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HomeMy WebLinkAboutPW On-Call Vegetation Management & Debris Removal AmendmentAgenda Item No: 4. k Meeting Date: April 7, 2014 SAN RAFAEL CITY COUNCIL AGENDA REPORT Department: Public Works Prepared by:"- City Manager Approval Director of Public Works File No.: 01.01.02.01 SUBJECT: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN RAFAEL AUTHORIZING THE DIRECTOR OF PUBLIC WORKS TO AMEND AN EXISTING $70,000 CONTRACT FOR ON-CALL VEGETATION MANAGEMENT AND DEBRIS REMOVAL SERVICES BY ADDING $40,000 IN MEASURE A OPEN SPACE FUNDING. RECOMMENDATION: Staff recommends that the City Council adopt the resolution authorizing the Director of Public Works to add $40,000 to an existing $70,000 contract for on-call vegetation management and debris removal services with Forster & Kroeger Landscape Maintenance, Inc. BACKGROUND: Both the Fire Department and Public Works staff work on fire prevention activities in the City's open space areas. City staff have discovered numerous homeless encampments on City open space and undeveloped land in recent years. These encampments present a significant fire danger because of the activities associated with them and because they are generally surrounded by heavy vegetation in difficult to access locations. Overgrown vegetation, especially in areas adjacent to developed neighborhoods, is a particular concern. Marin County voters approved Measure A, a one-quarter cent retail transactions and use tax, in November 2012. Fifteen percent of Measure A revenues are dedicated to cities and towns to manage open space vegetation to reduce wildfire risk. San Rafael's funding for these services was originally divided between Public Works ($70,000) and the Fire Department ($40,000). Utilizing Measure A funds, the City Council approved resolution #13613, authorizing the Director of Public Works to award a $70,000 vegetation management and debris removal contract with Forster & Kroeger Landscape Maintenance, Inc. ANALYSIS: This amendment consolidates Measure A vegetation management revenues currently distributed between Fire and Public Works. If approved, it will provide sufficient funds for these important services to continue through the remainder of the current fiscal year, managed efficiently by a single department. The City has paid Forster & Kroeger $59,787 thus far, leaving a balance of $10,213. FOR CITY CLERK ONLY File No.: H - 3 - �; t Council Meeting: '-I 6 -12-ot Disposition:rii t9I o 7r0"/ l oo SAN RAFAEL CITY COUNCIL AGENDA REPORT / Page: 2 FISCAL IMPACT: The existing contract and the proposed amendment will be fully funded by the Measure A -- Open Space special revenue fund. The following tables summarize revenues and expenses associated with this project: REVENUE: Pro'ect Funding Source I Allocation Measure A -O en Space Special Revenue Fund $110,000 Total Funding $110,000 EXPENSES: OPTIONS: 1. Adopt the resolution authorizing the Director of Public Works to add $40,000 to the existing $70,000 vegetation management and debris removal contract with Forster & Kroeger Landscape Maintenance Inc. 2. Do not authorize the amendment described above. If this option is chosen, rebidding the contract will delay essential vegetation management and debris removal services and will increase the risk of fire in City open space areas. ACTION REQUIRED: Adopt resolution. Enclosures: Resolution, Agreement RESOLUTION NO. 13700 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN RAFAEL AUTHORIZING THE DIRECTOR OF PUBLIC WORKS TO AMEND AN EXISTING $70,000 CONTRACT FOR ON-CALL VEGETATION MANAGEMENT AND DEBRIS REMOVAL SERVICES BY ADDING $40,000 IN MEASURE A OPEN SPACE FUNDING. WHEREAS, on September 16, 2013, the City Council of the City of San Rafael approved resolution #13613, authorizing the Director of Public Works to enter into a $70,000 agreement with Forster & Kroeger Landscape Maintenance, Inc. for vegetation management and debris removal services; and WHEREAS, these services were to focus on fire prevention activities in the City's open space, with a particular emphasis on the dangers associated with homeless encampments in difficult to access locations; and WHEREAS; a quarter cent retail transactions and use tax known as Measure A was approved by Marin County voters in November 2012; and WHEREAS, 15% of Measure A revenue was earmarked for cities and towns to manage open space vegetation and reduce wildfire risk; and WHEREAS, Measure A is expected to generate $336,000 in fiscal year 2013-2014; and WHEREAS, $110,000 of that total was set aside for the fire prevention activities described above, with $70,000 allocated to the Department of Public Works and $40,000 allocated to the Fire Department; and WHEREAS, this proposed amendment to the existing contract with Forster & Kroeger consolidates on call vegetation management and debris removal services under a single contract, managed by the Department of Public Works; and WHEREAS, there are sufficient balances in the Measure A special revenue fund to provide funding for this contract. NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF SAN RAFAEL RESOLVES The Public Works Director is authorized to execute an amended agreement, in a form approved by the City Attorney, that amends the Agreement between the City and Forster & Kroeger Landscape Maintenance, Inc. for Vegetation Management & Debris Removal 2013/2015, dated October 14, 2013, to increase the annual not to exceed contract amount from $70,000 to $110,000, other terms remaining the same. I, ESTHER C. BEIRNE, Clerk of the City of San Rafael, hereby certify that the foregoing Resolution was duly and regularly introduced and adopted at a regular meeting of the City Council of said City held on the Monday, the 7th day of April, 2014 by the following vote, to wit: AYES: COUNCILMEMBERS: Bushey, Colin, Connolly and Mayor Phillips NOES: COUNCILMEMBERS: None ABSENT: COUNCILMEMBERS: McCullough ESTHER C. BEIRNE, City Clerk File No.: 01.01.02.01 City of San Rafael ♦ California Form of Amended Contract Agreement for Vegetation Management & Debris Removal 2013/2015 City Proiect No. 11217 This Agreement is made and entered into this —��day of m , 2014 by and between the City of San Rafael (hereinafter called City) and Forster & Kroeger Landscape Maintenance, Inc. (hereinafter called Contractor). Witnesseth, that the City and the Contractor, for the considerations hereinafter named, agree as follows: 1- Scope of the Work The Contractor hereby agrees to furnish all of the materials and all of the equipment and labor necessary, and to perform all of the work described in the plans and specifications for the project entitled: Vegetation Management & Debris Removal 2013/2015, City Project No. 11217, all in accordance with the requirements and provisions of the Contract Documents as defined in the Contract Provisions which are hereby made a part of this Agreement. The liability insurance provided to City by Contractor under this contract shall be primary and excess of any other insurance available to the City. II- Term of Contract (a) The work to be performed under this Contract shall be commenced within FIVE (5) CALENDAR DAYS after the date of written notice by the City to the Contractor to proceed and continue through August 31, 2015. (b) Individual assignments within the scope of the contract shall be completed wthin 15 working days after the date of such notice and with such extensions of time as are provided for in the General Conditions. (c) At the discretion of the City Public Works Director and with Contractor's consent, this contract can be renewed for up to three additional two year terms at the same $110,000 annual cost, with adjustments as warranted by changes in the Consumer Price Index for the San Francisco area. III - Liquidated Damages It is agreed that liquidated damages shall apply as specified in Section I of the Special Provisions. IV - The Contract Sum The total annual contract amount shall not exceed $110,000. Payment shall be by hourly rate for Routine and Emergency Brush and Homeless Debris Removal as detailed in the specifications including rates for labor and equipment as noted. All equipment shown as "included'; as well as any other equipment, tools, vehicles, materials, maintenance, labor and appurtenances required to perform the jobs on a call out basis, 24 hours a day, seven days a week; shall be covered by the unit rates for labor. Travel time to and from the job site is not included in the man-hour rate. Only actual hours at the job site will be credited towards actual payment. Item Description Routine Work (8AM- 5PM M -F) Rate (Man -Hour Emergency "call -out" Work (Weekends, Night, Overtime, Holidays) 1 Supervisor $ 45.00 $ 45.00 2 Laborer $ 34.00 $ 40.00 3 10 yd. Dump Truck Included Included 4 5 yd. Dump Truck Included Included 5 Pick-up Truck Included Included 6 Dump Fees $ 40.00 $ 40.00 7 Chipper Included Included 8 Weed Eaters Included Included 9 High Weed Mowers Included Included r V - Payments ' City will pay Contractor upon presentation of bills to the Department of Publc Works at 111 Morphew Street, San Rafael, CA for services performed under this contract. VI — Indemnification Contractor will indemnify, release, defend and hold harmless City, its officers, and employees, against any claim, demand, suit, judgment, loss, liability or expense of any kind, including attorney's fees, arising out of or resulting in any way, in whole or in part, from any acts or omissions, intentional or negligent, of Contractor or Contractor's officers, agents and employees in the performance of their duties and obligations under this contract. IN WITNESS WHEREOF, City and Contractor have caused their authorized representatives to execute this Agreement the day and year first written above. ATTEST: Esther C. Beirne City Clerk APPROVED AS TO FORM: L (0� K� Robert F. Epstein t City Attorney File No.: 01.01.02.01 CITY OF SAN RAFAEL: blic WoiKs Director KROEGER ICE, INC. Printed Name: "�Q V k Z 4 tt Ct c% ¢h Title: qt P c-as►d RURLI Insurance Company P.O. Box 3967 Peoria IL 61612-3967 Phone 309-692-1000 Fax 309-692-8637 TO BE ATTACHED TO AND FORM PART OF POLICY NO. SS8400576 It is hereby mutually agreed and understood by the Principal, Forster & Kroe4er Landscape Maintenance, Inc. 77B Larkspur Street San Rafael, CA 94901 RIDER and RLI Insurance Company that the Regarding the Vegetation Management & Debris Removal 2013/2015; City Project No. 11217 Performance and Payment Bond Amount (Identify item(s) to be changed) on this policy has/have been changed to the following: INCREASED FROM: $70,000 TO: $110,000 Nothing contained herein shall vary, alter, waive or extend any of the terms, limits, or conditions of the policy, except as set forth above. This Rider becomes effective on October 22, 2014 at twelve and one minute o'clock a.m., Standard Time. Signed this 22nd day of October 2014 RLI Insurance Company By Betty L. Tolen ' Attornay in Fact Page 1 of 1 M0055D04 CALIFORNIA ALL-PURPOSE ACKNOWLEDGMENT ,.. -...m .m .✓. �..,"'m .... ...... d. .�.... n,.. State of California County of San Francisco On October 22, 2014 before me, K. Zerounian, Notary Public Date Here Insert Name and Tire o1 the 08,cer r personally appeared Betty L. Tolerntinoofslgnene) ,• K ZEROUNIAN ;< Commission # 2029311 z Notary Public - California Sai) Francisco County j Z My Corms. Ex ires Jun 29, 2017 Place Notary Seal Above who proved to me on the basis of satisfactory evidence to be the person(.1) whose name($) is/atre subscribed to the within instrument and acknowledged to me that he/she/they+ executed the same in his/heriRieif authorized capacity(+es), and that by hWhedtheir signature(d) on the instrument the person(), or the entity upon behalf of which the person(p) acted, executed the instrument. I certify under PENALTY OF PERJURY under the laws of the State of California that the foregoing paragraph is true and correct. WITNESS my Signature OPTIONAL Though the information below is not required by law, it may prove valuable to per and could prevent fraudulent removal and reattachment of this form to Description of Attached Document Title or Type of Document _ Document Date: Signer(s) Other Than Named Above: Capacity(ies) Claimed by Signer(s) Signer's Name:.,— .. _.._................. ❑ Individual ❑ Corporate Officer ..ww..., Title(s): _ ❑ Partner -0 Limited f General Attorney In Fact Trustee Guardian or Conservator Other: 133 finer Is Representing R1GHT,THUM9PW �i!fyLVQFSIGNETop of thumb A' i llseal. ii of Nolary Public 11, on L document Number of Pages: Signer's Name: ............ ................. ❑ Individual LJ Corporate Officer — Title(s): „ ❑ Partner — ❑ Limited ❑ General LJ Attorney in Fact • ❑ Trustee op a( thumb here ❑ Guardian or Conservator ❑ Other: Signer Is Representing: +,Dv a 11,V National N,Aavy A-%waatlon - 9350 Do Soto Ave, P.O. Dox 2402 • Chatsworth, CA 91013-2402 • www NationalNotary.org Item 05907 Peordw Call Toil- Fre© I -8DO-676" 6827 IUI Surety ��j 89025 N. Lindbergh Dr. Peoria, IL 61615 IIIIIIIIIIIIII Phone: (800)645-2402 Fax: (309)689-2036 www.rlicorp.com Know All Men by These Presents: POWER OF ATTORNEY RLI Insurance Company That this Power of Attorney is not valid or in effect unless attached to the bond which it authorizes executed, but may be detached by the approving officer if desired. That RLI Insurance Company, an Illinois corporation, does hereby make, constitute and appoint: J. M. Albada, Susan Hecker, Maureen O'Connell, Brian F. Cooper, M. Moody, Janet C. Rojo. Betty L. Tolentino. Virginia L. Black, R. A. Bass, Katherine Zerounian, iointly or severally in the City of San Francisco . State of California its true and lawful Agent and Attorney in Fact, with full power and authority hereby conferred, to sign, execute, acknowledge and deliver for and on its behalf as Surety, the following described bond. Any and all bonds provided the bond penalty does not exceed Twenty Five Million Dollars ($25,000,000.00). The acknowledgment and execution of such bond by the said Attorney in Fact shall be as binding upon this Company as if such bond had been executed and acknowledged by the regularly elected officers of this Company. The RLI Insurance Company further certifies that the following is a true and exact copy of the Resolution adopted by the Board of Directors of RLI Insurance Company, and now in force to -wit: "All bonds, policies, undertakings, Powers of Attorney or other obligations of the corporation shall be executed in the corporate name of the Company by the President, Secretary, any Assistant Secretary, Treasurer, or any Vice President, or by such other officers as the Board of Directors may authorize. The President, any Vice President, Secretary, any Assistant Secretary, or the Treasurer may appoint Attorneys in Fact or Agents who shall have authority to issue bonds, policies or undertakings in the name of the Company. The corporate seal is not necessary for the validity of any bonds, policies, undertakings, Powers of Attorney or other obligations of the corporation. The signature of any such officer and the corporate seal may be printed by facsimile." IN WITNESS WHEREOF, the RLI Insurance Company has caused these presents to be executed by its Vice President with its corporate seal affixed this 27th day of August , 2014 State of Illinois SS County of Peoria On this 27th day of August , 2014 , before me, a Notary Public, personally appeared Roy C. Die , who being by me duly sworn, acknowledged that he signed the above Power of Attorney as the aforesaid officer of the RLI Insurance Company and acknowledged said instrument to be the voluntary act and deed of said corporation. By:;3wao."r— Jacque' e M. Bockler Notary Public "OFFICIAL SEAL" r+ou"r PUBLIC JACQUELINE M. BOCKLER 1 STATE OF "'I N.� COMMISSION EXPIRES OV1M18 RLI Insurance Company By:Z- �: Roy C. Di Vice President CERTIFICATE I, the undersigned officer of RLI Insurance Company, a stock corporation of the State of Illinois, do hereby certify that the attached Power of Attorney is in full force and effect and is irrevocable; and furthermore, that the Resolution of the Company as set forth in the Power of Attorney, is now in force. In testimony whereof, I have her u�tto et my h nd an the seal f t RLI Insurance Company this yLndayof cto er �0 RLI Insurance Company By: Roy C. Di Vice President A0058514 AG1-1171 O a DATE (M&VDD1yYYY) CERTIFICATE OF LIABILITY INSURANCE 10/1/2014 CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder Is an ADDITIONAL INSURED, the policy(les) must be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER NAME: Stacy Manning, -'ISR PHONE (559)650-3555 FAX (559)650-3558 Landscape Contractors (Lic#0755906) EMAIL .smarming@lcisinc.com Insurance Services, Inc. INSURERS AFFORDING COVERAGE NAIC$1 1835 X. Fine Avenue INSURERA:ARCH Insurance Company �m. 11150 Fresno CA 93727 INSURED INSURER B:Firem 8;, lB711310 ,,.. 21873 wsuRERc: rs rv� Forster & Rroeger Landscape Maintenance, Inc. 77 Larkspur Street Ste B INSURERD: INSURER E: San Rafael CA 94901 1 INSURER F: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS„ 1L7SryR TYPE OF INSURANCE D UER POLICY NUMBER POLICY EFF MMIDD1Y�YYY LIMITS GENERAL LIABILITY EACH OCCURRENCE S 1,000,000 DAMAGE TO RENTffff__ PREMISES (Ea nence S 100,000 X COMMERCIAL GENERAL LIAMLITY MED EXP (Ary onererson) 5 5,000 A CLAIMS-MADEFZ OCCUR LCPXG0053406 /1/2014 /1/2015 PERSON ALBADV INJURY S 1,000,000 X $500 PD DED GENERAL AGGREGATE S 2,000,000 GEN L AGGREGATE LIMIT APPLES PER PRODUCTS - COMPIOP AGG S 2,000,000 S riPOLICY X PROT F71 - LOC AUTOMOBILE LIABILITY C OMBINdentSINGLE LIMIT - 11000,000 BODILY INJURY (Per perscnp S A X ANY AUTO ALL OWNED SCHEDULED AUTOS AUTOS NON ONMED X HIRED AUTOS X AUTOS CPX00053406 /1/2014 /1/2015 BODILY INJURY{, Per occdertl 5 PROPERTY DAh1AGE S pacc:4entl Underinsuredmotor, sl S 11000,000 UMBRELLA LIAR X OCCUR EACH OCCURRENCE $ 51000,000 AGGREGATE S 5,000,000 B X EXCESS LIAB CLAIMS MADE SE 00032104143 /1/2014 /1/2015 DED I I RETENTIONS WORKERS COMPENSATION IhIC StIMIT OTH- TATUS AND EMPLOYERS' LIABILITY YJN ANY PROPRIETOROPARTNERr.-.XECUT!VE E L EACH ACCIDENT S E L DISEASE - EA EMPLOYEE S OFPCERMtEMBER EXCLUDE07 � (Mandatory in NH) NIA A E L DISEASE -POLICY LM)T 5 It Yes describe t;r�der DESCRIPTION OF OPERATIONS b6cv DESCRIPTION OF OPERATIONS I LOCATIONS F VEHICLES (Attach ACORD 101, Additional Remarks Schedule, if more space is required) RE: Vegetation Management & Debris Removal 2013/2015 Primary Insurance; Blanket Additional insured per attached OOGLO434000108. City of San Rafael, its officers, agents and employees (Excluding Professional Liability) are named as additional insured City of San Rafael Department of Public Works PO Box 4186 San Rafael, CA 94913 SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. AUTHORIZED REPRESENTATIVE S Manning, CISR/RSAEN nnnwTlnal All - ACORD 25 (2010105) .� - -••• _.........� INS025 (2woos) w The ACORD name and logo are registered marks of ACORD THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY. BLANKET ADDITIONAL INSURED PROTECTION ENDORSEMENT This endorsement modifies insurance provided under the following: COMMERCIAL GENERAL LIABILITY COVERAGE FORM 1. SECTION II - WHO IS AN INSURED is amended to include as an insured any organization or person required to be named as an additional insured pursuant to a written contract or agreement. The insurance provided by this endorsement is subject to the following: a. This insurance does not apply to any person or organization not specifically approved by us as an additional insured. b. Any insurance afforded an additional insured under this endorsement shall not begin before the date that the person or organization is approved by us as an additional insured. c. ,The Limits of Insurance under this insurance, which are listed in the Declarations of this policy, shall not be increased, regardless of the number of additional insureds, or the limits specified in the contract or agreement. d. Any coverage that is not provided under an additional insured's liability insurance policy for your acts, errors, or omissions is also not provided under this insurance. e. With respects to the additional insured, this insurance does not apply to: 1. "Property Damage" to "your product" arising out of it or any part of it. 2. "Property Damage" to "your work" arising out of it or any part of it and included in the "products -completed operations hazard". 3. Liability for "Property Damage" or "Bodily Injury" for acts, errors, omissions of an additional insured. f. If required under written contract, this insurance will apply to an additional insured as primary insurance and other insurance which may be available to such additional insured shall apply on an excess basis. g. If required by a written contract, we waive our right to recovery against any additional insured because of payments we make for injury or damage arising out of :your ongoing operations, or "your work" done under a contract with that additional inaured and included in the "products completed operations hazard". All other terms and conditions of this Policy remain unchanged. Endorsement Number: N/A Policy Number: LCPKGO053406 Named Insured: Forster & Kroeger Landscape Maintenance, Inc. This endorsement is effective on the inception date of this policy unless otherwise stated herein. Endorsement Effective Date: 9/30/2014 00 GL0434 00 01 08 Includes copyrighted material of Insurance Services Office, Inc Page 1 of I .with its permission ,4 a CERTIFICATE OF LIABILITY INSURANCE DATE (MMIDDIMY) 10/1/2014 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the pollcy(les) must be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER Landscape Contractors (Lic#0755906) Insurance Services, Inc. 1835 N. Fine Avenue Fresno CA 93727 CONTACT Stacy Manning, CISR NAME: Y g PHONE (559) 650-3555 FAX . (559)650-3556 EMAIL .swanning@lcisinc.com INSURERS AFFORDING COVERAGE NAIC # INSURER A:C rens Insurance Company 10855 INSURED Forster & Kroeger Landscape Maintenance, Inc. 77 Larkspur Street Ste B San Rafael CA 94901 INSURER B: INSURER C: INSURER D: INSURER E: 1 INSURER F: nnVPPAnPA CFRTIFICATF NIIMRFRRI4/15 WC REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED NOTWITHSTANDING ANY REQUIREMENT„ TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR LTR TYPE OF INSURANCE ADDLSUBR POLICY NUMBER POLICY M! ICNEVV POLICY MI ICmYY LIMITS GENERAL LIABILITY COMMERCIAL GENERAL LIA81IN CLAIMS MADE F� OCCUR EACH OCCURRENCE S DAMAGE TO R NT PREMISES (Ea occurrence) S MED EXP (Any one person) 5 PERSONAL 8 ADV INJURY S GENERAL AGGREGATE S GENT AGGREGATE LIMIT APPLIES PER POLICY Pc O 7 LOC PRODUCTS - COMP/OP AGG 5 5 AUTOMOBILE LIABILITY ANY AUTO ALL OWNED SCHEDULED AUTOS AUTOS NON -OWNED H RED AUTOS AUTOS COMBINED SINGLE LIMIT a scc gent BODILY INJURY (Per person) S BODILY INJURY (Per accidents S PROPERTY sDAMAGE S S UMBRELLA LIAR EXCESS LIAB HCLAIMS-MADE OCCUR EACH OCCURRENCE S AGGREGATE $ DED I I RETENTIONS S A WORKERS COMPENSATIONX AND EMPLOYERS' LIABILITY ANY PROPRIETORIPARTNERIEXECUTIVE � OFFICER/MEMBEREXCLUDED? (Mandatory In NH) If yes describe under DESCRIPTION OF OPERATIONS be'nw NIA 300065617-141 10/1/2014 10/1/2015 WC STATU- I OTW iTORYLIMITS EEL EL EACH ACCIDENT S 11000,000 E L DISEASE - EA E161PLOYEE S 1,000,000 E L DISEASE - POLICY L€MIT $ 1,000,000 DESCRIPTION OF OPERATIONS I LOCATIONS I VEHICLES (Attach ACORD 101, Additlonal Remarks Schedule, If more space Is required) RE: Vegetation Management & Debris Removal 2013/2015 Ut:K I IMUA I It MULLUtK I VI\ City of San Rafael Department of Public Works PO Box 4186 San Rafael, CA 94913 SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. AUTHORIZED REPRESENTATIVE S Manning, CISR/ACOMB ACORD 25 (2010/05) V 1t1oo-LV IV MH%JRIJ a,Vr%F-wr r1_n. — 1— INS025 ¢201005) 01 The ACORD name and logo are registered marks of ACORD A C4D T ® L CERTIFICATE OF LIABILITY INSURANCE DATE (MM/DD 14 10/1/2014 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(les) must be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER Landscape Contractors (Lic#0755906) Insurance Services, Inc. 1835 N. Fine Avenue Fresno CA 93727 CONTACT Stacy Manning PHONE (559)650-3555 FAX Net, (SS9)650-3SSS EMAILRE smarming@lciainc.com INSURERS AFFORDING COVERAGE NAIL# INSURER A:C rens Insurance Company 10855 INSURED Forster & Kroeger Landscape Maintenance, Inc. 77 Larkspur Street Ste B San Rafael CA 94901 INSURER B INSURERC: INSURER D: INSURERE: INSURER F: COVERAGES CERTIFICATE NUMBER:13/14 WC REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. FNSR LTR TYPE OF INSURANCE ADDLSUBR POLICY NUMBERM POLICY EFF IDDIVYYY POLICY EXP MMIDD/YYYY LIMITS GENERAL LIABILITY COh1MERCIAL GENERAL LIABILITY CLAIMS -MADE D OCCUR AUTHORIZED REPRESENTATIVE San Rafael, CA 94913 Stacy Manning/ACOMBE c'� t�--�" '' ` "" -- • EACH OCCURRENCE S D 1A NTr0_ PREMISE Ea occurrence S MED EXP (Any one person) S PERSONAL & ADV INJURY S GENERAL AGGREGATE 5 GEN L AGGREGATE LIMIT APPLIES PER POLICY PROIT - LOC PRODUCTS - COMPIOP AGG S S AUTOMOBILE LIABILITY ANY AUTO ALL OWNED SCHEDULED AUTOS AUTOS NON -OWNED HiREDAUTO S AUTOS COMBINED SINGLE LIMIT Ea accident BODILY INJURY (Per person) 5 BODILY INJURY (Per accident) S PROPERTY DAMAGE per accent S S UMBRELLA LIAR EXCESS LIAB OCCUR CLAIMS -MADE EACH OCCURRENCE S AGGREGATE 5 DED RETENTIONS 5 A WORKERS COMPENSATION AND EMPLOYERS' LIABILITY Y I N ANY PRCPRIETORIPARTNERIEXECUTIV=_ ❑ OFF'. CERIMEMBER EXCLUDED? (Mandatory In NH) UI yyes describe under iD SCRtlPTION OF OPERATIONS below NIA 300065617-131 10/1/2013 10/1/2014 X V',C STATU- OTH- EL EACH ACCIDENT S 11000,000 E L DISEASE - EA EMPLOYEE S 1,000,000 E L. DISEASE - POLICY LIMIT S 11000,000 DESCRIPTION OF OPERATIONS I LOCATIONS I VEHICLES (Attach ACORD 101, Additional Remarks Schedule, It more space Is required) RE: Vegetation Management 6 Debris Removal 2013/2015 r:CDTICICATC Un! 11C0 reNrFI 1 eTInN ACORD 25 (2010/05) INS0251201005) 01 ©1988-2010 ACUKU cUKPUKA I IUN. An rights reserved. The ACORD name and logo are registered marks of ACORD SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. City of San Rafael Department of Public Works PO Box 4186 AUTHORIZED REPRESENTATIVE San Rafael, CA 94913 Stacy Manning/ACOMBE c'� t�--�" '' ` "" -- • ACORD 25 (2010/05) INS0251201005) 01 ©1988-2010 ACUKU cUKPUKA I IUN. An rights reserved. The ACORD name and logo are registered marks of ACORD CITY OF SAN RAFAEL, CALIFORNIA DEPARTMENT OF PUBLIC WORKS INTERDEPARTMENTAL MEMORANDUM G`�ill '4 TO: Lisa Goldfien DATE: November 25, 2014 City Attorney FROM: Dianne Mitchell I",-))�'' �"'`� FILE NO: 01.01.02.01 Department of Public Works SUBJECT: Contract for Vegetation Management Forster & Kroeger Lanscape Maintenance, Inc. You will see that this contract should have been signed in April after the April 7`" City Council meeting. This unsigned contract was brought to my attention by the City Clerk's office in September. I immediately contacted Raul Garcia at Forster & Kroeger and explained that we not only needed to have the contract signed, we needed a new Rider to show the increase of the contract amount as well as updated insurance. In September and October, I emailed and called Raul many times for both items. In October, the Rider was delivered and finally received the insurance this past Monday. Therefore, Nader had to date and sign this contract as of today. I have put in place a system so that this will not happen again. I apologize for this oversight. cc: Nader Mansourian CITY OF SAN RAFAEL ROUTING SLIP / APPROVAL FORM INSTRUCTIONS: USE THIS FORM WITH EACH SUBMITTAL OF A CONTRACT, AGREEMENT, ORDINANCE OR RESOLUTION BEFORE APPROVAL BY COUNCIL / AGENCY. SRRA / SRCC AGENDA ITEM NO. 4. k DATE OF MEETING: 04/07/14 FROM: Nader Mansourian DEPARTMENT: PUBLIC WORKS DATE: 03/27/14 TITLE OF DOCUMENT: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN RAFAEL AUTHORIZING THE DIRECTOR OF PUBLIC WORKS TO AMEND AN EXISTING $70,000 CONTRACT FOR ON-CALL VEGETATION MANAGEMENT ANDS REMOVAL SERVICES BY ADDING $40,000 IN MEASURE A OPEN SPACE FUNDING. Department Head (signature) *** *** *** *** *** *** *** *** *** *** *** *** *** *** *** *** (LOWER HALF OF FORM FOR APPROVALS ONLY) APPROVED AS COUNCIL /AGENCY AGENDA ITEM: .. City Mana6er (sig . ature) NOT APPROVED REMARKS: APPROVED AS TO FORM: City Attorney (signature) File No.: 01.01.02.01