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HomeMy WebLinkAboutCS Land of Coleman, Glenwood and Venetia Valley Lease Agr.; SR School DistrictDepartment: Community Services Prepared by: Kelly Albrecht A ri Agenda Item No: T 0 1_4 Agenda Meeting Date: June 2, 2014 Meeting City Manager Approval. SUBJECT: Resolution of the City Council of the City of San Rafael Approving and Authorizing the City Manager to Execute the Three Lease Agreements with the San Rafael School District for the Rental of Land at the Coleman, Glenwood and Venetia Valley School Sites. BACKGROUND: The City operates eight child care centers. Centers are located on seven school campuses and two City -owned sites. Of the seven on school campuses, six centers are housed in City owned relocatable classrooms. The proposed Lease Agreements are for the use of land and ancillary facilities on the Coleman,, Glenwood and Venetia Valley Elementary School campuses in the San Rafael City Schools District. The term of all three Lease Agreements is from July 1, 2014 to June 30, 2019. ANALYLIS: The City has operated Child Care Centers on these campuses for ten years and more. These Lease Agreements renew the past agreements with the San Rafael City Schools District. Combined,, they serve over eighty-five families each year with year-round child care services for students grades K-5. The City and the District have found the services to be mutually beneficial and valued by each school community. FISCAL IMPACT: Each of the three Lease Agreements is for $2.00 per year per school site. The funding for this expense is included in the Child Care Division, Community Services Department budget and covered by Child Care program fees. OPTIONS: 1. Approve the Resolution. 2. Reject the Resolution and direct staff to renegotiate the Leases. ACTION REQUIRED: Adopt the Resolution approving and authorizing the City Manager to execute the three Lease Agreements for the rental of land at the Coleman, Glenwood and Venetia Valley School sites in the form on file with the City Clerk and attached to the Agenda Report. Enclosures: Resolution. 3 Lease Agreements: Rental of Land for Coleman School, Glenwood School, and Venetia Valley School. Council Meeting: Disposition: k- 011 C, iJ RESOLUTION OF i OF OF 1RAFAEL APPROVINGAND AUTHORIZING MANAGER i EXECUTE THE THREE LEASE WITH THE SAN RAFAEL CITY SCHOOLSDISTRICT i' THE RENTAL OF a ! AT THE COLEMAN, ii 1♦ 1 VENETIA VALLEY SCHOOLi' ON FILE WITH THE CITY CLERK AND ATTACHED i AGENDA i WHEREAS, the City of San Rafael provides child care services at Coleman, Glenwood, and Venetia Valley Elementary School campuses; and WHEREAS, the City owns and maintains portable classroom facilities on each campus to house the child care services provided there; and WHEREAS, the San Rafael City Schools District owns the land on which the City portable classroom facilities sit; and WHEREAS, the Board of Education of the San Rafael city Schools District approved three Lease Agreements with the city of San Rafael for the rental of land at the Coleman, Glenwood, and Venetia Valley School sites at its regular meeting held on April 7t" 2014, and; WHEREAS, the term of all three Lease Agreements is from July 1, 2014 to June 301 2019, and the rent is $2.00 per year per school site; NOW, THEREFORE, BE IT RESOLVED, the City Council approves and authorizes the City Manager to execute the three Lease Agreements for the rental of land at the Coleman, Glenwood and Venetia Valley School sites in the form on file with the city clerk and attached to the Agenda Report. 1, Esther C. Beirne, Clerk of of • foregoing • i duly and regularly introduced and adopted at a regulari of " Council of ! City on i !. ! day of • By • • ! vote,to AYES: COUNCILMEMBERS: Bushey, Colin, Connolly, McCullough & Mayor Phillips n ! Esther B .r ,r. Clerk LEASE AGREEMENT This LEASE made and entered into this 7th day of April, 2014 by and between the CITY OF SAN RAFAEL, hereinafter designed "Lessee" and SAN RAFAEL SCHOOL DISTRICT of Marin County, California, hereinafter designated "Lessoris as follows: WITNESSETH: Lessee, for the consideration hereinafter set forth, does hereby lease from Lessor certain premises to the terms and conditions as follows: 1. PREMISES. Lessee hereby leases from Lessor a portion of the facility know as Glenwood School, 25 W. Castlewood Drive, San Rafael, CA, specifically two spaces 40' x 24' in the southeast section of the playground adjacent to each other for placement of two portable buildings (use, hereinafter "Premises.). During the term of the Lease, and for any extension, Lessor also grants to Lessee and Lessee accepts a license solely for access to the Premises by Lessee, its employees, day care instructors, agents and clients of the day care program. Lessee acknowledges that title to the Premises is held by the District. 2. TERM. The term of this lease shall be five (5) years and shall commence on July 1, 2014. 3. USE OF PREMISES. The Premises shall be used by Lessee solely for the operation of a child day care program. 4. RENT. For consideration for entering into this Lease, Lessee agrees to pay $2.00 per year payable on July I s' of each year of the lease term. 5. CONDITION OF PREMISES. Premises are provided "as -is", subject only to the conditions set forth in the Lease. 6. CARE, MAINTENANCE AND REPAIR. Lessee at its sole cost shall provide usual and customary care to the Premises including custodial and maintenance. Lessee shall be responsibl for and shall pay for any repairs or replacements which are occasioned or made necessary by reason of the use of said Premised by Lessee or its agents or employees. I 7. INSPECTION BY LESSOR. Lessee shall permit Lessor or Lessor's agents, representative or employees to enter said Premises at all reasonable times and with reasonable notice for the purpose of inspecting said Premises to determine whether Lessee is complying with the terms o this Lease and for the purpose of doing other lawful acts that may be necessary to protect Lessor's interest in said Premises under this lease or to perform Lessor's duties under this Lease] S. UTILITIES. Lessee shall pay for all utilities and services, including without limitation, garbage, gas, electricity and water for the Premises. Lessee shall be responsible for its own telephone costs. 9 IHOLD HARMLESS. Lessee shall hold harmless, defend and indemnify Lessor, its officers, agents and employees, from and against any liability, claim, action, cost, damage or loss including reasonable costs and attorney's fees, for injury, including death, to any person or damage to any property arising out of Lessee's activities under this Lease. This obligation shall continue beyond the term of this Lease as to any act or omission which occurred during or under this Lease. This indemnification obligation is not limited in any way by any limitation on the amount or type of damages or compensation payable to or for Lessee or its employees or agents under worker's compensation acts, disability benefit acts, or other employee benefit acts. , 10 . INSURANCE. -Lessee is self-insured and participates with other cities and entities in a J0111L powers agreement for excess coverage. With respect to this Lease, Lessee shall maintain insurance, which may be self-insurance, as described below: 1 } Worker's compensation insurance with limits of $1,000,000.00 or more with an insurance carrier satisfactory to the Lessor in accordance with the Act of the Legislature of the State of California, known as "Worker's Compensation Insurance and Safety Act" originally approved May 26, 1913, and all Act amendments and supplements thereto. Said policy shall be endorsed with the following specific language: "This policy shall not be canceled or materially changed without first giving thirty (30) days prior written notice to Lessor. In the event Lessee is self-insured, it shall furnish a certificate of permission to self= insure, signed by the Department of Industrial Relations Administration of Self- insurance, Sacramento, CA." (2) Commercial or Comprehensive General Liability insurance covering bodily injury and property damage utilizing an occurrence policy form, in an amount no less that $2,000,000.00 combined single limit for each occurrence. Said insurance shall include, but not be limited to: Premises and operations liability, independent contractors liability, and personal injury liability. (3) Lessee shall maintain, in force, for the term of the Lease and any extensions thereto, fire and extended coverage insurance on the building and its contents. (4) Each said comprehensive or commercial general liability insurance policy shall be endorsed with the following specific language: (a) Lessor, its officers and employees, is named as additional insured for a liability arising out of the operations by or on behalf of the name of the insured in the performance of this Lease. IN (b) The inclusion of more than one insured shall not operate to impair the rights of one insured against another insured, and the coverage afforded shall apply as though separate policies had been issued to each insured, but the inclusion of more than one insured shall not operate to increase the limits of the company's liability. (c) The insurance provided herein is primary coverage to Lessor with respect to any insurance or self-insurance programs maintained by Lessor and no insurance held or owned by Lessor shall be called upon to contribute to a loss, except for the sole negligence of Lessor. (d) This policy shall not be canceled or materially changed without first giving thirty (30) days prior written notice to Lessor except for non-payment of premium which shall require ten (10) days prior written notice. (5) Documentation. The following documentation shall be submitted to Lessor: (a) Properly executed Certificates of Insurance or Certificates of Coverage clearly evidencing all coverages, limits and endorsements required above. Said certificates shall be permitted prior to the execution of this Lease. (b) Signed copies of the specified endorsements for each policy. Said endorsements copies shall be submitted within thirty (3 0) days of execution of this Lease. (c) Upon Lessor's written request, certified copies of insurance policies. Said policy copies shall be submitted within thirty (3) days of Lessor's request. (6) Policy Obligations. Lessee's indemnity and other obligations shall not be limited by the foregoing insurance requirements. (7) Material Breach. If Lessee, for any reason, fails to maintain insurance coverage which is required pursuant to this Agreement, the same shall be deemed a material breach of Lease. 11. ASSIGNMENT. This Lease, or any interest of the Lessee therein, shall not be assignable by Lessee or by operation of law without the written consent of Lessor. 12. COMPLIANCE WITH RULES AND REGULATIONS. The rules and • ,?.dopted by Lessor, either now or in the future for the safety, care, and cleanliness of the Premise and the Preservation of good order on • Premises, are • made a part of this Lease, and Lessee agrees to obey all such rules and regulations. I 13. COMPLIANCE WITH LAW. Lessee shall not use the Premises or permit anything to be done in or about the Premises which will in any way conflict with any law, statute, ordinance or governmental rule or regulation now in force or which may hereafter be enacted or promulgated. Lessee shall, at its sole cost and expenses, promptly comply with all Laws, statues, ordinances and governmental rules, regulations or requirements now in force or which may hereafter be in force, and with the requirements of any board of fire insurance underwriters or other similar bodies now or hereafter constituted, relating to or affected by Lessee's improvements or acts. 14. SERVERABILITY. The invalidity or illegality of any provision shall not affect the remainder of the lease. 15. AMERICANS WITH DISABILITIES ACT (ADA). Lessee is responsible for compliance with the American with Disabilities Act ("ADA"), its supporting regulations, and all similar Federal, state or local laws, regulations and ordinances relating to removal of barriers within the workplace, i.e., arrangement of interior furnishings and access within the Premises, and any improvements installed by Lessee. If Lessor's consent would be required for alterations to bring the Premises into compliance, Lessor agrees not to unreasonably withhold its consent. 16. HAZARDOUS MATERIALS ACKNOWLEDGEMENT, ENVIRONMENTAL REPRESENTATION AND LIABILITY RELEASE. Lessee acknowledges that various materials may contain materials that have been or may in the future be determined to be toxic, hazardous or undesirable and may need to be specifically treated specially handled and/or removed from the Premises. Such substances may be above and below ground on the Premises or may be present in soils, water, building components or other portions of the Premises in areas that may or may not be accessible or noticeable. Lessee shall use and operate the Premises, at all times during the term hereof, under and in compliance with the laws of the State of California and in compliance with all applicable environmental legal requirements. For any contamination to Premises due to Lessee's use, Lessee assumes full responsibility for the clean-up of such toxic hazardous or undesirable materials as required by current and further federal, state and local laws and regulations. Lessee acknowledges that toxic wastes, hazardous materials and undesirable substances problems can be extremely costly to correct and Lessee relieves Lessor from all liability related thereto due to Lessee's use. Lessee therefore agrees that Lessee shall indemnify and defend and hold Lessor harmless from any claim, liability, damage, cost or expense, including but not limited to court costs and attorney's fees, arising out of or in any way related to and/or caused by 17. CONDITIONS AT TERMINATION. During the term of this Lease, Lessee shall at all times maintain the Premises in a good, clean and safe condition. Upon the expiration of the term of this Lease and any renewals thereof or upon the sooner termination thereof, Lessee shall surrender to Lessor possession of the Premises. Lessee shall leave the Premises in as good order and condition as said Premises were in the beginning of the term of this Lease, ordinary wear and tear thereof and damage by the elements, fire, earthquake, flood, act of God, or public calamity excepted. 18. EARLY TERMINATION. Either party may terminate this Lease upon giving six (6) months written notice to the other or immediately upon a material violation of this Lease by the Tenant or District or Any act by Tenant exposing the District to liability to others for personal injury or property damage. M 19. AMENDMENTS: This Lease may be amended only by the written consent of both parties. IN WITNESS WHEREOF, the parties hereto have caused this Lease to be executed the day and year first above written. N4ncy 4ackle Cify-Manager ATTEST City Clerk SAN RAFAEL CITY SCHOOLS DISTRICT Chris Thomas Chief Business Official Approved by the Board of Education San Rafael City Schools District Date: 4/7 4 jo- 44" t7 City Attorney Z A nnerrnber of ffic, Tokio Mat'ine !'---I rout.,, 1832 Schuetz Road St Louis, MO 63146-3540 Telephone (888) 995-5300 (314) 995-530# Fax (314) 995-3843 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICY LISTED BELOW. NAME AND ADDRESS OF CERTIFICATE HOLDER - California Dept Of Industrial Relations Office Of Self-insurance Plans 2265 Watt Avenue, Suite #1 Sacramento, California 95825 Attn: Mr. Jon Wroten Self-insured Retention Per Occurrence $ 1 1000000 Maximum Limit of Indemnity Per Occurrence Statutory Employers' Liability Maximum Limit of Indemnity Per Occurrence and Aggregate $2,000,000 SAFETY NATIONAL C-j"ASUALTY CORPORATION By- Gene R. Maier Senior Vice President of Workers' Compensation Underwriting Date, June 20, 2013 Em s -3 w C) P- 0 h H- El rt P- � w 0 Ft P- (D -'- I< DI< (D 0 (D w (D (D <D P- C) IV ft (D rt 0 P z ft C, CIO (-n rt (t rt (D rt rt 0 0 (t 0 C) (D 0 CD (D rt 0 0 w Crl rt rt 0 rt 00 ftl I -A LA) NA - s -3 w C) P- 0 h H- El rt P- � w 0 Ft P- (D -'- I< DI< (D 0 (D w (D (D <D P- C) IV ft (D rt 0 P z ft C, CIO (-n rt (t rt (D rt rt 0 0 (t 0 C) (D 0 CD (D rt 0 0 w Crl rt rt 0 rt This LEASE made and entered into this 7 th day of April, 2014 by and between the CITY OF SAN RAFAEL, hereinafter designed "Lessee" and SAN RAFAEL SCHOOL DISTRICT of Marin County, California, hereinafter designated "Lessoris as follows: WITNESSETH: Lessee, for the consideration hereinafter set forth, does hereby lease from Lessor certain premises to the terms and conditions as follows: 1. PREMISES. Lessee hereby leases from Lessor a portion of the facility know as Venetia Valley K-8 School, 177 N. San Pedro Road, San Rafael, CA specifically two spaces 40' x 24' in the southeast section of the playground adjacent to each other for placement of one portable building (use, hereinafter "Premises"). During the term of the Lease, and for any extension, Lessor also grants to Lessee and Lessee accepts a license solely for access to the Premises by Lessee, its employees, day care instructors, agents and clients of the day care program. Lessee acknowledges that title to the Premises is held by the District. 2. TERM. The term of this lease shall be five (5) years and shall commence on July 1, 2014. 3. ' USE OF PREMISES. The Premises shall be used by Lessee solely for the operation of a child day care program. 4. ITT. For consideration for entering into this Lease, Lessee agrees to pay $2.00 per year payable on July 1st of each year of the lease term. 5. LONDITION OF PREMISES. Premises are provided "as -is", subject only to the-. conditions set forth in the Lease. 6. LARE, MAINTENANCE AND REPAIR. Lessee at its sole cost shall provide usual and customary care to the Premises including custodial and maintenance. Lessee shall be responsible for and shall pay for any repairs or replacements which are occasioned or made necessary by reason of the use of said Premised by Lessee or its agents or employees. 7. INSPECTION BY LESSOR. Lessee shall penult Lessor or Lessor's agents, representatives or employees to enter said Premises at all reasonable times and with reasonable notice for the purpose of inspecting said Premises to determine whether Lessee is complying with the terms of this Lease and for the purpose of doing other lawful acts that may be necessary to protect Lessor's interest in said Premises under this lease or to perform Lessor's duties under this Lease. 8. 'UTILITIES. Lessee shall pay for all utilities and services, including without limitation, garbage, gas, electricity and water for the Premises. Lessee shall be responsible for its own telephone costs. 9 IHOLM HARMLESS. Lessee shall hold harmless, defend and indemnify Lessor, its officers, agents and employees, from and against any liability, claim, action, cost, damage or loss including reasonable costs and attorney's fees, for injury, including death, to any person or damage to any property arising out of Lessee's activities under this Lease. This obligation shall continue beyond the term of this Lease as to any act or omission which occurred during or under this Lease. This indemnification obligation is not limited in any way by any limitation on the amount or type of damages or compensation payable to or for Lessee or its employees or agents under worker's compensation acts, disability benefit acts, or other employee benefit acts. 10 INSURANCE. Lessee is self-insured and participates with other cities and entities in aJO111L powers agreement for excess coverage. With respect to this Lease, Lessee shall maintain insurance, which may be self-insurance, as described below: 1) Worker's compensation insurance with limits of $1,000,000.00 or more with an insurance carrier satisfactory to the Lessor in accordance with the Act of the Legislature of the State of California, known as "Worker's Compensation Insurance and Safety Act" originally approved May 26, 1913, and all Act amendments and supplements thereto. Said policy shall be endorsed with the following specific language: "This policy shall not be canceled or materially changed without first giving thirty {3 0) days prior written notice to Lessor. In the event Lessee is self-insured, it shall furnish a certificate of permission to self - insure, signed by the Department of Industrial Relations Administration of Self- insurance, Sacramento, CA." (2) Commercial or Comprehensive General Liability insurance covering bodily injury and property damage utilizing an occurrence policy form, in an amount no less that $2,000,000.00 combined single limit for each occurrence. Said insurance shall include, but not be limited to: Premises and operations liability, independent contractors liability, and personal injury liability. (3) Lessee shall maintain, in force, for the term of the Lease and any extensions thereto, fire and extended coverage insurance on the building and its content] (4) Each said comprehensive or commercial general liability insurance policy shall be endorsed with the following specific language: (a) Lessor, its officers and employees, is named as additional insured for all liability arising out of the operations by or on behalf of the name of the insured in the performance of this Lease. N (b) The inclusion of more than one insured shall not operate to impair the rights of one insured against another insured, and the coverage afforded shall apply as though separate policies had been issued to each insured, but the inclusion of more than one insured shall not operate to increase the limits of the company's liability. (c) The insurance provided herein is primary coverage to Lessor with respect to any insurance or self-insurance programs maintained by Lessor and no insurance held or owned by Lessor shall be called upon to contribute to a loss, except for the sole negligence of Lessor. (d) This policy shall not be canceled or materially changed without first giving thirty (30) days prior written notice to Lessor except for non-payment of premium which shall require ten (10) days prior written notice. (5) Documentation. The following documentation shall be submitted to Lessor: (a) Properly executed Certificates of Insurance or Certificates of Coverage clearly evidencing all coverages, limits and endorsements required above. Said certificates shall be permitted prior to the execution of this Lease. (b) Signed copies of the specified endorsements for each policy. Said endorsements copies shall be submitted within thirty (3 0) days of execution of this Lease. (c) Upon Lessor's written request, certified copies of insurance policies. Said policy copies shall be submitted within thirty (3) days of Lessor's request. (6) Policy Obligations. Lessee's indemnity and other obligations shall not be limited by the foregoing insurance requirements. (7) Material Breach. If Lessee, for any reason, fails to maintain insurance coverage which is required pursuant to this Agreement, the same shall be deemed a material breach of Lease. 11. ASSIGNMENT. This Lease, or any interest of the Lessee therein, shall not be assignable by Lessee or by operation of law without the written consent of Lessor. 12. COMPLIANCE WITH RULES AND REGULATIONS. The rules and regulations ,?.dopted by Lessor, either now or in the future for the safety, care, and cleanliness of the Premises and the Preservation of good order on the Premises, are expressly made a part of this Lease, and Lessee agrees to obey all such rules and regulations. 13. COMPLIANCE WITH LAW. Lessee shall not use the Premises or permit anything to be done in or about the Premises which will in any way conflict with any law, statute, ordinance or governmental rule or regulation now in force or which may hereafter be enacted or promulgated. Lessee shall, at its sole cost and expenses, promptly comply with all Laws, statue ordinances and governmental rules, regulations or requirements now in force or wnicn may hereafter be in force, and with the requirements of any board of fire insurance underwriters or other similar bodies now or hereafter constituted, relating to or affected by Lessee's improvements or acts. 14. SERVERABILITY. The invalidity or illegality of any provision shall not affect the remainder of the lease. 15. AMERICANS WITH DISABILITIES ACT (ADA). Lessee is responsible for compliance with the American with Disabilities Act ("ADS,"), its supporting regulations, and all similar Federal, state or local laws, regulations and ordinances relating to removal of barriers within the workplace, i.e., arrangement of interior furnishings and access within the Premises, and any improvements installed by Lessee. If Lessor's consent would be required for alterations to bring the Premises into compliance, Lessor agrees not to unreasonably withhold its consent. 16. HAZARDOUS MATERIALS ACKNOWLEDGEMENT, ENVIRONMENTAL REPRESENTATION AND LIABILITY RELEASE. Lessee acknowledges that various materials may contain materials that have been or may in the future be determined to be toxic, hazardous or undesirable and may need to be specifically treated specially handled and/or removed from the Premises. Such substances may be above and below ground on the Premises or may be present in soils, water, building components or other portions of the Premises in areas that may or may not be accessible or noticeable. Lessee shall use and operate the Premises, at all times during the term hereof, under and in compliance with the laws of the State of California and in compliance with all applicable environmental legal requirements. For any contamination to Premises due to Lessee's use, Lessee assumes full responsibility for the clean-up of such toxic hazardous or undesirable materials as required by current and further federal, state and local laws and regulations. Lessee acknowledges that toxic wastes, hazardous materials and undesirable substances problems can be extremely costly to correct and Lessee relieves Lessor from all liability related thereto due to Lessee's use. Lessee therefore agrees that Lessee shall indemnify and defend and hold Lessor harmless from any claim, liability, damage, cost or expense, including but not limited to court costs and attorney's fees, arising out of or in any way related to and/or caused by Lessee's use. 17. CONDITIONS AT TERMINATION. 'During the term of this Lease, Lessee shall at all times maintain the Premises in a good, clean and safe condition. Upon the expiration of the term of this Lease and any renewals thereof or upon the sooner termination thereof, Lessee shall surrender to Lessor possession of the Premises. Lessee shall leave the Premises in as good order and condition as said Premises were in the beginning of the term of this Lease, ordinary wear and tear thereof and damage by the elements, fire, earthquake, flood, act of God, or public calamity excepted. 18. EARLY TERMINATION. Either party may ten-ninate this Lease upon giving months written notice to the other or immediately upon a material violation of this Lease by the Tenant or District or Any act by Tenant exposing the District to liability to others for personal injury or property damage. M 19. AMENDMENTS: This Lease may be amended only by the written consent of both parties. IN WITNESS WHEREOF, the parties hereto have caused this Lease to be executed the day and year first above written. N cy ackle Ci nager rMaww" City Clerk yr City Attorney I SAN RAFAEL CITY SCHOOLS 11-IISTRICT Chris Thomas Chief Business Official Approved by the Board of Education San Rafael Cit Sc ools District Date: EXHIBIT "'A" Description of Premises The Premises that are being leased to City are: 1. Exclusive use of Classroom 6, consisting of 960 square feet, or equivalent space as mutually agree. 2. Non-exclusive use of boys and girls bathroom facilities 3. Non-exclusive use of the playgrounds I A mi--_�rntber of the Tokj-o CERTIFICATE OF INSURANCE 1832 Schuetz Road St Louis, MO 63146-3540 Telephone (888) 995-5300 (314) 995-5300 Fax (314) 995-3843 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICY LISTED BELOW. NAME AND ADDRESS OF CERTIFICATE HOLDER: California Dept Of Industrial Relations is Of Self-insurance Plans 2265 Watt Avenue, it #1 Sacramento, California 95825 Attn: Mr. Jon Wrot NAME INSURED EMPLOYER: CITY OF SAN RAFAEL ADDRESS: 1400 FIFTH AVENUE, SAN RAFAEL, CA 94901 POLICY NUMBER- SP 4048860 TYPE OF INSURANCESpecific Excess Workers' Compensation and Employers' Liability Insurancl LOCATION(S)- CALIFORNIA POLICY LIABILITY PERIOD: July 01, 2013 through July 01, 2014 POLICY PAYROLL REPORTING PERIOD- July 01, 2013 through July 01, 2014 Self-insured Retention P, -=-.r Occurrence $110009000 Maximum Limit of Indemnity Per Occurrence Statutory Employers' Liability Maximum Limit of Indemnity Per Occurrence and Aggregate $2,0001000 SAFETY NATIONAL CASUALTY CORPORATION By" Gene R. it Senior Vice President of Workers' Compensation Undewiting Date'. June 20, 2013 1-0 0 t--) cn 0 C) rt rt (D P- (D ct (D H (D (D (D 0 �l (D rt C) :7$ rt rt (D 0 0 rD (D ct ft 0 �t rt 0 �' t -t (D r-, t7-4 � II (D 0 ::� It (t Fz: C) P- 0 0 w F - Cr, (D I'D rt F-4 7t rt ::$ � H- i cn 0 z C3 W tz-1 tsi trj 0 z t7l H ip LA) 1-0 0 t--) cn 0 C) rt rt (D P- (D ct (D H (D (D (D 0 �l (D rt C) :7$ rt rt (D 0 0 rD (D ct ft 0 �t rt 0 �' t -t (D r-, t7-4 � II (D 0 ::� It (t Fz: C) P- 0 0 w F - Cr, (D I'D rt F-4 7t rt ::$ � H- i cn 0 z C3 W LEASE AGREEMENT This LEASE made and entered into this 7 1h day of April 2014 by and between the CITY OF S RAFAEL, hereinafter designed "Lessee" and SAN RAFAEL SCHOOL DISTRICT of Marin County, California, hereinafter designated "Lessor", is as follows: I WITNESSETH: Lessee, for the consideration hereinafter set forth, does hereby lease from Lessor certain premises on the terms and conditions as follows: I PREMISES. Lessee hereby leases from Lessor a portion of the facility know as Coleman Elementary School, 800 Belle Avenue, San Rafael, CA, for placement of one portable building, for (use, hereinafter "Premises") at the location and configuration as fully described in Exhibit "A," attached hereto and made a part of this Lease. During the term of the Lease, and for any extension, Lessor also grants to Lessee, and Lessee accepts a license solely for access to the Premises, the use of parking spaces in the School parking lot, use of School bathrooms, and use of the School playgrounds at the times and locations as identified in Exhibit "A" by Lessee, its employees, day care instructors, agents and clients of the day care program. Lessee acknowledges that title to the Premises is held by the District. 2. TERM, The term of this lease shall be five (5) years and shall commence on July 1, 2014. 3. USE OF PREMISES. The Premises shall be used by Lessee solely for the operation of a child day care program. 4. RENT. For consideration for entering into this Lease, Lessee agrees to pay $ 2.00 per year payable on July I st of each year of the lease tenn. conditions set forth in the Lease. 6. CAREI MAINTENANCE AND REPAIR. Lessee at its sole cost shall provide usual and customary care to the Premises including custodial and maintenance. Lessee shall be responsible for and shall pay for any repairs or replacements which are occasioned or made necessary by reason of the use of said Premises by Lessee or its agents or employees. 8. UTILITIES, Lessee shall pay for all utilities and services, including without limitation, garbage, gas, electricity and water for the Premises. Lessee shall be responsible for its own telephone costs. 9. HOLD HARMLESS. Lessee shall hold harmless, defend and indemnify Lessor, its officers, agents and employees, from and against any liability, claim, action, cost, damage or loss including reasonable costs and attorney's fees, for injury, including death, to any person or damage to any property arising out of Lessee's activities under this Lease. This obligation shall continue beyond the term of this Lease as to any act or omission which occurred during or under this Lease. This indemnification obligation is not limited in any way by any limitation on the amount or type of damages or compensation payable to or for Lessee or its employees or agents under worker's compensation acts, disability benefit acts, or other employee benefit acts. 10. INSURANCE. Lessee is self-insured and participates with other cities and entities in a joint powers agreement for excess coverage. With respect to this Lease, Lessee shall maintain insurance, which may be self-insurance, as described below: Worker's compensation insurance with limits of $1,000,000.00 or more with an insurance carrier satisfactory to the Lessor in accordance with the Act of the Legislature of the State of California, known as "Worker's Compensation Insurance and Safety Act" originally approved May 26, 1913, and all Act amendments and supplements thereto. Said policy shall be endorsed with the following specific language: "This policy shall not be canceled or materially changed without first giving thirty (3 0) days prior written notice to Lessor. In the event Lessee is self-insured, it shall furnish a certificate of permission to self - insure, signed by the Department of Industrial Relations Administration of Self- insurance, Sacramento, CA." (2) Commercial or Comprehensive General Liability insurance coveting bodily injury and property damage in an amount no less that $2,000,000.00 combined single limit for each occurrence. Said insurance shall include, but not be limited to: Premises and operations liability, independent contractors liability, and personal injury liability. (3) Lessee shall maintain, in force, for the term of the Lease and any extensions thereto, fire and extended coverage insurance on the building and its contents. "(a) It is understood that Lessee is self-insured and participates with other cities and public entities in the California Joint Powers Risk Management Authority ("CJPRMA") for excess liability coverage in the amount of $40,000,000 with a $500,000 self-insured retention. Lessee shall provide to Lessor a Certificate of Coverage, within thirty (30) days after execution of this Agreement, naming the Lessor, its officers, and employees, as additionally insured in the amount of I 1� S 1 500,000 above the Lessee's self-insured retention amount tor liability arising out of the Lessee's activities under this Agreement." N (b) Lessee's indemnity and other obligations under this Agreement shall not be limited by the foregoing insurance requirements. (4) The inclusion of more than one insured shall not operate to impair the rights of one insured against another insured and the coverage afforded shall apply as 9 5 %_1 though separate policies had been issued to each insured, but the inclusion of more than one insured shall not operate to increase the limits of the company's liability. (a) The insurance provided by Lessee is primary coverage to Lessor with respect to any insurance or self-insurance programs maintained by Lessor and no insurance held or owned by Lessor shall be called upon to contribute to a loss, except for the sole negligence of Lessor. (b) Lessee's policy or policies shall not be canceled or materially changed without first giving thirty (3 0) days prior written notice to Lessor except for non-payment of premium which shall require ten (10) days prior written notice. (5) Documentation. As applicable, the following documentation shall be submitted to Lessor: (c) Properly executed Certificates of Insurance or Certificates of Coverage clearly evidencing all coverages, limits and endorsements required above. Said certificates shall be permitted prior to the execution of this Lease. (d) Signed copies of the specified endorsements for each policy. Said endorsements copies shall be submitted within thirty (3 0) days of execution of this Lease. (e) Upon Lessor's written request, certified copies of insurance policies. Said policy copies shall be submitted within thirty (3) days of Lessor's request. (6) Policy Obligations. Lessee's indemnity and other obligations shall not be limited by the foregoing insurance requirements. (7) Material Breach. If Lessee, for any reason, fails to maintain insurance coverage which is required pursuant to this Agreement, the same shall be deemed a material breach of Lease. 11. ASSIGNMENT. This Lease, or any interest of the Lessee therein, shall not be assignable by Lessee or by operation of law without the written consent of Lessor. 12. COMPLIANCE WITH RULES AND REGULATIONS. The rules and regulations adopted by Lessor for use of District facilities (attached), either now or in the future for the safety, care, and cleanliness of the Premises and the Preservation of good order on the Premises, are expressly made a part of this Lease, and Lessee agrees to obey all such rules and regulations. 13. COMPLIANCE WITH LAW. Lessee shall not use the Premises or permit anytning t be done in or about the Premises which will in any way conflict with any law, statute, t * It ordinance or governmental rule or regulation now in force or w I nicn may hereafter be enacted or promulgated. Lessee shall, at its sole cost and expenses, promptly comply with all Laws, statues, ordinances and governmental rules, regulations or requirements now in force or which may hereafter be in force, and with the requirements of any board of fire insurance underwriters or other similar bodies now or hereafter constituted, relating to or affected by Lessee's improvements or acts. 14. SEVERABILITY. The invalidity or illegality of any provision shall not affect the remainder of the lease. 15. AMERICANS WITH DISABILITIES ACT (ADAC. Lessee is responsible for compliance with the American with Disabilities Act ("ADA"), its supporting regulations, and all similar Federal, state or local laws, regulations and ordinances relating to removal of barriers within the workplace, i.e., arrangement of interior furnishings and access within the Premises, and any improvements installed by Lessee. If Lessor's consent would be required for alterations to bring the Premises into compliance, Lessor agrees not to unreasonably withhold its consent. 16. HAZARDOUS MATERIALS ACKNOWLEDGEMENT,, ENVIRONMENTAL REPRESENTATION AND LIABILITY RELEASE. Lessee acknowledges that various materials may contain materials that have been or may in the future be determined to be toxic, hazardous or undesirable and may need to be specifically treated specially handled and/or removed from the Premises. Such substances may be above and below ground on the Premises or may be present in soils, water, building components or other portions of the Premises in areas that may or may not be accessible or noticeable. Lessee shall use and operate the Premises, at all times during the term hereof, under and in compliance with the laws of the State of California and in compliance with all applicable environmental legal requirements. For any contamination to Premises due to Lessee's use, Lessee assumes full responsibility for the clean-up of such toxic hazardous or undesirable materials as required by current and further federal, state and local laws and regulations. Lessee acknowledges that toxic wastes, hazardous materials and undesirable substances problems can be extremely costly to correct and Lessee relieves Lessor from all liability related thereto due to Lessee's use. Lessee therefore agrees that Lessee shall indemnify and defend and hold Lessor harmless from any claim, liability, damage, cost or expense, including but not limited to court costs and attorney's fees, arising out of or in any way related to and/or caused by Lessee's use. 17. CONDITIONS AT TERMINATION. During the term of this Lease, Lessee shall at all times maintain the Premises in a good, clean and safe condition. Upon the expiration of the term of this Lease and any renewals thereof or upon the sooner termination thereof, Lessee shall surrender to Lessor possession of the Premises. Lessee shall leave the Premises in as good order and condition as said Premises were in the beginning of the term of this Lease, ordinary wear and tear thereof and damage by the elements, fire, earthquake, flood, act of God, or public calamity excepted. 18. EARLY TERMINATION. Either party may terminate this Lease upon giving six (6) months written notice to the other or immediately upon a material violation of this Lease 1W by the Lessee or Lessor or any act by Lessee exposing the District to liability to others for personal injury or property damage. 19. AMENDMENTS. This Lease may be amended only by the written consent of both parties. M 20. NOTICES. Any notices required or pen-nitted to be given under this Agreement, including any notice of change of address shall be in writing and shall be given by personal delivery, or deposited with the United States Postal Service, postage prepaid, addressed to the parties intended to be notified. Notice shall be deemed given as of the date of personal delivery, or if mailed, upon the date of deposit with the United States Postal Service. Notice shall be given as follows: To: Lessor: Chief Business Official San Rafael School District Business Services 310 Nova Albion Way San Rafael, CA To: Lessee: Community Services Director City of San Rafael P.O. Box 151560 San Rafael, CA 94915-1560 IN WITNESS WHEREOF, the parties hereto have caused this Lease to be executed the day and year first above written. WHAU11MIM16,401 WMAI 01 AA4,VANTa CY M' ckle City "ager M990M ell_ez1&a'9 4E�Roce -A City Attorney M Chris Thomas Chief Business Official Approved by the Board of Education San Rafael Cit Schools District Date: EXHIBIT 44A" Description of Premises and Site Map The "Premises" that are being leased to Lessee are described below and are indicated on the attached site map: * 800 Belle Avenue, northeast section of the playground * Land use for 40' X 48' portable classroom building (1920 square feet) * Use of I student restroom facility (Boys/Girls) located in close proximity to day care when possible 0 3-5 parking spaces on the school site for staff use between 6:00 a.m. to 7:00p.m., Monday through Friday Note: Also includes use of play area playground equipment, fields and/or blacktop as available, located near daycare facility. District reserves the right to adjust access to play area/fields as necessary for maintenance, etc. 0 A rnierriber of the Toklo Mearine Group 1832 Schuetz Road St Louis, MO 63146-3540 Telephone (888) 995-5300 (314) 995-5300 Fax (314) 995-3843 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPOR THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICY LISTED BELOW. NAME AND ADDRESS OF CERTIFICATE HOLDER - California Dept Of Industrial Relations Office Of Self-insurance Plans 2265 Watt Avenue, Suite #1 Sacramento, California 95825 A. Mr. Jon Wroten 111107MI1115AZA to 60-1246--E-W JJAME INSURED EMPLOYER- CITY OF SANgR�� ADDRESS* 1400 FIFTH AVENUE, SAN RAFAEL, CA 94901 POLICY NUMBER: SP 4048860 TYPE OF INSURANCE, Specific Excess Workers' Compensation and Employers' Liability Insurance LOC TI CALIFORNIA POLICY LIABILITY PERIOD- July 01, 2013 through July 01, 2014 POLICY PAYROLL REPORTING PERIOD- July 01, 2013 through July 01, 2014 Self-insured Retention Per Occurrence $ 1,000,0 0 Maximum Limit of Indemnity Per Occurrence Statutory Employers' Liability Maximum Limit of Indemnity Per Occurrence and Aggregate $2,000,000 SAFETY NATIONAL CASUALTY CORPORATION By: Gene R. Maier Senior Vice President of Workers' Compensation Underwriting Date.- June 20, 2013 V) C3 to to vo 0 to t9 �d ro cn El rt Fj- rt H- (D ct rt H- l< (D 0 V (D w (D t-71, H T I -Q (D r-. CD P - (D rt (1) rD ft (Z) CD H. C) :71 Ct (t 0 (D 0 0 (D (D rt rt (D 0 0 0 t --h (t (D 0 cn co p M (D t � 0 rt rt (t 0 0 w F- 0 (D 0 � tZI I -A hi Lo OL El rt Fj- rt H- (D ct rt H- l< (D 0 V (D w (D t-71, H T I -Q (D r-. CD P - (D rt (1) rD ft (Z) CD H. C) :71 Ct (t 0 (D 0 0 (D (D rt rt (D 0 0 0 t --h (t (D 0 cn co p M (D t � 0 rt rt (t 0 0 w F- 0 (D rAARTMM- a%mm L'NSTRUCTIONS: USE THIS FORM WITH EACH SUBMITTAL OF A CONTRACT, AGREEMENT, ORDINANCE OR RESOLUTION BEFORE APPROVAL BY COUNCIL / AGENCY. SRRA / SRCC AGENDA ITEM NO. j7A I a 00 -IM ml ., 1 I Z m m DATE: May 12, 2014 TITLE OF DOCUMENT: THREE LEASE AGREEMENTS WITH THE SAN RAFAEL CITY SCHOOLS FOR THE RENTAL OF LAND AT THE COLEMAN, GLENWOOD AND VENETIA VALLEY SCHOOL SITEjo rtment Head (signature) Melissa Paauwe Executive Assistant Business Services & Facilities 310 Nova Albion Way San Rafael, CA 94903 Dear Ms. Paauwe: MAYOR GARY 0. PHILLIPS VICE MAYOR DAMON CONNOLLY COUNCILMEMBER MARIBETH BUSHEY 01% COUNCILMEMBER KATE COLIN COUNCILMEMBER ANDREW MCCULLOUGH CITY CLERKS OFFICE PHONE: 415-485-3065 FAX: 415-485-3133 Enclosed please find three fully executed Duplicate Originals of the Agreements between Coleman, Glenwood, and Venetia Valley Schools and the City of San Rafael, which were approved by the San Rafael City Council on June 2, 2014. Sincerely, ESTHER C. BEIRNE City Clerk