETE 2160 W. Hearn Ave, Santa Rosa, CA 95407 Additional Insured (Lessor) CITY OF SAN RAFAEL AND MARIN COUNTY, ITS OFFICERS, AGENTS AND EMPLOYEES Address 111 MORPHEW ST SAN RAFAEL, CA 94913 Designation or Description of Leased "Autos" PER SCHEDULE ON FILE. Peri maEy Clause: It is understood and agreed that this insurance is primary insurance and any other insurance maintained by the additional insured shall be excess only and not contributing with this insurance. but only with respects to liability arising out of "your work" for that insured by or for you. Cance llaflon Claus.'el: I It is hereby understood and agreed there will be no cancellation, reduction or modification of coverage without (30) days prior written notice. CA 20 01 120 93 (MODIFIED) Includes copyrighted material of Insurance Services Office, Inc., with its permission .10 WAIVER OF OUR RIGHT TO RECOVER FROM OTHERS ENDORSEMENT w CALIFORNIA Policy Number: 5 7 WEC VVO 7 5 1 Endorsement Number: Effective Date:Effective hour is the same as stated on the Information Page of the policy. Named Insured and Address: MARK AND BRETT SOUSA 2160 W. HEARN AVENUE SANTA ROSA, CA 95407 We have the right to recover our payments from anyone liable for an injury covered by this policy. We will not enforce our right against the person or organization named in the Schedule. (This agreement applies only to the extent that you perform work under a written contract that requires you to obtain this agreement from us.) You must maintain payroll records accurately segregating the remuneration of your employees while engaged in the work described in the Schedule. The additional premium for this endorsement shall be premium otherwise due on such remuneration. KI 2 % of the California workers' compensation ANY PERSON OR ORGANIZATION FROM WHOM YOU ARE REQUIRED BY WRITTEN CONTRACT OR AGREEMENT TO OBTAIN THIS WAIVER OF RIGHTS FROM US Countersigned by Authorized Representative Form WC 04 03 06 (1) Printed Process Date, 03/19/12 M A $I :J 1-101 UOIZU [Q I Lei :11 z LTI Notice is hereby given that the City of San Rafael Department of Public Works will receive bids for furnishing all labor, materials, equipment and services for 3 RD STREET AND CIJOS STREET PARKING LOT IMPROVEMENTS CITY PROJECT NO, 11200 Project Description: This project consists of all associated work described in the attached plans, specifications and the provisions of this document for removal of existing asphalt parking lot surface, concrete driveway, sidewalk, curb, gutter, street lighting, catch basins, and striping and installation of new accessible parking, driveway, sidewalk, curb, gutter, signing and marking, landscaping, storm drain,, street lighting, pay station and electric vehicle charging station improvements located at the City's parking lot on 3rd Street and CiJos Street in San Rafael, California. Each bid shall be in accordance with the plans and specifications adopted by the City of San Rafael City Council on August 19, 2013, and other contract documents, now on file with the City Clerk, City Hall, San Rafael, California; and may be examined and copies may be obtained at the Department of Public Works, 111 Morphew Street, P. 0. Box 151560, San Rafael, CA 94901. Cost shall be Fifty Dollars ($50.00) per set, non-refundable. Cost of mailing sets shall be an additional Ten Dollars ($10.00) per set. Bidders are hereby notified that pursuant to Section 1770 of the Labor Code of the State of California, the City of San Rafael has ascertained the general prevailing rate of per them wages and rates for legal holiday andovertime work in the locality where the work is to be performed for each craft or type of workmen or mechanics needed to execute the contract which will be awarded the successful Bidder. The prevailing rates so determined by the City are on file in the office of the City Clerk, copies of which are available to any interested party on request. Each bid shall be made out on the form to be obtained at the Department of Public Works, I I I Morphew Street, San Rafael, California 94901 and shall be accompanied by cash, certified check or bidder's bond for ten percent (10%) of the amount of bid, made payable to the order of the City of San Rafael; shall be sealed and riled with said City Clerk, 1400 Fifth Avenue, City Hall, Room 209, San Rafael, California 94901 on or before September 5, 2013 at 2:00 p.m. The City reserves the right to reject any or all bids or to waive any informality in a bicl ESTHER C. BEIRNE City Clerk Dated-, August 221, 013 11 ■ INSTRUCTIONS: USE THIS FORM WITH EACH SUBMITTAL OF A CONTRACT, AGREEMENT, ORDINANCE OREESOLUTION BEFORE APPROVAL BY COUNCIL / AGENC 0 SRRA / SRCC AGENDA ITEM No. 3 * i I DATE OF MEETING: September 16, 2013 FROM: Nader Mansourian 90,1101RUM DATE: September 5, 2013 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN rFAEL AWARDING A CONTRACT FOR THE THIRD STREET AND CIJOS STREET PARKING LOT IMPROVEMENTS, CITY PROJECT NO. 112009 TO COASTSIDE CONCRETE IN THE AMOUNT OF $3229065.000 Department Head (signature) Mum' a 8.01olvi I IFOW� FO PROFESSIONAL SERVICES AGREEMENT/CONTRACT, COMPLETION CHECKLIST AND ROUTING SLIP Below is the process for getting your professional services agreements/contracts finalized and executed. Please attach this "Completion Checklist and Routing Slip" to the front of your contract as you circulate it for review and signatures. Please use this form for all professional services agreements/contracts (not just those requiring City Council approval). This process should occur in the order presented below. Step Responsible Description Completion Department Date I 'City Attorney Review, revise, and comment on draft agreement. 2 Contracting Department Forward final agreement to contractor for their signature. Obtain at least two signed originals from contractor. 3 Contracting Department Agendize contractor -signed agreement for Council approval, if Council approval necessary (as defined by City Attorney/City Ordinance*). A .4 City Attorney Review and approve form of agreement; bonds, and insurance certificates and endorsements. 5 City Manager Mayor or Agreement executed by Council authorized De artment Head official. 6- City Clerk' City Clerk attests signatures, retains original F> - agreement and forwards copies to the contracting department. To be completed by Contracting Department*. Pr ect Name Pr 'eet Manager. 01 01 City Coude1 Meeting 9'Agendized fOii (if necessary): If you'have questions on to process, please contact the City Attorney's Office at 485-3080. Council approval is required if contract is over S,20,000 on a cumulative basis.