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Home My WebLink AboutCM Hire Climate Corps 2014.3, g Agenda Item No: Meeting Date: June 16, 2014 Prepared by: Cory Bytof, Sustainability and City Manager Approvalp Volunteer Proeram Coordinator ifAl I W of 11 WL Oil RECOMMENDATION: Staff recommends the City Council approve the Resolution BACKGROUND: Strategic Energy Innovations ("SEI") has successfully placed fellows with college degrees in sustainability -related fields with local governments throughout the Bay Area since 2010. These fellows are part of the Climate Corps Bay Area ("CCBA") program, which endeavors to assist local governments with greenhouse gas emissions reduction strategies. The City has participated in this program since 2012. City staff has identified funding from our annual Marin County Household Hazardous and Solid Waste Joint Powers Authority ("JPA") grant with additional resources from our resource and refuse hauler, Marin Sanitary Services, to pay for two fellows from this program again this year. Fellows . would conduct outreach for our Resilient Neighborhoods residential sustainability program and zero waste programs such as California's Mandatory Commercial Recycling Law, residential and commercial organics programs, and the Food to Energy program, which are identified as priority programs in our Climate Change Action Plan {"CCAP"). The fellows will be employees of SEI. The City will be the host agency, and will direct the activities of the fellows. The fellows will work directly with our service providers in doing specific outreach tasks that correspond to the CCBA Scope of Service. These activities include preparing outreach materials, presenting to clubs, businesses,, organizations and residents, conducting waste auditstracking GHG emissions data, preparing reports, and helping develop and revise program materials among other things. The term of service is 10 months from August 2014 through July 2015. ANALYSIS-. San Rafael's Climate Change Action Plan, adopted by the City Council in Apr* 2009, incorporates programs to achieve reductions in community greenhouse gas emissions,, Iv] - File No.: Council Meeting: f Disposition: SAN RAFAELCITY COUNCIL AGENDA REPORT / Paire: 2 including Programs LF 11 adopting a Zero Waste Goal and Strategic Plan, Program LF 13 encouraging the creation of programs to convert organic waste to energy, and Program CO2 to work with community organizations to promote sustainability efforts to residents and businesses. In addition, the City's General Plan calls for programs to engage the community and implement zero waste programs. General Plan program SU -9 calls for activities to reduce material consumption and waste generation, including nine actions to increase recycling, to promote composting and the Food to Energy program,, and to promote reuse. General Plan program SU -10 calls for activities to increase community education and engagement in sustainability programs, including SU -108, to implement Resilient Neighborhoods and Businesses programs to encourage behavioral changes to reduce carbon emissions through education and peer group support. This fellowship program will help us implement these CLAP and General Plan programs. It provides an opportunity to support our community partners in Zero Waste activities and the state's mandatory commercial recycling law, while providing the City with valuable GHG emissions reduction data. The City Attorney's office has reviewed the agreement and has determined it to be in alignment with City policies and procedures. FISCAL IMPACT: The cost to the City is $22,000 per fellow plus a $750 travel stipend per fellow for a total of $45,500. Grant funds and reimbursements from Marin Sanitary Service provide all of the funds for the fellow stipends. $34,500 will be paid for from our Marin County HHW JPA grant funds, and the remaining $11,000 will be reimbursed by Marin Sanitary Service. OPTIONS: Approve the Resolution Reject the Resolution 1 +r M Ill I ill! 1•�-. ATTACHMENTS: Attachment A: Resolution with Exhibit A attached 1 lF A RESOLUTION APPROVING A CONTRACT WITH STRATEGIC ENERGY INNOVATIONS TO EMPLOY TWO CLIMATE CORPS BAY AREA FELLOWS FOR SUSTAINABILITY PROGRAMS A 0 6 0 11 A. 0 0 0 0 w 4ft 0 .1 goo Aft Ift Im 0 4ft Ift A 0 Ift 10 Ift Ift Ift Ift A A Ift Ift ow 10 4ft Am Ift Ift 4ft Aft Aft Aft A Afth Ab Aft Ask Alb Ift 41b Ab all4v Ask Am Ak A Ak Ift Aft A% 4ft Aft Ak Ab 4ft AA�fth Aft AV Aft Alk Ift 40 Ift Ift Aft Am 4v Am Aft A 4ft Ak All Ak I .WHEREAS, fellow stipends of $22,000 plus $750 travel expenses per fellow will be paid through the Marin Countyj Grant Program. • authorizesreimbursement by Marin Sanitary Service. NOW, THEREFORE, BE IT RESOLVED that the City Council hereby approves the contract with Bay Area Community Resources in the amount of $45,500 to engage two CCBA fellows in our Sustainability Programs, and . .!" to execute the contract and any documents related to the CCBA• • program in . form approved by Attorney. 1, ESTHER BEIRNE, City Clerk of the City of San Rafael, hereby certify that the foregoing • • . duly and regularly introduced and adopted at . regular meeting of i • on • !. • 20147 by • • • vote,• AYES: i ` Bushey,Colin,• •Mayor` • tolekax �6"Zce-e 0 Esther Beirne, City Clerk K This Agreement is made and entered into this 2 4 i -w day of Z:I�tj, 4,� 2014by and between the CITY OF SAN RAFAEL (hereinafter "CITY"), and STRATEGIC ENERG Y INNOVATIONS,, a corporation authorized to do business in California (hereinafter "CONTRACTOR"). RVCITALS WHEREAS, the City of San Rafael's General Plan Program SU -10 calls for implementation of programs to increase community education and engagement in sustainability programs, including SU -1013, to implement Resilient Neighborhoods and Businesses programs to encourage behavioral changes to reduce carbon emissions through effective education and peer group support; and WHEREAS, the CITY is the recipient of a grant from the Marin County Hazardous and Solid Waste JPA for implementation of Zero Waste programs and activities, including the Resilient Neighborhoods Program, AB341 California's Mandatory Commercial Recycling Law, and residential and commercial composting programs; and WHEREAS, CONTRACTOR collaborates with public and nonprofit organizations in the San Francisco Bay Area to recruit,, train, and place Climate Corps Bay Area fellows ("Fellows") at public and nonprofit organizations, where they will assist in implementing greenhouse gas reduction programs: and I WHEREAS,, the CITY desires to employ the services of two fellows for a 10 -month program to solicit participation in and track progress of the City's Zero Waste programs and activities and Resilient Neighborhoods program in conjunction with its authorized refuse agent ( "Program"); and WHEREAS, CONTRACTOR has a proven track record of providing valuable interns, and fellows for similar work to other cities in the Bay Area for several years, including the City of San Rafael for the past two years; 1. PROJECT COORDINATION. A. CITY'S Project Manager. The Sustainabinry and Volunteer Program Coordinator T T Rev. Date: 1/30/14 Cory Bytof is hereby designated the PROJECT MANAGER for the CITY, and said PROJECT MANAGER shall supervise all aspects of the progress and execution of this Agreement. B. CONTRACTOR'S Project Director. CONTRACTOR shall assign a single PROJECT DIRECTOR to have overall responsty for the progress and execution of this Agreement for CONTRACTOR. Deputy Director Stephen Miller is hereby designated as the PROJECT DIRECTOR for CONTRACTOR. Should circumstances or conditions subsequent t# the execution of this Agreement require a substitute PROJECT DIRECTOR, for any reason, the CONTRACTOR shall notify the CITY within ten (10) business days of the substitution. CONTRACTOR shall perform the duties as outlined in Exhibit A, Scope of Work Proposal, attached hereto and incorporated herein by reference. CITY shall pay the compensation as provided in Paragraph 4, and perform the Host Agency duties as outlined in Exhibit A. Scope of Work Proposal, attached hereto and incorporated herein by reference. 4. COMPENSATION. For the full performance of the services described herein by CONTRACTOK CITY shall pay CONTRACTOR a total amount not to exceed $45,500, which consists of $22,000 per Fellow and $750 travel stipend per Fellow. Payment will be made upon receipt by PROJECT MANAGER of invoices submitted by CONTRACTOR twice per year, on or about September 1, 2014 and January 1, 2015. The parties agree that if the CITY fails to make any payments within 90 days after an invoice is received and marked "dueCONTRACTOR may immediately assess a late payment pen#%! the unpaid amount. 5. TERM OF AGREEMENT. The term of this Agreement shall commence as of the date first set forth above, and shall continue m full force and effect through. July 31, 2015, unless earlier terminated as set forth m Section 6. Upon mutual agreement of the parties, and subject to the approval of CITY's City Manager the terin of this Agreement may be extended for an additional period of up to (6) month(s). A. Discretionary. Either party may terminate this Agreement without cause upon thirty (30) days written notice mailed or personally delivered to the other party. B. Cause. Either party may terminate this Agreement for cause upon fifteen (15) days Rev. date- 1/30/14 written notice mailed or personally delivered to the other party, and the notified party's failure to cure or correct the cause of the terminationto the reasonable satisfaction of the party giving such notice, within such fifteen (15) day time period. C. Effect of Termination. Upon receipt of notice of termination,, neither party shall incur additional obligations under any provision of this Agreement without the prior written consent of the other. D. Return of Documents. Upon termination, any and all CITY documents or materials provided to CONTRACTOR and any and all of CONTRACTOR's documents and materials prepared for or relating to the performance of its duties under this Agreement, shall be delivered to CITY as soon as possiblebut not later than thirty (30) days after termination. E. CONTRACTOR Obligations on Early Termination. i. The parties acknowledge that the compensation payable by CITY hereunder is fully committed to all Program expenses, including but not limited to Program costs for recruitment and training development prior to the Fellow's start date, Fellow stipends, benefits, training, and ongoing programmatic costs, on or before May 1, 2015. In the event that this Agreement is terminated prior to May 1, 2015, CONTRACTOR shall reimburse CITY for compensation received from CITY hereunder but unspent, based on an 8 -month spend -down that equates to $70/day for 243 days between September 2, 2014 — May 1, 2015. ii. In the event that a Fellow terminates his or her program participation early, CONTRACTOR will work with the CITY to: a. Recruit for a replacement should the Fellow leave prior to the winter/spring semester registration (late January) into Climate Corps courses; or b. Transition the Fellow's work internally (to other Fellows/ staff) and to reimburse the CITY for unexpended funds as detailed in the paragraph above. 1 4 The written documents and materials prepared by the CONTRACTOR in connection with the performance of its duties under this Agreement shall be the sole property of CITY. CITY may use said property for any purpose, including projects not contemplated by this Agreement. INSPECTION AND AUDIT. Upon reasonable notice, CONTRACTOR shall make available to CITY, or its agent, tor inspection and audit, all documents and materials maintained by CONTRACTOR in connection with its performance of its duties under this Agreement., CONTRACTOR shall fully cooperate with CITY or its agent in any such audit or inspection. The parties agree that they shall not assign or transfer any interest in this Agreement nor t performance of any of their respective obligations hereunder, without the prior written consent o the other partyand any attempt to so assign this Agreement or any rights, duties or obligation arising hereunder shall be void and of no effect. A. Scope of Coverage. During the term of this Agreement, CONTRACTOR shall maintain, at no expense to CITY, the following insurance policies: 1. A commercial general liability insurance policy in the minimum amount of one million dollars ($1,000,000) per occurrence/two million dollars ($2,000,000) aggregate, for death, bodily injury, personal injury, or property damage. 2. An automobile liability (owned, non -owned, and hired vehicles) insurance policy in the minimum amount of one million dollars ($1,000,000) dollars per occurrence covering any use of an automobile by a Fellow in connection with the performance of his or her duties for CITY during the term of this Agreement. 3. CONTRACTOR shall provide proof of a professional liability insurance policy in the minimum amount of one million dollars ($1,000,000) per occuffence/one million dollars ($1,000,000) aggregate, to cover any claims arising out of the CONTRACTOR's performance of services under this Agreement. 4. If it employs any person, CONTRACTOR shall maintain worker's compensation and employer's liability insurance, as required by the State Labor Code and other applicable laws and regulations, and as necessary to protect both CONTRACTOR and CITY against all liability for injuries to CONTRACTOR's officers and employees. CONTRACTOR'S 0 worker's compensation insurance shall be specifically endorsed to waive any right of subrogation against CITY. B. Other Insurance Requirements. The insurance coverage required of the CONTRACTOR in subparagraph A of this section above shall also meet the following requirements: 1. Except for professional liability insurance, the insurance policies shall be peci ically endorsed to inciucte the CITY,, its officers., agents... employees, and volunteers, as additionally named insureds under the policies. 2. The additional insured coverage under CONTRACTOR'S insurance policies shall be primary with respect to any insurance or coverage maintainect oy CITY and shall Rev. date: 1/30/14 4 not call upon CITY's insurance or self-insurance coverage for any contribution. The "primary and noncontributory" coverage in CONTRACTOR'S policies shall be at least as broad as ISO form CG20 0104 13. 3. Except for professional liability insurance, the insurance policies shall I include, in their text or by endorsement, coverage for contractual liability and personal injury. 4. The insurance policies shall be specifically endorsed to provide that the insurance carrier shall not cancel, terminate or otherwise modify the terms and conditions of said insurance policies except upon ten (10) days written notice to the PROJECT MANAGER. 5. If the insurance is written on a Claims Made Form, then, following termination of this Agreement, said insurance coverage shall survive for a period of not less than five years. 6. The insurance policies shall provide for a retroactive date of placement coinciding with the effective date of this Agreement. 7. The limits of insurance required in this Agreement may be satisfied by a combination of primary and umbrella or excess insurance. Any umbrella or excess insurance shall contain or be endorsed to contain a provision that such coverage shall also apply on a primary and noncontributory basis for the benefit of CITY (if agreed to in a written contract or agreement) before CITY'S own insurance or self-insurance shall be called upon to protect it as a named insured. 8. It shall be a requirement under this Agreement that any available insurance proceeds broader than or in excess of the specified mil-limuni insurance coverage requirements and/or limits shall be available to CITY or any other additional insured party. Furthermore, the requirements for coverage and limits shall be: ( 1 ) the minimum coverage and limits specified in this Agreement; or (2) the broader coverage and maximum limits of coverage of any insurance policy or proceeds available to the named insured; whichever is greater. C. Deductibles and SIR's. Any deductibles or self-insured retentions in CONTRACTOR's insurance policies must be declared to and approved by the PROJECT MANAGER and City Attorney, and shall not reduce the limits of liability. Policies contairiing any self-insured retention (SIR) provision shall provide or be endorsed to provide that the SIR may be satisfied by either the named insured or CITY or other additional insured party. At CITY's option, the deductibles or self-insured retentions with respect to CITY shall be reduced or eliminated to CITY's satislaction, or CONTRACTOR shall procure a bond guaranteeing payment of losses and related investigations, claims admi'llistration, attorney's fees and defense expenses. D. Proof of Insurance. CONTRACTOR shall provide to the PROJECT MANAGER or CITY'S City Attorney all of the following-. (1) Certificates of Insurance e idencing the insurance coverage required m this Agreement; (2) a copy of the policy vi I I declaration page and/or endorsement page listing all policy endorsements for the commercial general liability policy, d (3) excerpts of policN, lang or specific endorsements M A evlt idencing the other insurance requirements, set forth in this Agreement. CITY reserves the right to obtain a full certified copy of any 'insurance policy and endorsements from CONTRACTOR. Failure to exercise this right shall not constitute a waiver of the right to exercise it later. The insurance shall be approved as to form and sufficiency by PROJECT MANAGER and the City Attorney. 11. INDEMNIFICATION. B. Where the services to be provided by CONTRACTOR under this Agreement are design professional services to be performed by a design professional as that term is defined under Civil Code Section 2782.8. CONTRACTOR shall, to the fullest extent permitted by law, indemnify, release, defend and hold harmless the City Indemnitees from and against any CLAIMS that arise out of, pertain to, or relate to the negligence, recklessness, or willful misconduct of CONTRACTOR in the performaice of its duties and obligations under this Agreement or its failure to comply with any of its obligations contained in this Agreement, except such CLAIM which is caused by the sole negligence or willful misconduct of CITY. C. The defense and indemnification obligations of this Agreement are undertaken in addition to, and shall not in any way be limited by, the insurance obligations contained in this Agreement, and shall survive the termination or completion of this Agreement for the full period of time allowed by law. CONTRACTOR shall not discn'minate'. in any way., against any person on the basis of age, sex, race, color, religion, ancestry, national origin or disability in connection witn or related to the Rev. date: 1/30/14 6 performance of its duties and obligations under this Agreement. CONTRACTOR shall observe and comply with all applicable federal, state and local laws, ordinances, codes and regulations, in the performance of its duties and obligations under this Agreement. CONTRACTOR shall perform all services under this Agreement in accordance with these lawsordinances, codes and regulations. CONTRACTOR shall release, defend, indemnify and hold harmless CITY,, its officers, agents and employees from any and all damages, liabilities, penalties, fines and all other consequences from any noncompliance or violation of any laws., ordinances, codes or regulations. CITY and CONTRACTOR do not intend, by any provision of this Agreement, to create in any third party, any benefit or right owed by one party, under the terms and conditions of this Agreement, to the other party. 15. NOTICES. All notices and other communications required or permitted to be given under this Agreement, including any notice of change of address, shall be in writing and given by personal delivery, or deposited with the United States Postal Service, postage prepaid, addressed to the parties intended to be notified. Notice shall be deemed given as of the date of personal delivery, or if mailed, upon the date of deposit with the United States Postal Service. Notice shall be given as follows: EMU= Cory Bytof Sustainability & Volunteer Pr. Coordinator City of San Rafael 1400 Fifth Avenue P.O. Box 151560 San Rafael, CA 94915-1560 Stephen Miller Deputy Director Strategic Energy Innovations 899 Northgate Dr. Suite 410 S,q,n Rafael CA 94903 For the purposes, and for the duration, of this Agreement, CONTRACTOR, its officers, agents and employees shall act in the capacity of an Independent Contractor., and not as employees I of the CITY. CONTRACTOR and CITY expressly intend and agree that the status of Rev. date: 1/30/14 7 CONTRACTOR, its officers, agents and employees be that of an Independent Contractor and not that of an employee of CITY. A. The terms and conditions of this Agreement, all exhibits attached, and all documents expressly incorporated by reference, represent the entire Agreement of the parties with respect to the subject matter of this Agreement. B . This written Agreement shall supersede any and all prior agreements, oral or written, regarding the subject matter between the CONTRACTOR and the CITY. C. No other agreement, promise or statement, written or oral, relating to the subject matter of this Agreement, shall be valid or binding, except by way of a written amendment to this Agreement. D. The terms and conditions of this Agreement shall not be altered or modified except by a written amendment to this Agreement signed by the CONTRACTOR and the CITY. 1'% 1 this E. If any conflicts arise between the terms and conditions of trus Agreement, and the terms and conditions of the attached exhibits or the documents expressly incorporated by reference, the terms and conditions of this Agreement shall control. 18. SET-OFF AGAINST DEBTS. CONTRACTORagrees that CITY may deduct from any payment due to CONTRACTOR under this Agreement, any monies which CONTRACTOR owes CITY under any ordinance, agreement, contract or resolution for any unpaid taxes, fees, licenses, assessments, unpaid checks or other amounts. The waiver by either party of any breach or violation of any term, covenant or condition of this Agreement, or of any ordinancelaw or regulation, shall not be deemed to be a waiver of any other term, covenant, condition ordinance., law or regulation, or of any subsequent breach or violation of the same or other ten -n, covenant, condition, ordmancelaw or regulation. The subsequent acceptance by either party of any fee, performance, or other consideration which may become due or owing under this Agreement, shall not be deemed to be a waiver of any preceding breach or violation by the other party of any term, condition, covenant of this Agreement or any applicable law, ordinance or regulation. The prevailing party in any, action brought to enforce the terms and conditions of this Agreement, or arising out of the performance of this Agreement, may recover its reasonable costs (including claims administration) and attorney's fees expended in connection with such action. Rev. date: 1/30/14 8 CONTRACTOR shall obtain and maintain during the duration of this Agreement, a CITY business license as required by the San Rafael Municipal Code CONTRACTOR shall pay any and all state and federal taxes and any other applicable taxes. CITY shall not be required to pay for any work performed under this Agreement, until CONTRACTOR has provided CITY with a completed Internal Revenue Service Form W-9 (Request for Taxpayer Identification Number and Certification). 22. APPLICABLE LAW. The laws of the State of California shall govern this Agreement. IN WITNESS WHEREOF, the parties have executed this Agreement as of the day, monttl and year first above written. NANCY MACKLE, City Manager � � ze- - Zee Z" -A 4 ESTHER C. BEIRNE, City Clerk 41 Pt y ROBERT F. EPS TEIN I Af6mey M By: ® Title' Exhibit A Scope of Work Proposal for Strategic Energy Innovations and City of San Rafael August 1, 2014 — July 31, 2015 SUBJECT: Climate Corps Bay Area SEI is collaborating with public, non-profit, and for-profit organizations in the San Francisco Bay Area to recruit, train, and place Fellows with Host Agencies where they will be provided with experiential learning opportunities as they assist in implementing climate change resiliency programs. The Fellows' term of service runs from September 2, 2014 through June 30, 2015, when Fellows are expected to complete their program hours commitment. While participating in Climate Corps Bay Area, Fellows will complete 1500 site hours and an additional 170 hours in program training activities. During their term of service, Fellows will implement programs that provide significant professional development experience through the implementation of climate resiliency projects. Fellows will devote approximately 90% of their site hours to experiential learning activities, and up to 10% of these site hours for specific training and coaching as approved by their Host Agency. If a Fellow is unable to complete their full 1500 site hours by June 30 due to any unforeseen circumstances during their term they may, at the discretion of SEI and the agency, be allowed time to complete their hours at the agency, or at another approved agency where there are service opportunities available. The mission of Climate Corps Bay Area is to deliver a I 0 -month Fellowship program that provides professional development opportunities for emerging climate protection leaders through implementation of climate change resiliency projects with local goverm-nents, non -profits and for-profit businesses. CCBA Fellows: • Receive unparalleled experiential learning opportunities through placements with regional climate protection leaders. • See first hand how to address climate change by implementing assessment, education, and mitigation projects that have measurable benefits. Build critical real-world project management skills as they measure, track, and report outcomes to community partners. Fellows participate in a comprehensive training program that gives an overview of climate change issues. strategies for tackling climate change and approaches to building community resi iency in California. The Parties will work in partnership to promote the MOU, and its benefits to the Project and community at large. Exhibit A • Recruit and assist in selection of a CBA Fellow for a commitment of 1500 hours over a period of 10 months, • Train and support Fellow with a comprehensive training program that includes a training manual, a multi -day orientation led by an array of experts,, monthly trainings, a mid -year 2 -day retreat, and two Professional Development Assessment reviews. • Work with the Host Agency to develop a specific Fellowship Scope for specific Host Agency initiatives that aligns with CCBA goals and defines the Training Plan for the Fellow. • Provide assistance in defining and developing metrics for the Fellow to measure and track the progress of project activities throughout their Fellowship. • Provide monthly follow-ups to review progress with Site Supervisor and Fellows. • Define and implement any corrections to Fellow's plan determined to be necessary based on feedback collected from Fellow and Host Agency. Host Agency agrees to: • Take part in the recruitment and interview process to identify a Fellow best fitted for the speicific projects' needs. • Provide one to three specific climate resiliency initiatives that their Fellow can work on during their term of service. • Initiatives must be well-defined, approved for implementation and include specific learning objectives. • Host Agency will work with SEI to finalize a mutually agreed-upon Fellowship Scope no later than I month after the Fellow arrives on site. • Assign a Site Supervisor who will be available to meet at least weekly with the Fellow for one-on-one project meeting time, coordinate other neccesary staff supervision needed for successful implementation of the Fellowship Scope, gather and report on in-kind supervisory hours (at least 15/month) across all relevant staff within the organization with Fellow. • Support Fellow to complete monthly reporting to SEI indicating whether progress is being made on the initiatives. • Provide feedback on Program and Fellow effectiveness • two times a year, fill out and submit a Professional Development Assessment to provide feedback on Fellow activities • Participate in program wide -conference calls to discuss program progress • Respond to Host Agency feedback surveys as requested • Attend or send a representative to Partner Orientation. • Only hire Fellow to work part-time in program or service area unrelated to SEI unity service programs; Agency may not re the Fellow for like pr * communi hire projects until and unless Fellow completes his/her entire program year of service. • Refrain from using the Fellow for displacement of a host agency employee. • Allow SEI to share results from this program through grant reporting and other means as SEI deems appropriate. Provide program -wide support through either * Delivery of at least I all -day training event tor all Fellows or * Participation in an advisory committee quarterly for 2 hours. M N Below is the process for getting your professional services agreements/contracts finalized and executed. Please attach this "Completion Checklist and Routing Slip" to the front of your contract as you circulate it for review and signatures. Please use this form for all professional M I services agreements/contracts (not just those requiring City Council approval). This process should occur in the order presented below. Step Responsible Description Completion Department Date I City Attorney Review revise and comment on draft agreement. 2 Contracting Department Forward final agreement to contractor for their signature. Obtain at least two signed originals from contractor. 3 Contracting Department Agendize contractor- signed agreement for Council approval, if Council approval necessary (as defined by City Attorney/City Ordinance*). 4 City Attorney Review and approve form of agreement; bonds and insurance certificates and V endorsements. 5 City Manager Mayor or Agreement executed by Council authorized tj Department Head official. 6 City Clerk City Clerk attests signatures, retains original agreement and forwards copies to the tot S) I L4 contracting department. To be completed by Contracting Department: Project Manager: CoLy B tof Project Name: CCBA Agreement, A Agendized for City Council Meeting of (if necessary): June 16,2014 If you have questions on this process, please contact the City Attorney's Office at 485-3080. * Council approval is required if contract is over $20,000 on a cumulative basis. ................. mme lb 9 IZMIR l:moA:I:j mley"A N., 1 1 : ♦ 1 W-�1fi i � Al!I a 1 1AIL mo CMY-Manne, June 9, 2014 TITLE OF DOCUMENT: 1 � � i l ... � / i � ♦ � 1 � i 1 i ! EMPLOY i i CLIMATE CORPS RP B 1 AREA 1 FELLOWS FOR 11 B PROGRAMS R• i / (LOWER HALF OF FORM FOR APPROVALS ONLY) APPROVED AS COUNCIL /AGENCY AGENDA ITEM: City Manager (signature) 1,121611, ... i N City Attorney sinatur ) �Ic�k�c �Ic�lnk �k�lck