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Home My WebLink AboutCC Fire Commission 2014 VacancyAgenda Item *4 Meeting Date: February 3, 2014 III! qii ipiqiIIII111 � ro.r.. I 'MlWalax Nil Oki 9 Department: City Clerk Prepared by: Esther C. Beirne City Manager Approval. 211301 SUBJECT: CALL FOR APPLICATIONS TO FILL ONE FOUR-YEAR TERM TO THE END OF MARCH 2018 ON THE SAN RAFAEL FIRE COMMISSION DUE TOTHE EXPIRATION OF TERM OF DR. STEPHEN G. MIZROCH. (CC) It is recommended that Council: a) Call for applications to fill one, four-year term to the end of March 2018 on the San Rafael Fire Commission; b) Set deadline for receipt of applications for Tuesday, February 25, 2014 at 5:00 p.m. in the City Clerk's Office, Room 209, City Hall; and b) Set date for interviews of applicants at a Special City Council meeting to be held on Monday, March 17, 2014, at a time to be determined. SUMMARY/BACKGROUND: The four-year term of Dr. Stephen G. Mizroch expires at the end of March 2014; Dr. Mizroch has indicated h wishes to reapply. I ACTION,: Approve staff recommendation. Enclosures- Vacancy notice Application Excerpt from San Rafael Municipal Code Ethics Training Information 1161:'141 q 1111111111i Iqi� 11 1111��11111111111 I III ��!! I !111 !11 Ffle No.: Counc*11 Meeting: Disposition-._ i L IMINAXI APPLICATIONS to serve on the Fire Commission, City of San Rafael, to fill one four-year term to the end of March, 2018, may be obtained at the City Clerk's Office, City Hall, 1400 Fifth Avenue, The deadline for filing applications is Tuesday, February 25, 2014, at 5:00 p1m in the City There is no compensation -paid to Fire Commissioners. Members must comply with the Q Q ethics training requirement of AB 12342 d reimbursement policy. Nee attached information. The Fire Commission regularly meets on the second Wednesday of every month at 4:00 p.m. at San Rafael Fire Station # I at 1039 C Street. Interviews of applicants will be held at a Special Meeting of the San Rafael City Council on Monday, March 4oK, 2013 commencing at a time to be determined. 1 -1, An excerpt from the San Rafael Municipal Code re: Fire Commission membership, terms of Commission members, powers and duties, etc., is also attached. ESTHER C. BEIRNE City Clerk City of San Rafael Dated: February 4, 2014 CITY OF SAN RAFAEL - APPLICATION TO SERVE AS MEMBER OF CITY/STATE/ZIP CODE: l• This information will be PRESENT POSITION: NAME OF FIRM: BUSINESS ADDRESS: *HOME & BUSINESS PHONE: *E-MAIL ADDRESS: EDUCATION: illia p I i � III � � 1 � I Il'i filfl Filling Deadfline: Malfl or Defiver to.- City of San Rafael, Dept. of City Clerk Date- Tuesday, February 25, 2014 City Hall, 1400 Fifth Avenue,, Room 209 Time: 5-00 p.m. P.O. Box 151560, San Rafael, CA 94915 • confidential, to the extent permitted by law On January 1, 2006, a new law became effective that requires two (2) hours of ethics training of the local legislative bodies by January 1, 2007. This new law defines a local legislative body as a "Brown Act" governing body, whether permanent or temporary, decision-making or advisory, and created by formal action of the City Council. In other words, any person serving on a City Council, Board, Commission, or Committee created by the Council is subject to this ethics training requirement. After this al class, training will be required every two years. Ethics training can be accomplished by taking a 2 -hour class, self -study, or an on-line class. You may seek reimbursement for taking any authorized ethics class. The city r.-taff member that is assigned to your committee can help you with the reimbursement process. After you have completed the ethics class, the original certificate needs to be given tit, the City Manager's Office for record-keeping, with a copy kept for your records. AB 1234 (Salinas). Local Agencies: Compensation and Ethics Chapter 700, Statutes of 2005 This law does the following: Ethics Training: Members of the Brown Act -covered decision-making bodies must take two hours of ethics trang every two years, if they receive compensation or are reimbursed expenses. The trag can be in-person, on-line, or self -study. For those in office on 1/1/06, the first round of training must be completed by Expense Reimbursement -- Levels: Local agencies which reimburse expenses o members of their legislative bodies must adopt written expense reimbursement policies specifying the circumstances under which expenses may be reimbursed. The policy may specify rates for meals, lodging, travel, and other expenses (or default to the Internal Revenue Service's (IRS) guidelines). Local agency official must also take advantage of conference and government rates for transportation and lodging. Expense Reimbursement -- Processes: Local agencies, which reimburse expenses, must also provide expense reporting forms; when submitted, such forms must document how the expense reporting meets the requirements of the agency's expense reimbursement policy. Officials attending meetings at agency expense must report briefly back to the legislative body at its next meeting. mill There shall be a board of fire commissioners appointed by the council, the exact number of which shall be set by ordinance or resolution of the council, one of whom may be a councilman. The chief of the fire department shall be an ex officio, member of the commission but shall not be entitled to vote as a member of the commission. The members of the commission shall serve for a term of four years and shall be subject to removal by the affirmative vote of three members of the council. The terms of office of members of the commission shall be staggered i 'n the manner provided by resolution of the council. The board of fire commissioners shall exercise such powers and perform such duties as may be prescribed or conferred in this charter or by the ordinances of the city. (Assembly Concurrent Resolution No. 121, August 20, 1973: Senate Concurrent Resolution No. 46, May 31, 1967.) A board of fire commissioners is created. (Ord. 889 § 27 1967: Ord. 825 § 11 1965: Ord. 422). * Fire Commission --See San Rafael Charter, Art. VIII § 10. I llt-tp-] til M mo "wont The board of fire commissioners shall consist of five members appointed by the city council, one of whom may be a councilman. The chief of the fire department shall be an ex officio member of the commission, but shall not be entitled to vote as a member of the commission. All members of the commission shall serve without compensation. (Ord. 889 § 3 (part), 1967). 110 The members of the board of fire commissioners shall serve for a term of four years and shall be subject to removal by the affirmative vote of three members of the council. The terms of office of members of the commission shall be staggered in the manner provided by resolution of the city council. (Ord. 889 § 3 (part), 1967). Subject to the direction and control of the city council, as provided in Section 2.04.030 of this code, the powers and duties of the board of fire commissioners shall be: To review and recommend concerning the future needs of the fire department in respect to long-range capital needs, including buildings, training facilities, and water mains and hydrant replacements; To review the relationship of the fire department with other governmental agencies and private entities concerning topics which the commission feels present a true and pressing need for the city's fire service, i.e., mutual aid and the fire rating system of the Independent Insurance Office; To review, comment and make recommendations regarding the annual operating budget of the department, To recommend to the fire chief and the city council action concerning initial adoption and future amendments to the fire prevention code, the building code, and other such ordinances which pertain to the prevention of fires within the community; To receive monthly reports from the department head concerning the general operations and functions of the department, To perform such other duties as may be prescribed by the city council (Ord. 1131 § 11 1974: Ord. 889 § 3 (part), 1967).