HomeMy WebLinkAboutPW CIP FY2014-15Department: Public Works
Prepared by: C
*ty Manager Approv
Director of Public Works
File No.: 0 1. 15.
SUBJECT: RESOLUTION APPROVING SAN RAFAEL'S 5 -YEAR CAPITAL
IMPROVEMENT PROGRAM FOR FISCAL YEARS 2014/15 THROUGH 2018/19
TO BE INCORPORATED INTO NEXT YEAR'S BUDGET AND AUTHORIZING
THE REPROGRAMMING OF 23 CAPITAL PROJECTS TO SUBSEQUENT
YK4,RS,
Staff recommends that the City Council adopt the resolution approving San Rafael's 5 -Year Capital
Improvement Program {CIP) for Fiscal years 2014/15 through 2018/19 and authorize the reprogramming
of 23 capital projects to subsequent years.
I _11*10i x" ml `Il
The Capital Improvement Program (CIP) is a planning document developed by the Department of Public
Works to manage new construction, repairs, and improvements to the City's current infrastructure. The
CIP is broken down into 4 categories.-
• City Owned Properties (COP)
• Drainage (D)
Right of Way (R/W)
Traffic (T)
The City is responsible for 23 buildings, 12 pump stations, a 112 mile storm drain system pipes, 34 miles
of ditches,, 175 miles of roads.,, 86 traffic signals, 25 parks/mini parks and play fields, and more than 4,400
street liorhts. All these facilities require constant maintenance. Some are more than 40 years old and are
in need of significant improvements. The purpose of the CIP is to identify some of these deficiencies in
order to allow policy makers an, opportunity to prioritize and allocate resources to keep current City
programs functioning for the public.
FOR CITY CLERK ONLY
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Coundil Meefi*ng: �5i Z;_J 121
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CIP MANAGEMENT
The Capital Improvement Program is managed by the City's Department of Public Works. The
Department has 45 fall time employees, 8 of whom are in the engineering division. That . division is
responsible for the following 6 areas of service:
CEP
Provide design and construction services for the City's Capital Improvement
Program, individual department project implementation,, state and federal grant
management.
Traffic
Manage traffic operations and on -street parking. Manage 86 traffic signals,
4,400 street lights and the City's Traffic Coordination Committee which
coordinates with Police,, Fire..) City Attorney's Office, Community Development
and Parking Services to address public complaints relating to traffic issues. The
division utilizes traffic models and technical expertise to manage traffic
operations and perform development impact analyses.
Land Development
Provide subdivision, design review and building permit review services to
identify infrastructure improvements for private development within the City.
Coordinate with Planning and Building Division.
Permits
Provide design review, construction review and assistance to utilities, property
owners and other entities performing work within the public right-of-way.
Administer and inspect grading, in compliance with the planning process,
dredging, tideland,, transportation,, license agreements and other permits. Manage
mandated programs such the Marin County Stormwater Pollution Prevention
Program (MCSTQPPP).
Public Service
Address public concerns,. provide over the counter services, property
investigation, map assistance, FEMA maps, the City's Graphic Information
System (GIS) and general public assistance.
Administration
Oversight of department goals and objectives.
C1P projects are funded with local, federal and state resources and fees, many of which have specific
compliance deadlines and requirements. For instance, federal and state grants for roadway resurfacing
projects have strict engineering, environmental, construction management and related regulations
guidelines. Certain funding sources impose strict project limitations. Traffic Mitigation Fees, for
example, can only be used for projects identified in Exhibit 21 of Policy 6A of General Plan 2020.
The Department of Public Works has matched each project with the appropriate funding source to
maximize available resources. Table I details funding and estimated allocations for fiscal year 2014/15.
These are also separated per each CIP category to show that funding is available for projects noted in the
CIP.
Funding in City Right of Way, Drainage, Traffic, and a portion of City Owned Property projects are
generally supported by grants, Gas Tax, Traffic Mitigation Fees and the Storm Water Fund. A total of
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$9.1 million is available from these funds. Combining this total with the allocation from the Building and
Parking Services funds ($1.1 million) brings total funding to $10.2 million', as detailed in Table I and in
Exhibit A.
Federal and state grant opportunities have decreased over the past 5 years. Ironically, grant management
requirements have increased significantly. This complexity equates to detailed documentation and
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required paperwork that is highly.staff intensive. In some cases, small grants available to local
jurisdictions are so staff intensive that they are no longer cost effective. Nevertheless, the Department of
Public Works continues to seek cost effective federal and state grants to support our infrastructure and to
meet the City's goals and objectives.
Over the last fiscal year Department of Public Works staff completed 19 CIP projects. While all these
projects are important there are three projects of particular significance to the City.
The 'Point San Pedro Median Improvement project
This project consisted of installing irrigation systems and landscaping in the median of Point San
Pedro Road from Biscayne to Union Street which is approximately 4.2 miles of roadway. The
project included work within the County's jurisdiction and took more than a year to complete at a
cost of over $1.7 million. This project is funded completely by an assessment district.
2013 City Hall Interior Improvements
This project included improvements to the I't and 2 nd floors of the City Hall. The City Hall, built
in the 1960's. had not seen significant improvements to the I A and 2 d floor since its construction.
New carpeting, wall treatments, HVAC delivery system upgrades are just some of the
improvements included with the project. The projects complexities increased significantly
because a majority of the work needed to be performed during non-workim4 hours in order to
minimally affect City services during the daytime. The work was completed at a cost of
approximately $997,000. Funding for the project was developed by combining several projects
together (Vt floor Interior Improvements $650,000, 2 d Floor HVAC Improvements $200.000..
Electrical Improvements to the 911 Call Center $35,000, City Building Lock System Upgrade
$75.00)
City-wide Street Resurfacing
The City of San Rafael applied for and received a grant to resurface several main arterial streets
within the City in 2013. Portions of 5t" Avenue, D Street, Mission Avenue, and Bellam Blvd.
were resurfaced. Resurfacing of these main arterial roadways was difficult based on the amount
of vehicle traffic that utilizes these roadways. Scheduling, detours and utility coordination in
order resurface these roads are just some of the complexities that were needed to occur before the
work could even commence. The project was supported by a federal grant which stipulated that
the work could only occur on main arterial roadways and was completed at a total cost of $1.46
million.
Other projects such as 3 rd and C**os Parking Lot Improvements, 12/13 Street Resurfacing, Canal Lifeline
ii
Project - Phase 2 which are also noteworthy projects were completed this year. A summary of these
completed projects is provided in Table 2 and in Exhibit A
A total of 6 the 19 projects completed were not listed in the previous year's CIP's but were unavoidable
emergency projects. Their immediacy demonstrates the continued deterioration of our infrastructure.
Lower priority repair/improvement needs evolved into high priority and often costly emergencies.
Currently, staff is working on 57 capital projects with a wide range of complexity. They are prioritized
by their safety concerns and grant deadlines. Table 3 lists active CIP projects.
Other active and continuing programs such as Marin County Storm Water Pollution Prevention Program
(MCSTOPPP) are shown as projects in Table 3. This mandatory program requires San Rafael to comply
with state and federal regulations for minimizing waterway erosion and pollution. MCSTOPPP wi
evolve,, and become more costly, in the next few years in order to comply with more complex and
I
restrictive conditions. The same engineering staff and funding sources are utilized to manage this
2
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The ambitious number of capital projects will be managed by utilizing Engineering Division staff as well
as leveraging consultant resources. Many projects cannot be completed within one year since they
involve permitting and external agency involvement. Other smaller projects will be combined wherever
possible for purposes of efficiency and to maximize construction funding. The Department of Public
Works intends to complete the majority of currently active projects prior to initiating the new projects
identified in this year's CIP.
1. The Council may accept the recommendation to initiate the projects listed within this document
for Fiscal Year 2014/15 Capital Improvement Program
2. The Council may direct staff to reprogram the list based on different funding and the needs of the
city.
Accept the updated 5 -Year Capital Improvement Program and authorize the reprogramming of 23
projects as noted above.
ily
1L M01M
Enclosures: Table I — CIP — Funding Sources
Table 2 — FY13/ 14 Completed Projects
Table 3 — Active Projects
Table 4 — New Projects Added to FY14/ 15 CIP
Table 5 — FY14/15 CIP Projects/Descriptions
Table 6 — FY14/ 15 Reprogrammed Projects
Exhibit A - 5 -Year CIP Update Document
SAN RAFAEL CITY COUNCIL AGENDA REPORT / Page: 6
TABLE I (CIP - FUNDING SOURCES)
City Owned Proj2ey
,Z COP ELoject FunEnS
Available from Anticipated
Previous Fiscal Allocation for FY Estimated Total
Description Years ($) 2014/15($) Available ($)
Building Fund (603) 255,199 750,000 1,005,199
Parking Services Fund (501) 30,000 807000
Other Funds (Parkland Dedications Funds,
-Grants, etc.) 145,000 145,000
Total Available for City Owned Property (COP) = 1)2301199
rVainarirp- M) Prnip-r-f Fiindina
fi Fundin
of Way LRI
.M� ELoject YLnq
AvaiIIII� I �lable fUI ro���m
AII " nticipated
Previous Fiscal
Allocation for FY
Estimated Total
Description
Years
2014/15($)
Available ($)
Estimated Total
Description
Years ($)
(D)
Total Available for Drainage Projects ( -I"
�''Maffm!
fi Fundin
of Way LRI
.M� ELoject YLnq
Available from
Anticipated
Previous Fiscal
Allocation for FY
Estimated Total
Description
Years ($)
2014/15($)
Available ($)
Gas Tax Fund (206)
4,315,722
2,500,000
61816,722
Parking Services Fund (501)
27,500
27,500
Other Funds (Parkland Dedications Funds,
Grants, etc.)
581,500
551,500
Total Available for Right of Way (R/W) Projects =
7,405,722
Traffic Q ELoject Fundin
Available from
Anticipated
Previous Fiscal
Allocation for FY
Estimated Total
Description
Years ($)
2014/15($)
Available ($)
Gas Tax Fund (206)
4507000
4507000
Traffic Mitigation Fund (246)
150,000
150,000
Other Funds (Parkland Dedications Funds,
Grants, etc.)
Total Available for Traffic (T) Projects =
600,000
9 Ana
CIP Projects (Originally Listed in Previous Year's CIP's)
Remove the e)dstin a ove ciround fuel tank at Station 53, and 55
#
_Project Name
Description
Cost ($)
16 Eme Storm D air - Bellarn
enc rain Re
I e drain le on this
Remove and replace the existing heating, ventilation and air
------ 1,
City Hall WAC Project ------- I -----------
conditioning units on the 2nd and 3rd floors of the City Hall,— --- 11 -- -----------
----------- 1,427,027
104,729
Reconstruct parking lot to improve traffic circulation, resurface
18 Combination Traffic Si nal Head Re lacements
uniform sized.
parking area, upgrade safety lighting, install electric vehicle
19 5th Avenue Drainage Improvements
2
3rd & Cijos Parking Lot Improvements
charging station, landscaping, bicycle parking, and pay stations.
384,907
237,..924
Install improvements on the 1st and 2nd floor of the City Hall
including new carpet, floors, remodel of the bathrooms and locker
3
2013 Ci Hall Interior Improvements 1-1 ------- -------------------
rooms, etc.
996,936
Provide additional electrical improvements to support the work by
4
-Electricallm rovements to 911 Call Center
AT&T to im rove the 911 Call S stems.
18,353
Resurface D Street, 5th Avenue, Mission, Bellam, in compliance
5
Ci wide Street Resuqa �in
with a Federal Grant related to Arterial Roads s.....
1,465,223
Annual resurfacing project for the City's most severely worn
6
Street Resurfacing 12/13
roadways._
1,112,245
Construct new bus pullouts and curb ramps along Canal St and
Lifeline Phase 2 - Canal and Kerner Pedestrian
Kerner Blvd to incresae safety for pedestrians and upgrade
7
& Transit Im rovements
access to transit.
831,995
Pt. San Pedro Median Assessment District
Install landscaping and irrigation system in the Point San Pedro
8
Improvement Proiect
Medians from Union to Bisca ne.
1,712,936
Replace high pressure sodium street lights with energy efficient
9
LED Street Li htin
Li ht Emitting Diode fixtures.
308,346
10 1
Fair Drive Resurfacing
Resurface of a portion of Fair Drive.
811715
Install five new curb ramps, three ramps at 1 st & B and two
ramps at Tvvelveoak Hill and Cedar Hill. Install associated
11
_13 St. - 1st St Curb Ramps
drainage improvements in preparation of resurfacing.
108 807
Install a new bicycle/pedestrian bridge across the canal next to
Grand Avenue Pathway Connector Project
the existing Grand Avenue bridge. Construction funds are not
12
(Design) -----------------
available at this time.
180,311
Design a retaining wall next to Brookdale Avenue which
13
Brookdale Retaining Wall (Design)
experienced a slide several years aclo.
5,500
Subtotal Completed CIP Projects =
8,634,302
These project
Project Name
�v in nature and were not identified in previous years CIF's
Description
it Reolace the dilapidated e
leck at 1313 5th Avenue. I
15 Station 5 Above Ground Fuel Tank Removal
Remove the e)dstin a ove ciround fuel tank at Station 53, and 55
16,500
Replace a failed storm drain culvert and install a new manhole to
16 Eme Storm D air - Bellarn
enc rain Re
I e drain le on this
17,971
Install empty conduit on the east side of Lincoln Avenue for future
17 Lincoln Avenue Conduit Installation
fiber installation
104,729
Replace all remaing combination sized traffic signal heads with
18 Combination Traffic Si nal Head Re lacements
uniform sized.
25,595.
19 5th Avenue Drainage Improvements
Install a drains e s stem near 2156 5th tc reroute ter,
68,629
Subtotal l�lon� CIP Projects
237,..924
Total Completed Projects F`13/14 8,872,225
I IN
Estimated
#
Project Name
Status
Description
Cost
Replace small and obsolete existing dugout area
1
Bernard Hoffman Du out Improvements
On Hold
at Bernard Hoffman Park. (Limited Funding)
31) 0
Assist with the installation of Solar Facilities to
Staff Time
2
U�ra�des Stud
Desi n
existin Ci buildin s.
Assistance
�g�iB�Lfilcrin�Sp�lar
Resurface parking lot, upgrade to met current
ADA requirements, improve traffic circulation,
lighting, access, etc. (Development influenced by
3
5th St. & D St. Parking Lot Improvements
On Hold
Measure E) ---------------
400000
Resurface parking lot, upgrade to meet current
4
5th St. & Lootens Parking Lot Improvements
Desi_qn
ADA requirements.
1001000
Remove and replace the East side exterior siding
5
Fire Station Drill Tower Repair
Desi n
and repair of internal dDl rot.
40,000
Examines the City's parking structures and
garages to determine if structural and/or seismic
upgrades are required to comply with current
6Parkin
Structure U radelRe lacement Stud
Desi n
state and federal requirements.
200,000
Replace the driveway apron in front of Station 1
7
Fire Station 1 Drivewa Aran
Desi n
with an ADA compliant sidewalk and apron.
00,000
Renovate and Expand the Terra Linda Pool
House Mich currently is not sufficient for the
8
Terra Linda Recreation Center Pool House
Ai _Pes n
amount of use at this facili.
6871500
Replace the existing Emergency Speaker system
within all the City's Fire Stations which are
9
Fire Station Speaker System Upgrade
Design
obsolete.
200,000
.......
Replace the existing worn out carpeting within the
10
Ci ly Libra [y Carpeting Replacement
Construction
downtown libra .
175,000
Replace the existing desks and work stations with
ergonomic work stations and accessible
11
Ci tv Library Desks and Work Station Upgrades
Desi n
furniture.
90,000
Replace the original 1960's parquet flooring in
12
B St. Communi Center Fluorin Re lacement
Construction
the Auditorium.
100,000
Replace the existing shingle siding on the exterior
13
B St. Communi Center Sidin Re Iacement
Desi n
of the buildin
---200,000
Examine the existing lighting within the library
and determine what modifications are necessary
14
Ci Libra Li titin Stud & Re Iacement
Desi n
to rovide ade uate and efficient li titin
35,000
Replace the existing carpeting within the main
15
Albert J. Boro Communi Center Hall Car et
Construction05,000
Install a new basketball court on the east side of
the Community Center. This project is partially
Albert J. Boro Community Center Basketball
funded by donations from the
16
Court
On Hold
commu it �.Fu�ndinShortfall100,000
Replace the bridge connecting Sea Way to
17
Sea
Unfunded
Administer the City's Storm Water Pollution
Prevention Program and modify that program per
Marin County Storm Water Pollution Prevention
the new permit regulations required by the State
Staff Time
18
Pro ram FY13/14 IMCSTOPPP)
On Going_
of California
Assistance
Install structural improvements to prevent further
19
400 Canal Pum Station
Gorstruction
deteriorafion.
95,000
Structural repair of this older pump station which
20
Rossi Purn Station
_Construction
has deteriorated o r the ears.
970,000
SAN RAFAEL CITY COUNCIL AGENDA REPORT / Page: 9
Estimated
# Project Name
Status Description
Cost
Work with the Federal Emergency Management
Agency to update the community regarding the
new maps produced by FEMA in relation to the
Bay Study. This project will involve community
meetings and staff involvement in order to
provide information to the community on the
21 FES U dates
an Goin map and insurance chap es.
____6O,000
This collaborative project with the County of
Marin will study the Las Gallinas Watershed to
determine environmental, navigational and other
22 North San Rafael Watershed Study
On Goin im rovements for this area.
50,000
Fill existing culvert with grout. Drainage water
23 Happy Lane Storm Drain Abandonment
Not Yet Started has been re-routed. Low Priori - Staffing)
20,000
Assist with setting up Quiet Zones within the City
regarding the new rail system scheduled to start
24 Quiet Zones
Design o erati ons in 2016
O
-SIVIART
Work with SMART to develop and construct a
25 SMART Andersen Drive
Design_ safe at rade crossin desi n.
0
Coordinate with SMART regarding construction
of SMART station and grade crossing at Civic
26 SMART Civic Center Coordination
Desi n Center Drive.
0
Coordinate with SMART regarding construction
27 SMART Downtown Coordination
On Going of SMARTS qrade crossings in downtown.
0
NTPP Puerto Suello Path to Transit Connector
Install a separated bike path from Mission to 4th
28 Project
Desi n Street alonq Hetherton.
1,550,000
Install a compliant sidewalk along Lindaro to
29 Safe Routes to School - Davidson
Desi n improve access to Davidson School.
565,000
Widening the e)asting sidewalk along East
Francisco Blvd between Grand Ave and Vivian
30 NTPP-Francisco Blvd. East Sidewalk Widening
Desi n St. Construction funds are not et available
2,000,000
Install an ADA compliant sidewalk to connect
201 D Street Driveway and Sidewalk
existing sidewalks and crosswalks at D and
31 Improvements
---------------------....
Not Yet Started Antonette. D51 __40,000
2nd St & Lindaro St Bridge Deck Treatments
Maintenance coating on two bridges identified by
2 (Methacrylate)
Construction CalTrans.
35,000
Replace Southern Heights Bridge and perform
33 Cily Bridge Re lace nt
Desi n maintenance repairs on various other bridges.
Construct new ADA compliant curb ramps on the
4 Street Resurfacin Curb Ram s 2013114
Desi n roadways that are scheduled to be resurfaced.
3001000
Resurface a portion of the 175 miles of the City's
5 Street Resurface 2013114
Design roads stem
6001000
Construct ADA compliant curb ramps throughout
the City in compliance with the Department of
6 ADA -DOJ Curb Ram s 2013114
Construction Justice settlement a ree nt.
135,000
Assist the County of Marin with resurfacing Point
San Pedro Road from Union to the quarry
entrance which crosses both County and City
37 Point San Pedro Road Resurfac�
Construction `ursdcton.
625,000
Upgrade the traffic signal systems and
Regional Transportation System Enhancement
pedestrian facilities within the doxAntom area
38 Project
Design near the new rail station and lire.
21400,000
Resurface Del Presidio, from Manual Freitas to
Las Gallinas, and Point San Pedro Road from the
quarry entrance to Biscayne. Includes the
30 Del Presidio Blvd - Pt San Pedro Resurface
Desi n construction of 9 ADA corn Dant curb rare s.
504,000
Replacing a faded drainage system on H Street
and thea resurface the roadway from Forbes to
40 H Street Road I 1,11 ro nts
Desi n 4 Street.
200,000
#
Project dame
Status
Description
Estimated
Cost
projects are ernergency emergencyin nature and were identified in previous
ear's CIP`s
Study and design to install ramp metering
Estimated
systems on the on -ramps to highways that travel
Project Dame
Status
Description
Cost $
through the City. City of San Rafael ramps have
41
FY12113 Ramp Metering
On Hold
not been p2 limented et b CalTrans.
0
Desi nwater
----------
before crossing the roadwa .
-
45,000
Replace obsolete traffic controllers and cabinets
Install a new catch basins and manhole to
with up-to-date equipment to better respond to
Kerner & Bahia new Catch Basin
Construction
improve drainage on Bahia.
37,500
and control traffic throughout the City. Includes
Review the traffic operations on Third Street
installation of wireless communication equipment
between Grand and Netherton. Implementation
and upgrade to the existing traffic signal
42
Traffic Cabinet Controller Upgrades 2313114
Design
monitoring software.
230,000
modifications for several months to report on
----------------
Replace obsolete traffic controllers and cabinets
3rd Street Traffic Study
On Going
mented changes.
0
with up-to-date equipment to better respond to
Fairhills Drive Widenin
Construction
Minor roads widenin near Twin Oaks
75,000
and control traffic throughout the City. Includes
Install video detection for bicycles at various
installation of wireless communication equipment
intersections city-wide. This is a county lead
and upgrade to the existing traffic signal
Bic cle Detection Camera Installation
43
Traffic Cabinet Controller Upgrades 2312113
Design
monitoring software.
100,030
r
Subtotal Estimated Active (CIP) Projects -) 14,052,500 j
These
projects are ernergency emergencyin nature and were identified in previous
ear's CIP`s
Estimated
#
Project Dame
Status
Description
Cost $
Install a drainage system that intercepts storm
44
Jewell & Broadview Drainage Im rovements
Desi nwater
----------
before crossing the roadwa .
-
45,000
Install a new catch basins and manhole to
45
Kerner & Bahia new Catch Basin
Construction
improve drainage on Bahia.
37,500
Review the traffic operations on Third Street
between Grand and Netherton. Implementation
of recommendations. Study & observations
modifications for several months to report on
40
3rd Street Traffic Study
On Going
mented changes.
0
47
Fairhills Drive Widenin
Construction
Minor roads widenin near Twin Oaks
75,000
Install video detection for bicycles at various
intersections city-wide. This is a county lead
43
Bic cle Detection Camera Installation
Desi n
reject.
0
Improve existing ramp by replacing hand rails
49
4th and A Ramp Repair
Not Yet Started
and conforms. Staff availab
40,000
------------ -----
Install bulb -outs, construct compliant sidewalk
along Lovell to improve access to the back
50
Safe Routes to School - Davidson C cle 2
Not Yet Started
entrance of Davidson School. Staff a ilabili
TBD
Visual pavement distress surveys and
measurements out in the field. Develop rating
PTAP (Paverrient Management Technical
system of the condition of all 175 miles of public
1
Assistance Program)
Design
road —52,000
Construct ADA compliant curb ramps at 2
intersections on San Rafael Avenue and
reconstruct a portion of the wall at Lodge.
52
San Rafael Avenue Curb Rams
Desi n
Construct associated drains e im ro nts.
250,000
Assist county/SMART with Design for Civic
53
Civic Center DrivejMpE2nts
Desi n
Center Drive.
0
Coordinate with the Baypoint HOA to replace the
existing street lights with new street lights.
54
Ba Dint HOA Li htin Re lace nts
Not Yet Started
Develop MOU for maintenance. Staff availabili
0
Francisco Boulevard East and Lindaro Street
Repair "bump" on Francisco Boulevard East and
55
Roadway Imprmements
Desi n
Lindaro Street.
IT* A
6M
Ion AN 53
111 1111 1 1� 1111� N
These nroiects are enieroencv in nature and were identified in previous vear's CIP's
#
Project Name
Status
Description
Estimated
Cost
Conduct a parking study of the existing and
future (with SMARI) parking demands. Conduct
a study of the existing yfinding signs and their
effectiveness. Develop near-term and long-term
Downtown Station Area Parking Utilization and
recommendations. (Waiting for Grant
56
Wayfinding Study
Not Yet Started
Authorization)
340,000
Repair all safety issues along the sidewalk and
57
Park Sidewalk and Pathway Repair
Construction
pathways identified by Parks Division.
100,000
a a I
479
MA Q I'
TA13
' A•
Table 4 PROJECTS ADDED BY DEPARTMENT DIRECTORS
(CITY OWNED PROPERTIES)
Proiects Added to the City Owned Pro erties Category
Citv Hall Generator Ee_pl.qeTe
CiN Hall Accessibilit _!mp
�y
Ci Hall Interior
IT Relocation to the 3rd floor.
'C.i!y Hall 3rd Floor Hallvvay B2�_ �retipg.
paratus Floor Heaters - 5 Fire Stations
1 Citv Plaza Benches Repl;�cernent
BID Bike Par�le
West End Tri e Ug
Re t��qerneqt
TLCC Roof p
TLCC Hardscpp ai��
Albert Park
Council Chambers Energy Efficient Lighting
#
Name of Project
Scope of Work
1
This annual project addresses emergency repairs of
existing City owned Properties which can include
but is not limited to plumbing, roofing, and other
Emergency Facilities Repair
significant repairs.
2
This project includes the construction of the Terra
Linda Pool house which currently is not sufficient for
Terra Linda Recreation tenter Pool
the amount of use at this facility. The design for this
House
project was initiated in FY 13/14.
Five of the seven City Fire Stations utilize floor
heaters in their apparatus Bays. This project includes
Ap aratus Floor Heaters - 5 Fire Stations
replacing these heaters which are currently failing.
4
This project involves space planning efforts to
provide several work stations on the 3rd floor for IT
IT Relocation to the 3rd floor
staff.
5
This project relates to acquiring the property between
Fire Station one and the 5th and D parking area,
demolishing the existing structure and installing a
parking area in preparation for civic building or
Public Facility Parking Expansion
asking facility.
6
This project includes replacing existing deteriorated
City Plaza Bench
benches in the courtyard at 4th and Court Streets.
7
This project includes the replacement of Heating,
City Hall Interior Improvements (3rd
ventilation and Air Conditioning mixing boxes on
Floor)
the third floor to provide better air circulation.
8
This project is composed of installing accessibility
5th St. & Lootens Parking Lot
improvements, resurfacing, and making electrical
Improvements (Construction)
upgrades to the 5th and Lootens Parking Lot.
# dame of Proect Scope of Work
'
Miscellaneous Storm .Drain, Slide Repair This annual project addresses emergency repairs
Projects related to drainage issues.
10 Provide staff time associated with compliance with
the latest requirements from the State Regional
Marin County Storm eater Pollution Water Quality Control Board and federal rules and
Prevention Program (MCSTOPP regulations related to the Phase e it.
i, I g 5[�11'11J�a
Kn- 21 i L I I
Otil solo ILdwil
N1 1 Fri
9 Name of Proiect
13 Miscellaneous Right of Way Repair
Projects
14
City Bridge Repair Program (Design and
Construction)
15
H Street Roadway Improvements
(Construction)
16
SMART Andersen Drive Crossing
Improvement (Design)
17 Street Resurfacing 2014/15 (Design and
Construction)
18
ADA -DOJ Curb Ramps 2014/15 (Design
and Construction)
19
2nd and Grand Intersection
Improvements (Design)
20
San Rafael Downtown Integrated Transit
Center Study
Scope of Work
This annual project addresses emergency projects.in
and above norinal maintenance of the City's streets.
Street Bridge near Highway 101 and Southern
Heights Bridge are in need of repair. Initial reviews
of these bridges indicated that further studies are
needed prior to implementing repairs or possibly
replacements of these facilities.
This project involves replacing a failed drainage
system within H'Street and resurfacing the roadway
from Forbes to 4th Street. Additional utility
relocations may be necessary.
This project involves making improvements to
Andersen Drive at the new SMART rail crossing in
order to have a crossing that is in compliance with
the CPUC and Federal Rail Authority.
This project involves resurfacing a portion of the 175
miles of the City's road system.
This project involves installing updated curb ramps
in compliance with the Department of Justice
Settlement with the City of San Rafael.
This project involves the installation of new signal
pole at anus, cabinet controller and upgrades to
curb ramps and realignment of an exit driveway from
Montecito Shopping Center adjacent to Grand
Avenue.
This project includes a study related to relocating the
Transit Center to make it safer and closer to SMART
station without conflicting with other transit uses in
the area.
Name of Project
Scope of Work
11
This project involves working with the Federal
Emergency Management Agency to update the
community regarding the new maps produced by
FEMA in relation to the Bay Study. This project will
involve community meetings and staff involvement
in order to facilitate informing the community of the
FEMA Updates (Public Assistance)
map and insurance changes.
12
A portion of a City culvert at #7 Beachwood is
deteriorating and needs replacement. This
7 Beachwood — Culvert Repair
unanticipated project arose in 2014. The repair will
(Construction)
require work in the backyard of #7 Beachwood.
9 Name of Proiect
13 Miscellaneous Right of Way Repair
Projects
14
City Bridge Repair Program (Design and
Construction)
15
H Street Roadway Improvements
(Construction)
16
SMART Andersen Drive Crossing
Improvement (Design)
17 Street Resurfacing 2014/15 (Design and
Construction)
18
ADA -DOJ Curb Ramps 2014/15 (Design
and Construction)
19
2nd and Grand Intersection
Improvements (Design)
20
San Rafael Downtown Integrated Transit
Center Study
Scope of Work
This annual project addresses emergency projects.in
and above norinal maintenance of the City's streets.
Street Bridge near Highway 101 and Southern
Heights Bridge are in need of repair. Initial reviews
of these bridges indicated that further studies are
needed prior to implementing repairs or possibly
replacements of these facilities.
This project involves replacing a failed drainage
system within H'Street and resurfacing the roadway
from Forbes to 4th Street. Additional utility
relocations may be necessary.
This project involves making improvements to
Andersen Drive at the new SMART rail crossing in
order to have a crossing that is in compliance with
the CPUC and Federal Rail Authority.
This project involves resurfacing a portion of the 175
miles of the City's road system.
This project involves installing updated curb ramps
in compliance with the Department of Justice
Settlement with the City of San Rafael.
This project involves the installation of new signal
pole at anus, cabinet controller and upgrades to
curb ramps and realignment of an exit driveway from
Montecito Shopping Center adjacent to Grand
Avenue.
This project includes a study related to relocating the
Transit Center to make it safer and closer to SMART
station without conflicting with other transit uses in
the area.
#
Name of Project
Scope of Work
21
Traffic Cabinet Controller Upgrades
This project consists of studying the existing signage
2014/15 (Design and Construction)
and parking characteristics in downtown and resent
23
Downtown Parking and Wayfinding
recommendations on improvements to be made to
Study
i� rove general circulation.
Name ofP'ro'ect
Scope of Work
22
Traffic Cabinet Controller Upgrades
This project consists of upgrading older traffic
2014/15 (Design and Construction)
controller equipment to meet current standards.
23
This project consists of widening the Intersection of
Las Gallinas and Freitas Parkway. In particular the
left turn pocket onto Las Gallinas from Freitas
Parkway heading south should be expanded to
Freitas/Las Gallinas Intersection
accommodate the current traffic. This work also
Improvements (Design)
involves work over a creek.
4
Replace all existing Red, Yellow and Green traffic
signal lights with new LED's and warrantee their
Traffic Signal LED Group R.elamping &
installation and upgrade the existing 3 5 0 non -
Ped Dead Upgrades
countdown pedestrian signal heads.
VJA
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Fire Station 2 ParkiA
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Electrical !4pgradesthe i .
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RESOLUTION APPROVING SAN RAFAEL'S 5 -YEAR CAPITAL IMPROVEMENT
PROGRAM FOR FISCAL YEARS 2014/15 THROUGH 2018/19 TO BE INCORPORATED
INTO NEXT YEAR'S BUDGET AND AUTHORIZING THE REPROGRAMMING OF 23
CAPITAL PROJECTS TO SUBSEQUENT YEARS
WHEREAS, the Public Works Director has submitted to the San
Rafael City Council a document entitled "CITY OF SAN RAFAEL CAPITAL
IMPROVEMENT PROGRAM (CIP) FISCAL YEAR 2014/15 TO 2018/19'.'. and
WHEREAS, the document describes a wide range of capital projects,
consistent with current Council priorities, required to maintain and/or upgrade the
City's assets including but not limited to City Owned Property, City Right of Way,
Drainage, Traffic which include, but are not limited to maintain roads, pedestrian and
bicyclist facilities, traffic control networks, drainage systems, buildings, parks, and
parking facilities; and
WHEREAS, the document further describes project cost estimates
that may be utilized for said projects, recognizing that such estimates are based on
currently available information that is subject to change over the next five years; and
WHEREAS, the Capital Improvement Program may be modified and
amended by the Council as priorities and funding sources and amounts change over
the five year life of the document; and
WHEREAS it is the intention of this Council to adopt by this
Resolution said "CITY OF SAN RAFAEL 5 -YEAR CAPITAL IMPROVEMENT
PROJECT LIST" as submitted by the Public Works Director, with the exception of
that item designated in the staff report for this meeting as "Active project #39 Del
Presidio Blvd — Pt San Pedro Resurfacing."
Council that the City Council approves the document entitled "CITY OF SAN
RAFAEL CAPITAL IMPROVEMENT PROGRAM {CIP) FISCAL YEAR 2014/15
TO 2018AW" . which is on file with the City Clerk, with the exception of that item
designated in the staff report for this meetinv, as "Active project #39 Del Presidio
Blvd — Pt San Pedro Resurfacing."
1, ESTHER C, BEIRNE, Clerk of the City of San Rafael, hereby certif� that
the foregoing resolution was duly and regularly introduced and adopted at a regular meeting
of the Council of said City on the 5th day of May, 2014, by the following vote, to wil
AYES: COU NCI LM EMBERS: Bushey, Colin, Connolly, McCullough & Mayor Phillips
NOES: COUNCIL MEMBER None
File No.: 0 1. 15