HomeMy WebLinkAboutPW St. Resurfacing 2012-13; NOC RecordedAgenda Agenda Item No: 3, f
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ing Date: January 21, 2014
Department: Public Works
Prepared by: ity Manager Approval:
Director of Public Works
SUBJECT: ACCEPT COMPLETION OF THE STREET RESURFACING 2012-2013
PROJECT, CITY PROJECT NO. 11185, AND AUTHORIZE THE CITY CLERK
TO FILE THE NOTICE OF COMPLETION.
Staff recommends that the City Council accept completion of the project and authorize the City Clerk to
file the Notice of Completion.
17161XII-0 I - !_111
Resurfacing of City streets is a vital and important program that improves a portion of the City's 175
miles of roadways. Previous experience has shown that resurfacing local streets presents many
advantages to the community, residents and the City by significantly reducing maintenance costs,
increasing property values and providing residents with a better look and feel of their community.
The Street Resurfacing 2012-2013 project was identified in the City's Five Year Capital Improvement
Program and included surface treatments to 23 locals roads including slurry seal, micro -surfacing, and
asphalt pavement overlay.
On June 17, 2013, the City Council adopted the plans and specifications and authorized the City Clerk to
call for bids. The project was advertised in accordance with San Rafael's municipal code and policies on
June 21, 2013, and sealed bids were publicly opened and read aloud on July 16, 2013 at 10:00 AM.
On August 5, 2013, the City Council adopted Resolution No. 13583 authorizing the Public Works
Director to enter into an agreement with the low bidder, Ghilotti Construction Company, and construction
commenced on September 3, 2013.
Construction was completed on November 15, 2013 within the originally authorized construction budget.
The total project cost including advertisement, construction, construction inspection, and utility
reimbursements is $1,112,245.23 as shown below.
Council Meefing: 0.1i 1:1-C rL,
Dilsposition.-a r.cl,',
VA4 1 i J
MIDI JK Iffil
wMamm
Construction Vehicle Impact Fee
$599327.00
Gas Tax
. . . . . . . . . . 's tr C
Actual Construction Contract Amount Based on Measured Quantities' $19077,763.15
Measure A
$488738.00
Proposon 42
$6409121.00
Total Available Revenue Funds
$1,200,000.00
1**' 14 W
Document Reproduction (i.e. Advertisement) $1,497.02
Design Total =
$19497.02
. . . . . . . . . . 's tr C
Actual Construction Contract Amount Based on Measured Quantities' $19077,763.15
Contract Change Orders*
$57,503.69
Construction Inspection Services
$9.1339.50
Anticipated Reimbursement from Various Utility Companies
-$331,858.13
Construction Subtotal =
$19110,748.21
Total Project Expenses =
$191129245923
*Includes the 5% retention to be paid 35 days after Notice of Completion is filed.
The project design was completed by Department of Public Works engineering staff at a cost of
approximately $31,000. Additional construction inspection by Public Works staff was required to review
and manage the construction work at an estimated cost of $33,000. The total estimated staff cost of
$64,000 is not shown in the tables above.
The following summarizes the project milestones and working days:
Item Date Working Days
Date of Contract
August 5, 2013��
III ��1,�
0 P, n-4 ry] on 0 S rel
August 22, 2013
nstruction Work Commencement
2013
September 3, ■
III ��u�l��
M=111110,1012111 11L1111
November 15, 2013
Working Days Allowed by Contract
Working Days Allowed by Change Order Extra Work
Non -Working D ys Due to Weather
7
C LTffJ M =M=NJ=J1T�T,1M11M1ATM,,4t
M11
1k
Actu-al Working Days Allowed
All work was completed within the amount of actual working days allowed. Staff recommends
acceptance of the project and recordation of the Notice of Completion.
Pursuant to Civil Code Section 3093 the City is required to record a Notice of Completion upon
acceptance of the improvements by the City. This acceptance initiates a time period during which project
subcontractors may file Stop Notices seeking payment from the City out of the funds owed to the
Contractor for the project work.
SAN RAFAEL CITY COUNCIL AGENDA REPORT / Page. 3
FISCAL IMPACT:
The City's Street Resurfacing 2012-2013 project draws upon Construction Vehicle Impact Fees, Gas Tax,
Measure A, and Proposition 42 funds. The project was completed within the City Council originally
approved project budget of $1,200,000.
The difference in funds between the actual project costs and the originally approved project budget will
be a plied to the Street Resurfacing 2013-2014 project budget.
�p
ACTION REQUIRED:
Accept completion of the Street Resurfacing 2012-2013 project, City Project No. 11185, and authorize
the City Clerk to file a Notice of Completion.
Enclosures: Notice of Completion
When recorded mail to:
1
City of San Rafael
Esther C. Beirne, City Clerk
1400 Fifth Avenue
P. O. Box 151560
San Rafael, CA 94915-1560
I I I II I II I li II II! II III II IIII I�lill III
GV I -F-u003436
Recorded I REC FEE 0.00
Official Records I
County of I CONFORMED COPY 0.00
RICHARDa11.nBENSON I
Assessor -Recorder I
County Clerk I
I
01:39PIl 28 -Jan -2014 I Page 1 of 1
SPACE ABOVE THIS LINE FOR RECORDER'S USE
CITY OF SAN RAFAEL
NOTICE OF COMPLETION OF IMPROVEMENT
TO ALL PERSONS WHOM IT MAY CONCERN:
NOTICE IS HEREBY GIVEN for and on behalf of the City of San Rafael, County of Marin, State of
California, that there has been a cessation of labor upon the work or improvement and that said work
or improvement was completed upon the 15th day of November, 2013 and accepted the 21st day of
January 2014; that the name, address and nature of the title of the party giving this notice is as follows:
The City of San Rafael, a municipal corporation, in the County of Marin, State of California, within the
boundaries of which said work or improvement was made upon land owned by said City and/or over
which said City has an easement; that said work or improvement is described as follows:
STREET RESURFACING 2012-2013
CITY PROJECT NO.11185
and reference is hereby made for a further description thereof to the plans and specifications approved
for said work or improvements now on file in the office of the City Clerk of said City, and said plans
and specifications are hereby incorporated herein by reference thereto; and that the name of the
Contractor who contracted to perform said work and make such improvement is
GHILOTTI CONSTRUCTION COMPANY
I declare under penalty of perjury that the foregoing is true and correct.
Executed at San Rafael, California, on Z -7 , 20A.
CITY OF UN RA AEL
A Municipal Corporation
By
NADER MANSOURIAN
Public Works Director
STATE OF CALIFORNIA
COUNTY OF MARIN
On this -27Ts4 day of �. z)ARY , 20 /4, before me, ESTHER C. BEIRNE, City Clerk of the
City of San Rafael, County of Marin, State of California, residing therein, personally appeared NADER
MANSOURIAN, (or proved to me on the basis of satisfactory evidence) to be the person whose name
is subscribed to the within instrument and acknowledged to me that he executed the same in his
authorized capacity, and that by his signature on the instrument the person, or the entity upon behalf
of which the person acted, executed the instrument.
WITNESS my hand and official seal.
I certify under PENALTY OF PERJURY under the laws of the State of California that the foregoing
paragraph is true and correct.
Signature f�A4;c�R G • j W k'4"c .
ESTHER C
y -1-U43
BEIRNE;, City Clerk
File: 16.06.76
astoll's I I Ll R'S"bi IN I U U RAW", IN El P1 WEI N I
INSTRUCTIONS: USE THIS FORM WITH EACH SUBMITTAL OF A CONTRACT, AGREEMENT,
ORDINANCE ORBESOLUTION BEFORE APPROVAL BY COUNCIL / AGENCY.
SRRA / SRCC AGENDA ITEM NO. 3.f
DATE OF MEETING: 1/21/2014
FROM: NADIR MANSOURIAN
DEPARTMENT: PUBLIC WORKS
DATE: 1/13/14
ACCEPT COMPLETION OF THE STREET RESURFACING 2012-2013 PROJECT, CITY PROJECT NO.
111859 AND AUTHORIZE THE CITY CLERK TO FILE THE NOTICE OF COMPLETION*
Department Head (signature)
(LOWER HALF OF FORM FOR APPROVALS ONLY)
APPROVED AS COUNCIL / AGENCY
AGENDA ITEM:
City Manager (signature)
When recorded mail to:
City of San Rafael
Esther C. Beirne, City Cler
1400 Fifth Avenue
P. 0. Box 151560
San Rafael, CA 94915-156
r•'V
0 MUNK: J 1;211,11111 1,11ili Z•
CITY OF SAN RAFAEL
NOTICE OF COMPLETION OF IMPROVEMENT
NOTICE IS HEREBY GIVEN for and on behalf of the City of San Rafael, County of Marin, State of
California, that there has been a cessation of labor upon the work or improvement and that said work
or improvement was completed upon the 15th day of November, 2013 and accepted the 6th day of
January 2014; that the name, address and nature of the title of the party giving this notice is as follows:
The City of San Rafael, a municipal corporation, in the County of Marin, State of California, within the
boundaries of which said work or improvement was made upon land owned by said City and/or over
which said City has an easement; that said work or improvement is described as follows:
STREET RESURFACING 2012-2013
CITY PROJECT NO. 11185
and reference is hereby made for a further description thereof to the plans and specifications approved
for said work or improvements now on file in the office of the City Clerk of said City, and said plans
and specifications are hereby incorporated herein by reference thereto; and that the name of the
Contractor who contracted to perform said work and make such improvement is
I declare under penalty of perjury that the foregoing is true and correct.
Executed at San Rafael, California, on 20
CITY OF SAN RAFAEL
A Municipal Corporation
By
Q1 RIAN
Public Works Director
On this day of 20 , before me, ESTHER C. BEIRNE, City Clerk of the
City of San Rafael, County of Marin, State of California, residing therein, personally appeared NADER
MANSOURIAN, (or proved to me on the basis of satisfactory evidence) to be the person whose name
is subscribed to the within instrument and acknowledged to me that he executed the same in his
authorized capacity, and that by his signature on the instrument the person, or the entity upon behalf
of which the person acted, executed the instrument.
WITNESS my hand and official seal.
I certify under PENALTY OF PERJURY under the laws of the State of California that the foregoing
paragraph is true and correct.
ESTHER C. BEIRNE, City Clerk