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Home My WebLink AboutCC ADA 2014 Call for Appscmv Qplmow.:�54M Agenda Item No: 3. c Meeting Date: September 2, 2014 SAN RAFAEL CITY COUNCIL AGENDA REPORT Department: City Clerk Prepared by: Esther Beirne City Manager Approval: )2M44 SUBJECT: CALL FOR APPLICATIONS TO FILL FOUR, TWO-YEAR TERMS ON THE ADA (AMERICANS WITH DISABILITIES ACT) ACCESS ADVISORY COMMITTEE, DUE TO EXPIRATION OF TERMS, OF FREDRIC DIVINE,, GLADYS GILLILAND,, ERIC HOLM AND ROB SIMON - TERMS TO EXPIRE END OF OCTOBER, 20,16 (CC) RECOMMENDATION: It is recommended that Council a) Call for applications to fill four, two-year terms to the end of October 2016 on the ADA Access Advisory Committee; by Set deadline for receipt of applications for Wednesday, September 24, 2014 at 5:00 p.m. in the City Clerk's Office, Room 209, City Hall; and b) Set date for interviews of applicants at a Special City Council meeting to be held on a date to be determined. SUMMARY BACKGROUND: The terms, of Fredric Divine, Giladlys Gilliland, Eric Holm and Rob Simon will expire at the end of October, 2014, ACTION: Approve staff recommendation, Enclosures: Vacancy Notice Application ADA Access Advisory Committee purpose, qualifications, etc. Notice to Applicants re: Ethics Training File No.: '- 2 Council Meeting:c?/')- hL0/Li Disposition: Aiy_Z_,-,V 0( WBoards & CornmissionsADA Access CommilleM.Slaff ReportTall for Apps 9-2-2014 doex FOUR VACANCIES - CITY OF SAN RAFAEL ADA ACCESS ADVISORY COMMITTEE APPLICATIONS to serve on the ADA ACCESS ADVISORY COMMITTEE, City of San Rafael, for four, two-year terms to the end of October, 2016 may, be secured at the City Clerk's Office, City Hall, 1400 Fifth Avenue, Room 209, San Rafael and online at, http:/www.cityofsanrafael.org/cityclerk-boards/ The: deadline for filing applications is, Wednesday, September 24,,2014, at 5.010 p.rn There is no compensationpgLid to ADA Access AdvisoUCommittee Members. Members must comRly with the City's ethics training requirement of A.13 1234. Please see attached information. PERSONS WITH DISABILITIES MAY APPLY. The ADA ACCESS ADVISORY COMMITTEE meets the I't Wednesday of every other month from 2:00 - 3:00 p,m. in City Hall's Community Development Conference Room, 3 d Floor. Interviews of applicants will be held at a Special Meeting of the San Rafael City Council on a date to be determined. Details re: the ADA Access Advisory Committee's purpose, qualifications, membership, terms of appointment, advisory role and limitations, etc., are also attached. City Clerk City of San Rafael Dated: September 3, 2014 DO YOU REPRESENT THE BUSINESS COMMUNITY? YES NO IF YES, PLEASE INDICATE THE NAME OF THE BUSINESS AND YOUR POSITION, JSIGNATURE: DATE� Date: Wednesday, September 24, 2014, City of San Rafael Time: 5�00 p.m. City Hall, Dept. of City Clerk '1400 Fifth Avenue, Room 2019 P.0, Box 1515i60 San Rafael, CA 914915-,1560 !illll!llll!lll!!11!!11!11!1!:I!Illlil!!I!Illllllli TRI PURPOSE The ADA Access Advisory Committee is established to review the City's progress in implementing its Settlement Agreement with the Department of Justice regarding Project Civic Access., The Committee shall serve an, advisory role in assisting the City with creating or modifying procedures, policies, and standards that are necessary to bring San Rafael into compliance with both the Settlement Agreement and the ADA. Currently, the City is required under numerous Federal and State laws to enforce and comply with all aspects of the Americans with Disabilities Act. In order to keep the purpose of this Committee clearly defined, it is equally important to define Committee limitations, The ADA Access Advisory Committee is not involved in: 1. ADA compliance related to private development applications, approvals or enforcement. This responsibility is carried out by the Community Development Department. 2. Grievances under the ADA directed toward the City. Anyone who wishes to rile a complaint alleging, discrimination on the basis of disability in the provision of services, activities, programs, or benefits by the City of San Rafael shall fall under the provisions of the City's grievance procedure. 3. Project review and approval. Existing Boards or Commissions (such as the Design Review Board or Planning Commission) that are established for public or private project review and approval, which includes full ADA compliance, shall remain with those Boards and Commissions, 4. City bids, contracts and agreements. The City has full responsibility to ensure that all approved bids, contracts and agreements are in full compliance under the ADA. QUALIFICATIONS All members of the ADA Access Advisory Committee must be individuals with a strong interest and enthusiasm for bringing the City of San Rafael into compliance with the DOJ Settlement Agreement and the ADA. The Advisory Committee shall consist of nine (9) members. The majority of members of the Committee shall be residents of the City who have significant experience in the disability community. At least five (5) members, shall be both residents of San Rafael and persons with disabilities. Some members of advocacy groups or social service providers, may also be appointed, but no more than three organizations will serve on the Committee. Also, one member of the Committee shall represent the San Rafael business community interest. Committee members will be appointed by the City Council, The Advisory Committee shall meet at least quarterly per annum. Additional meetings may be scheduled in order to address issues in the DOJ Settlement Agreement. The meetings shall comply with all provisions of the Brown Act. Review of documents and materials may be required prior to scheduled meetings. W W. ............ Am 51-M Initial appointees to the Committee will be five individuals who shall serve a three-year term. Four members will serve two-year terms upon initial appointment. This will allow a staggering of two-year terms, after initial appointments, over the life of the Committee. On January 1, 2006,,a new law became effective that requires two (2) hours of ethics training of the local legislative bodies by January 1, 2007. This new law defines, a local legislative body as a "BE rown Act" governing body,, whether permanent or temporary, decis,ioni-making or advisory, and created by formal action of the City Council. In other words, any person serving on a City Council, Board, Commission, or Committee created by the Council is subject to this ethics training requirement. After this initial class, training will be required every two years. Ethics training can be accomplished by taking a 2 -hour class, self -study, or an on-line class. You may seek reimbursement for taking any authorized ethics class. The city staff member that is assigned to, your committee can help you with the reimbursement process. After you have completed the ethics class, the original certificate needs to be given to the City Manager's Office for record-keeping, with a copy kept for your records, AB 1234 (Salinas). Local Agencies: Compensation and Ethics Chapter 700, Statutes of 2005 This law does the following- • Ethics Training: Members of the Brown Act -covered decision-making bodies must take two hours of ethics training every two years, if they receive compensation or are reimbursed expenses. The training can be in-person, on-line, or self -study. Expense Reimbursement -- Levels: Local agencies which reimburse expenses of members of their legislative bodies must adopt written expense reimbursement policies specifying the circumstances under which expenses may be reimbursed. The policy may specify rates for meals, lodging, travel, and other expenses (or default to the Internal Revenue Service's (IRS) guidelines). Local agency officials must also take advantage of conference and government rates for transportation and lodging, • Expense Reimbursement -- Processes: Local agencies, which reimburse expenses, must also provide expense reporting forms; when submitted, such forms must document how the expense reporting meets the requirements of the agency's expense reimbursement policy. Officials attending meetings at agency expense must report briefly back to the legislative body at its next meeting.