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Home My WebLink AboutCC Bicycle and Pedestrian Advisory Committee 2014 Call for Apps3.c Agenda Item No: Meeting Date: October 6, 2014 SAN RAFAEL CITY COUNCIL AGENDA REPORT Department: City Clerk Prepared by: Esther C. Beirne City Manager Approval: w File No: 9-2-55 SUBJECT: CALL FOR APPLICATIONS TO FILL FOUR, FOUR-YEAR TERMS TO THE END OF NOVEMBER 2018 ON THE BICYCLE AND PEDESTRIAN ADVISORY COMMITTEE, DUE TO THE EXPIRATION OF TERMS OF TIM GILBERT, DRU ARIKA PARKER, KATE POWERS AND DANIEL (DJ) ALLISON, AND TWO, FOUR-YEAR ALTERNATE TERMS DUE TO EXPIRATION OF TERMS OF PRESTON MCCOY AND GERALD BELLETTO (CC) RECOMMENDATION: It is recommended that Council: a) Call for applications to fill four four-year terms to the end of November 2018 on the Bicycle & Pedestrian Advisory Committee, due to the expiration of terms of Tim Gilbert, Dru Arika Parker, Kate Powers and Daniel (DJ) Allison, and two four-year Alternate terms, due to expiration of terms of Preston McCoy and Gerald Belletto. b) Set deadline for receipt of applications for Tuesday, October 28, 2014 at 5:00 p.m. in the City Clerk's Office, Room 209, City Hall; and a) Set date for interviews of applicants at a Special City Council meeting to be held on a date to be determined. SUMMARY BACKGROUND: The current three-year terms of members: Tim Gilbert, Dru Arika Parker, Kate Powers and Daniel (DJ) Allison and alternates, Preston McCoy and Gerald Belletto will expire at the end of November, 2014; however going forward, as per Resolution No. 13681, adopted on February 18, 2014, appointments to the Bicycle and Pedestrian Advisory Committee have been extended to two consecutive four-year terms. ACTION: Approve staff recommendation. Enclosures: Vacancy notices Application Committee Description Ethics Training Information FOR CITY CLERK ONLY File No. , ��-.m.....,.,.,., Council Meeting:.,,,.m.........., FOUR REGULAR VACANCIES TWO ALTERNATE VACANCIES 10 10 6XI)Y:r"11YX" BICYCLE AND PEDESTRIAN ADVISORY COMMITTEE APPLICATIONS to serve on the Bicycle and Pedestrian Advisory Committee, City of San Rafael, to fill four regular four-year terms and two four-year alternate terms to the end of November, 2018 may be secured at the City Clerk's Office, City Hall, 1400 Fifth Avenue, Room 209, San Rafael and online@m��",u�.��',��w:.w��,�';b�Qls�°°��m�s::�^ The deadline for filing applications is Tuesday, October 28, 2014 at 5:00 p.m. There is no compensation paid to Committee Members. ONLY RESIDENTS OF OR BUSINESS OWNERS WITHIN THE CITY OF SAN RAFAEL MAY APPLY. The Bicycle and Pedestrian Advisory Committee meets every other month (date to be announced) in the Third Floor Conference Room at City Hall, or other appropriate venue. These meetings shall comply with all provisions of the Brown Act. Interviews are to be scheduled on a date to be determined. San Rafael City Council Resolution No. 10318, adopted October 5, 1998, outlines the powers and duties of committee members, etc., and may be obtained from the City Clerk's Office. IESTHER BEIRNE, City of San Rafael Dated: October 7, 2014 — - - - ------- CITY OF SAN RAFAEL APPLICATION TO SERVE AS MEMBER OF ,NAME: . ....... .. . ............ ........... . ..... — .............. . . ... STREET ADDRESS - I CITY/STATE/ZIP CODE: PRESENT POSITION: rvry . . ... ... ... ... NAME OF FIRM: . ....... BUSINESS ADDRESS: .. ... ... ... - . . . . ..................... • HOME & BUSINESS PHONE: ......... . . . . . • E-MAIL ADDRESS (optional): . ............... -------- . .... . .................... ... . ............. - — -------- EDUCATION: .......... - . . . ........... . . . ..... . .. MT REASGRS FOR11"ARTIAG TO SERVE ARE: ........... IDATE; --- "I',,',',,"",',, . . . . . . ........... . . . Filing Deadline: D a e i te: Tu s., Oictobeir 28, 20114 Time: 5:00, * Information SIIGNATURE: . .. .. .. ................ ......... Mall or deliver to: City of San, Rafael, City Hall, Dept. of City Clerk 1400 Fifth Avenue, Room 209, Sian Rafael, CA 914901 confidential to the extent permitted by law CITY OF SAN RAFAEL 4P-PUC-4T1Q %;: ItIM11 1I NAME: . . ................. . . . . . . CITY/STATE/ZIP CODE: ....... . ........ --i"'--.'---- ------ awml PRESENT POSITION: NAME OF FIRM: . ....... BUSINESS ADDRESS, ............... . . . . . . . . . . . . . . . . . * HOME & BUSINESS PHONE: - E-M,AIIL ADDRESS (optional): ........ . .. ...... . . ... ..................... ...... ..... . . ... ... EDUCATION: ............. . -- . . ..... . PARTICIPATION IN THE FOLLOWING MEMBER OF FOLLOWING CIVIC . ........ .. .. . ...... MY REASONS FOR WANTING TO SERVE ARE: DATE: . ...www,,,,,,,,_. . . ........... SIGNATURE: .. .... ...... Filing Deadline: Mail or deliiver to,: Date: Tuesday, February 11, 2014 City of San Rafael, City Hall, Dept. of City Clark Time: 5:00 pm. 1400 Fifth Avenue, Room 209, San Rafael, CA 94901 * Information kept confidential to the extent permitted by law 2 EUVAQVI F-49JAWCO]MUT-tv too) The Bicycle and Pedestrian Advisory Committee meets every other, month to review the City's progress in implementing the San Rafael Bicycle and Pedestrian Master Plan and other related issues as directed by the City Council. The Committee will also promote public involvement and support for bicycling and walking as Viable alternatives to driving. All members of the Bicycle and Pedestrian Advisory Committee must be individuals with a strong interest and enthusiasm for planning and improving bicycle and pedestrian facilities, The Advisory Committee shall consist of seven (7) members. Members, of the Committee may either be: Residents of San Rafael; or Business owners within the City of San Rafael Two additional members of the committee shall be youth representatives. Committee members will be appointed by the City Council. The Advisory Committee shall meet six times annually. The meetings shall comply with all provisions of the Brown Act. On January, 1, 2005, a new law became effective, that requires two, (2) hours, of ethics training of the local legislative bodies by January 1, 2007. This new law defines a local legislative body as a "Brown Act" governing body, whether permanent or temporary, decision-making or advisory, and created by formal action of the City Council. In other words, any person serving on a City Council, Board, Commission, or Committee created by the Council is subject to this ethics training requirement. After this initial class, training will be required every two years. Ethics training can be accomplished by taking a 2 -hour class or self -study. You may seek reimbursement for taking any authorized ethics class. The city staff member that is assigned to your committee can help you with the reimbursement process. After you have completed the ethics class, a copy of your certificate needs, to be given to the City Clerk for our files. AB 1234 (Salinas). Local Agencies: Compensation and Ethics Chapter 700, Statutes of 2005 This law does the following: • Ethics Training: Members of the Brown Act -covered decision-making bodies must take two hours of ethics training every two years, if they receive compensation or are reimbursed expenses. The training can be in-person, online or self -study. For those in office on 1/1/06, the first round of training must be completed by 1/1/07. • Expense Reimbursement -- Levels: Local agencies which reimburse expenses of members of their legislative bodies must adopt written: expense reimbursement policies specifying the circumstances under which expenses may be reimbursed. The policy may specify rates for meals, lodging, travel, and other expenses (or default to, the Internal Revenue Service's (IRS) guidelines). Local agency officials must also take advantage of conference and government rates for transportation and lodging. Expense Reimbursement -- Processes: Local agencies, which reimburse expenses, must also provide expense reporting forms; when submitted, such forms must document how the expense reporting meets the requirements of: the agency's expense reimbursement policy. Officials attending meetings at agency expense must report briefly back to the legislative body at its next meeting.