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Home My WebLink AboutPW Lifeline Transportation; NOC Recorded4 Agenda Item No: Meeting Date: April 7, 2014 Department: Public Works Prepared by *ty Manager Approva Director of Public Works FaIrARME1911191h SUBJECT: ACCEPT COMPLETION OF THE LIFELINE TRANSPORTATION PROGRAM CANAL NEIGHBORHOOD PEDESTRIAN AND TRANSIT ACCESS AND SAFETY IMPROVEMENTS PROJECT PHASE 2, CITY PROJECT NO. 11174, AND AUTHORIZE THE CITY CLERK TO FILE THE NOTICE OF COMPLETION. Staff recommends that the City Council accept completion of the project and authorize the City Clerk to file the Notice of Completion. The Lifeline Transportation Program (LTP) is a state funded program that supports projects to improve mobility and accessibility for residents in low-income communities. As the Golden Gate Bridge, Highway and Transportation District (GGBHTD) is the only organization within the County of Marin that is eligible to receive LTP funds, on February 22, 2011 the City Council approved Resolution No. 13112 authorizing the Public Works Director to execute a Memorandum of Understanding (MOU) with GGBHTD, which allows the City to receive the grant funds from GGBHTD for the design and construction of the Phase 2 improvements. The project consisted of the installation of bus pads, sidewalk bulbouts, drainage improvements, safety lighting, and enhanced roadside signs and striping. Improvements will increase pedestrian accessibility and bility at key intersections and bus stops along Kerner Boulevard between Bellam Boulevard and Canal Street. On April 15, 2013, the City Council adopted the plans and specifications and authorized the City Clerk to call for bids. The project was advertised in accordance with San Rafael's municipal code and policies on April 22, 2013. Sealed bids were publicly opened and read aloud on May 21, 2013 at 2:30 PM. On June 3, 2013, the City Council adopted Resolution No. 13543 authorizing the Public Works Director to enter into an agreement with the low bidder, Ghilotti Construction Company, and construction commenced on July 29, 2013. Construction was completed on November 15, 2013 within the originally I File No.: Council Meeting: Disposition: SAN RAFAEL CITY COUNCIL AGENDA REPORT / Pa authorized construction budget. The total project cost including design, advertisement, construction, construction inspection, and utility work is $831,994.63 as shown below. ► Lifeline Transportation Program Grant $6441,800.00 City of San Rafael Matching Funds(Measure A) $100,000.00 I City of San Rafael Matching Funds (Gas I ax) $559000.00 I 0 _t $40,000.00 Total Available Revenue Funds $8^800.00 1041 999M l GGBHTD Project Administration (4% of UP Grant) $25,792.00 Subtotal Sponsor Project Administration $251,792.00 Gannett Fleming Design Services $145.1665.10 Spanish Translation Services Reproduction $2,259.03 I 0 _t $148,193.23 ME Milli Actual Contract Amount based on Measured Quantities* $5899308.68 Change Orders* $54,818.72 Os -11 'N 111% via $1,478 .00 Fire Hydrant Relocation by MMWD (2 Hydrants) Lmtors M11111141BU $659,176.90 SIR! NOME= I Will MMWD Water Valves (6 EA) -$517.50 -$650.00 Subtotal Reimbursement s K Total Project Expenses $831�994.63 *Includes the 5% retention to be paid 35 days after Notice of Completion is filel Although the project design was completed by Gannett Fleming, Inc., Public Works engineering staff time included coordination with project stakeholders and review of contract documents at a cost of approximately $33,000. Additionally, construction inspection by Public Works staff was required to I: eview and manage the construction work at an estimated cost of $50,000. The total estimated staff cost *f $83,000 is not shown in the tables above. The following summarizes the project milestones and working days: Item Date Working Days Date of Contract June 3, 2013 Date of Notice to Proceed July 17, 2013 Construction Work Commencement July 29, 2013 All Work Complete (Including Punch List Items) November 15, 2013 Working Days Allowed by Contract 40 Wor ince Days Allowed by Change Order / Extra Work 19 Non -Working Days Due to Weather 0 SAN RAFAEL CITY COUNCIL AGENDA REPORT / Page. 3 Item Date Working Days Non -Working Days Other Than Weather Other Days Allowed All work was completed within the working days allowed; however, following the completion of the construction, and prior to the filing of this Notice of Completion, minor discrepancies regarding the number of contract working days were discussed. All issues have been clarified and staff recommends acceptance of the project and recordation of the Notice of Completion. Pursuant to Civil Code Section 3093, the City is required to record a Notice of Completion upon acceptance of the improvements by the City. This acceptance initiates a time period during which project subcontractors may file Stop Notices seeking payment from the City out of the funds owed to the Contractor for the project work. ACTION REQUIRED: Accept completion of the Lifeline Transportation Program Canal Neighborhood Pedestrian and Transit Access and Safety Improvements Project Phase 2, City Project No. 11174 and authorize the City Clerk to file a Notice of Completion. When recorded mail to: City of San Rafael Esther C. Beirne, City Clerk 1400 Fifth Avenue P. O. Box 151560 San Rafael, CA 94915-1560 RWOR0 WTHOUT FEE PER G.C. 27383 II Illlilllllll�llllll 11141111111llulllAI LO 1 1 Recorded I REC FEE 0.00 Off7Cidl ReCUrdJ i County of I CONFORMED COPY 0.00 Karin I RICHARD N. BENSON i Assessor -Recorder I County Clerk I id 01:41PN 16 -Apr -2014 I Page 1 of 1 SPACE ABOVE THIS LINE FOR RECORDER'S USE CITY OF SAN RAFAEL NOTICE OF COMPLETION OF IMPROVEMENT TO ALL PERSONS WHOM IT MAY CONCERN: NOTICE IS HEREBY GIVEN for and on behalf of the City of San Rafael, County of Marin, State of California, that there has been a cessation of labor upon the work or improvement and that said work or improvement was completed upon the 15th day of November, 2013 and accepted the 7th day of April 2014; that the name, address and nature of the title of the party giving this notice is as follows: The City of San Rafael, a municipal corporation, in the County of Marin, State of California, within the boundaries of which said work or improvement was made upon land owned by said City and/or over which said City has an easement; that said work or improvement is described as follows: LIFELINE TRANSPORTATION PROGRAM CANAL NEIGHBORHOOD PEDESTRIAN AND TRANSIT ACCCESS AND SAFETY IMPROVEMENTS PROJECT PHASE 2 CITY PROJECT NO. 11174 and reference is hereby made for a further description thereof to the plans and specifications approved for said work or improvements now on file in the office of the City Clerk of said City, and said plans and specifications are hereby incorporated herein by reference thereto; and that the name of the Contractor who contracted to perform said work and make such improvement is GHILOTTI CONSTRUCTION COMPANY I declare under penalty of perjury that the foregoing is true and correct. Executed at San Rafael, California, on �S 20,!t;? CITY OF SAN RAFAEL A Municipal Corporation By NADER MANSOURIAN Public Works Director STATE OF CALIFORNIA COUNTY OF MARIN On this day of Al'opa-- 20_&, before me, ESTHER C. BEIRNE, City Clerk of the City of San Rafael, County of Marin, State of California, residing therein, personally appeared NADER MANSOURIAN, (or proved to me on the basis of satisfactory evidence) to be the person (s) whose name (s) (s are subscribed to the within instrument and acknowled ed to me than/she/they executed the same in 2 her/their authorized capacity (ies), and that b lus her/their signature (s) on the instrument the person (s), or the entity upon behalf of which the person (s) acted, executed the instrument. WITNESS my hand and official seal. I certify under PENALTY OF PERJURY under the laws of the State of California that the foregoing paragraph is true and correct. Signature ESTHER C. BEIRNE, City Clerk File: 18.10.17 �r � r 1 r r ■► � ♦ � r INSTRUCTIONS: O FORM WITH EACH SUBMITTAL 1 O 1 CONTRACT, w 1 1 R ,ORDINANCE OR RESOLUTION BEFORE APPROVAL BY COUNCIL / AGENCY. • t• ACCEPT COMPLETION OF THE LIFELINE TRANSPORTATION PROGRAM NEIGHBORHOOD PEDESTRIAN AND TRANSITACCCESS AND ,FETY IMPROVE PROJECT PHASE 2, CITY PROJECT AND AUTHORIZE THE CITY CLERK THE NOTICE OF COMPLETION. I Department Head (signature) *** *** *** *** *** *** *** *** *** *** *** *** *** *** *** *** (LOWER HALF OF FORM FOR APPROVALS ONLY) APPROVED AS COUNCIL /AGENCY APPROVED AS TO FORM: AGENDA ITEM: City— Ma ger (signature) City Attorney (signature) 0 Lei A r' .