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Home My WebLink AboutCS Measure A Workplan 2014Department: Community Services Agenda I tem No, [eeting Date. may ,b 2014 Prepared by: Carlene McCart, Director Ci�Mana ger Approva SUBJECT: Measure A Expenditure Plan FY 14/15 RECOMMENDATION: Approve the Measure A Workplan For Proposed Expenditure Of Measure A Funds For July 1, 2014 — June 30, 2015 And Appropriating The Measure A Special Revenue Fund Into The City Operating Budget For Fiscal Year 2014 — 2015. BACKGROUND: Measure A, a 1/4cent sales tax increase to support parks and open space, was .2pproved by Marin voters in November 2012. The Measure generates approximately $10 million annually .?nd is distributed as follows: 9 65% of the funds is retained by Marin County Parks to restore natural resources, maintain county parks and open space preserves, restore and improve public access, and protect natural lands 0 20% is dedicated to saving Marin family farms and ranches 0 15% is allocated to cities, towns, and special districts to manage parks, open space preserves, nature preserves, recreation programs and vegetation to promote biodiversity and reduce wildfire risk. Funds were accrued starting April 2013 a portion of which was distributed in January 2014, with the balance to be received after June 2014. The FY 13/14 distribution to San Rafael was estimated to be $393,000. The City Council approved an expenditure plan for the San Rafael allocation of Measure A Funds. The proceeds from Measure A were divided equally between Fire, Public works and Community Services departments to address Open Space and wild land fire protection, park repairs and maintenance, and recreation facility renovations. To address the latter two categories the City Council endorsed the recommendation of the Park and Recreation Commission to resolve safety issues first the to conduct al community outreach program to determine public priorities for park and recreation facility improvement At the same time the Council allocated from the General Fund, funds to support and further the goals of the Measure A Expenditure Plan. 1191;L4111 Council Meeting: Disposition: L I 6 _13ZB[T%AJ VAJ 01 The approved FY 13/14 San Rafael Measure A Expenditure Plan: F71117' _7 7 79 7'777771wi�;! ..........► ..... Contractual Vegetation Removal in Parks and Open $70,000 Public Works Measure A Space . . .......... .. Contractual . .... ... .. ... .. . Vegetation Removal to support WU1 $40,,000 .. . ....... Fire . . .... . Measure A ..... .. . ......... ...... ... ...... ... ..... ...... .... ..... .5 FTE Vegetation .. ....... ... ........ .. . ......... . ....... Mgmt. Inspector to support WUI M, $50,000 Fire .... ....... .... .... . .. .... ...... ... .. .... Measure A .. . .. . ... Park and Recreation .. .... .. X, -x .. . .... . . .. ..... Facility Safety Improvements $119,000 ......... Community Services . . ....... . .... . ... . ....... ... . ... ... . .... ........ . ... .. ...... . .... . . . . ....... . .. ..... . ....... ...... Measure A ... ..... . . .......... . ....... ...... ... . .... Contractual Parkette $57.'000 . . ... .... . ... ........... ...... .... . ...... .... ..... . .... ........ . . .. .. . . .. ... ..... __ ..... Public Works Measure A Maintenance ........ ........ ........ . ....... . . ... ... ... ... .. .. .. . .... .. . . ... .... Vegetation Removal .. ..... - . . ........ .......... .. ....... ............ . .......... . . ............ / Defensible Space (matching) $40,000 Fire General Fund P/T Open Space $45,,000 Police General Fund Ranger (secondposition) I A copy of the Measure A Expenditure Plan is attached as Exhibit A. ANALYSIS.- The Expenditure Plan required time and coordination to organize and initiate executio Spending began in the fall of 2013. To date the following has been accomplished: I Recruited and hired Stephanie Timmer, Vegetation Management Inspector to administrate and conduct the Wild land Urban Interface Program within the Fire Department. Contracted with Forster & Kroeger, Home, Environmental Commercial Landscape Maintenance to provide vegetation clearing services in Open Space and to support WUI In process to contract maintenance services at nine City -owned Parkette sites. Called for bids for Park Pathway Repair project Contracted with Jonathon Bean to provide Park Ranger Services, 960 hours per calendar year In addition, a collaboration of City Departments was organized to coordinate response to park and Ope Space vegetation management, fire prevention, and security issues, utilizing Measure A, General Fundl SAN RAFAEL CITY COUNCIL AGENDA REPORT / Page. 3 • and existing City and community resources. The Keep Our Open Space Safe Committee comprised of representatives from Administrative Services, Community Development, Community Services, Economic Development, Fire, Police and Public Works Departments meet monthly to review progress and coordinate response. To date the KOSS Committee reports: 188 Wild land Urban Interface Cod Enforcement inspections resulting in the resolution of 94. 0 75.57 Acres of park, Open Space, publicly held land cleared of vegetation posing fire risk 0 166 Homeless campsites removed, 109 on publically held land. 0 411 Incidents investigated in parks, Open Space and public/private lands, with over 200 Citations and 200 Warnings issued for violation of Municipal Code. 0 12 Arrests • illegal • in parks, Open Space and pubprivate owned lands. 0 • • of debris from 48 campsites on City owned land removed. Maps of City activity are attached as Exhibits B and C Staff recommends the spending plan for FY 14/15 include a combination of continued staff and contractual services initiated in FY 13/14 along with a one-time purchase of San Rafael Community Center equipment. Replacement of 17 -year-old auditorium seating furniture is required to protect and preserve new flooring installed in April 2014. It is • recommended to continue the community outreach effort through the Park and Recreation Commission May — October 2014, culminating with a recommendation to City Council • park and recreation facility improvement priorities for consideration of Measure A funding for FY 15/16 and going forward.. These activities will require the use of the balance of Measure A funds from FY 13/14, Measure A funds distributed in FY 14/15 and a continued General Fund allocation. U 1� I ill I I I 111�� 11 1 1 1 & 1, 1 11 VIA 04 1 1 11111917111 1 The Measure A Expenditure Plan for FY14-15 is attached to Exhibit A, the proposed Resolution. FISCAL IMPACT: The proposed reallocation of funds for FY 13/14 is within the $421,000 appropriated in the Measure A- Open Space special revenue fund. Currently, $268,070 is projected to be spent by fiscal year-end. If the FY 14/15 Workplan is approved, a total of $470,030 in the Measure A — Open Space special revenue fund would be appropriated in the FY 14/15 budget. In addition to the use of Measure A tax funds, the use of funds includes $46,515 in matching funds already contributed by the General Fund. 1412 1. Approve the Measure A Expenditure Plan and the funding allocation 2. Direct staff to amend the Expenditure Plan and/or funding allocationi ACTION REQUIRED.- Approve the Resolution Approving The Measure A Workplan For Proposed Expenditure Of Measure A Funds For July 1, 2014 — June 30, 2015 And Appropriating The Measure A Special Revenue Fund Into The City Operating Budget For Fiscal Year 2014 Encls, Exhibit A Resolution, with attached Measure A City, Town, and Applicable Special District Progra Proposed Expenditure of Measure A funds for July 1, 2014 to June 30, 2015 Exhibit B Map of City Vegetation Management Projects (WUI) FY 13/14 Exhibit C Map of Campsites, Debris Removal Sites and Vegetation Projects FY 13/14 RESOLUTION i RAFAEL APPROVING MEASURE A WORKPLAN FOR PROPOSED EXPENDITURE OF MEASURE A JULY 19 2014 JUNE '9 2015 • APPROPRIATING MEASURE REVENUE OPERATING WHEREAS, on November 6, 2012 Marin County voters passed Measure A, a one-quarter of one percent transactions and use tax, dedicated to parks and open space for the duration of nine years; and WHEREAS, fifteen percent of the Measure A revenues is earmarked for Marin municipalities for the purpose of managing parks, open space preserves, recreation programs and vegetation; and WHEREAS, the County of Marin is responsible for the administration of the Measure A funds, and has developed a form of agreement and program materials for use by Marin municipalities; and WHEREAS, the City of San Rafael is eligible to receive Measure A funds, and entered Into an agreement with the County of Marin in October of 2013, submitting a Workplan of Expenditures for the first year of fund disbursement; and WHEREAS, the City of San Rafael is projected to receive a total of $392,999 for FY 2012-13 and 2013-14, to support the Workplan; and WHEREAS the County of Marin requires a Workplan for the proposed Expenditure of Measure A funds July 1, 2014 — June 30, 2015; and WHEREAS the City Manager has presented to the City Council a budget and a spending plan for Measure A related programs for fiscal year 2014 — 2015; NOW, THEREFORE, BE IT RESOLVED that the San Rafael City Council approves the Measure A Workplan for proposed expenditure of Measure A funds for July 1, 2014 — June 30, # and BE IT FURTHER RESOLVED that $423,515 is hereby appropriated in the Measure A special revenue fund, bringing the total appropriations for fiscal year 2013 — 2014 in that fund to $ and BE IT FURTHER i RESOLVED .the Financer is authorized toexecute,on . of the City of San Rafael, the Workplan of Proposed Expenditure of Measure A funds for July 1, 2014 to June #a copyofwhich is herebyattached # by this reference made # part I, ESTHER C. BEIRNE, Clerk of the City of San Rafael, hereby certify that the foregoing Resolution was duly and regularly introduced and adopted at a regular meeting of the City Council of said City held on Monday, the 5th day of May, 2014, by the following vote., to wit: AYES: COUNCILMEMBERS: Bushey, Colin, Connolly, McCullough & Mayor Phillips esl-45fz�— 4--e 0 ) gae e44.t -A ESTHER C. BEIRNE, City Clerk I AL u. 0 CD rl --h CD 0 3 0 0 0 tD tD 0 0 c Cd 0 r-** =r CD cr m ca r"I" 0 3 0 m la to 0 a 0 u w m 0 0 w 0 0 0 cc cc cc " m = c 0 m m 7M 0 o 0) 0) CL C SD CDo w = 0 0 0 = w 3 3 3 m :3 o —M w m w c— 0-"% m -1% 1"1* (D co co cc to CD 0 * CD CD CD 3 3 3 Cc 0 M CD CD w 0 0 0 0 0 0 -0 0 23 CD 0 0 3 0 CD 0 0 CD SU * 5* o < cr w 0 0. Z. 0 CD CD . ca* *< o 0 X E CL 0 :;- C: Cc < CD cn T3 iU Sv cn m CD OL cn Clei - CD CD 0 0 c :3 CL 3 CD CD Cn :3 a C3 :3 3 Cc CD cn. 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