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Home My WebLink AboutFD Purchase Fire Hosea 3,f Agenda Item No: Meeting Date: June 16, 2014 Department: Fire CAI Prepared by: Christopher Gray, Fire Chief (YT City Manager Approval: SUBJECT: CONSIDERATION OF A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN RAFAEL APPROVING THE PURCHASE OF FIRE HOSE UNDER A COOPERATIVE PURCHASING PROGRAM. Ilki I ... � ' l�� q � ... pri I 1 1111 , I _JAI . S] Kel Fire hose is one of the most critical pieces of fire equipment found on a fire engine. The San Rafael Fire Department currently has nine fire engines each carrying a complement of over three-quarters of a mile of .?ssorted hose sizes. Due to the critical importance of fire equipment and its costly replacement, the City ,#f San Rafael established a Fire Equipment Fund to provide adequate savings for replacement. Fire hose gets used on a daily basis whether for training or fighting fire. Fire hose is the lifeline of firefighting, fire extinguishment, and life safety. Hose is subject to daily wear and tear which eventually leads to mechanical damage. Some hose damage is repairable; many of these repairs are completed by our staff at Fire station 54. Other damage is not repairable. Damaged lengths of hose must be replaced through the periodic purchase of new hose. Historically large purchases were made to replace large numbers of hose. We have made a choice, based on past fiscal constraints, to change our purchase plan - We plan to start with a moderate purchase of hose and estimate making a purchase of small proportions every other year. It is our intention to initially purchase enough hose to fully equip three (3) fire engines and begin planned purchase of hose allocations every other year to reduce the spike of expenditures. The San Rafael Fire Department has used hose manufactured by All-American Hose, LLC (All-American) for approximately two decades. All-American Hose Product has proven to be extremely reliable, and is of a very high quality. All-American also guarantees a •10 year life span on all of their fire hose. In addition, we anticipate a prolonged and arduous wildland fire season. To prepare for this we will also enhance our supply cache of hose used to fight wildland fires. This purchase allows for a complete reserve complement of wildland hose to be on hand at each Fire Station. ANALYSIS: Staff is recommending the purchase of fire hose from the vendor L. N. Curtis and Sons, through a cooperative purchasing agreement (FR -GPO Contract #VH1 1277) procured by the South Davis Metro Fire Agency, a Utah public agency, through a competitive bidding process. The cooperative purchasing agreement is available to the City of San Rafael as a member of the Fire Rescue Group Purchasing Organization (GPO). The purchase under a cooperative purchasing agreement through the File No.: to A Ap Oro / Counc*11 Meefing.- Disposition: Is SAN RAFAEL CITY COUNCIL AGENDA REPORT / Page. 2 GPO complies with section 2.55.260 of the City Purchasing Policy. The cooperative purchasing agreement provides for 30% discount off of list price for all products manufactured by All-American Hose. The attached Resolution authorizes the City Manager to execute a purchase order under a cooperative purchasing program with L. N. Curtis and Sons. FISCAL IMPACT: The total purchase price of the hose is $54,540.90. The funds are to be drawn from the Fire Equipment Fund, account 602-33-22001-9360, and have been appropriated for use in FY 2013/14. OPTIONS: Reject recommendation. This recommendation was made due to the 30% savings associated with making the purchase through the GPO as well ♦ the • quality and proven performance of the All- American • !• _ncls. L.N Curtis & Sons Quote • 1303333-00, Updated ♦ 2, 2014 All-American Hose Ponn Conquest and Decade of Service Guarantee (3 pagel RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN RAFAEL AUTHORIZING THE PURCHASE OF FIRE HOSE UNDER A COOPERATIVE PURCHASING PROGRAM THE CITY COUNCIL OF THE CITY OF SAN RAFAEL RESOLVES as follows: WHEREAS, an adequate supply of functional fire hose is essential for daily operations within the fire department; and WHEREAS, fire hose has a finite lifespan and is subject to mechanical damage due to routine daily operations; and WHEREAS, the replenishment of fire hose through periodic purchase is required for the fire department to maintain operational capacity; and WHEREAS, staff is recommending the purchase of fire hose from the vendor L. N. Curtis and Sons, through a cooperative purchasing agreement (FR -GPO Contract #VH 11277) procured by the South Davis Metro Fire Agency, a Utah public agency, through a competitive bidding process. The cooperative purchasing agreement is available to the City of San Rafael (City) as a member of the Fire Rescue Group Purchasing Organization (GPO), and such purchases comply with section 2.55.260 of the City's Purchasing Policy. NOW, THEREFORE BE IT RESOLVED, the City Council of the City of San Rafael does hereby authorize appropriation of $54,540.90 for the purpose of purchasing fire hose, and authorizes the City Manager to execute a purchase order to L.N. Curtis and Sons in the amount of $54,540.90 for the purchase of fire hose. 11, ESTHER C. BEIRNE, Clerk of the City of San Rafael, hereby certify that the foregoing Resolution was duly and regularly introduced and adopted at a regular meeting of the City Council of said City held on Monday, the 16th day of June, 2014_ by the following vote, to wit: AYES: COUNCILMEMBERS: Bushey, Colin, McCullough & Mayor Phillips NOES: COUNCILMEMBERS: None ABSENT: COUNCILMEMBERS: Connolly Ism W00111111=111 I � i �'i ,Val& (phone) .510-839-5111 t" 'r -v S Ali �toll free) 800-443-3-556 L N 0 %14� U I S & (fax) 510-839-5325 SO since 1929 T001,S FOR HEROF —oa-KKUMS-(C QUOTATION DATERM TA " TE71 02/19/14 NET 30 DAYS DEST TO CITY OF SAN RAFAEL FIRE DEPT. ATTN: JEFFREY BUSCHER 1039 "C" ST SAN RAFAEL, CA 94901 Pacific North D vision 1800 Peralta Street Oakland, California 94607 www,LNCURTIS.com BASS CODE QUOTATION NO. AY 1303333.00 Tws h7i ont m-Ajr*0nt upon strkos, trot firos. L'r�oi T Mi ( o f i n LN. VmommyalCyrxs wd Liwns L.N. CURTIS AND SONS AMY CRESTO 13y.- o262 C 0 Last Page Page 1 UNIT PRICE TOTAL PRICE 213.50 177. 00 177.00 177.00 146.50 129.00 200.90 124.70 10248400 2655.00 3186.00 2655.00 3516.00 8127.00 *PRICING PER FR -GPO CONTRACT #VH11277. *UPDATED THIS DATE MAY 2, 2014. 48 EA FC25X5OY25N AAH �,5XW CPLD 2.5NH YEL CONOST POLY DJ HOSE 15 EA FC17X50B15N AAH 1.75X501 CPLD 1,5NH BLUE CONST POLY DJ HOSE 18 EA FC17X50015N AAH 1.75X501 CPLD 1. 5NH ORA CON ST DJ POLY HOSE 15 EA FC17X50Y15N AAH 1.75X5{} 1 CPLD 1. 5NH YEL CON ST POLY DJ HOSE 24 EA HFX15X50R15N AAH 1. 5X50' CPLD 1. 5NH RED HFX SJ NITR HOSE 63 EA 1871115XIOOYFN NAFH 1.5X100' CPLD 1.5NH YEL -187SPEC TYPE II SJ HOSE 60 EA HFX40X50Y AAH �X501 YEL HF X NR SJ HOSE 60 EA 7735N AAH 3.5NH RL CPLD SET �ABOVE COUPLINGS PRICED AT OPEN MARKET. �LNC&SONS PAYS FREIGHT TO THE DESTINATION* *THANK YOU FOR THE OPPORTUNITY TO QUOTE. Sub Total Sales Tax Total o262 C 0 Last Page Page 1 UNIT PRICE TOTAL PRICE 213.50 177. 00 177.00 177.00 146.50 129.00 200.90 124.70 10248400 2655.00 3186.00 2655.00 3516.00 8127.00 1 APAS 1 1 INSTRUCTIONS: USE THIS FORM WITH EACH SUBMITTAL OF A CONTRACT, AGREEMENT, ORDINANCE OR RESOLUTION BEFORE APPROVE BY COUNCIL 1 AGENCY. STSA 1 SRCC AGENDA ITEM NO. DATE OF MEETING: JUNE 167 2014 FROM: Christopher Gray *** *** *** *** *** *** *** *** *** *** *** *** *** *** *** *** (LOWER HALF OF FORM FOR APPROVALS ONLY) APPROVED AS COUNCIL 1 AGENCY AGENDA ITEM: City Manager (signature) APPROVED AS TO FORM: V. 6 v L AbL-o� ;e_ City Attorney (signatu(e) t P