HomeMy WebLinkAboutPW St. Light LED Retrofit; NOC RecordedAgenda Item No: 3. k
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Meeting Date: December 02, 2013
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Department: Public Works
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Prepared by: 0000 �,ops ioo, City Manager Approv)
Director of Public Works
SUBJECT: ACCEPT COMPLETION OF THE LED STREET LIGHT RETROFIT PROJECT,
CITY PROJECT NO. 11210, AND AUTHORIZE THE CITY CLERK TO FILE
THE NOTICE OF COMPLETION.
RECOMMENDATION:
Staff recommends that the City Council accept completion of the project and authorize the City Clerk to
file the Notice of Completion.
BACKGROUND:
The City of San Rafael currently maintains and operates over 4,400 high pressure sodium (BPS) street
lights ranging in energy use from 70W to 400W per location. Light Emitting Diode (LED) street lights
use approximately half the wattage of BPS street lights. This project, which is in accordance with the
City's Climate Action Change Plan, replaced 737 BPS street lights with LED street lights. During
construction, 352 of the lights were added through contract change orders to maximize the loan amount.
The street lights along the following roadway segments were replaced with LED street lights.
• Andersen Drive
• Bellam Boulevard
• Civic Center Drive between North San Pedro Road and Scettrini Drive
• Del Presidio Blvd
• Fourth Street between city limits and Second Street
• Francisco Boulevard East between Bellam Boulevard and Main Street
• Grange Way
• Netherton Street between Mission Avenue and Second Street
• Irene Street
• Irwin Street between Lovell Avenue and Andersen Drive
• Irwin Street between Mission Avenue and Second Street
• Jordan Street at Lovell Avenue
• Kerner Boulevard between Shoreline Parkway and Grange Avenue
File No.:
Council Meeting: 0-1;k- I cv -6
Disposition: 64 eLL4tiL t C
SAN RAFAEL CITY COUNCIL AGENDA REPORT / Page:
2
• Las Gallinas Avenue between Manuel T Freitas Parkway and Northgate Drive
• Lindaro Street between Albert Park Lane and Woodland Avenue
• Manuel T Freitas Parkway between Del Presido Boulevard and Montecillo Road
• McInnis Parkway between Civic Center Drive and Bridgewater Drive
• Morphew Street
• North San Pedro Road between Civic Center Drive and Los Ranchitos Road
• Northgate Drive between Manuel T Freitas Pkwy and Los Ranchitos Road
• Pelican Way
• Pt. San Pedro Road between Mooring Road and Biscayne Drive
• Redwood Highway Frontage Road
• Second Street between Fourth Street and Third Street
• Shoreline Parkway
• Smith Ranch Road between Cresta Drive and Silviera Parkway
• Tamalpais Avenue between 2nd and 3rd Street
• Third Street between Second Street and Mooring Road
• Woodland Avenue between City Limits and Irwin Street
On January 22, 2013, the City Council adopted the plans and specifications and authorized the City Clerk
to call for bids. The project was advertised in accordance with San Rafael's Municipal Code and policies
on January 25, 2013, and sealed bids were publicly opened and read aloud on February 21, 2013 at 10:00
AM.
On February 21, 2013, the City Council adopted Resolution No. 13505 authorizing the Public Works
Director to enter into an agreement with the low bidder, Siemens Industry, Inc., and construction
commenced on June 30, 2013.
Construction was completed on September 17, 2013 within the originally authorized construction budget.
The total project cost including design, advertisement and construction is $308,346.04 as shown below.
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PG&E Zero Percent Interested Loan $2329946.0;
Energy Efficiency Rebates $75,400.00
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Total Available Fund $3089346.04
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Actual Construction Contract Amount Based on Measured Quantities"
Contract Change Orders"
Document Reproduction
Construction Subtotal-.= E111 =6041 =
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$308,346,0
Total *ect Expenses
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* Approximate amount. Final Loan amount to be determined by PG&E.
"Includes the 5% retention to be paid 35 days after Notice of Completion is filed
SAN RAFAEL CITY COUNCIL AGENDA REPORT / Page. 3
The following summarizes the project milestones and working days:
Item Date Working Days
Date of Contract
March 4, 2013
Date of Notice to Proceed
Construction Work Commencement
June 30, 2013
All Work Complete (Including Punch List Items)
September 17, 2013
Working Days Allowed by Contract
Working Days Allowed by Change Order Extra Work
Non -Working Days Due to Weather
Non -Working Days Other I han Weather"
Actual Working Days Allowed
"Notice to Proceed" signified the beginning of the 10 week material lead. time.
"Suspension of work was issued for Contractor to order additional fixtures.
All work was completed within the amount of actual working days allowed. We recommend acceptance
of the project and recordation of the Notice of Completion.
ANALYSIS:
Pursuant to Civil Code Section 3093 the City is required to record a Notice of Completion upon
acceptance of the improvements by the City. This acceptance initiates a time period during which project
subcontractors may file Stop Notices seeking payment from the City out of the funds owed to the
Contractor for the project work.
FISCAL IMPACT:
This project is funded through a zero percent interest loan from PG&E and energy efficient rebates. The
PG&E loan will be paid back over six years from energy savings from the new LED fixtures.
ACTION REQUIRED:
Accept completion of the LED Street Light Retrofit Project, City Project No. 11210, and authorize the
City Clerk to file a Notice of Completion.
Enclosures:
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When recorded mail to:
City of San Rafael
Esther C. Beirne, City Clerk
1400 Fifth Avenue
P. O. Box 151560
San Rafael, CA 94915-1560
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2013-0072088
Recorded I REC FEE
Official Records I
County of I
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RICHARD H. DERSOH I
Assessor -Recorder I
County Clerk I
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10:09AII 04 -Dec -2013 I Page 1 of 1
SPACE ABOVE THIS LINE FOR RECORDER'S USE
CITY OF SAN RAFAEL
NOTICE OF COMPLETION OF I1MPROVEMENT
TO ALL PERSONS WHOM IT MAY CONCERN:
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NOTICE IS HEREBY GIVEN for and on behalf of the City of San Rafael, County of Marin, State of
California, that there has been a cessation of labor upon the work or improvement and that said work
or improvement was completed upon the 17th day of September, 2013 and accepted the 2nd day of
December 2013; that the name, address and nature of the title of the party giving this notice is as
follows: The City of San Rafael, a municipal corporation, in the County of Marin, State of California,
within the boundaries of which said work or improvement was made upon land owned by said City
and/or over which said City has an easement, that said work or improvement is described as follows:
LED STREET LIGHT RETROFIT PROJECT
CITY PROJECT NO. 11210
and reference is hereby made for a further description thereof to the plans and specifications approved
for said work or improvements now on file in the office of the City Clerk of said City, and said plans
and specifications are hereby incorporated herein by reference thereto; and that the name of the
Contractor who contracted to perform said work and make such improvement is
Siemens Industry, INC.
I declare under penalty of perjury that the foregoing is true and correct.
Executed at San Rafael, California, o _,_ _ 20-L-3
CITY OF SAN RAFAEL
A Municipal Corporation
By
NADER MANSOURIAN
Public Works Director
STATE OF CALIFORNIA
COUNTY OF MARIN
,p�cFati,BE �
On this -2-*L day of '54, 20 t3 , before me, ESTHER C. BEIRNE, City Clerk of the
City of San Rafael, County of Marin, State of California, residing therein, personally appeared NADER
MANSOURIAN, (or proved to me on the basis of satisfactory evidence) to be the person whose name
is subscribed to the within instrument and acknowledged to me that he executed the same in his
authorized capacity, and that by his signature on the instrument the person, or the entity upon behalf
of which the person acted, executed the instrument.
WITNESS my hand and official seal.
I certify under PENALTY OF PERJURY under the laws of the State of California that the foregoing
paragraph is true and correct.
Signature G " P='Q.4 2k¢
ESTHER C. BEIRNE, City Clerk
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File: 18.01.74