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Home My WebLink AboutCC Park & Rec Commission 2014 Call for AppsDepartment: City Clerk Prepared by: Esther C. Bei*rne FAda Item No: 4.b ing Date: April 7, 2014 City Manager Approval 121raLl SUBJECT: CALL FOR APPLICATIONS TO FILL THREE FOUR-YEAR TERMS ON TH PARK AND RECREATION COMMISSION, DUE TO EXPIRATION OF TERMS OF RALPH MIHAN, ERIC HOLM AND JOHN GAMBLIN AT THE END OF MAY, 2014 — NEW TERMS TO EXPIRE END OF MAY, 2018 (CC) RECOMMENDATION: It is recommended that Council: a) Call for applications to fill three, four-year terms on the Park and Recreation Commission, due to the expiration of terms of Ralph Mihan, Eric Holm and John Gamblin at the end of May, 2014 — new terms to expire end of May, 2018; b) Set deadline for receipt of applications for Tuesday, April 29, 2014 at 5:00 p.m. in the City Clerk's Office, Room 209, City Hall; and b) Set date for interviews of applicants at a Special City Council meeting to be held on Monday, June 2, 2014, at a time to be determined. 11111, 11 � I The four-year terms of Commissioners Ralph Mihan, Eric Holm and John Gamblin will expire at the end of May 2014; all three have expressed their interest in being reappointed. Enclosures- Vacancy notice Application Excerpt from San Rafael Municipal Code Ethics Training Information RUMMM Ffle No..- L -f Council MeeUng: Disposibon., APPLICATIONS to serve on the PARK & RECREATION COMMISSION, City of San Rafael, for three, four-year terms to the end of May 2018, may be secured at the City Clerk's Office, City Hall, 1400 Fifth Avenue, Room 209, San Rafael or the City's website at http://www.cityofsanrafae1.org/cityclerk-boards/. There is no compensation paid to Park & Recreation Commissioners. Members must comply with the City's ethics training requirement of AB 1234. Please see attached information. ONLY RESIDENTS OF THE CITY OF SAN RAFAEL MAY APPLY- (Two Four -Year Term Limit) San Rafael Community Center. Interviews of applicants will be held at a Special Meeting of the San Rafael City Council on Monday, 1111 1 11 1 1 1 11� I 0 MME4 I I: 11IT! I 111i I EM23MI1111`11 Urr-Q-1 I = 1� BM q� 16=11 SUM= [Government Code Section 8720CI CITY OF SAN RAFAEL APPLICATION TO SERVE AS MEMBER OF THE PARK AND RECREATION COMMISSION (Limited to Two Consecutive Four -Year Terms) NAME: STREET ADDRESS: CITY/STATE/ZIP CODE: RESIDENT OF THE CITY OF SAN RAFAEL FOR YEARS PRESENT POSITION: NAME OF FIRM: BUSINESS ADDRESS: *HOME & BUSINESS PHONE: *E-MAIL ADDRESS (optional): EDUCATION: PARTICIPATION IN THE FOLLOWING CIVIC ACTIVITIES: MEMBER OF FOLLOWING CIVIC ORGANIZATIONS: MY REASONS FOR WANTING TO SERVE ARE: DATE: SIGNATURE: Filing C ea fine Mail or deliver to: Date: Tuesday, April 2, 2014 City of San Rafael, City Full, Dept. of City Clea Time: 5:0 pm 1400 Fifth Avenue, Room 209, San Rafael, CA 94901 * Information kept confidential to the extent permitted by law A Park and Recreation Commission is created. (Ord. 889 § 4, 1967: Ord. 511) * Park Commission --See San Rafael Charter, Art. III § 52 and Art. V111 § 11. The Park and Recreation Commission shall consist of seven members appointed by the City Council, one of whom may be a councilman. All members of the Park and Recreation Commission shall serve without compensation. (Ord. 1141 § 17 1974: Ord. 889 § 5 (part), 1967) q 111 111 7 V 1111111111pil 1111111111111111 1111 q 1 11 3 Members of the Park and Recreation Commission shall serve for a term of four years and shall be subject to removal by the affirmative vote of three members of the council. The terms of office of members of the commission shall be staggered in the manner provided by resolution of the city council. (Ord. 889 § 5 (part), 1967) 2.16.023 - Commission powers and duties. Subject to the direction and control of the city council, as provided in Section 2.04.030 #f this code, the powers and duties of the Parks and Recreation Commissioners shall be: To assist in the preparation and adoption of a review annually and revise as necessa a long-range plan for parks including neighborhood parks, community -wide parks, special use facilities and open space lands; I To focus public attention upon the need for adequate parks and healthful and creative Vear-round supervised recreation for all age groups; To assist in promoting the public recreation programs, To solicit to the fullest extent possible the cooperation of school authorities and other public and private agencies interested therein, To assist the Parks and Recreation Director in establishing general policies and procedures in respect to park usage, To review, comment and make recommendations regarding the annual operating budget of the department; To receive periodic reports from the department head concerning the general operations and functions of the department; To perform such other duties as may be prescribed by the council. (Ord. 1131 § 2, 1974: Ord. 889 § 5 (part), 1967E ARTICLE III - Powers of The City To establish a park commission and to appoint commissioners thereon, to serve without compensation, with such powers and duties as may be fixed by the council. F11 I a* Kim w4m MZ1 There shall be a park and recreation commission appointed by the council, the exact number of which shall be set by ordinance or resolution of the council, one of whom may be a councilman. The members of the commission shall serve for a term of four years, and shall be subject to removal by the affirmative vote of three members of the council. The terms of office of members of the commission shall be staggered in the manner provided by resolution of the council. The park and recreation commission shall exercise such powers and perform such duties as may be prescribed or conferred in this charter or by ordinances of the city. (Assembly Concurrent Resolution No. 121, August 20, 1973: Senate Concurrent Resolution No. 46, May 31, 1967.) On January 1, 2006, a new law became effective that requires two (2) hours of ethics training of the local legislative bodies by January 1, 2007. This new law defines a local legislative body as a "Brown Act" governing body, whether permanent or temporary, decision-making or advisory, and created by formal action of the City Council. In other words, any person serving on a City Council, Board, Commission, or Committee created by the Council is subject to this ethics trag requirement. After this al class, trag will be required every two years. Ethics training can be accomplished by taking a 2 -hour class, self -study, or an on-line clas You may seek reimbursement for taking any authorized ethics class. The city staff membe ihat is assigned to your committee can help you with the reimbursement process. After you have completed the ethics class, the original certificate needs to be given to the Cit Manager's Office for record-keeping, with a copy kept for your records. AB 1234 (Salinas), Local Agencies: Compensation and Ethics Chapter 700 , Statutes of 2005 This law does the following: Ethics Training: Members of the Brown Act -covered decision-making bodies must take two hours of ethics trag every two years, if they receive compensation or are reimbursed expenses. The trag can be in-person, on-line, or self -study. For those in office on 1/1/06, the first round of training must be completed by 1/1/07. Expense Reimbursement -- Levels.- Local agencies which reimburse expenses of members of their legislative bodies must adopt written expense reimbursement poes specifying the circumstances under which expenses may be reimbursed. The policy may specify rates for meals, lodging, travel, and other expenses (or default to the Internal Revenue Service's (IRS) guidelines). Local agency officials must also take advantage of conference and government rates for transportation and lodging. Expense Reimbursement -- Processes: Local agencies, which reimburse expenses, must also provide expense reporting forms; when submitted, such forms must document how the expense reporting meets the requirements of the agency's expense reimbursement policy. Officials attending meetings at agency expense must report briefly back to the legislative body at its next meeting.