HomeMy WebLinkAboutCS Beach Park LeaseCITY O
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Agenda Item No: 4' c
Meeting Date: July 17, 2014
SAN RAFAEL CITY COUNCIL AGENDA REPORT
Department: Community Services
Prepared by: Carlene McCart
City Manager Approval. �,),,
SUBJECT: Consideration of an Ordinance of the City of San Rafael Approving a Lease
of Real Property Located in the City of San Rafael, Being a Portion of Assessor's Parcel
No. 014-152-27 and Commonly Known. As "Beach Park", to Terrapin Crossroads, LLP.
RECOMMENDATION: Pass Ordinance to print approving a Lease of Beach Park to Terrapin
Crossroads, LLP.
BACKGROUND: Beach Park, built and opened for public use in 1974, is located on a portion
of City -owned property at 200 Yacht Club Drive, adjacent to Terrapin Crossroads restaurant and
performance venue, and the San Rafael Yacht Club. (See Exhibit B) The park fronts the San
Rafael Canal at the Turning Basin.
Originally Beach Park was equipped for picnic and children's play activities. While attractive
for its visual access to the San Rafael Canal, by the mid -1990's the impacts of the isolated
location and underutilization left the park in poor condition. In April of 1997 the City entered
into a lease with Herbert Crocker and William McDevitt, then -owners of the adjacent restaurant
facility and property, for the development and maintenance of Beach Park. Under that lease, the
lessees agreed to install and maintain a pathway, small craft dock, seating and game tables, along
with bocce and volleyball courts on the site. Public access was to be provided sunrise to sunset.
The operators were allowed to serve food onsite and produce entertainment events.
The Crocker/McDevitt lease had a 10 -year term. Improvements were installed, and the
restaurant operation extended services on a minimum basis into the park area; however, after
approximately 4 years, maintenance abated and the parties terminated the lease. Subsequently,
the park features and landscape deteriorated, and once again Beach Park declined under lack of
appropriate use. When the Great Recession impacted the City of San Rafael, maintenance on
this site was reduced to no more than garbage collection and safety -oriented repairs. Today
Beach Park has few amenities. Loitering, littering, sanitation, security and vandalism are a
growing concern at this location and for the neighboring properties.
FOR CITY CLERK ONLY
File No.:
Council Meeting: R [2e"o y
Disposition: t�" r ell'.
SAN RAFAEL CITY COUNCIL AGENDA REPORT / Page: 2
The restaurant at 100 Yacht Club Drive adjacent to Beach Park reopened in 2012 as Terrapin
Crossroads, operated by Jill and Phil Lesh of Terrapin Crossroads, LLP. The Leshes approached
the City last year with a desire to improve Beach Park and incorporate the space into Terrapin
Crossroads' food and entertainment services. Staff saw the opportunity to form a public/private
partnership to the benefit of all parties and the public.
ANALYSES: Staff has worked with the Leshes to put their proposal into the form of a Lease of
Beach Park to Terrapin Crossroads, LLP (See Exhibit A -Ordinance with attached proposed
Lease). The material terms are as follows:
The term of the Lease is five years;
2. The Lease may be renewed on the same terms for an additional five years, if acceptable
to both parties;
3. Terrapin Crossroads will pay the City $8,000 per year as rent, with adjustments as
prescribed in a formula tied to the Consumer Price Index;
4. Food service in Beach Park is allowed by Terrapin Crossroads during its hours of
operation;
5. Terrapin Crossroads will maintain Beach Park and associated improvements, making
repairs as necessary for proper operations and safety;
6. In exchange for extensive exclusive use and control of Beach Park, Terrapin Crossroads
agrees to install park features, including watercraft launch facilities, subject to City
approval and permits;
7. The launch facilities shall be accessible to the public during hours of operation of
Terrapin Crossroads;
8. Public access to and use of Beach Park is further preserved through free public access to
Beach Park amenities such as game courts and picnic facilities on Tuesdays, Thursdays,
and Sundays 11:30 — to 4:30 p.m.;
9. "Terrapin Crossroads may stage entertainment events in Beach Park on up to 30 dates per
year on Saturdays between the hours of 10 a.m. and 10 p.m. Admission may be charged
at these events;
10. Two community events in Beach Park are permitted per year, at no admission charge;
Terrapin Crossroads may offer paid food service at such events;
11. Exclusive third party events are not allowed in Beach Park;
12. Terrapin Crossroads may submit an annual report of expenses incurred in the
improvement of Beach Park to qualify for adjustments to the annual rental fee.
Expenditures over $8,000 per year will be credited to the following year rental
adjustment;
SAN RAFAEL CITY COUNCIL AGENDA REPORT / Page: 3
13. Terrapin Crossroads, or contractual security services shall secure and unlock facilities as
prescribed;
14. Terrapin Crossroads shall pay all costs for utilities servicing Beach Park;
15. Title to park improvements shall revert to the City at the termination of the Lease;
16. Prescribed insurance coverage will be provided by Terrapin Crossroads;
17. The Lease includes standard lease language required by the City for use of City property.
The value of the Lease to the City comes from the improvements to Beach Park, the use of the
site as a unique entertainment venue, the addition of a watercraft dock to allow for increased
access by the public to the San Rafael Canal, and security and maintenance of the site. The
reduced public access to Beach Park is a reasonable exchange in relation to the benefits
mentioned above.
The value of the Lease to Terrapin Crossroads is in having a clean, secure, attractive outdoor
environment for the restaurant and the surrounding properties and businesses, an expanded food
and beverage service venue, the opportunity to have outdoor music performances, and the ability
to offer a unique waterside experience for customers.
The City has precedents for entering into a lease with Terrapin Crossroads. The lease with the
former owners of the property was much the same, albeit with a broader scope of free public
access. The City also has used leases or use agreements, with non -profits and others, for
exclusive use of public property, including San Rafael Yacht Club, Marin Master Gardeners,
Marin Bocce Federation, Marin History Museum, and Redwood Empire Sports, all of which
have a prescribed conditions and times for public access and use. There is also a lease for
exclusive private use of the suite of offices at Falkirk Cultural Center, where no public access is
allowed.
The Park and Recreation Commission reviewed the Lease concept at their regular meeting of
June 19, 2014. Phil and Jill Lesh were in attendance to describe their plans and clarify issues of
operations proposed in the Lease. There were no comments from the public on the issue. The
Commission unanimously recommended the concept to the City Council. "The Minutes of that
meeting are attached as Exhibit C.
The proposed Lease is another example of a public/private collaboration that will maximize the
use and public benefits of City -owned property.
FISCAL IMPACT: In exchange for prescribed exclusive use of public property, Terrapin
Crossroads will pay the City rent in the amount of $8,000 annually for use of Beach Park. The
initial rent amount will be adjusted as per the terms listed related to the CPI. Terrapin
Crossroads will invest in park improvements, and will be responsible for utility, maintenance and
security costs. The City will retain all improvements at the termination of the Lease. The rental
fee, up to $8,000 per year, or the current amount of the rental fee, will be credited back to
Terrapin for the cost of improvements that will become permanent assets for the City. The Lease
does not obligate the City to financial participation, and relieves the City of costs associated with
the operation and maintenance of Beach Park.
SAN RAFAEL CITY COUNCIL AGENDA REPORT / Page: 4
OPTIONS: Approve the Ordinance authorizing the Lease as proposed
Reject the Ordinance and do not enter into a Lease of Beach Park
Direct staff to negotiate further modifications of the proposed Lease
ACTION REQUIRED: Pass to print the attached Ordinance of the City of San Rafael
Approving a Lease of Real Property Located in the City of San Rafael, Being a Portion of
Assessor's Parcel No. 014-152-27 and Commonly Known As "Beach Park", to Terrapin
Crossroads, LLP.
ATTACHMENTS:
Exhibit A: Ordinance with attached Exhibit 1 -Lease between the City of San Rafael and
Terrapin Crossroads
Exhibit B: Illustration of property location
Exhibit C: Minutes of the Park and Recreation Commission, June 19, 2014
Exhibit A
ORDINANCE NO.
AN ORDINANCE OF THE CITY OF SAN RAFAEL
APPROVING A LEASE OF REAL PROPERTY LOCATED
IN THE CITY OF SAN RAFAEL, BEING A PORTION OF
ASSESSOR'S PARCEL NO. 014-152-27 AND COMMONLY
KNOWN AS "BEACH PARK", TO TERRAPIN CROSSROADS, LLP
WHEREAS, the City of San Rafael owns certain real property located within the City of
San Rafael, designated as Marin County Assessor's Parcel No. 014-152-27; and
WHEREAS, in 1974 a portion of Assessor's Parcel No. 014-152-27 was developed and
dedicated as a public park known as "Beach Park"; and
WHEREAS, Beach Park historically has been underutilized and subject to vandalism; and
WHEREAS, in 1997 the City entered into an agreement with Herbert Crocker and William
McDevitt, owners of an adjacent restaurant facility and property, for the renovation and
maintenance of Beach Park; however subsequently that agreement was abandoned and terminated
for non-compliance; and
WHEREAS, the condition of Beach Park has continued to decline through lack of use,
misuse and vandalism, and lack of public resources for maintenance; and
WHEREAS, in 2012 the property at 100 Yacht Club Drive, immediately adjacent to Beach
Park, was leased by Terrapin Crossroads, LLP ("Terrapin Crossroads") for the operation of a
commercial restaurant and entertainment venue; and
WHEREAS, in 20131 Terrapin Crossroads approached the City with a proposal for a
public/private partnership to resolve issues of vagrancy, sanitation, security, and criminal activity in
Beach Park, through a lease of Beach Park from the City; and
WHEREAS, the proposed Lease of Beach Park by Terrapin Crossroads allows for specific
and substantial exclusive use by Terrapin Crossroads in exchange for renovation, maintenance,
security, and management of Beach Park over a five year term; and
WHEREAS. the Park and Recreation Commission at its June 17. 2014 regular meeting
determined that the proposed Lease provided the City with public benefit and recommended the
concept to the City Council; and
WHEREAS, on July 21, 2014 the City Council held a public hearing to receive public
comments and to consider the proposed ordinance and lease; and
WHEREAS, the City Council finds that for all of the foregoing reasons, it is in the best
interests of the City to lease Beach Park to Terrapin Crossroads; and
WHEREAS, the City Council finds that approval of the requested lease is for operation,
maintenance, and/or minor repairs and alterations of an existing public facility, and therefore is
categorically exempt from environmental review, pursuant to CEQA Guidelines Section 15301.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF SAN RAFAEL
DOES ORDAIN AS FOLLOWS:
DIVISION 1.
The City Council hereby approves, and authorizes the Mayor to execute, a lease of Beach
Park to Terrapin Crossroads for a term of five (5) years commencing as of September 1, 2014, with
an option to renew for another five (5) years, at a base rental of Eight Thousand Dollars ($8,000)
per year and on the other terms set forth in the "Lease Agreement Between the City of San Rafael
and Terrapin Crossroads, LLP, September 1, 2014" attached hereto as Exhibit I and incorporated
herein by reference.
DIVISION 2:
This Ordinance shall be published once, in full or in summary form, before its final passage,
in a newspaper of general circulation, published, and circulated in the City of San Rafael, and shall
be in full force and effect thirty (30) days after its final passage. If published in summary form, the
summary shall also be published within fifteen (15) days after the adoption, together with the names
of those Councilmembers voting for or against same, in a newspaper of general circulation
published and circulated in the City of San Rafael, County of Marin, and State of California.
GARY O. PHILLIPS, Mayor
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ATTEST:
ESTHER BEIRNE, City Clerk
The foregoing Ordinance No. was read and introduced at a Regular Meeting of the
City Council of the City of San Rafael, held on the 21st day of July, 2014 and ordered passed to
print by the following vote, to wit:
AYES: Councilmembers
NOES: Councilmembers
ABSENT: Councilmembers
and will come up for adoption as an Ordinance of the City of San Rafael at a Regular Meeting of
the Council to be held on the day of , 2014.
ESTHER BEIRNE, City Clerk
Exhibit 1
LEASE AGREEMENT
BETWEEN THE CITY OF SAN RAFAEL
AND TERRAPIN CROSSROADS, LLP
2014
LEASE AGREEMENT
BETWEEN THE CITY OF SAN RAFAEL
AND TERRAPIN CROSSROADS, LLP
, 2014
THIS LEASE is made as of , 2014, by and between the CITY
of San Rafael, a California municipal corporation duly chartered under the laws of the state of
California (hereafter "CITY" or "Lessor"), and TERRAPIN CROSSROADS, LLP, a California
Limited Liability Partnership, (hereafter "TERRAPIN CROSSROADS" or "Lessee").
RECITALS
A. The CITY owns that certain real property located adjacent to the San Rafael
Canal in the City of San Rafael, County of Marin, State of California, commonly known and
referred to herein as "Beach Park", being a portion of Assessor's Parcel No. 014-152-27, and
more particularly described as follows:
Beginning at a point on the Southerly line of the San Rafael Canal at the
Northwesterly corner of the lands conveyed to Joseph B. Rice by Deed recorded
February 7, 1935 in Book 292 of Official Records at page 482, Marin. County
Records; thence along the Westerly line of said property (292 OR 482), South
11'44'18" West, 164.00 feet; thence leaving said line (292 OR 482), North
77°12'23" West, 189.95 feet; thence North 11°44'18" East, 166.00 feet to the
Southerly line of the San Rafael Canal; thence along said Southerly line South
76°36'12" East, 190.00 feet to the point of beginning.
Containing 0.71.94 Acres more or less.
B. Beach Park was designed, installed, and dedicated in May 1974 by CITY as a
public serving recreation area.
C. In April 1997 CITY entered into an agreement with Herbert A Crocker &
Company and William R. McDevitt for the development and maintenance of two parcels of
Public Real Property fronting the San Rafael Canal, including Beach Park.
D. Beach Park was subsequently improved and maintained under the 1997.agreement
for approximately 4 years, when the agreement was terminated de facto.
E. Due to limited resources, the CITY's capacity to maintain Beach Park has
diminished in recent years to the point of no regular maintenance and a substantial loss of
landscape and amenities.
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F. The CITY's Canal Transportation Plan, the San Francisco Bay Water Trail, and
the San Rafael General Plan 2020 each promote improvement and public use of the San Rafael
Canal.
G. TERRAPIN CROSSROADS operates a commercial music and entertainment
venue, open to the public Tuesdays through Sundays, adjacent to Beach Park.
H. TERRAPIN CROSSROADS wishes to upgrade and maintain Beach Park in
exchange for a limited term of substantially -exclusive use to provide food service and
entertainment on the site as defined in this Lease.
I. CITY desires to provide enhanced public use and enjoyment of Beach Park, and
acknowledges that allowing TERRAPIN CROSSROADS to lease Beach Park upon the terms
and conditions set forth herein would provide to the CITY and its residents the benefit of
substantially upgraded park facilities and supervision and security, which CITY is presently
unable to provide and which will make Beach Park more attractive and usable by the public for
park purposes than it would otherwise be.
NOW, THEREFORE, THE PARTIES AGREE AS FOLLOWS:
1. RENTAL OF PREMISES.
For valuable consideration, the CITY leases to TERRAPIN CROSSROADS and
TERRAPIN CROSSROADS leases from CITY the Premises described in Exhibit "A" hereto,
including any improvements located thereon, on the terms, covenants and conditions set out in
this Lease (hereafter "the Premises").
2. TERM.
2.1. Term. The term of the Lease ("Term") shall be for five (5) years. The Term shall
commence on 2014 (the "Commencement Date") and shall expire on 2019
("Expiration Date").
2.2. Option. TERRAPIN CROSSROADS shall have the option to renew this Lease
on the same terms for an additional period of five (5) years, with concurrence and upon written
notice to renew the Lease provided to CITY not less than six (6) months prior to the Expiration
Date.
3. RENT.
3.1. Base Rent. TERRAPIN CROSSROADS shall pay the CITY the sum of $8,000
per year as base rent during the term, payable in advance commencing on the Commencement
Date of the Lease, and annually thereafter on the anniversary of the Commencement Date, with
adjustments and credits as provided in Sections 3.2 and 3.3.
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3.2. CPI-Adiusted Base Rent.
a. The annual base rent shall be increased at the commencement of the third
year of the term and every two years thereafter during the term or any renewal term pursuant to the
option granted under Section 2.2 ("adjustment date" herein) to the lesser of: a) the annual rent in
effect immediately preceding the adjustment date plus five per cent (5%); or b) the annual rent as
adjusted for the change in the Consumer Price Index (CPI), as calculated in Section 3.2.b.
b. The base for computing the CPI adjustment is the Consumer Price Index for
all Urban Consumers (base years 1982-1984=100) for San Francisco -Oakland -San Jose, published
by the U.S. Department of Labor, Bureau of Labor Statistics ("Index" herein), which is in effect on
the date of the commencement of the term ("Beginning Index" herein). The Index published most
immediately preceding the adjustment date in question ("Extension Index" herein) is to be used in
determining the amount of the CPI adjustment. If the Extension Index has increased over the
Beginning Index, the CPI adjustment shall be calculated by multiplying the annual rent by a fraction
consisting of the Extension Index as the numerator and the Beginning Index as the denominator. If
the Index is discontinued or revised during the term, such other government index or computation
with which it is replaced shall be used in order to obtain substantially the same result as would have
been obtained if the Index had not been discontinued or revised.
3.3. Credit for Improvements.
a. Commencing with the second year of the Lease term, and continuing each
year during the Lease term and any extension thereof, CITY shall provide TERRAPIN
CROSSROADS with a credit against the base rent or adjusted base rent then due, for costs of
improvements to the Premises approved by the City as required in this Lease, and made by
TERRAPIN CROSSROADS during the prior L..ease year, as documented by TERRAPIN
CROSSROADS. Documented expenditures for City -approved improvements to the Premises in
excess of $8,000 per Lease year will be credited to the following year rental adjustment.
b. TERRAPIN CROSSROADS shall submit to CITY an annual expenditure
statement prior to the annual rent payment date to qualify for adjustments to the annual rental fee
under this section.
4. USE OF PREMISES.
4.1 Permitted Uses. The Premises shall be used for the following uses:
a. Public access to personal watercraft launch facilities during hours of
TERRAPIN CROSSROADS operation.
b. Public access to Beach Park amenities such as bocce courts and table top
games on Tuesdays, Thursdays, and Sundays from 11:30 a.m. to 4:30 p.m.
C. Food service provided by TERRAPIN CROSSROADS during hours of
TERRAPIN CROSSROADS operation.
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d. TERRAPIN CROSSROADS -sponsored entertainment events up to thirty
(30) Saturdays per Lease year, between the hours of 10:00 a.m. and 10:00 p.m. Requests for
exceptions to Saturday events must be submitted at least thirty (30) days in advance to CITY and
are subject to CITY approval.
4.2 Limits on Use.
a. TERRAPIN CROSSROADS shall not use the Premises for any purpose,
other than as set forth in this Lease, nor in any manner that will constitute waste, nuisance, or
unreasonable annoyance to owners or occupants of adjacent properties.
b. TERRAPIN CROSSROADS shall not allow third party events on the
Premises, nor sublet all or any part of the Premises for exclusive uses by third parties.
4.3 Use of Premises for Community Events. Notwithstanding anything in Section
4.2 to the contrary, TERRAPIN CROSSROADS shall make the Premises available for use, free
of charge, by the CITY on up to two (2) mutually agreeable dates during each year of the Lease
term or any extension thereof.
5. INSTALLATION OF AMENITIES ON PREMISES
5.1. Installation of Dock. TERRAPIN CROSSROADS shall install on the Premises,
at its sole expense, a prefabricated, ADA compliant and accessible, low-rise floating dock
approximately 5' by 18' with a rise of 8 inches, for launching of self-propelled watercraft onto the
San Rafael Canal; or CITY approved substitute. The proposed dock shall be approved by the
CITY as to style and size prior to purchase, and shall be purchased from a recognized
manufacturer and distributor, or fabricated utilizing approved plans and licensed contractors.
The dock shall be installed off the Promenade public easement, adjacent to the TERRAPIN
CROSSROADS outdoor dining area.
Nothing in this section shall be deemed to excuse TERRAPIN CROSSROADS from the
requirement to obtain all applicable permits and approvals required for installation of such dock
from the CITY's Department of Public Works and/or Department of Community Development,
or from any conditions imposed upon the grant of such permits and approvals, or from
compliance with the Americans with Disabilities Act or any other applicable laws. TERRAPIN
CROSSROADS shall pursue applications for all such required permits and approvals in an
expeditious manner following execution of this Lease.
TERRAPIN CROSSROADS shall install the dock within sixty (60) days following the
Commencement Date or as soon thereafter as all necessary permits and approvals have been
obtained.
5.2 Beach Park Amenities. TERRAPIN CROSSROADS shall provide concept
pians produced by a licensed landscape architect for review and approval by the Park and
Recreation Commission. Such plans will contain the type and location of recreation, landscape,
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seating, sidewalk, fencing, gate and any other element proposed for the Premises. Plans shall
include design and site location of permanent signage indicating location of amenities, and hours
of use, and temporary signage announcing events. Once approved full and detailed construction
documents will be submitted, reviewed as per the appropriate CITY review and permit process.
Nothing in this section shall be deemed to excuse TERRAPIN CROSSROADS from the
requirement to obtain all applicable permits and approvals required for installation of such
storage racks from the CITY's Department of Public Works and/or Department of Community
Development, or from compliance with any conditions imposed upon the grant of such permits
and approvals, or from compliance with the Americans with Disabilities Act or any other
applicable laws. TERRAPIN CROSSROADS shall pursue applications for all such required
permits and approvals in an expeditious manner following execution of this Lease.
5.3. Use of Dock and Amenities and Premises.
a. Use by the public, during hours prescribed under Section 4. Lb shall be
free of charge or at a reasonable charge approved in advance by the Community Services
Director.
b. Use of the Premises shall be monitored, including but not limited to
unlocking and locking facilities, accesses and site as per the proscribed schedule in Section 4.1
of this Lease, by TERRAPIN CROSSROADS representatives or contractual security services, at
the sole cost of TERRAPIN CROSSROADS,
C. TERRAPIN CROSSROADS shall not allow dogs or pets to enter the
Premises, nor allow smoking or loitering on the Premises.
d. Works of art purchased or donated and installed on the Premises are the
property of TERRAPIN CROSSROADS and shall be removed from the Premises at the
termination of this Lease. CITY shall have no liability for losses or damages to any works of art
installed on the Premises by TERRAPIN CROSSROADS hereunder.
6. UTILITIES.
TERRAPIN CROSSROADS shall make all arrangements for and shall pay for all utilities
and services furnished to the Premises and/or used by TERRAPIN CROSSROADS, including,
without limitation, gas, electricity, water, telephone service, and garbage collection, and for all
connection charges.
7. IMPROVEMENTS.
No improvements to the Premises shall be undertaken without prior written approval of
the CITY, which approval shall not unreasonably be withheld. Title to all improvements
constructed by TERRAPIN CROSSROADS shall be owned by TERRAPIN CROSSROADS
until expiration of the Term or any renewal thereof, or the earlier termination of this Lease. All
improvements, including the TERRAPIN CROSSROADS dock, on the Premises at the
expiration of the Tenn or any renewal thereof, or the earlier termination of this Lease shall,
without compensation to TERRAPIN CROSSROADS, then automatically and without any act of
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TERRAPIN CROSSROADS or any third party become the property of the CITY. TERRAPIN
CROSSROADS agrees to execute, acknowledge, and deliver to the CITY any instrument
reasonably requested by the CITY as necessary in the CITY's opinion to perfect the CITY's right,
title, and interest to the improvements and the Premises, at such time and in such form as the
CITY may request and the CITY Attorney shall approve. For purposes of this Lease, art
installations shall be considered to be "alterations" rather than "improvements to the Premises."
8. MAINTENANCE AND REPAIRS.
8.1. Lessee's Duty to Maintain Premises. At all times during the term, TERRAPIN
CROSSROADS shall, at its sole cost and expense, keep and maintain the Premises and all
improvements and amenities thereon and all facilities appurtenant thereto in good order and
repair and safe condition, and the whole of the Premises in a clean, sanitary, orderly, and
attractive condition. TERRAPIN CROSSROADS shall make any and all additions to or
alterations or repairs in and about the Premises and the improvements that may be required, and
shall otherwise observe and comply with all public laws, ordinances, and regulations from time
to time applicable to the Premises; and TERRAPIN CROSSROADS shall indemnify and save
harmless the CITY against all actions, claims, and damages by reason of TERRAPIN
CROSSROADS's failure to comply with and perform the provisions of this section.
8.2. No Responsibility of CITY. CITY shall not be required or obligated to make
any changes, alterations, additions, improvements, or repairs in, on, or about the Premises, or any
part thereof, during the term of this Lease or any extension thereof.
8.3. Mechanic's Liens. TERRAPIN CROSSROADS shall not suffer or permit to be
enforced against the Premises, or any part thereof, any mechanic's, material man's, contractor's
or subcontractor's liens arising from any work of construction, repair, restoration, replacement or
improvement, or any other claim or demand; TERRAPIN CROSSROADS shall pay or cause to
be paid all of such liens, claims, or demands before any action is brought to enforce the same
against the Premises. TERRAPIN CROSSROADS agrees to indemnify and hold harmless the
CITY and the Premises from all liability for any and all such liens, claims, and demands,
together with reasonable attorney's fees and costs and expenses in connection therewith.
9. INSURANCE.
9.1. Insurance. During the term of this Lease and any renewal thereof, TERRAPIN
CROSSROADS shall maintain, at its sole cost and expense: (a) Commercial General Liability
insurance with limits of liability of not less than Two Million Dollars ($2,000,000) per
occurrence and Four Million Dollars ($4,000,000) annual aggregate, insuring against all liability
of TERRAPIN CROSSROADS and its authorized representatives arising out of or in connection
with TERRAPIN CROSSROADS's use or occupancy of the Premises; and (b) Worker's
Compensation insurance as required by the State of California, with statutory limits, and
Employer's Liability Insurance with limits of no less than One Million Dollars ($1,000,000) per
accident for bodily injury or disease, endorsed to waive any right of subrogation against the
CITY. Upon TERRAPIN CROSSROADS's exercise of the option provided for in Section 2, if,
in the reasonable opinion of the CITY, the amount of insurance coverage at the time is not
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adequate, TERRAPIN CROSSROADS shall increase the insurance coverage as reasonably
required by the CITY.
9.2. TERRAPIN CROSSROADS's Fire Insurance for Personal Property.
TERRAPIN CROSSROADS shall, at its sole cost and expense, maintain on all the personal
property located within the Premises, a policy of standard fire and extended coverage insurance,
with vandalism and malicious mischief endorsements, to the extent of at least 100% of their
actual cash value. The proceeds from any such policy shall be used by TERRAPIN
CROSSROADS for the replacement of said personal property or for the restoration of
TERRAPIN CROSSROADS improvements or alterations.
9.3. Other Insurance Requirements. All the insurance required under this Lease
shall:
a. Be issued by insurance companies authorized to do business in the State of
California, with a financial rating of at least A+ by A.M. Best as rated in the most recent edition
of Best's Insurance Reports and a Standard & Poor's rating of AAA.
b. Provide, or be endorsed to provide that the CITY, its officers, officials,
employees, and volunteers are additional named insured's under the policy.
C. Provide, or be endorsed to provide, that TERRAPIN CROSSROADS's
insurance shall be primary with respect to any insurance or coverage maintained by the CITY and
shall not call upon the CITY's insurance or self-insurance coverage for any contribution.
d. Contain an endorsement requiring at least thirty (30) days' written notice
from the insurance company to both parties before cancellation or change in the coverage, scope,
or amount of any policy.
e. Within thirty (30) days after the Commencement Date of this Lease,
TERRAPIN CROSSROADS shall submit to the CITY Attorney for approval as to form and
sufficiency: (1) Certificates of Insurance evidencing the insurance coverage required in this Lease;
(2) a copy of the policy declaration page and endorsement page listing all policy endorsements for
the general liability policy, and 3 excerpts of policy language or specific endorsements evidencing
the other insurance requirements set forth in this Lease. The CITY shall additionally have the right
to obtain a full certified copy of any insurance policy and endorsements upon reasonable request.
9.4 Broader Insurance Proceeds Available to Lessor. It shall be a requirement
under this Lease that any available insurance proceeds broader than or in excess of the specified
minimum insurance coverage requirements and/or limits shall be available to the CITY or any other
additional insured party. Furthermore, the requirements for coverage and limits shall be: (1) the
minimum coverage and limits specified in this Lease; or (2) the broader coverage and maximum
limits of coverage of any insurance policy or proceeds available to the named insured; whichever is
greater.
10. INDEMNIFICATION.
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TERRAPIN CROSSROADS shall defend, protect, indemnify and hold harmless the
CITY against and from any and all claims, suits, liabilities, judgments, costs, demands, causes of
action and expenses (including, without limitation, reasonable attorneys' fees, costs and
disbursements) (collectively "Claims") arising in any way out of TERRAPIN CROSSROADS's
operations on or use of the Premises under this Lease, including any Claims under any Federal or
State regulations related to accessibility, regardless of whether or not a liability is caused or
contributed to by the active or passive negligence of the CITY. However, to the extent that
liability is caused by the active negligence or willful misconduct of the CITY, TERRAPIN
CROSSROADS's indemnification obligation shall be reduced in proportion to the CITY's share
of liability for the active negligence or willful misconduct. The defense and indemnification
obligations of this Lease are undertaken in addition to, and shall not in any way be limited by,
the insurance obligations contained in this Lease, and shall survive the termination or completion
of this Lease for the full period of time allowed by law.
11. DESTRUCTION.
11.1. Destruction Due to Risk Covered by Insurance. If, during the term, the
Premises are totally or partially destroyed or damaged from a risk which has been insured
against, rendering the Premises totally or partially inaccessible or unusable, TERRAPIN
CROSSROADS shall be entitled to receive the proceeds of the insurance and shall, with due
diligence, restore the Premises to substantially the same condition as immediately before such
destruction.
11.2. Destruction Due to Risk Not Covered by Insurance. If, during the term, the
Premises are totally or partially destroyed or damaged from a risk not insured against rendering
the Premises totally or partially inaccessible or unusable, TERRAPIN CROSSROADS may elect
to terminate this Lease by giving notice to the CITY within thirty (30) days after determining the
restoration costs and replacement value. If TERRAPIN CROSSROADS does not so elect to
terminate the Lease, TERRAPIN CROSSROADS shall, at its sole cost and expense (except as
otherwise provided herein) and with due diligence, restore the Premises to substantially the same
condition as they were in immediately before such destruction. Such destruction shall not
terminate this Lease.
11.3. TERRAPIN CROSSROADS's Restoration of the Premises. If the Premises
are destroyed or damaged during the Lease Term and TERRAPIN CROSSROADS is required to
restore the Premises, the restoration shall be accomplished as follows:
a. TERRAPIN CROSSROADS shall complete the restoration within one
hundred eighty (180) working days after final plans, specifications, and working drawings have
been approved by the CITY and all other appropriate government bodies, all permits required to
commence construction of the restoration have been obtained and all construction contracts have
been awarded (subject to a reasonable extension for delays resulting from causes beyond
TERRAPIN CROSSROADS's reasonable control).
b. TERRAPIN CROSSROADS shall notify the CITY of the commencement
date of construction related to the restoration not later than ten (10) days before commencement
of such work.
L
C. TERRAPIN CROSSROADS shall accomplish the restoration in a manner
that will cause the least inconvenience, annoyance, and disruption at the Premises and to adjacent
property owners and users.
1.1.4. Loss During Last Part of Term. If destruction or damage in an amount greater
than ten percent (10%) of the total value of the Premises occurs during the last year of the Lease
Term, whether or not the loss is covered by insurance, TERRAPIN CROSSROADS shall have
the option to terminate this Lease by giving notice to the CITY not more than thirty (30) days
after the event which causes such destruction or damage, in which event the CITY shall be
entitled to receive any insurance proceeds payable with respect to the damage or destruction.
11.5. Waiver of Civil Code Sections. TERRAPIN CROSSROADS waives the
provisions of Civil Code §1932(2) and Civil Code §1933(4) and any successor statutes with
respect to any destruction of the Premises.
12. ASSIGNMENT.
12.1 Assignability. TERRAPIN CROSSROADS shall not voluntarily assign or
encumber its interest in this Lease or in the Premises, or sublease all or any part of the Premises,
without first obtaining the CITY's written consent. Any assignment, encumbrance or sublease
without the CITY's consent shall be void, and shall constitute a default. No consent to any
assignment, encumbrance or sublease shall constitute consent to a subsequent assignment,
encumbrance or sublease. Nothing in this section shall prohibit, or require the CITY's consent
for, TERRAPIN CROSSROADS's use of Premises pursuant to Sections 4 and 5 of this Lease.
12.2 Transfer of Lease. The Lease is specific to TERRAPIN CROSSROADS and
CITY, and shall not transfer to any third party, subsequent owner, or operator of the restaurant
venue or business interest.
13. DEFAULT.
13.1. TERRAPIN CROSSROADS's Default. The occurrence of any of the following
shall constitute a default by TERRAPIN CROSSROADS:
a. Failure to pay any amount under this Lease when due, if such failure
continues for thirty (30) days.
b. Failure to perform any other provision of this Lease if such failure to
perform is not cured within thirty (30) days after notice of such failure has been given by the
CITY to TERRAPIN CROSSROADS. If the default is curable, but cannot reasonably be cured
within thirty (30) days, then TERRAPIN CROSSROADS shall not be in default of this Lease if
TERRAPIN CROSSROADS commences to cure the default within the thirty (30) -day period
and diligently and in good faith continues to pursue the cure of such default.
C. An assignment, encumbrance, or sublease without obtaining the CITY's
0
written consent pursuant to Section 12.
d. Abandonment or surrender of Premises by TERRAPIN CROSSROADS.
£ Any attachment, execution, levy, or seizure under legal process, of
TERRAPIN CROSSROADS's interest in Premises.
g. Appointment of a receiver to take possession of TERRAPIN
CROSSROADS's interest in Premises, for any reason.
h. Filing of a petition of bankruptcy by or against TERRAPIN
CROSSROADS.
i. Any other event designated by this Lease as an event of default.
13.2. Notice of TERRAPIN CROSSROADS Default. Notices of default given under
this section shall specify the alleged default and the applicable lease provisions and shall demand
that TERRAPIN CROSSROADS perform the provisions of this Lease, within thirty (30) days, or
quit the Premises. No such notice shall be deemed a forfeiture or a termination of this Lease
unless the CITY so elects in the notice. The purpose of the notice requirements set forth in this
section is to extend the notice requirements of the unlawful detainer statutes of California. Such
notices are the only notices required to be given by the CITY to TERRAPIN CROSSROADS in
the event of a default and are not in addition to any statutory notices required under the unlawful
detainer statutes of California.
13.3. CITY's Remedies.
a. Nature of Remedies. The CITY shall have the following remedies if
TERRAPIN CROSSROADS commits a default. These remedies are not exclusive; they are
cumulative and in addition to any other remedies now or later allowed by this Lease or by law.
b. Termination of TERRAPIN CROSSROADS's Right to Possession.
The CITY may terminate TERRAPIN CROSSROADS's right to possession of the Premises at
any time if TERRAPIN CROSSROADS fails to cure a default within thirty (30) days. No act by
the CITY other than giving specific written notice to TERRAPIN CROSSROADS of the CITY's
intent to terminate TERRAPIN CROSSROADS's right to possession of the Premises shall be
necessary to terminate this Lease. Acts of maintenance to protect the CITY's interest under this
Lease shall not constitute a termination of TERRAPIN CROSSROADS's right to possession of
the Premises.
C. CITY's Right to Cure TERRAPIN CROSSROADS's Default. The
CITY, at any time after TERRAPIN CROSSROADS commits a default, may, but need not cure
the default at TERRAPIN CROSSROADS's cost. If the CITY at any time, by reason of the
TERRAPIN CROSSROADS's default, pays any sum or does any act that requires the payment of
any sum, the sum paid by the CITY shall be due immediately from TERRAPIN CROSSROADS
to the CITY at the time the sum is paid, and if paid at a later date shall bear interest at the
maximum rate an individual is permitted by law to charge from the date the sum is paid by the
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CITY until the CITY is reimbursed by TERRAPIN CROSSROADS.
14. CITY'S ENTRY ON PREMISES.
The CITY, its officers, employees, agents & volunteers shall have the right to enter the
Premises at all reasonable times and on reasonable notice for any of the following purposes:
a. To determine whether the Premises are in good condition and whether
TERRAPIN CROSSROADS is complying with its obligations under this Lease.
b. To perform any necessary construction or maintenance and to make any
restoration to the Premises that the CITY has the right or obligation to perform.
C. To serve, post, or keep posted any notices required or allowed under the
provisions of this Lease or required by law.
15. NOTICE.
All notices and other communications required to or permitted under this Lease shall be
in writing and shall be conclusively deemed to have been duly given (1) when hand delivered to
the other party; or (2) three (3) business days after the same has been deposited in a United States
post office with first class or certified mail return receipt requested postage prepaid and
addressed to the parties as set forth below.
The CITY: CITY of San Rafael
Attention: CITY Clerk
1400 Fifth Avenue
San Rafael, California 94901
with copes: CITY of San Rafael, Office of the CITY Attorney
1400 Fifth Avenue
San Rafael, CA 94901
CITY of San Rafael, Community Services Department
618 "B" Street
San Rafael, CA 94901
TERRAPIN CROSSROADS:
Each party shall make an ordinary, good faith effort to ensure that it will accept or receive
I1
notices that are given in accordance with this paragraph, and that any person to be given notice
actually receives such notice. A party may change or supplement the addresses given above by
giving the other party written notice of the new address in the manner set forth above.
16. NONWAIVER.
No delay or omission in the exercise of any right or remedy of either party shall impair
such a right or remedy or be construed as a waiver. Any waiver by either party of any default
must be in writing and shall not be a waiver of any other default concerning the same or any
other provision of the Lease.
1.7. ATTORNEYS' FEES.
If either party commences an action or suit against the other party arising out of or in
connection with this Lease, the prevailing party shall be entitled to have and recover from the
losing party reasonable attorneys' fees and costs of suit.
18. SURRENDER OF PREMISES; HOLDING OVER.
18.1. Surrender of Premises. On expiration of the term, or on termination of the term
as provided in the Lease, TERRAPIN CROSSROADS shall surrender to the CITY the Premises
and all improvements thereon in good condition, except for ordinary wear and tear. TERRAPIN
CROSSROADS shall remove all its personal property within thirty (30) days following
expiration or termination of the Lease. TERRAPIN CROSSROADS shall perform all restoration
to the Premises made necessary by the removal of any alterations or TERRAPIN
CROSSROADS"s personal property within the time periods stated in this section. The CITY
may elect to retain, or dispose of in any manner, any alterations or the TERRAPIN
CROSSROADS's personal property that TERRAPIN CROSSROADS does not remove from the
Premises prior to expiration or termination of the term as allowed or required by this Lease, by
giving at least ten (10) days' notice to the TERRAPIN CROSSROADS. Title to any such
alterations, or TERRAPIN CROSSROADS's personal property that the CITY elects to retain or
dispose of on expiration of the ten (10) -day period, shall vest in the CITY. TERRAPIN
CROSSROADS waives all claims against the CITY for any damage to TERRAPIN
CROSSROADS resulting from the CITY's retention or disposition of any such alterations to
TERRAPIN CROSSROADS's personal property. TERRAPIN CROSSROADS shall be liable to
the CITY for the CITY's costs for storing, removing, and disposing of any alterations or
TERRAPIN CROSSROADS's personal property. If TERRAPIN CROSSROADS fails to
surrender the Premises to the CITY on expiration of the term as required by this section,
TERRAPIN CROSSROADS shall defend, indemnify, protect, and hold the CITY harmless from
all damages, claims, or liabilities resulting from the TERRAPIN CROSSROADS's failure to
surrender the Premises, including, without limitation, claims made by a succeeding tenant
resulting from the TERRAPIN CROSSROADS's failure to surrender the Premises.
18.2. Holdinjj Over. If TERRAPIN CROSSROADS, with the CITY's prior consent,
remains in possession of the Premises after expiration or termination of the term, or after the date
in any notice given by the CITY to TERRAPIN CROSSROADS terminating this Lease, such
possession by TERRAPIN CROSSROADS shall be deemed to be a month-to-month tenancy
terminable on thirty (30) days' notice given at any time by either party. All provisions of this
12
Lease shall apply to the month-to-month tenancy.
19. MISCELLANEOUS PROVISIONS.
19.1. General Conditions.
a. Time of Essence. Time is of the essence of each provision of this Lease.
b. Consent of Parties. Whenever consent or approval of either party is
required and no standard for that approval is specified herein, that party shall not unreasonably
withhold or delay such consent or approval.
C. Successors. This Lease shall be binding on and inure to the benefit of the
parties and their successors and assigns.
d. Non -Discrimination. TERRAPIN CROSSROADS shall not
discriminate, in any way, against any person on the basis of age, sex, race, color, religion,
ancestry, national origin or disability in connection with or related to the performance of its
duties and obligations under this Lease.
19.2. Interpretation of Lease.
a. California Law; Venue. This Lease shall be construed and interpreted in
accordance with the laws of the State of California. Any and all actions to enforce this Lease
shall be conducted in the County of Marin, California.
b. Integrated Agreement; Modification. This Lease contains all the
agreements of the parties and cannot be amended or modified except by a written agreement
signed by the parties.
C. Captions; Table of Contents. The captions and the table of contents of
this Lease shall have no effect on its interpretation.
d. Singular and Plural. When required by the context of this Lease, the
singular shall include the plural.
e. Severability. The unenforceability, invalidity, or illegality of any
provision of this Lease shall not render the other provisions unenforceable, invalid, or illegal.
19.3. Taxes. TERRAPIN CROSSROADS is advised that this Lease may create a
possessory interest, or some other interest subject to taxation or assessment. TERRAPIN
CROSSROADS understands, acknowledges, and agrees that it is solely responsible for payment
of any and all applicable taxes.
19.4. Compliance with all Laws. TERRAPIN CROSSROADS shall observe and
comply with all applicable federal, state and local laws, ordinances, codes and regulations, in the
13
performance of its duties and obligations under this Lease. TERRAPIN CROSSROADS shall
perform all services under this Lease in accordance with these laws, ordinances, codes and
regulations.
20. PROCEDURE FOR DISPUTES.
20.1. Mediation. Any dispute between the parties relating to the interpretation of the
Lease and/or enforcement of their rights and obligations under this Lease shall be referred to
mediation within thirty (30) days written notice of one party to the other. Mediation shall be
conducted by a mediator mutually agreed upon by the parties. If the parties cannot agree within
ten (10) calendar days of receipt of the Notice to Mediate, the presiding judge of the Marin
Superior Court shall appoint a mediator. The mediation shall be conducted within ninety (90)
days of appointment of the mediator. Costs of mediation shall be divided equally between the
two parties.
Initials: CITY TERRAPIN CROSSROADS
IN WITNESS WHEREOF, this Lease is hereby executed in duplicate as of the date first
above written.
CITY OF SAN RAFAEL
A California Municipal Corporation
By:
GARY O. PHILLIPS, Mayor
Dated:
ATTEST:
ESTHER BEIRNE, CITY Clerk
APPROVED AS TO FORM:
ROBERT F. EPSTEIN, CITY Attorney
14
TERRAPIN CROSSROADS, LLP
A California Limited Liability
Partnership
Title:
Dated:
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Exhibit C
San Rafael Park and Recreation Commission
Meeting Minutes: June 19, 2014
Vice Chairman Holm called the meeting to order at 7:10 p.m. at the San Rafael Community Center
Roll Call: Commissioners: Mark Bustillos, John Gamblin, Eric Holm, Jeff Jones, Mark Machado, Ralph
Mihan, Chair, Tom Obletz, Commissioners, Patricia Bassett, Alternate
Commissioners Present: Bustillos, Gamblin, Jones, Machado, Obletz, Basset
Commissioners Absent: Holm, Mihan
Staff Present: Carlene McCart, Director, Community Services, Dave Davenport, Parks Superintendent
1. Action Items
A. Recommendation of Concept Plan for Agreement with Terrapin Crossroads for
Renovation and Use of Beach Park.
Director McCart introduced the item with history of Beach Park, and the current conditions of deterioration
due to increased vagrancy and illegitimate use. She described an Agreement forged in 1996 with the
adjacent property owners to renovate and maintain the Park. The Agreement was terminated for non-
compliance, and the Park has been impacted by the reduction in budget for Park Maintenance. She
provided a summary of terms for the Commission's consideration:
1. The term of the Agreement is five years
2.
3. The Lease may be renewed on the same terms for an additional five years, if acceptable to both
parties.
4. Terrapin Crossroads will pay the City $8,000 per year as rent, with adjustments as prescribed in a
formula tied to the Consumer Price Index
5. Terrapin Crossroads will submit an annual report of expenses incurred in the development and
maintenance of Beach Park to qualify for adjustments to the annual rental fee. Expenditures over
$8,000 per year will be credited to the following year rental adjustment.
6. In exchange for limited exclusive use of Beach Park Terrapin Crossroads agrees to install park
features such as those represented in Exhibit A attached, subject to City approval and permits,
including the watercraft launch facilities.
7. The launch facilities shall be accessible to the public during hours of operation of Terrapin
Crossroads.
8. Free public access to Beach Park amenities such as game courts and picnic facilities shall be
Tuesdays, Thursday, and Sundays 11:30 — to 4:30 p.m.
9. Food service in Beach Park is allowed during hours of operation of Terrapin Crossroads
10. Entertainment events may be staged up to 30 dates per year in Beach Park on Saturdays
between the hours of 10 a.m. and 10 p.m. Admission may be charged at these events.
11. Two community events in Beach Park are permitted per year, at no admission charge; Terrapin
Crossroads may offer paid food service.
12. Exclusive third party events are not allowed in Beach Park.
13. Terrapin Crossroads, or contractual security serves shall secure and unlock facilities as
prescribed.
14. Terrapin Crossroads shall pay all costs for utilities servicing Beach Park
15. Title to improvements reverts to the City at the termination of the Agreement.
16. Terrapin Crossroads will maintain Beach Park and associated improvements, making repairs as
necessary for proper operations and safety
17. Prescribed insurance coverage will baprovided byTerrapin Crossroads.
The Agreement includes standard lease language required by the City for use of City property.
The value of the Agreement to the City are the improvements to Beach Park, the use of the site as a
unique entertainment venue, the addition of a watercraft dock allow for increased access by the public to
the San Rafael Canal, and security and maintenance ofthe site. The reduced public access boBeach
Park iaareasonable exchange inrelation tothe benefits mentioned above.
The value of the Agreement to Terrapin Crossroads is a clean, secure, attractive outdoor environment for
the restaurant and the surrounding properties and businesses, an expanded food and beverage service
venue, the opportunity to have outdoor music performances, and the ability to offer a unique water side
experience for customers.
The City has precedence for entering into the Agreement with Terrapin Crossroads. The Agreement with
the former owners of the property was much the same, albeit with a broader scope of free public access.
The City also has use agreements with non -profits for exclusive use including San Rafael Yacht Club,
Marin Master Gardeners, Marin Bocce Federation, Marin History Museum, Redwood Empire Sports, all of
which have a prescribed public access component, by which operators have certain times and conditions
where the properties are open for public use. There iaalso onAgreement for exclusive private use ofthe
suite of offices at Falkirk Cultural Center, where no public access is allowed.
Jill and Phil Lesh, owners of Terrapin Crossroads, the restruant and entertainment venue adjacent to
Beach Park were introduced tocomment onthe Agreement Proposal.
Ms. Lesh described the negative effects of homeless and vagrant presence in the Park on the business.
Vandalism has occurred to Terrapin Crossroads property and the San Rafael Yacht Club property.
Private security has not been effective at relieving the presence of campers, drug paraphanial, garbage
and damage onthe site. The proposal goal is to create a clean and safe park site that is family friendly.
To do so the proposal allows for the control of entrance to the site in exchange for renovation, on going
maintenance, along with food and entertainment services.
The Commission pmedthe following questions tothe owners:
What iothe proposed plan tosecure Beach Park? A:the existing fencing will barepaired and locked with
the exception ofprescribed hours. Other times the public may enter the park through the neatruonL
When will the public have access into the park from the street? A: Tuesdays, Thursdays, and Sundays
mid morning toafternoon. The boat launch will beopen during maatruonthours. The public iawelcome et
Terrapin Crossroads whether they are purchasing goods and services or coming to enjoytheporh.
When iofood and beverage service proposed? A:When the weather imconducive, service will be
available. The park renovation plan will include a controlled and monitored fire pit so that
visitors/customers can gather outside evenings and cool days.
May visitors bring their own picnics into the park/ A: Yes
Park and Recreation Commission
Minutes, June 19, 2014
Page 2
What will the park design include? A: The existing cement pad will remain. The abandon bocce courts
may be restored. Seating groups, picnic facilities, game tables, landscape, children's play features will be
added.
What type of entertainment is planned? A: Food and wine events, beer tastings, water sport events and
the like will be offered up to 32 dates per year, but realistically during the better weather months.
What type of signage will alert the public to the open hours and access to Beach Park? A: Staff will work
with Terrapin Crossroads management to create and display public signage.
Will Terrapin Crossroads assume all liability for associated costs? A: Yes
Will lighting be installed? A: Yes, for bocce and events. String lights may be temporarily installed for
certain events.
Will the public entry remain in the same location? A: Yes
Does the renovation plan include changes for parking at the Park? A: Not at this time.
After discussion it was
M/s Machado/Gamblin to recommend the Concept Plan for Agreement with Terrapin Crossroads for
Renovation and Use of Beach Park.
AYES: Bustillos, Gamblin, Machado, Obletz, Bassett
NOES: None
ABSTENTION: Jones
B. Canal Neighborhood Park Priority Outreach Process
McCart presented a draft survey in response to the recommendation by the Commission and the
Pickleweed Advisory Board as the best instrument to gage the public park priorities in the Canal
Neighborhood.
The Commission reviewed the survey draft and suggested the following edits:
Insert the City Logo
Offer to provide survey results to those respondants willing to provide contact information as an optional
information.
Identify the field sports category to include soccer, baseball, picnic facilities etc.
It was Commission consensus to support the survey
2. Commission Items
A. Director's Report
McCart reminded the Commission that the July 17 meeting will begin with a Study Session with the
members of the City Council. The Commission expressed an interest in discussing various topics
including homeless impacts in the parks, Measure A survey process, feedback on the Pacifics use of
Albert Park, other public/private partnerships opportunities.
Park and Recreation Commission
Minutes, June 19, 2014
Page 3
She went on to report on summer youth camp enrollment, expension of child care services at Vallecito
School, Canal baseball Academy, June 14 opening of the sports fields in Pickleweed Park, Aquatics
programs, Marin History Museum transition at Boyd Gate House, the close of the fiscal year.
B. Falkirk Report
The Terra Linda Ceramics Program is has the current gallery showing and the largest opeing Falkirk has
hosted. The combined efforts of open space clearing, patrol, and private security has contributed to a
reduced presence and impact of homeless on the grounds.
C. Parks Report
Superintendent Davenport Reported on the KOSS Committee; the Pathway Project is complete and next
year work will continue to improve the pathways at Starkweather Shoreline Park; crews have assisted in
the clearing of defensable space on City -owned land; Freitas and Los Gallinas median maintenance is
complete; Atlas Tree service has renewed its contract with the City for tree work;downtown sidewalk
cleaning was complete for the summer season under the financing of the Business Improvement district.
D. Reports from Committees
Commissioner Obletz commented that response to request for graffiti removal has improved and is
appreciated..
E. Approval of Minutes, Meeting of May 15, 2014
M/s Obletz/Jones to approve the Minutes of the Meeting of May 15, 2014.
AYES: Bustillos, Gamblin, Jones, Machado, Obletz, Bassett
NOES: None
3. Adjournment
The meeting was adjourned at 8:45 p.m.
CITY OF SAN RAFAEL
NOTICE OF PUBLIC HEARING
BEFORE THE SAN RAFAEL CITY COUNCIL
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SAN RAFAEL APPROVING A LEASE OF
REAL PROPERTY LOCATED IN THE CITY OF SAN RAFAEL, BEING A PORTION OF ASSESSOR'S
PARCEL NO. 014-152-27 AND COMMONLY KNOWN AS "BEACH PARK", TO TERRAPIN CROSSROADS,
LLP.
DATE/TIME: Monday, July 21, 2014, at 7:00 p.m.
LOCATION: City Council Chambers, City Hall, 1400 Fifth Avenue, San Rafael, CA
PURPOSE: To receive public comments and to consider introducing for adoption a proposed
ordinance to approve a five-year lease, with an option to extend for an additional
term of five years, of City -owned real property located in the City of San Rafael,
County of Marin, State of California, being a portion of Assessor's Parcel No. 014-
152-27 and commonly known as "Beach Park", to Terrapin Crossroads, LLP. The
lease would authorize Terrapin Crossroads restaurant to use Beach Park
exclusively as part of its food service operations and for Terrapin Crossroads -
sponsored entertainment events up to thirty (30) Saturdays per Lease year. Public
use of Beach Park would be preserved through public access to personal watercraft
launch facilities during hours of Terrapin Crossroads' operation, public access to
Beach Park amenities such as bocce courts and table top games on Tuesdays,
Thursdays, and Sundays from 11:30 a.m. to 4:30 p.m., and use of Beach Park by
the City for community events on up to two (2) mutually agreeable dates during each
year of the Lease term or any extension thereof.
Copies of the ordinance and the proposed lease are on file with the City Clerk, and
are open to public inspection.
As required by state law, the ordinance's potential environmental impacts have been
assessed City staff is recommending that the Council find that this ordinance will not have
a significant effect on the environment as it concerns the leasing, operation, repair,
maintenance, and/or minor alteration of an existing public facility, and is categorically
exempt from environmental review, pursuant to CEQA Guidelines Section 15301.
IF YOU CANNOT You can send a letter with your comments regarding the proposed ordinance to
ATTEND: Esther Beirne, City Clerk, City of San Rafael, P.O. Box 151560, San Rafael, CA,
94915-1560, or you can deliver a letter to the City Clerk prior to the City Council
meeting on July 21, 2014,
FOR MORE: For additional information regarding the above, you can contact Carlene McCart,
Community Services Director for the City of San Rafael at (415) 485-3333. Office
hours are Monday -Friday, 8:30 AM to 5:00 PM.
Esther Beirne
City Clerk
City of San Rafael
American Sign Language interpreters and assistive listening devices may be requested by calling 415-485-3198 (TDD)
or 415-485-3085 (voice) at least 72 hours in advance of the Public Hearing. Copies of documents are available in
accessible formats upon request. Public transportation is available through Golden Gate Transit, line 20 or 23.
Paratransit is available by calling Whistlestop Wheels at 415-454-0964. To allow individuals with environmental
illness or multiple chemical sensitivity to attend the Public Hearing, individuals are requested to refrain from wearing
scented products.
(Please publish on Fridav, July 11, 2014, in the Marin Independent Journal)
CITY OF SAN RAFAEL
INSTRUCTIONS: USE THIS FORM WITH EACH SUBMITTAL OF A CONTRACT, AGREEMENT,
ORDINANCE OR RESOLUTION BEFORE APPROVAL BY COUNCIL / AGENCY.
SRRA / SRCC AGENDA ITEM NO. ti= -
DATE
DATE OF MEETING: July 21, 2014
SUBJECT: ,(An Ordinance of the City of San Rafael Approving a Lease of Real Property Located
in the City Of San Rafael, Being a Portion of Assessor's Parcel No. 014-152-27 and
Commonly Known As "Beach Park", to Terrapin Crossroads, LLP
FROM: Carlene McCart
DEPARTMENT: Community Services
DATE: July 9, 2014
Department Head (signature)
(LOWER HALF OF FORM FOR APPROVALS ONLY)
APPROVED AS COUNCIL / AGENCY
AGENDA ITEM:
... .. .....
City Manager (signature)
UOTWITIMET07irk
1:44,TA1TA10
APPROVED AS TO FORM:
City Attorney (signature