HomeMy WebLinkAboutPW Pt San Pedro Routine Landscape Maintenance; 2014 Adopt Specs3j
Agenda Item No: *
Meeting Date: February 18, ]2014
Department: Public Works
14
Prepared by: City Manager ApprovaA. X"L I . ... ... ....... .. ...... J, . . .. . . . . .... .. . .... .. . ... . . A
Director of Public Works
SUBJECT: ADOPT SPECIFICATIONS FOR POINT SAN PEDRO ROAD MEDIAN
ROUTINE LANDSCAPE MAINTENANCE, AND AUTHORIZE THE CIT
CLERK TO CALL FOR BIDS, I
RECOMMENDATION:
Adopt Specifications for the project.
BACKGROUND:
On June 22, 2011 the City Council adopted Resolution No. 13181 establishing the Point San Pedro Road
Median Landscaping Assessment District to install irrigation, landscaping, and cobblestone hardscape in
the 29 median islands located on Point San Pedro Road between Union Street and Biscayne Avenue.
Construction of the landscaping improvements began in August 2012 and was completed in March 2013.
The completion of the construction initiated a one year plant establishment period in which the contractor
is required to replace damaged plants and watering systems associated with the project. The one year
plant establishment period ends March 31, 2014. It is necessary to hire a contractor to maintain the
landscaping within the 29 median islands.
ANALYSIS:
Adoption of the specifications is necessary to go out to bid and for continued maintenance of the
landscape improvements. The new landscape maintenance contract duration will be for two years, and
may be renewed by the City for three additional two year terms.
FISCAL IMPACT:
We anticipate that routine maintenance of the existinlandscaped medians will include plant/tree
g
replacement, repairs to the irrigation system, weeding, water expenses. The Engineer"s Report for Fiscal
Year 13/14, prepared by Willdam Financial Service, provided a budget of $73,715for operations and
maintenance for this assessment district. All costs associated with landscape maintenance,, including
payment of water bills, will be covered by the assessment district.
File No..
Council Meeting: (14
Disposition:
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MA ilk •
OPTIONS:
The Council may choose ti
1. Adopt the specifications for routine landscape maintenance and authorize the City Clerk to call
for bids; or
2. Reject the specifications and direct Public Works to stop work on the project. If this option is
pursued, maintenance will be postponed.
ACTION REQUIRED:
Adopt- Specifications for the Point San Pedro Road Medians Routine Landscape Maintenance project
(Account No. 234-44-11103-9270) on file with the City Clerk, and authorize the City Clerk to call for
bids.
A PAIIii 1111'9mom
INSTRUCTIONS: USE THIS FORM WITH EACH SUBMITTAL of A CONTRACT, AGREEMENT,
ORDINANCE OR RESOLUTION BEFORE APPROVAL BY COUNCIL 1 AGENCY.
SRRA / SRCC AGENDA ITEM NO. 3. J
DATE OF MEETING: February 18, 2014
FROM: Nader Mansourian
DEPARTMENT: Public Works
TITLE of DOCUMENT:
ADOPT SPECIFICATIONS FOR POINT SAN PEDRO MEDIANS ROUTINE LANDSCAPE
MAINTENANCE, AND AUTHORIZE THE CITY CLERK TO CALL FOR BIDS.
Department Head (signature)
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(LOWER HALF OF FORM FOR APPROVALS ONLY)
APPROVED AS COUNCIL /AGENCY
AGENDA ITEM:
City Manager (signature)
man
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APPROVED AS To FORM:
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City Attorney (signature)