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Home My WebLink AboutPW City Hall Bathroom Remodel; NOC RecordedDepartment: Public Works Agenda Item No: 4,1 Meeting Date: March 3, 2014 Prepared by: V City ManafFer Appro a!� Director of Public Works QUBJECT: ACCEPT COMPLETION OF THE CITY HALL INTERIOR IMPROVEMENTS BATHROOM REMODEL PROJECT, CITY PROJECT NO. 11215.) AND AUTHORIZE THE CITY CLERK TO FILE THE NOTICE OF COMPLETION. I Is Staff recommends that the City Council accept completion of the project and authorize the City Clerk to file the Notice of Completion. In June 2012, City Council authorized the Public Works Director to enter into an agreement with Trahan Mechanical, Inc. to construct the City Hall HVAC upgrades project. This project required the Police Department to vacate the I't floor of the City Hall while the work was being performed. The temporary relocation of the Police Department operations provided the City with a rare opportunity to perform additional construction maintenance work without impacting staff who would have normally occupied this space. On March 18, 2013 the City Council authorized the Public Works Director to initiate informal bids for the "2013 City Hall Interior Improvements Project". This project involved many different components and utilized more than 27 different contractors. Renovation of the San Rafael Police Department began in August 2013. The cost for most of the work performed by individual contractors was less than the $125,000. In general construction projects less that $125,000 can be bid informally by the Public Works Director per the City's municipal code. The bids for the renovation of the Ist Floor Bathroom Remodel exceed the $125,000 threshold,, requiring the City bid and award the construction contract. On December 21, 2013 the City Council adopted Resolution No.16352 authorizing the Public Works Director to enter into an agreement with the low bidder,, Loic Humbert, for the City Hall Interior Improvements Bathroom, Remodel Project. The I " floor Police Department had not seen any significant renovations since the construction of City Hall in 1960's. During the restroom reconstruction, the contractor encountered significant differences from the original 1960 plans. Additional concrete wall and stab thicknesses, which were not originally anticipated or shown on the ori inal plan, were encountered durinor this construction. Plumbing repairs 9 t 11*1 � Z to] I was] I 1: 4 : -4 rat] 11L I File No.-. 4 Council Meeting.- Dispositiow, A '101 1 IN and modifications were also required to meet current California Building Code standards which were not V,nown at the time of bid. The bathroom renovation construction was completed on January 20, 2014 at a total project cost of $200,634.00. This cost is just one component of the overall 2013 City Hall Interior Improvements Project. The City Hall Interior Improvements Bathroom Remodel Project was completed within the timeframe specified, as noted the in the following table: Item Date Working Days Date of Contract 2013 December 2.�'I� 1 Date of Notice to Proceed December 10 2013 December 10, 2013 All Work Complete (Including Punch List Items) January 201, 2014 Calendar D.Lys Allowed by Contract Calendar D�ys Allowed by Chanae Order Extra Work on N -Workip D s Due to Weather. A _g i Non -Working D s Other Than Weather Staff recommends acceptance of the project and recordation of the Notice of Completion for the Bathroom Remodel Project to comply with formal bid process. The 2013 City Hall Interior Improvements Project is complete and the Police Department has reoccupied the Ist floor of City Hall. At this time, Public Works staff has not received all the billing from the more than 27 informal bid contractors. Once received, a final summary will be reported to the City Manager. Pursuant to Civil Code Section 3093 the City is required to record a Notice of Completion upon acceptance of the improvements by the City. This acceptance initiates a time period during which project subcontractors may file Stop Notices seeking payment from the City out of the funds owed to the Contractor for the project work. FISCAL IMPACT: A financial summary of the City Hall Interior Improvements Bathroom Remodel Project follows: I 01W *Includes the 5% retention to be paid 35 days after Notice of Completion is filed. I ��17A I`$ MAi The City Hall Interior Improvements Bathroom Remodel Project draws upon Construction Building Fund #603. ACTION REQUIRED: Accept completion of the City Hall Interior Improvements Bathroom Remodel Project, City Project No. 11215, and authorize the City Clerk to file a Notice of Completion. Enclosures: Notice of Completion When recorded mail to: City of San Rafael Esther C. Beirne, City Clerk 1400 Fifth Avenue P. O. Box 151560 San Rafael, CA 94915-1560 2014-06%_,"m02 Recorded Official Records County of liar i n RICHARD N. BEIISON Assessor -Recorder County Clerk 11:29AII 05 -liar -2014 I REC FEE 0.00 I I CONFORMED COPY 0.00 I I a Page 1 of 1 SPACE ABOVE THIS LINE FOR RECORDER'S USE RECogp WrrHotff CITY OF SAN RAFAEL FEE PER G.C. 27333 NOTICE OF COMPLETION OF IMPROVEMENT TO ALL PERSONS WHOM IT MAY CONCERN: NOTICE IS HEREBY GIVEN for and on behalf of the City of San Rafael, County of Marin, State of California, that there has been a cessation of labor upon the work or improvement and that said work or improvement was completed upon the 20th day of January, 2014 and accepted the 3rd day of March 2014; that the name, address and nature of the title of the party giving this notice is as follows: The City of San Rafael, a municipal corporation, in the County of Marin, State of California, within the boundaries of which said work or improvement was made upon land owned by said City and/or over which said City has an easement; that said work or improvement is described as follows: CITY HALL INTERIOR IMPROVEMENTS BATHROOM REMODEL PROJECT CITY PROJECT NO. 11215 and reference is hereby made for a further description thereof to the plans and specifications approved for said work or improvements now on file in the office of the City Clerk of said City, and said plans and specifications are hereby incorporated herein by reference thereto; and that the name of the Contractor who contracted to perform said work and make such improvement is LOIC HUMBERT I declare under penalty of perjury that the foregoing is true and correct. Executed at San Rafael, California, on �lw�+ !� , 20Z4_1_1r CITY OF SAN RAFAEL A Municipal Corporation By NADER MANSOURIAN Public Works Director STATE OF CALIFORNIA COUNTY OF MARIN On this Lt{-;-- day of liu 2e- , 20-LI,4, before me, ESTHER C. BEIRNE, City Clerk of the City of San Rafael, County of Marin, State of California, residing therein, personally appeared NADER MANSOURIAN, (or proved to me on the basis of satisfactory evidence) to be the person whose name is subscribed to the within instrument and acknowledged to me that he executed the same in his authorized capacity, and that by his signature on the instrument the person, or the entity upon behalf of which the person acted, executed the instrument. WITNESS my hand and official seal. I certify under PENALTY OF PERJURY under the laws of the State of California that the foregoing paragraph is true and correct. Signature ESTHER C. BE 1s 14E,!�*y; Clerk File: 06.01.214 G._ /.. r`'L,6 ! 1 • w YAW 01 Ml N "H i MK. USE THIS FORM WITH EACH SUBMITTAL OF A CONTRACT, AGREEMENT, ORDINANCE OR RESOLUTION BEFORE APPROVAL BY COUNCIL / AGENCY. DATE: 2/24/14 TITLE OF DOCUMENT: ACCEPT COMPLETION HALL INTERIOR i IMPROVEMENTS BATHROOM PROJECT, i AND AUTHORIZE THE CITY CLERK TO FILE THE NOTICE OF COMPLETION. ze 11 vov-�� Department Head (signature) *** *** *** *** *** *** *** *** *** *** *** *** *** *** *** *** (LOWER HALF OF FORM FOR APPROVALS ONLY) APPROVED As COUNCIL / AGENCY AGENDA ITEM: 47-) l0roll 1 ! ! ! APPROVED As TO FORM: City Attorney {signature