HomeMy WebLinkAboutPW TL Pool House Reconstruction ProjectA4,
Agenda Item No: 4. f
Meeting Date: February 3, 2014
Department: Public Works
Prepared by: .04�010014zyo City Manager Approval:"
Director of Public Works
File No.: 06.01.215
SUBJECT: A Resolution of the City Council of the City of San Rafael accepting a proposal from
Kappe + Du Architects for architectural and engineering design services on the Terra
4-1
Linda Recreation Center Pool House Reconstruction Project and authorizing the Public
Works Director to enter into a Professional Services Agreement with Kappe + Du
Architects in the amount of $85,250.00.
In 1966, the Terra Linda Community Pool was constructed. The pool, and entry, was rebuilt in 2002;
however, the pool house which contains the restrooms, changing areas, class room, mechanical room for
pool equipment areas and storage has not been upgraded since the 1960's. Since the original
construction, the needs of the community have increased and changed and upgrades to the facility are a
necessity.
The number of patrons utilizing this facility is upwards of 32,000 annually. The pool facility is utilized
nine months of the year with the majority of the use occurring in the summer months. The general public,
school and youth groups, a swim team, and aquatics program participants comprise the user groups.
Over the last several years the existing restroom and changing area have shown significant signs of
deterioration due to the moist air from the water environment and from general use. Wall and tiling have
been replaced over the years; however, further deterioration of the wood ceiling and other timber features
can be expected if this facility is to remain in place without improvements.
The City community Services Department has secured grant funds for the design and construction of the
existing pool house.
In order to keep with the recreation center's schedule, the City needs to begin the needs assessment and
design process immediately to start construction by fall of 2014 and have the Center available by spring
for the 2015 swim season.
On October 18, 2013, the City issued a Request for Proposals (RFP) soliciting architectural and
engineering design services to perform a needs assessment and report, preliminary design, environmental
File No.:
Councill Meeting.- Ll
Disposiftion:
compliance and pen-nitting, and preparation of construction plans, specification and estimate.
The Department of Public Works received two proposals from qualified firms on November 15, 2013.
All proposals were evaluated by City staff based on criteria specified in the RFP, including but not
limited to project understanding, approach and level of effort, schedule, team qualifications including
previous experience with similar projects completed on time and within budget, and project manager and
key staff experience.
Kappe + Du Architects received the highest score and was invited to meet with City staff and discuss thi&
project, meet the key personnel who will be working on the project, discuss their approach, schedule, and
overall budget. The meeting was held on January 15, 2014.
FISCAL IMPACT:
$200,000 for the design of this project was approved in the City of San Rafael's 2013/2014 Five -Year
Capital Improvement Program (CIP). The proposal from Kappe + Du Architects, in the amount of
$85,250.00, falls within the approved amount.
Revenue Source
Amount
Note(s)
Parkland Dedication Fund
$200,000.00
Kappe + Du Architects
Total Available Funds
$200,000.00
Document Reproduction, Community
Category -Eden Expense Code
Amount
Note(s)
Design -01
$851250-00
Kappe + Du Architects
$9,750-00
Document Reproduction, Community
Outreach Documentation, etc.
Total Project Design Costs
$95,000.00
We therefore request that the Council approve $85,250.00 for the project from the funding source listed
above.
The Council may choose to not authorize the Director of Public Works to enter into a Professional
Services Agreement with Kappe + Du Architects and to reissue the request for proposals. Reissuing the
RFP will result in the postponement of the design and construction of this project.
ACTION REQUIRED:
Adopt the resolution allowing the Public Works Director to enter into a Professional Services Agreement
with Kappe + Du Architects for architectural and engineering design services for the Terra Linda
I
Recreation Center Pool House Reconstruction Project.
Enclosures
I. Resolution
2. Agreement
3. Exhibit A
! RESOLUTION OF THE CITY COUNCIL OF THE CITY OF 1 RAFAEL
ACCEPTING ! PROPOSAL 1 ARCHITECTS
LINDAARCHITECTURAL AND ENGINEERING DESIGN SERVICES ON THE TERRA
RECREATION AND
AUTHORIZING !
AMOUNTPROFESSIONAL SERVICES AGREEMENT WITH KAPPE + DU ARCHITECTS IN
THE $85,250,00
was constructed in 1966, and
WHEREAS, the current facility is not sufficient for the existing level of use; and
WHEREAS, . • •restroomand changingarea have shown significang
signs
of ` • . i to the moist air from the waterenvironment and from
approved allocating $200,000 from the Parkland Dedication Fund for design; an4_
WHEREAS, City staff found that design services from qualified consultants will
requiredbe for this project; and
WHEREAS, City staff followed the City standard procedures for selection of the
most qualified # and
WHEREAS,the most qualifiedconsultant# # ith #
amountfee in the $85,250.00 (technical proposal attached #
I . The Professional Scope of Services for Kappe + Du Architects, as attached
2. Council does hereby authorize the Public Works Director to enter into
Professional Services Agreement with Kappe + Du Architects for
professional services listed in Exhibit "A", in a form approved by the City
Attorney and in an amount not to exceed $85,250.00.
3. The Director of Public Works is hereby authorized to take any and all such
actions and make changes as may be necessary to accomplish the purpose of
this resolution.
1, ESTHER C. BEIRNE, Clerk of the City of San Rafael, hereby certify that the
foregoing resolution was duly and regularly introduced and adopted at a regular meeting of the
Council of said City on the 3rd day of February, 2014, by the following vote, to wit:
AYES: COUNCILMEMBERS: Bushey, Colin, Connolly, McCullough & Mayor Phillips
ABSENT: COUNCIL MEMBER None
ESTHER C. BEIRNE, City Clerk
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FOR THE TERRA LINDA RECREATION CENTER POOL HOUSE IMPROVEMENTS PROJECT
This Agreement is made and entered into this ,*40,?,Q , 2014 by and between
the CITY OF SAN RAFAEL [hereinafter "CITY"], and Kappe + Du Architects, a corporation authorized
to do business in California (hereinafter "CONTRACTOR).
WHEREAS, the CITY has determined that certain specialized professional
services are required for the Terra Linda Recreation Center Pool House Improvements Project
(hereinafter "PROJECT"); and
WHEREAS, the CONTRACTOR has offered to render such specialized professional
services in connection with this Project.
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A. CITY. The Public Works Director shall be the representative of the CITY for
all purposes under this Agreement. The City Engineer is hereby designated the PROJECT MANAGER
for the CITY, and said PROJECT MANAGER shall supervise all aspects of the progress and execution
of this Agreement.
B. CONTRACTOR. CONTRACTOR shall assign a single PROJECT
DIRECTOR to have overall responsibility for the progress and execution of this Agreement for
CONTRACTOR. Ron Kappe is hereby designated as the PROJECT DIRECTOR for CONTRACTOR.
Should circumstances or conditions subsequent to the execution of this Agreement require a substitute
F*'ROJECT DIRECTOR for any reason, the CONTRACTOR shall notify the CITY within ten (10)
business days of the substitution.
2. DUTIES OF CONTRACTOR
CONTRACTOR agrees to perform the services outlined in the proposal from
CONTRACTOR dated November 15, 2013 marked Exhibit `A" attached hereto, and incorporated herein
by this reference. CONTRACTOR agrees to perform the work specified in this Agreement.
3. DUTIES OF THE CITY
CITY shall perform the duties, if any, as described in Exhibit "A" attached
hereto and incorporated herein.
For the full performance of the services described herein by CONTRACTOR,
CITY shall pay CONTRACTOR on a time and materials basis for services rendered in accordance with
the rates shown on the current fee schedule as described in Exhibit "A". The total payment made under
this Agreement shall not exceed $85,250.00, except by written amendment of this agreement by the
parties.
Payment will be made monthly upon receipt by PROJECT MANAGER of itemized
invoices submitted by CONTRACTOR.
The term of this Agreement shall be from the date of execution until completion
of the project.
6. TERMINATION
A. Discretionary. Either party may terminate this Agreement without cause
upon thirty (30) days written notice mailed or personally delivered to the other party.
B. Cause. Either party may terminate this Agreement for cause upon ten
(10) days written notice mailed or personally delivered to the other party, and the notified party's failure
to cure or correct the cause of the termination notice, to the reasonable satisfaction of the party giving
such notice, within thirty (30) days of the receipt of said notice.
C. Effect of Termination. Upon receipt of notice of termination, neither
party shall incur additional obligations under any provision of this Agreement without the prior written
consent of the other.
D. Return of Documents. Upon termination, any and all CITY documents
or materials provided to CONTRACTOR and any and all of CONTRACTOR's documents and materials
prepared for or relating to the performance of its duties under this Agreement, shall be delivered to CITY
as soon as possible, but not later than thirty (30) days after termination.
The written
•# and materials prepared by the CONTRACTOR in
connection with the performance of its • under this Agreement shall be the sole property of CITY.
CITY may use said property for any purpose, including projects not contemplated by this Agreement.
Upon reasonable notice, CONTRACTOR shall make available to CITY, or its
agent, for inspection and audit, all documents and materials maintained by CONTRACTOR in
connection with its performance of its duties under this Agreement. CONTRACTOR shall fully
cooperate with CITY or its agent in any such audit or inspection.
9. ASSIGNABILITY
The parties agree that they shall not assign or transfer any interest in this
Agreement nor the performance of any of their respective obligations hereunder, without the prior written
consent of the other party., and any attempt to so assign this Agreement or any rights, duties or
obligations arising hereunder shall be void and of no effect.
10. INSURANCE
A. During the term of this Agreement, CONTRACTOR, shall maintain, at no
expense to CITY, the following insurance policies: -
I A commercial general liability insurance policy in the minimum
amount of one million ($1,000,000) dollars per occurrence/two million dollars ($2,000,000) aggregate,
for death, bodily injury, personal injury, or property damage;
2. An automobile liability (owned, non -owned, and hired vehicles)
insurance policy in the minimum amount of one million ($1,000,000) dollars per occurrence;
3. If any licensed professional performs any of the services required to
be performed under this Agreement, a professional liability insurance policy in the minimum amount of
one million ($ 1,000,000) dollars per occuffence/two million dollars ($2,000,000) aggregate, to cover any
claims arising out of the CONTRACTOR's performance of services under this Agreement. Where
CONTRACTOR is a professional not required to have a professional license, CITY reserves the right to
require CONTRACTOR to provide professional liability insurance pursuant to this section.
4. If it employs any person, CONTRACTOR shall maintain worker's
compensation and employer's liability insurance, as required by the State Labor Code and other
applicable laws and regulations, and as necessary to protect both CONTRACTOR and CITY against all
liability for injuries to CONTRACTOR's officers and employees. CONTRACTOR's worker's
compensation insurance shall be specifically endorsed to waive any right of subrogation against CITY.
B. The insurance coverage required of the CONTRACTOR by
subparagraph A of this section above shall also meet the following requirements:
1. Except for professional liability insurance, the insurance policies
shall be specifically endorsed to include the CITY, its officers, agents, employees, and volunteers, as
additionally named insureds under the policies.
2. The additional insured coverage under CONTRACTOR's
insurance policies shall be primary with respect to any insurance or coverage maintained by CITY and
shall not call upon CITY's insurance or self-insurance coverage for any contribution. The "primary and
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Agreement * 3
noncontributory" coverage in CONTRACTOR's policies shall be at least as broad as ISO form CG20 01
0413.
3. Except for professional liability insurance, the insurance policies
shall include, in their text or by endorsement, coverage for contractual liability and personal injury.
4. The insurance policies shall be specifically endorsed to provide
that the insurance carrier shall not cancel, terminate or otherwise modify the terms and conditions of said
insurance policies except upon ten (10) days written notice to the PROJECT MANAGER.
5. If the insurance is written on a Claims Made Form, then.,
following termination of this Agreement, said insurance coverage shall survive for a period of not less
than five years.
6. The insurance policies shall provide for a retroactive date of
placement coinciding with the effective date of this Agreement.
7. The limits of insurance required in this Agreement may be
satisfied by a combination of primary and umbrella or excess insurance. Any umbrella or excess
insurance shall contain or be endorsed to contain a provision that such coverage shall also apply on a
primary and noncontributory basis for the benefit of CITY (if agreed to in a written contract or
agreement) before CITY's own insurance or self-insurance shall be called upon to protect it as a named
insured.
8. It shall be a requirement under this Agreement that any available
insurance proceeds broader than or in excess of the specified minimum insurance coverage requirements
and/or limits shall be available to CITY or any other additional insured party. Furthermore, the
requirements for coverage and limits shall be: (1) the minimum coverage and limits specified in this
Agreement; or (2) the broader coverage and maximum limits of coverage of any insurance policy or
proceeds available to the named insured; whichever is greater.
C. Any deductibles or self-insured retentions in CONTRACTOR's
insurance policies must be declared to and approved by the PROJECT MANAGER and City Attorney,
and shall not reduce the limits of liability. Policies containing any self-insured retention (SIR) provision
shall provide or be endorsed to provide that the SIR may be satisfied by either the named insured or
CITY or other additional insured party. At CITY's option, the deductibles or self-insured retentions with
respect to CITY shall be reduced or eliminated to CITY's satisfaction, or CONTRACTOR shall procure a
bond guaranteeing payment of losses and related investigations, claims administration, attorney's fees and
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D. CONTRACTOR shall provide to the PROJECT MANAGER or CITY's
City Attorney all of the following: (1) Certificates of Insurance evidencing the insurance coverage
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required in this Agreement; (2) a copy of the policy declaration page and/or endorsement page listing all
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policy endorsements for the commercial general liability policy, and (3) excerpts of policy language or
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specific endorsements evidencing the other insurance requirements set forth in this Agreement. CITY
reserves the right to obtain a full certified copy of any insurance policy and endorsements from
CONTRACTOR. Failure to exercise this right shall not constitute a waiver of the right to exercise it
later. The insurance shall e approved as to form and sufficiency by PROJECT MANAGER and the City
11. INDEMNIFICATION
A. Except as provided in Paragraph B, CONTRACTOR shall, to the fullest
extent permitted by law, indemnify, release, defend with counsel approved by CITY, and hold harmless
CITY, its officers, agents, employees and volunteers (collectively, the "City Indemnitees"), from and
against any claim, demand, suit, judgment, loss, liability or expense of any kind, including but not limited
to attorney's fees, expert fees and all other costs and fees of litigation, (collectively "CLAIMS"), arising
out of CONTRACTOR's performance of its obligations or conduct of its operations under this
Agreement. The CONTRACTOR's obligations apply regardless of whether or not a liability is caused or
contributed to by the active or passive negligence of the City Indemnitees. However, to the extent that
liability is caused by the active negligence or willful misconduct of the City Indemnitees, the
CONTRACTOR's indemnification obligation shall be reduced in proportion to the City Indemnitees'
share of liability for the active negligence or willful misconduct. In addition, the acceptance or approval
of the CONTRACTOR' s work or work product by the CITY or any of its directors, officers or employees
shall not relieve or reduce the CONTRACTOR's indemnification obligations. In the event the City
Indemnitees are made a party to any action, lawsuit, or other adversarial proceeding arising from
CONTRACTOR's performance of or operations under this Agreement, CONTRACTOR shall provide a
defense to the City Indemnitees or at CITY's option reimburse the City Indemnitees their costs of
defense, including reasonable attorneys' fees, incurred in defense of such claims.
B Where the services to be provided by CONTRACTOR under this Agreement
are design professional services to be performed by a design professional as that term is defined under
Civil Code Section 2782.8, CONTRACTOR shall, to the fullest extent permitted by law, indemnify,
release, defend and hold harmless the City Indemnitees from and against any CLAIMS that arise out of,
pertain to, or relate to the negligence, recklessness, or willful misconduct of CONTRACTOR in the
performance of its duties and obligations under this Agreement or its failure to comply with any of its
obligations contained in this Agreement, except such CLAIM which is caused by the sole negligence or
willful misconduct of CITY.
C. The defense and indemnification obligations of this Agreement are
undertaken in addition to, and shall not in any way be limited by, the insurance obligations contained in
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this Agreement, and shall survive the termination or completion of this Agreement for the full period of
time allowed by law.
Agreemento 5
CONTRACTOR shall not discriminate, in any way, against any person on the
basis of age, sex, race, color, religion, ancestry, national origin or disability in connection with or related
to the performance of its duties and obligations under this Agreement.
13. COMPLIANCE WITH ALL LAWS
CONTRACTOR shall observe and comply with all applicable federal, state and
local laws, ordinances, codes and regulations, in the performance of its duties and obligations under this
Agreement. CONTRACTOR shall perform all services under this Agreement in accordance with these
laws, ordinances, codes and regulations. CONTRACTOR shall release, defend, indemnify and hold
harmless CITY, its officers, agents and employees from any and all damages, liabilities, penalties, fines
and all other consequences from any noncompliance or violation of any laws, ordinance, codes or
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14. NO THIRD PARTY BENEFICIARIES
CITY and CONTRACTOR do not intend, by any provision of this Agreement, to
create in any third party, any benefit or right owed by one party, under the terms and conditions of this
Agreement, to the other party.
15. NOTICES
All notices and other communications required or permitted to be given under
this Agreement, including any notice of change of address, shall be in writing and given by personal
delivery, or deposited with the United States Postal Service, postage prepaid, addressed to the parties
intended to be notified. Notice shall be deemed given as of the date of personal delivery, or if mailed,
upon the date of deposit with the United States Postal Service. Notice shall be given as follows:
TO CITY: Kevin McGowan, Assistant Public Works Director/City Engineer
City of San Rafael
I I I Morphew Street
P.O. Box 151560
San Rafael, CA 94915-1560
TO CONTRACTOR: Kappe + Du Architects
Ron Kappe, Project Manager
801 D Street
San Rafael, CA 94901
16. INDEPENDENT CONTRACTOR
For the purposes, and for the duration, of this Agreement, CONTRACTOR, its
*fficers, agents and employees shall act in the capacity of an Independent Contractor, and not as
employees of the CITY. CONTRACTOR and CITY expressly intend and agree that the status of
CONTRACTOR, its officers, agents and employees be that of an Independent Contractor and not that of
an employee of CITY.
1' j0" 101.1, 11 a
A. The terms and conditions of this Agreement, all exhibits attached, and
all documents expressly incorporated by reference, represent the entire Agreement of the parties with
respect to the subject matter of this Agreement.
B. This written Agreement shall supersede any and all prior agreements,
oral or written, regarding the subject matter between the CONTRACTOR and the CITY.
C. No other agreement, promise or statement, written or oral, relating to the
subject matter of this Agreement, shall be valid or binding, except by way of a written amendment to this
Agreement.
D. The terms and conditions of this Agreement shall not be altered or
modified except by a written amendment to this Agreement signed by the CONTRACTOR and the CITY.
E. If any conflicts arise between the terms and conditions of this
Agreement, and the terms and conditions of the attached exhibits or the documents expressly
incorporated by reference, the terms and conditions of this Agreement shall control.
18. SET-OFF AGAINST DEBM"11
CONTRACTOR agrees that CITY may deduct from any payment due to
CONTRACTOR under this Agreement, any monies which CONTRACTOR owes CITY under any
ordinance, agreement, contract or resolution for any unpaid taxes, fees, licenses, assessments, unpaid
checks or other amounts.
19. WAIVERS
The waiver by either party of any breach or violation of any term., covenant or
condition of this Agreement, or of any ordinance, law or regulation, shall not be deemed to be a waiver of
any other term, covenant, condition, ordinance, law or regulation, or of any subsequent breach or
violation of the same or other term, covenant, condition, ordinance, law or regulation. The subsequent
acceptance by either party of any fee, performance, or other consideration which may become due or
owing under this Agreement, shall not be deemed to be a waiver of any preceding breach or violation by
the other party of any term, condition, covenant of this Agreement or any applicable law, ordinance or
20. COSTS AND ATTORNEY's FEES
The prevailing party in any action brought to enforce the terms and conditions of
this Agreement, or arising out of the performance of this Agreement, may recover its reasonable costs
Agreement * 7
(including claims administration) and attorney's fees expended in connection with such action.
11111111131' M=!.
a CITY business license as required by the San Rafael Municipal Code. CONTRACTOR shall pay any
and all state and federal taxes and any other applicable taxes. CITY shall not be required to pay for any
work performed under this Agreement, until CONTRACTOR has provided CITY with a completed
Internal Revenue Service Form W-9 (Request for Taxpayer Identification Number and Certification).
F 2. APPLICABLE LAW
The laws of the State of California shall govern this Agreement.
IN WITNESS WHEREOF, the parties have executed this Agreement as of the day, month
and year first above written.
1-4
NADER MANSOURIAN, Public Works Director
ATTEST:
A4U jr&,
ROBERT F. EINSTEIN, C y Attorney
KAPPE + DU ARCHITECTS
By:
Title:
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Approach to i
In general our approach is to:
Listen carefully, understand needs, and # plore alternative solutions.
Work closely with our clients to provide leadership and guidance in achieving project goals.
Focus on innovative and practical design solutions appropriate to schedule and budget.
Reflect client/user participation, contextual design, historic continuity, appropriate imagery,
energy conservation, and current technology in all our work.
Work closely with consultants to achieve integrated design solutions, achieve LEED ratings
as required and to control project cost.
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We work closely with our design team to maximize value and opportunities while keeping overall
cost within line. One of our unique strengths is that our firm's principals bring hands-on
experience in construction. We design effective building systems and construction details and
work hard with you and the other architects and contractor during the construction documents
and construction phase to see that the work is executed properly.
During the production of the construction documents, we closely coordinate with all disciplines'
documents and specifications. Our specifications have been continuously developed for more
than 15 years, yet each project has unique requirements that are carefully researched and
incorporated into the documents. A senior architect not associated with the project team
separately reviews all bridging documents prior to their issuance.
Disciplines Coordination
We closely coordinate all architectural, structural, mechanical, electrical, plumbing, civil and
landscape plans and specifications.
• eekly meetings are held with sub -consultants to ensure that all systems interrelate
correctly and are properly coordinated.
• With our Building Information Modeling software, different disciplines of drawings are
combined to analyze and coordinate building systems. Any discrepancy can be detected
at early design stage.
• Kappe+Du Architects coordinates team documents through the use of our FTP site
where all team documents can be reviewed. It is password protected.
1P.1 iver,-2 Wes -
0 Project Schedule and updates
As the owner, you, through your designated Project Manager, will be at the center of all
communication. To set the tone for an effective, collaborative effort, we begin by hosting an on-
site program verification workshop. This workshop would potentially involve project
administrators, the user groups and representatives from the community. The workshop is
designed to be very interactive and to build consensus. The exact list of attendees, the exact
timing and number of the workshop(s) would be developed with your Project Manager.
Tasks that we will accomplish will include -
Tour the current facility and the proposed new project site.
0 Discuss the space and program allocations for the project.
0 Develop a room -by -room listing of spaces for each phase.
0 Identify potential operational efficiencies.
9 Discuss site infrastructure requirements.
Review the project budget goals.
Establish sustainable design goals
At the conclusion of the workshop, we will have developed a preliminary spreadsheet that
accurately identifies the program elements and room sizes. The spreadsheet will outline a
preliminary budget for the project. We will provide you with this spreadsheet so you can verify the
program and make changes as needed.
After the workshop, the team will work together to develop a conceptual master floor plan that will
include the agreed upon building program. In addition, a site master plan will be developed to
show site improvements and the conceptual master floor plan. An accurate site survey will be
needed to facilitate this deliverable.
If desired, a report back meeting can be scheduled with participants.
Task 2b: Schematic Design Phase
In this phase, we will use the building program developed during the workshop to develop the
preliminary drawings for the building, which lay out the building configuration, image, function,
and appearance.
The following specific tasks are included:
Conduct detailed follow-up interviews with key stakeholders or staff to develop the
functional requirements for each room.
• Identify planning and building code requirements specific to site and project.
Review automobile and pedestrian circulation onto and around the site.
• Develop a preliminary site plan with building footprint, parking, and landscaping.
• Develop floor plans based on the conceptual floor plan with room sizes and configuration.
Three conceptual alternatives are included.
• Develop schematic exterior elevations for the project
• Provide one to two color renderings of the building elevations:
Develop an initial systems and materials narrative to be used for preliminary pricing.
• Provide an initial cost estimate.
• Attend meetings to present and review the design with your Project Manager an
Oversight Subcommittee of representatives.
• PM review
&E
and approval at 35%, 65% and 95% PSsubmittal packages.
Tack 2c: Design Review Process
• Prepare exhibits for the Design Review submittal, including exterior color and materials
board.
• Attend Planning Review and Design Review meetings (up to 2 meetings).
• Make changes to project per the Design Review decisions
• PIVI approval
Deliverables:
• Meeting minutes for public outreach meetings
• Three conceptual alternatives & preferred design scheme
Needs Assessment Report
Minimum of 1 public meeting
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Task 3: Environmental Compliance and Permitting
The demolition and reconstruction of the pool house appears to qualify for a categorical
exemption pursuant to CEQA Section 15302 Replacement and Reconstruction of an existing
facility that involves no substantial increase in capacity. The project is not listed on any historic
resource inventory. This scope assumes that a categorical exemption would be sufficient to clear
the project under CEQA, and that no additional technical study would be required.
Task 4a: Design Development Phase (35% plans)
In design development, the team will work with you to develop the scope of the building systems,
including architectural, structural, mechanical, plumbing, electrical and civil design considerations.
We will submit plans and specifications to the PM for review and approval. Some of this work can
take place concurrent with the Design Review process.
Provide boundary and topographic survey studies.
Civil engineer will coordinate with utility companies.
Civil engineer will develop plans with roadway access, traffic circulation, parking,
landscaping, sewer, storm drainage system and water.
Develop the approved schematic plans to comply with building codes.
Coordinate with Civil, Structural, MEP engineers on design development.
Provide draft technical specifications for PM review and coordination.
Provide dimensions and notes on floor plans and elevations.
Develop dimensioned and noted building sections.
Provide door, window, hardware and finish schedules.
Submit and coordinate with Building Department for building permit plan check.
Provide detailed Design Development Cost Estimate.
All plans willl be submitted on 22x34 sheets in AutoCad format.
PM Review period and Task 4a approval.
0
Task 4b: Construction Documents (65% & 95%)
Develop plans and specifications to a complete set of bidding documents including:
architectural exterior details, interior details, civil, landscape, structural, mechanical, plumbing,
electrical and security system.
• Coordinate with PM for final Specifications Manual
• Coordinate with the PM for development of front end of bidding specifications.
• Coordinate with Building Department and other agencies for required permits.
0 Provide a final construction estimate.
• Respond to Building Department "back check comments"
• PM Review and Final Comment period
Task 4c: Bidding period
• Assist the PM in preparing addendums during bid period.
• Provide a conformed set of documents for construction.
• Provide support in analyzing the bid results.
• Allow time for Value Engineering effort if required ( 2-3 weeks)
• Attend Pre -Construction meeting with selected Contractor
• Provide all plans and specifications in electronic format.
Deliverables:
0 Meeting minutes
0 35%, 65% and 95% plans and specifications
0 Review comments Report
0 Final bid documents
Task 5: Support in Construction Phase
Review and respond to RFI's submittals and change orders
Review and comment on submittals and shop drawings
Resolve non-compliance substitutions on material submittals.
Attend regular site meeting
Require the contractor to submit a CPM schedule.
Make payment recommendations to your PM.
Coordinate with PIVI on punch -list and close-out procedures.
We remain very detail -oriented during the construction phase, assuring that the project stays tru
to the design vision and remains cost-conscious. i
Task 1: Project ,i® and Coordination (10 months throughout)
Task 2: Needs Assessment & Preliminary Design
(4 months including PM review 2 weeks)
Task 2a: Programming, Needs Assessment Report (1 month)
Task 2b: Schematic Design Phase (1 month)
Tack 2c: Design Review Process (1.5 months)
Task 4: Plans Specifications and bidding
(6 months including Building Department Review & bidding period)
Task 4a: Design Development Phase (35% plans) 1 month
Task 4b: Construction Documents (65% & 95%) 2 months
Building Department Review and Back -check Comments, 1.5 months
0 Task 4c: Bidding period 1.5 months
Task 5: Support in Construction Phase
(8-10 months)
Kappe+Du Architects:
Project Manager
$160 per hour
Project Architect
$148
Job Captain
$123
Senior Drafter
$ 98
Intermediate Drafter
$ 88
ZFA, Structural Engineers:
Executive Principal
$160 per hour
Senior Principal/ Principal
$150
Senior Associate
$140
Associate
$130
Senior Engineer
$115
Engineer
$100
Designer
$90
Senior Drafter
$95
Drafter
$80
Lefler Mechanical Engineers:
Principal
$195 per hour
Senior Project Engineer
$155
Project Engineer
$130
CAD Drafter
$105
Administrative
$ 75
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Principals
$215 per hour
Senior Engineers
$175
Engineers
$148
Jr. Engineer
$120
CAD Operator
$107
Jr. CAD Operators
$68
Administrative
$70
Harrison Engineering
,*rincipal/Senior Project Manager $183 per hour
Project Manager 11
$168
Project Manager 1
$158
Senior Project Engineer 11
$147
Construction Inspector
$127
Project Engineer 1
$116
Senior Design Engineer 11
$111
Design Engineer 11
$ 90
TE OF LIABILITY INSURANCE
IIII�IIII�II�II�
i -� VIII II �' D� iCERTIFIC
1
CERTIFICATETHIS ! AS j MATTER OF ! ` ! ONLY ! CONFERS NO RIGHTS UPON' ! ! ' THIS
CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES _7
CERTIFICATE ! ' DOES ! CONSTITUTEi ' j • AUTHORIZED
BELOW..
R EPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER.
IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must be endorsed. If SUBROGATION IS WAIVED, subject to
the terms !conditionsofthepolicy, policies !endorsement. `statementon does iconfer! ! the
certificate holder ofsuch endorsement(s).
PRODUCER
'Dealey, Renton & Associates
199 S Los 1! i t
Robles
♦ ♦ ' 1 91101
Pasadena,
CONTACT Swaney
PHONE FAX
No, E )! 626-844-3070 I(A/C, No);
E-MAILmswaney@insdra.com
a
AFFORDING i ! i '
Lic `
INSURER A Property
08048571-544
i
ANSURE•
• a
INSURER B:XLSpecialty Insurance • •
EACH OCCURRENCE $1,000,000
• Architects
i♦
• ! Street r
;San Rafael, CA 94901
INSURER 1
CLAIMS -MADE 5_1OCCUR
415-457-7801
INSURER F
r•nX1=0Ar_9=c r_I=PTIF:Ir'eTF NI IMRFR- 434034816 REVISION NUMBER:
THIS .IS,TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD
INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS
CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS,
EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS.
INSR
LTR
TYPE OF INSURANCE
ADDLSUBR
INSD
WVD
POLICY NUMBER
POLICY EFF
MMIDDIYYYY
POLICY EXP
MM/DD/YYYY
LIMITS
A
X COMMERCIAL GENERAL LIABILITY
Y
Y
08048571-544
1112013
9/112014
EACH OCCURRENCE $1,000,000
DAMAGE TO RENTED
PREMISES Ea occurrence $1,000,000
CLAIMS -MADE 5_1OCCUR
MED EXP (Any one person) $10,000
X Contractaul Liab
PERSONAL & ADV INJURY $1,000,000
GEN'L AGGREGATE LIMIT APPLIES PER:
GENERAL AGGREGATE $2,000,000
PRODUCTS - COMP/OP AGG $2,000,000
POLICY I X I E D LOC
$
OTHER:
A
AUTOMOBILE LIABILITY
Y
BA4900L950
!112013
91112014
N7E LIMIT—
Ea accident I $1,000,000
BODILY INJURY (Per person) $
ANY AUTO
ALL OS ED SSCHEESDULED
NON -OWNED
X HIRED AUTOS X AUTOS
BODILY INJURY (Per accident) $
PROPERTY DAMAGE $
Per accident
$
X NoOwned Auto
UMBRELLA LIAB
OCCUR
EACH OCCURRENCE $
AGGREGATE $
EXCESS LIAB
CLAIMS -MADE
DED 7 1 RETENTION $
WORKERS COMPENSATION
AND EMPLOYERS' LIABILITY Y 1 N
ANY PROPRIETOR/PARTNER/EXECUTIVE
OFFICER/MEMBER EXCLUDED?
(Mandatory in NH)
N / A
IPER$
STATUTE EORTFi
E.L. EACH ACCIDENT $
E.L. DISEASE - EA EMPLOYE $
E.L. DISEASE - POLICY LIMIT $
If yes„ describe under
DESCRIPTION OF OPERATIONS below
B
Professional Liability
DPS9700695
/9/2013
/9/2014
$1,000,000 per claim
Claims Made Form
$2,000,000 Annual Aggr
DESCRIPTION OF OPERATIONS / LOCATIONS / VEHICLES (ACORD 101, Additional Remarks Schedule, may be attached if more space is required)
Cancellation Notice: 30 day/10 day for non -pay of premium Will be mailed to the certificate holder. General Liability policy excludes claims
arising Out of the performance of professional services. Insured Owns no company vehicles, therefore, hired/non-Owned auto Is the maximum
Coverage that applies.
Re: all operations -- City of San Rafael, Its officers, agents, and employees are named as additional insured as respects general
hired/non-owned auto liability for Claims arising from the operations of the named Insured as required by Written contract. DOTE. Primary and
non-contributory wording and waivers of subrogation apply per policy endorsement forms attached.
CERTIFICATE 911E CANCELLATION
i • day #non -pay premium
SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE
TIME EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN
City of Sari Rafael, Dept of Public Works ACCORDANCE WITH THE POLICY PROVISIONS.
Attn: Leslie Blomgi ist, PE
111 Morphew Street AUTHORIZED REPRESENTATIVE
San Rafael CA 04001
1988-2014 ACRD CORPORATION. All rights reserved.
ACORD 25 2014/01 The A ORD name and logo are registered rears Of AC }RD
COMMERICAL GENERAL LIA I
ISSUE DATE:2/19/2014
11 PAN
ADDITIONAL INSURED
(ARCHITECTS, ENGINEERS AND SURVEYORS)
p
NAs , I wk, sAill
City of San Rafael, Dept of Public Works
Attn: Leslie Blomquist, PE
111 Morphew Street
San Rafael CA 94901
PROJECT/LOCATION OF COVERED OPERATIONS:
Re: all operations for the City of San Rafael, its officers, agents,
and employees
PROVISIONS
A The following is added to WHO IS AN INSURED
The insurance provided to such additional
(Section 11):
insured is limited as follows:
The person or organization shown in the Sched-
ule above is an additional insured on this Cover-
age Part, but only with respect to liability for bod-
ing of or failure to render any "professional
ily injury 'property damage" or 'personal injury
services
caused, in whole or in part, by your acts or orris -
sions or the acts or omissions of those acting on
e. The limits of insurance afforded to the addi-
your behalf:
tional insured shall be the limits which you
agreed in that 'contract or agreement requir-
a. In the performance of your ongoing oper-
ing insurance" to provide for that additional
ations,
insured, or the limits shown in the
Declarations for this Coverage Part,
b. In connection with premises owned by or
whichever are less. This endorsement does
rented to you; or
not increase the limits of insurance stated in
the LIMITS OF INSURANCE (Section 111) for
C. In connection with your work and included
this Coverage Part.
within the "products -completed operations
hazard.
B. The following is added to Paragraph a. of 4.
Other Insurance in COMMERCIAL GENERAL
Such person or organization does not qualify as
LIABILITY CONDITIONS (Section IV):
an additional insured for "bodily injury", "property
However, if you specifically agree in a contract or
damage" or "personal injury' for which that person
agreement requiring insurance that, for the add -
or organization has assumed liability in a contract
banal insured shown in the Schedule, the insur-
or agreement.
ance provided to that additional insured under
this
CG D3 82 09 07 Page I
C 2007 The Travelers Companies, Inc.
Includes the copyrighted material of Insurance Services Office Inc., with its permission
Coverage Part must apply on a primary
basis, or a primary and non-contributory
basis, this insurance is primary to •
insurance that is available to such additional
insured which covers such additional insured
as a
`• `• and we will not share
with the other insurance, provided that:
(1) The "bodily injury" or "property damage I)
for which coverage is sought occurs;
and
(2) The" personal injury" for which coverage
is sought arises out of an offense
committed;
after you have entered into that "contract or
agreement requiring insurance" for such
additional insured. But this insurance still is
excess over valid and collectible other
insurance, whether primary, excess,
contingent or on any other basis, that is
available to the additional insured when the
additional insured is also an additional
insured under any other insurance.
C. The following is added to Paragraph 8.
Transfer Of Rights Of Recovery Against
Others To Us in COMMERCIAL GENERAL
LIABILITY CONDITIONS (Section IV):
We waive any
• of recovery we may
have against the additional insured shown in
the Schedule above because of payments
we make for "bodily injury"property
damage" or It personal
injury)) • out of It your work 71 on or for the
project, or at the location, shown in the
Schedule above, performed by you, or on
your behalf, under a it contract or agreement
requiring insurance 37 with that additional
insured. We waive these rights • where
you have agreed to do so as part of the
Itcontract or agreement requiring insurance"
with that additional insured entered into by
you before, and in effect when, the "bodily
injury )) or "property damage 7) occurs, or the
It personal injury ly offense is committed.
D. The following definition is .••-• tit,
DEFINITIONS (Section V):
"Contract or agreement requiring insurance"
means that 'Part of any contract •
agreement under'which you are required to
include the person or organization shown in
the Schedule as an additional insured on
this Coverage Part, provided that the "bodily
injury" and "property damage" occurs, and
the "personal injury" is caused by an offense
committed:
a. After you have entered into that contract
or agreement;
b. While that part of the contract or
agreement is in effect; and
c. Before the end of the policy period.
CG D3 82 09 07 Page 2
0 2007 The Travelers Companies, Inc.
Includes the copyrighted material of Insurance Services Office Inc., with its permission
A
A •
12! 16A
• A A
With respect to coverage provided by this endorsement, the provisions ofthe Coverage Form apply unless modi-
fied by this endorsement.
This endorsement identifies person(s) or organization(s) who are "insureds" under the Who Is An Insured Provi-
sion of the Coverage Form. This endorsement does not alter coverage provided in the Coverage Form.
This endorsement changes the policy effective on the inception date of the policy unless another date is indicated
below.
Endorsement Effective: 2 19 2 0 14
Countersigned By:
Named Insured-
Kappe + Du Architects
(Authorized Representative)
SCHEDULE
Name of Person(s) or organization(s): Re: all operations for the City of San Rafael, its
officers, agents, and employees
(If no entry appears above, information required to complete this endorsement will be shown in the Declarations as
applicable to the endorsement.)
Each person or organization shown in the Schedule is an "insured" for Liability Coverage, but only to the extent
that person or organization qualifies as an "insured" under the Who Is An Insured Provision contained in Section 11
of the Coverage Form.
CA 20 48 02 99 Copyright, Insurance Services Office, Inc., 1998
PROFESSIONAL SERVICES AGREEMENT/CONTRACT
COMPLETION CHECKLIST AND ROUTING SLIP
Below 'is the process for getting your professional services agreements/contracts finalized and
executed. Please attach this "Completion Checklist and Routing Slip" to the front of your
contract as you circulate it for review and signatures. Please use thi's form for all professional
services a 1!reem ents/co n tracts (not just those requiring City Council approval).
This process should occur in the order presented below.
Step
Responsible
Description
Completion
Department
Date
I
City Attorney
Review, revise, and comment on draft
agreement.
2
Contracting Department
Forward final agreement to contractor for
their signature. Obtain at least two signed
originals from contractor.
3Contracting
Department
Agendize contractor -signed agreement for
Council approval, if Council approval
necessary (as defined by City Attorney/City
Ordinance*).
4
City Attorney
Review and approve form of agreement;
bonds, and insurance certificates and
endorsements.
5
City Manager / Mayor or
Agreement executed by Council authorized
Department Head
official.
6
City Clerk
City Clerk attests signatures, retains original
agreement and forwards copies to the
contracting department.
To be completed by Contracting Department:
-Proje
ct Name
Project Manager. 6-C UIQL
Agendized for City Council Meeting 6f, (I*f necessary):
If you have questions on this process, please contact the City Attomey's Office at 485-3080.
Council approval is required if contract is over $20,,000 on a cumulative basis.
CITY OF SAN RAFAEL
q
INSTRUCTIONS: USE THIS FORM WITH EACH SUBMITTAL OF A CONTRACT, AGREEMENT,
ORDINANCE OT RESOLUTION BEFORE APPROVAL BY COUNCIL / AGENCY.
.0
SRRA / SRCC AGENDA ITEM NO. 01-
DATE OF MEETING: 2/3/14
FROM: Nader Mansourian
DATE: 1/24/14
go 5
A Resolution of the City Council of the City of San Rafael accepting a proposal from Kappe + Du Architects
for architectural and engineering design services on the Terra Linda Recreation Center Pool House
Reconstruction Project and authorizing the Public Works Director to enter into a Professional Services
Agreement with Kappe + Du Architects in the amount of $85,250.00.
4000e
Department Head (signature)
(LOWER HALF OF FORM FOR APPROVALS ONLY)
APPROVED AS COUNCIL /AGENCY
AGENDA ITEM:
City Manager (s(gnature)
Sao
91a ANUMM
APPROVED AS TO FORM:
�w C
L if
City Attorney (signature)