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Home My WebLink AboutED Street Closure; Celebration of Arts 2014CITY Agenda Item No: 3.f Meeting Date: July 21, 2014 SAN RAFAEL CITY COUNCIL AGENDA REPORT Department: Economic Development Prepared by: Tom Adams, ED Specialist City Manager Approval: *, ED Manager Approval:., SUBJECT: Resolution of the San Rafael City Council Authorizing Temporary Closure of Downtown City Streets to Accommodate Business Improvement District's Celebration of Arts Event on Friday, August 8, 2014 from 3 PM to 9 PM RECOMMENDATION: Adopt Resolution Authorizing Temporary Closure of Downtown City Streets. BACKGROUND: Downtown is both the historic and cultural heart of San Rafael. To celebrate the importance of the arts as a vital aspect of the San Rafael community, the Downtown Business Improvement District (BID) recently held an art contest with `Creative San Rafael' as the theme. A jury selected 29 art works to be reproduced on banners that will be displayed on the light poles along Fourth Street. The intent of this project is to provide an outdoor public art gallery as well as an attractive streetscape amenity for the downtown. The Celebration of Arts event will unveil the new public art banner program and recognize the artists selected for the program. The `Celebration of Arts' event will take place on Friday, August 8, 2014 from 5 PM to 8 PM. Fourth Street between C and D streets will be closed from 3 PM to 9 PM to allow time for event set up and cleanup. This event will complement the monthly `Second Friday Art Walk' which is hosted by Art Works Downtown (located within the same block). This event will also serve to highlight the unique programs and contributions of the various downtown arts organizations. Art Works Downtown, Youth in Arts, the Mountain. Play, and Alter Theater are some of the arts organizations located downtown whose artwork and performances will be featured during this event. In addition to the performances and awards ceremony on the main stage, the BID will provide a deejay and sell beer and wine during the event. There will be several food vendors from the Renaissance Center that will sell food during the event. FISCAL IMPACT: There is a minimal fiscal impact with a small reduction in parking revenues and a small number of staff hours to oversee event logistics. The City has provided FOR CITY CLERK ONLY File No.: I/-- I Council Meeting: `" 211 =1 Disposition: 1 / '"°' , SAN RAFAEL CITY COUNCIL AGENDA REPORT / Page: 2 $10,000for the banner production from Downtown beautification funds allocated by the City Council in fiscal year 2013-14. OPTIONS: 1) Adopt the Resolution. 2) Direct Staff to Modify the Resolution 3) Do Not Adopt the Resolution. ACTION REQUIRED: Adopt Resolution. ATTACHMENTS: 1. Proposal/Event Plan from Downtown Business Improvement District RESOLUTION NO. 13773 RESOLUTION AUTHORIZING TEMPORARY CLOSURE OF DOWNTOWN CITY STREETS TO ACCOMMODATE BUSINESS IMPROVEMENT DISTRICT'S CELEBRATION OF ARTS EVENT ON FRIDAY, AUGUST 8, 2014 FROM 3 PM TO 9 PM. WHEREAS, The Business Improvement District's Celebration of Arts event will take place in downtown San Rafael on Friday, August 8; and WHEREAS, After reviewing plans for the event and traffic patterns, City staff recommends that in the interest of the safety and welfare of pedestrian and auto traffic in the downtown area, the streets shown below should be closed to through traffic for the following date and times: Street to be closed on August 8, 2014 from 3 PM to 9 PM: 1. Fourth Street from C to D Street NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of San Rafael does hereby find: 1. That all of the above findings are true and correct; 2. That, pursuant to the authority of Vehicle Code section 21101(e), for the safety and protection of persons, both pedestrians and vehicle drivers, the City Council hereby authorizes the temporary closure of the streets for the date and times listed above. 1, ESTHER BEIRNE, Clerk of the City of San Rafael, hereby certify that the foregoing resolution was duly and regularly introduced and adopted at a meeting of the City Council of said City held on Monday, the 21 st of July, 2014, by the following vote, to wit: AYES: COUNCILMEMBERS: Bushey, Colin, Connolly, McCullough & Mayor Phillips NOES: COUNCILMEMBERS: None ABSENT: COUNCILMEMBERS: None ESTHER BEIRNE, City Clerk ATT ACHMENT"I Downtown Celebration of Arts Event Plan Goak To celebrate the Downtown San Rafael arts community and launch a new street banner beautification program. Objectives: 1 ., To host a street party/celebration to recognize the artists who entered the street banner competition 2. "Fo Nghlight Art Works Downtown and their monthly event `Second Friday Art Walk' 1 To celebrate local arts organizations and the vital role of the arts in a vibrant quality of Gife 4,, To engage Pocai BID members to participate and celebrate the downtown arts community Logisflcsn Ever,,t will take place from 5--8 p.m. on Friday, August 8, 2014. The event wHl be open and free to the community. This will be street closure event - 4th street will be closed between C and D streets. The block will have two focal areas - on one corner a DJ WH keep ihe crowd moving and dancing and we will have a stage on the other corncn, that will host ,i variety of activities listed below. 'Two pop up re,,-,,taurants from the Ren Center will serve small bites of food to attendees. The BID wHI have a booth with information and wine and beer for sale to those attending. Art Works Downtown will have a potters wheel out on the street with demonstrations; artists will �-)e OU'l wurtr th&r works of art on display, a kids corner will be set up for kids to paint their owre L)a: riners inspired toy the theme of the event, and a BID booth will be set up to promote all fl-�,at is d-Hapt,�,Peri,ng downtown. MainStagc�,1-hG.1 BH-',)',NHi host a series of programs on the main stage that will include the preyatiorii of awards (o the, artists who won the banner competition then every 15 to 20 rninutes a local arts grouq) will give a short performance on stage. (such as the Mountain Pay, M,u,n Shiakespean-,,,,,, etc,). Participants confirmed to participate in the event include: Youths !n Afts, l`ienaissarice Cer--O.er Marin, Art Works Downtown and Marin Shakespeare. NERNIEW I W11 INSTRUC1-1ONS. USE THIS FORM WITH EACH SUBMITTAL OF A CONTRACT, AGREEMENT, ORD�N,ANCE OR RESOLUTION BEFORE APPROVAL BY COUNCIL / AGENCY. SRCC\SA AGENDA ITEM NO. DATE OF MEETING: July 21, 2014 FROM_Ion- i Ad,,,-ims D E PA R'1PV1 E. Nfl Dev -Ippt er -a��— DATE: ';,4/t<' TFLE' C)F L")OCUNAIEN�,`, Reso,urtiort of the San Rafael City Council Authorizing Temporary Closure of Downtown Cwty Streets to Xxornmodate Business Improvement District's Celebration of Arts Event on Friday, August 8,20-14 1ror", PM to 9 PM ir Depa trnenl Hea�J *** *** *** ,k** *** A-** -*** *** *** *** *** *** *** *** *** *** 0 '1 - 1-O\AYER HALF' OF FORM FOR APPROVALS ONLY) APS- R 0 V E S (C`0 ,J 1-- /V31' ENCY AGENDA 1"I . 4 CityManacpe- c", ri,-J mi�xLL— j, � -1 ��) i f NOT REIMA\R,K':,', � City Attorney (signature)