The URL can be used to link to this page

Home My WebLink AboutPW Pt. San Pedro Median Assessment District; Engineer's Report 2014Agenda Item No: 3.j Meeting Date: 7/7/2014 SAN RAFAEL CITY COUNCIL AGENDA REPORT Department: Public Works Prepared by:. e- . Manager Approval: Director of Public Works File No.: 03.01.180.03 SUBJECT: Point San Pedro Road Median Landscaping Assessment District RECOMMENDATION: Staff recommends the following actions: 1. Adopt Resolution Directing Filing of Engineer's Annual Report 2014/2015 2. Adopt Resolution Approving Engineer's Annual Report 2014/2015 3. Adopt Resolution of Intention to Order Improvements and Setting Public Hearing on Annual Assessment for City Council Meeting of July 21, 2014. BACKGROUND: The Point San Pedro Road Median Landscaping Assessment District was formed to generate revenue to reconstruct, repair and maintain the 29 median islands along Point San Pedro Road, from Union St. to Biscayne Drive. These medians are located within the City limits of San Rafael and the immediate contiguous unincorporated area of the County of Marin. Existing plants and irrigation infrastructure had deteriorated over time. Due to a lack of capital project funds and significant staff cutbacks, the City and County had reduced median maintenance to little more than trimming to control overgrowth. As a result many properties owners in close proximity to Point San Pedro Road undertook an effort to form an assessment district to fund the capital costs associated with construction and restoration of the landscaping as well as ongoing maintenance and operation of those improvements. Ultimately, in 2011, the City Council initiated proceedings and declared their intention to establish a special benefit assessment district pursuant to the provisions of the Landscape and Lighting Act of 1972. The City conducted a property owner ballot for the proposed District assessments and held a noticed public hearing on June 20, 2011 to consider testimony regarding the formation of the District and the levy of assessments. On June 22, 2011 the City Council confirmed the results of that ballot, with 61.39% of the ballots in favor of the assessments and 38.61% opposed. On June 22, 2011 the City Council approved and adopted the FOR CITY CLERK ONLY File Na: (C' Council Meeting:° M w, T Dispositions, SAN RAFAEL CITY COUNCIL AGENDA REPORT / Page: 2 formation of the District and ordered the levy and collection of assessments for fiscal year 2011/2012, the first year's annual assessments. ANALYSIS: In order to comply with provisions of the Landscaping and Lighting Act, the City Council must take certain actions on an annual basis. Assessments collected by the District must be allocated annually after an appropriate public hearing, to be held this year on July 21, 2014. FISCAL IMPACT: The Annual Assessment Rate for a typical single-family dwelling located in the Assessment District will be unchanged for FY 2014-2015 at $79.50: $53.60 for bond debt service for capital improvements plus $25.90 for ongoing maintenance of landscaping and irrigation infrastructure. The revenues generated by levying Assessment District property owners have paid for the "Pt. San Pedro Medians Landscaping Improvement" capital project, which was completed on March 29, 2013 and accepted by Council on May 19, 2014, following a 1 -year maintenance period. The total project cost was $1,703,245, which includes expenditures for design, construction and construction management. Annual maintenance of Assessment District improvements is estimated to cost $79,260. OPTIONS: N/A ACTION REQUIRED: Adopt Resolutions (3) Enclosures: Resolutions (3) Willdan Financial Services Engineering Report RESOLUTION NO. 13767 RESOLUTION DIRECTING FILING OF ENGINEER'S ANNUAL REPORT 2014/2015 POINT SAN PEDRO ROAD MEDIAN LANDSCAPING ASSESSMENT DISTRICT (Pursuant to the Landscaping and Lighting Act of 1972) The City Council of the City of San Rafael resolves: 1. Willdan Financial Services is designated by this Council as the Engineer of Work for Point San Pedro Road Median Landscaping Assessment District, City of San Rafael, Marin County, California, and is hereby directed to file an annual report for fiscal year 2014-2015 in accordance with the provisions of the Landscaping and Lighting Act of 1972. 2. This resolution is adopted pursuant to Section 22622 of the Streets and Highways Code. I, ESTHER C. BEIRNE, Clerk of the City of San Rafael, hereby certify that the foregoing resolution was duly and regularly introduced and adopted at a regular meeting of the Council of said City on the 7"' day of July, 2014, by the following vote, to wit: AYES: COUNCILMEMBERS: Bushey, Connolly, McCullough & Mayor Phillips NOES: COUNCILMEMBERS: None ABSENT: COUNCILMEMBERS: Colin ESTHER C. BEIRNE, City Clerk File No.: 03.01.180.03 RESOLUTION NO. 13768 RESOLUTION APPROVING ENGINEER'S ANNUAL REPORT 2014/2015 POINT SAN PEDRO ROAD MEDIAN LANDSCAPING ASSESSMENT DISTRICT (Pursuant to the Landscaping and Lighting Act of 1972) The City Council of the City of San Rafael resolves: 1. Willdan Financial Services, as designated Engineer of Work for Point San Pedro Road Median Landscaping Assessment District, has filed with the City Clerk an Engineer's Annual Report for fiscal year 2014-2015 in accordance with the provisions of the Landscaping and Lighting Act of 1972. 2. The aforementioned Engineer's Annual Report, on file with the City Clerk, is approved as filed. I, ESTHER C. BEIRNE, Clerk of the City of San Rafael, hereby certify that the foregoing resolution was duly and regularly introduced and adopted at a regular meeting of the Council of said City on the 7th day of July, 2014, by the following vote, to wit: AYES: COUNCILMEMBERS: Bushey, Connolly, McCullough & Mayor Phillips NOES: COUNCILMEMBERS: None ABSENT: COUNCILMEMBERS: Colin ESTHER C. BEIRNE, City Clerk RESOLUTION NO. 13769 RESOLUTION OF INTENTION TO ORDER IMPROVEMENTS AND SETTING PUBLIC HEARING ON ANNUAL ASSESSMENT FOR CITY COUNCIL MEETING ON JULY 21, 2014 POINT SAN PEDRO ROAD MEDIAN LANDSCAPING ASSESSMENT DISTRICT (Pursuant to the Landscaping and Lighting Act of 1972) The City Council of the City of San Rafael resolves: 1. The City Council intends to levy and collect assessments within Point San Pedro Road Median Landscaping Assessment District, City of San Rafael, Marin County, California, during the fiscal year 2014-2015. The area of land to be assessed is located in the City of San Rafael, Marin County. 2. Tn accordance with this Council's resolution directing the filing of an Engineer's Annual Report Willdan Financial Services, Engineer of Work, has filed with the City Clerk the report required by the Landscaping and Lighting Act of 1972. All interested persons are referred to that report for a full and detailed description of the improvements, the boundaries of the assessment district and the proposed assessments upon assessable lots and parcels of land within the assessment district. year. 3. The proposed assessment does not increase the assessment from the previous 4. On Monday, the 21s` day of July, 2014 at the hour of 7:00 o'clock P.M., the City Council will conduct a public hearing on the question of the levy of the proposed annual assessment. The hearing will be held at the meeting place of the City Council located in the Chambers of the City Council, 1400 Fifth Avenue, San Rafael, California. 5. The City Clerk is authorized and directed to give the notice of hearing required by the Landscaping and Lighting Act of 1972 by publishing a copy of this resolution once in the Marin Independent Journal, publication to be completed not less than ten (10) days before July 21, 2014 I, ESTHER C. BEIRNE, Clerk of the City of San Rafael, hereby certify that the foregoing resolution was duly and regularly introduced and adopted at a regular meeting of the Council of said City on the 7th day of July, 2014, by the following vote, to wit: AYES: COUNCILMEMBERS: Bushey, Connolly, McCullough & Mayor Phillips NOES: COUNCILMEMBERS: None ABSENT: COUNCILMEMBERS: Colin ESTHER C. BEIRNE, City Clerk CITY OF SAN RAFAEL 0 0 a j a a 0 0 A A INSTRUCTIONS: USE THIS FORM WITH EACH SUBMITTAL OF A CONTRACT, AGREEMENT, ORDINANCE OR RESOLUTION BEFORE APPROVAL BY COUNCIL / AGENCY. SRRA / SRCC AGENDA ITEM NO. DATE OF MEETING: 7-7-14 FROM: NADER MANSOURIAN DATE: 6/24/14 TITLE OF DOCUMENT: POINT SAN PEDRO ROAD MEDIAN LANDSCAPING ASSESSMENT DISTRICT ANNUAL REPORT: a. ADOPT RESOLUTION DIRECTING FILING OF ENGINEER'S ANNUAL REPORT 2014/2015 b. ADOPT RESOLUTION APPROVING ENGINEER'S ANNUAL REPORT 2014/2015 c. ADOPT RESOLUTION OF INTENTION TO ORDER IMPROVEMENTS AND SETTING PUBLIC HEARING ON ANNUAL ASSESSMENT FOR CITY COUNCIL MEETING ON JULY 21, 2014. Department Head (signature) (LOWER HALF OF FORM FOR APPROVALS ONLY) APPROVED AS COUNCIL AGENCY AGENDA ITEM: City Manager (signature) NOT APPROVED REMARKS: APPROVED AS TO FORM: City Attorney (signature) File No. 03.01.180.03