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Home My WebLink AboutED Street Closure; West End Fun Day 2014ciry oFi,,,,,,!� Department: Economic Development Agenda Item No: 3.d Meeting Date: October 20, 2014 Prepared by: Stephanie Lovette, DirectorOL, City Manager Approval:/ &cl SUBJECT: Resolution authorizing street closure of Fourth Street from Shaver Street to H Street, Ida Street from Second Street to Fourth Street, G Street from Second Street to Fifth Avenue, and F Street from Fifth Avenue to Latham Street for the West End Village Family Fun Day 3 on November 16, 2014 from 7a.m. to 9 p.m. RECOMMENDATION: Approve Resolution. BACKGROUND: The West End Village has been developing events for their area for the past several years. The Family Fun Day 3 on November 16 will be their third event with this title. ANALYSIS: Family Fun Day 3 is being produced by Adam Violante, a local merchant and neighborhood resident. The activities will include live music, food, beverages, interactive art activities and a mix of local merchants, artists and street vendors. The producer is working with support from the West End Neighborhood Association (WENA). The Business Improvement District is also involved providing administrative and a small amount of financial support. Target funds in the amount of five thousand dollars was approved and provided to Mr. Violante for this 2014 event. FISCAL IMPACT: None. Police Department will be paid by the event producer two weeks in advance in the form of a deposit. ACTION REQUIRED: Approve the attached resolution. For Further information see attachment: A FOR CITY CLERK ONLY File No.: 11-19 Council Meeting: PC 0 0 Disposition: 1?e�Gv t. b -[ I c"V Attachment A West End Village - Family Fun Day 3 Sunday, November 16, 2014 As summer comes to a close, November is an opportune time to celebrate the start of the fall season, and what a better way to do that than with the West End Village Family Fun Day. 2013 was the last year of celebration for the West End Village, so we are due! With the extended downtime, we have enhanced the event logistics and production, for an even better event execution. In years previous, we have been honored to have the generous assistance of the WEVNA, SVNA and GPNA; we are hoping to receive their assistance again this year. Each year we have had a primary non-profit organization designated — 2011: the Ali Akbar College of Music, 2009: Image for Success, this year we have yet to name a non-profit, but are looking at some of the other wonderful non -profits located in our own West End Village. All of our associated non -profits have been from the West End Village and provide a unique service to our community. We aim to help each organization spread awareness and gain support for each one's causes through our festival. In addition, with the WEV soon-to-be incorporated into the BID, we feel fortunate to be receiving their support, both resourcefully and financially. This event will serve as the jumping-off point for what we hope will be a flourishing relationship. The proposed event would consist of a two block closure on Sunday, November 16th, between approximately 7:0o am to 9:0o pm, of which 11:3o am to 6:30 Pm will be the actual event time; 7:oo am — 11:3o am for setup and 7:30 Pm to io:oo pin for breakdown. This event will consist of one stage (approximately 12X15) at the corner Of 4th and G streets. There will be approximately six food booths (ioxio) located between G and F streets, as well as one beer and wine booth (1OX20) located in close proximity of the stage. There will be a Kids Area consisting of two jumpies, a dunk tank, and an extensive interactive Arts & Crafts area, located from F Street to the middle of the block. Local artists and two 1ox6o art galleries will also be featured in this area. The stage performances will begin at approximately ii:oo am and continue to 6:30 pm. There will be approximately five acts, with the headliner most likely being Wonder Bread 5. There will also be a raffle table located near the stage with donated goods from local merchants. We will invite local neighborhood associations and non -profits to have information booths on both ends of the festival. The food service will begin at.11:oo am and continue through 6:0o pm. The food vendors invited will consist of local restaurants such as Hannas, Best UP Porkhouse, Whipper Snapper, and Johnny Donut. Beer and wine service will begin at 12 noon and continue through 6:0o pm and will be supported by a local non-profit. The beer and wine for the event will be donated and a percentage of all alcohol sales will be donated to the non-profit participating in this event. The security for this event will consist of the recommended amount of police officers and an additional security team, also upon recommendation, to cover the event perimeter to ensure alcohol does not leave the event area. Event setup and breakdown will be staffed by local volunteers, assisted by the rental company and a professional clean up crew, upon your recommendation. There will be garbage cans that will be emptied and re -lined throughout the event and emptied into a designated dumpster by Attachment A volunteers. The participating food vendors and arts & crafts vendors will be assisted by volunteers with breakdown and clean-up of their tents. The volunteers and hired clean up crew will sweep and wash the street, as necessary. From prior post -event feedback, we will be particularly conscious and aware of event clean-up and timely payment to all hired contractors for the event. The 2oo8, 2009, 2011 events were a great success, drawing upwards Of 2,000 people throughout the day. We expect attendance for 2013 to again reach 2,000 throughout the day. With the help of volunteers, talented musicians, artists, and chefs, we plan to continue the tradition that gets bigger and better with each year. RESOLUTION NO.13826 RESOLUTION AUTHORIZING STREET CLOSURE OF FOURTH STREET FROM SHAVER TO H STREETS, IDA STREET FROM SECOND STREET TO FOURTH STREET, G STREET FROM SECOND STREET TO FIFTH AVENUE, AND F STREET FROM FIFTH AVENUE TO LATHAM STREET FOR THE WEST END VILLAGE FALL FUN DAY 3 ON SUNDAY, NOVEMBER 16, 2014 FROM 7A.M. TO 9 P.M. WHEREAS, West End merchant Adam Violante has proposed an event to celebrate the coming of fall and showcase the West End Village on November 16, 2014; and WHEREAS, after reviewing plans for the event and the traffic patterns, City staff has determined and recommended that, in the interest of the safety and welfare of pedestrian and auto traffic in the West End area, the below streets should be temporarily closed to through traffic for the date and times described. Streets to be closed Sunday, November 16, 2014 from 7:00 a.m. to 9:00 p.m. 1. Fourth Street from Shaver Street to H Street 2. Ida Street from Second Street to Fourth Street 3. G Street from Second Street to Fifth Avenue 4. F Street from Latham Street to Fifth Avenue THE CITY COUNCIL OF THE CITY OF SAN RAFAEL HEREBY RESOLVES AS FOLLOWS: 1. That all of the above findings are true and correct; 2. That, pursuant to the authority of Vehicle Code section 21101(e), for the safety and protection of persons, both pedestrians and vehicle drivers, the City Council hereby authorizes the temporary closure of the above listed streets for the dates and times described above. I, ESTHER C. BEIRNE, Clerk of the City of San Rafael, hereby certify that the foregoing Resolution was duly and regularly introduced and adopted at a regular meeting of the City Council of the City of San Rafael, held on Monday, October 20, 2014 by the following vote, to wit: AYES: Councilmembers: NOES: Councilmembers ABSENT: Councilmembers: Bushey, Colin, Connolly, McCullough & Mayor Phillips None None ESTHER C. BEIRNE, City Clerk CITY OF SAN RAFAEL 108-1rel" 11 ''! I 7�[7 � 11! 111 �'� ii� wais �S-� j INSTRUCTIONS: USE THIS FORM WITH EACH SUBMITTAL OF A CONTRACT, AGREEMENT, ORDINANCE OR RESOLUTION BEFORE APPROVAL BY COUNCIL /AGENCY, SRRA / SRCC AGENDA ITEM NO. DATE OF MEETING: October 20, 2014 FROM: Brian Auger DEPARTMENT: Economic Development DATE: October 10, 2014 TITLE OF DOCUMENT: Resolution authorizing street closure of Fourth Street from Shaver to H Streets, Ida Street from Second Street to Fourth Street, G Street from Second Street to Fifth Avenue, and F Street from Fifth Avenue to Latham Street for the West End Village Family Fun Day 3 on Sunday, November 16, 2014 from 7a.m. to 9 P.M. lh 97,1JA41'a", 1Zw'tA-L Dep*tment Head (signature) *** *** *** *** *** *** *** *** *** *** *** *** *** *** *** *-ft (LOWER HALF OF FORM FOR APPROVALS ONLY) APPROVED AS COUNCIL/ AGENCY AGENDA ITEM: I— A ly 1 City Manager (signature) APPROVED AS TO FORM: LJ City Attorney (signature)